12/27/13 Town Board Special Meeting – Approved Minutes

December 27, 2013

A Special Meeting of the Town Board was advertised and held December 27, 2013 at 4:00 pm at the Town Hall for the purpose of concluding all business for the year 2013. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman and 2 residents. Absent: Attorney Kevin Young.

Hwy. Supt. Stephen Schuman stated they are dealing with roads that have heaved and are soft from the fluctuation in temperatures.

A letter was received from Patricia Davis, dated Dec. 13, 2013, regarding the Zoll house located at 36780 State Hwy 23 in Grand Gorge. Mrs. Davis expressed concerns with both it’s structural condition and animal inhabitation and requested a report of the Building Inspector’s evaluation of the house per the Town Health Officer’s inspection in August. The house is still showing as owned by the Zoll’s, and as far as is known by the Town, has not undergone foreclosure proceedings. Supv. Hynes will check with the Town Attorney on what options are available to the Town.

At the November 7, 2013 Town Board meeting, the Town Board approved the unpaid water amounts for Denver, Grand Gorge and Roxbury Water Districts that were to go on the taxes, however, the resolution was mistakenly omitted from the Minutes of said meeting.
RESOLUTION #86 – UNPAID WATER TO TAXES

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the following unpaid water amounts to be placed on the 2014 tax bills: Denver Water $1,674.84; Grand Gorge Water $6,377.30; Roxbury Water $3,960.50.

AYES – 5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0

RESOLUTION #87 – RE-APPOINT STONE TO PLANNING BOARD

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board re-appointed Jean Stone to a five year term on the Town Planning Board, said term to be 1/1/14-12/31/18.”

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the monthly report of the Justice Court for November 2013 in the amount of $5,091.00.

AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0

Supv. Hynes reported that only Justice Gockel will available at court for January & February.

RESOLUTION #88 – FINAL BUDGET TRANSFERS AND AMENDMENTS

On motion of Gene Cronk second by Edward Reader the following resolution was offered and adopted:

“RESOLVED, the Town Board approves final budget transfers and amendments for the year 2013.”

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0

Michael Sheehan questioned why the Town Board is possibly thinking of not renewing the Building Inspector’s agreement. Supv. Hynes stated that there are several factors involved and since it is a personnel issue it will be discussed in executive session and any decisions will be stated after executive session.

On motion of Allen Hinkley second by Gene Cronk the Town Board went into Executive Session at 4:15 pm to discuss a personnel matter involving the Building Inspector agreement. Present were: Supv. Hynes and Councilmen Cronk, Raeder, Hinkley and Murray.

The Town Board returned to the special meeting at 4:32 pm on motion of Gene Cronk second by Allen Hinkley.

It was stated that the decision of the Town Board is to wait until the Organizational Meeting when the Town Attorney is present to make any further decisions on the Building Inspector agreement.

Carolynn Faraci, Bookkeeper, informed the Town Board she has had to book the Building Inspector’s unpaid health insurance premium as a receivable every month and will have to bring it into the new year as a receivable if not paid to the Town by 12/31/13 and the accountants do not like to see that happen.

Mrs. Faraci was also asked if she would be interested in assuming the Community Resource Clerk position to which she stated she would.

On motion of Allen Hinkley second by Gene Cronk the bills were audited and ordered paid in the following amounts:

General #546-568 – $12,798.88

Highway #284-298 – $41,922.96

Roxbury Water #100-102 – $159.97

Grand Gorge Water#110-114 – $2,382.71

Denver Water #88-93 – $573.38

Roxbury Sewer #103-106 – $1,632.92

Denver Sewer #128-133 – $1,702.09

Special Lights #18 – $2,217.19

Other-Lake St Project – $923.74

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0

A reminder was given that the Organizational Meeting will be held January 2, 2014 at 7:30 pm at the Town Hall.

On motion of Edward Raeder second by Allen Hinkley the meeting adjourned at 4:37 pm.

THIS IS A TRUE COPY
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Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman