Town Board Minutes – February 10, 2014

APPROVED MINUTES
February 10, 2014

The regular monthly meeting of the Town Board was held February 10, 2014 at 7:30 pm at the Town Hall. Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Attorney Kevin Young and 5 residents. Absent: Parks Clerk Carolynn Faraci,(due to illness) and Building Inspector William Walcutt.

On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Minutes of the January 6, 2014 Organizational Meeting.

AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0

Highway Supt. Stephen Schuman expressed concerns with salt price increases as he is almost at the maximum tonnage requested for a certain price. Once exceeded, the price is higher but he feels he should be okay through the end of winter. He also expressed concerns with the Vega Stream in Town. The ice is very thick but worries about melting snow and ice. Emergency measures were discussed. He discussed the repairs on the two 2011 Dodge trucks, the burner on the garage boiler has been repaired where installing a second filter is recommended, attorney Kevin Young will follow up on the Slauson Trailer Park Road issue and it was stated the paperwork has begun on the Colonial Drive road takeover.

A letter was received from Elisabeth Weidmann regarding concerns that she has low water pressure. Pressures in that area seem to be adequate but Supv. Hynes will speak to the Water Supt. again regarding the matter.

Councilman Cronk expressed concerns with the water meters installed in Grand Gorge and Roxbury water districts are busting instead of popping off the freeze plate on the bottom.

The Parks Clerk will give a report at the next Town Board meeting in March.

Evelyn Irwin questioned who incurs the cost of the broken water meters. It was stated because the frost plate didn’t pop off like they’re supposed to the water districts replace the meters. Mrs. Irwin also questioned turning over the radio files to WIOX. It was stated the sale of the station is complete so the Town does not have anything to do with the radio station other than still housing the generator and antennae at the highway garage.

On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly report of the Town Clerk for January 2014 in the amount of $954.75 (Town Clerk $329.75 and Building Inspections $625.00)

AYES – 5 Raeder, Murray, Hinkley, Cronk, Hynes
NAYS – 0

On motion of Allen Hinkley and Carol Murray the Town Board approved the monthly report of the Supervisor for December 2013.

AYES – 5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0

On motion of Allen Hinkley and Carol Murray the Town Board approved the monthly report of the Supervisor for January 2014.

AYES – 5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the monthly report of the Assessor for January 2014.

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0

Regarding items from the Assessor report, discussion took place on concerns of it taking so long for the County Director to turn over the RPS system to the Town for inputting our own data. The matter will be looked into again.

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the monthly report of the Justice Court for December 2013 in the amount of $4,628.50.

AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0

On motion of Allen Hinkley second by Edward Raeder the Town Board approved the monthly Report of the Tax Collector for January 2014 where 67.6% of the Town/County taxes have been received.

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

On motion of Carol Murray second by Edward Raeder the Town Board approved the monthly report of Water District receipts for January 2014 in the amount of Denver $2,706.66, Grand Gorge $2,678.83 and Roxbury $5,212.36.

AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0

RESOLUTION #15 – ADVERTISE BIDS FOR HIGHWAY FUELS

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes the Town Clerk to advertise for sealed bids for Highway Fuels including 10,000 gallons +/- Unleaded Gasoline 87 Octane and 30,000 gallons +/- Diesel Fuel; and

BE IT FURTHER RESOLVED, said bids shall be opened March 3, 2014 at 2:00 pm at the Town Hall with any award to be made at the regular meeting of the Town Board to be held that evening at 7:30 pm.”

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0

RESOLUTION #16 – ADVERTISE BIDS FOR HIGHWAY MATERIAL HAULING

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes the Town Clerk to advertise for sealed bids for Highway Material Hauling; and

BE IT FURTHER RESOLVED, said bids shall be opened March 3, 2014 at 2:15 pm at the Town Hall with any award to be made at the regular meeting of the Town Board to be held that evening at 7:30 pm.”

AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0

No action was taken on appointing one more person to the vacancy on the HUD review committee.

No action was taken on appointing one person to fill the vacancy on the Historic Preservation Commission.

On motion of Allen Hinkley second by Edward Raeder the Town Board approved WIOX Radio Station’s Quarterly Report #4-2013.

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

On motion of Gene Cronk second by Carol Murray the Town Board approved the renewal of the Junkyard License issued to Martin Hagerott (dba Marty Built, Inc) located at 565 Charcoal Rd. for the period April 1, 2014 – March 31, 2015.

AYES – 5 Cronk, Murray, Hinkley, Raeder, Hynes
NAYS – 0

At the January 6, 2014 meeting the Town Board re-appointed Jean Stone to another five year term on the Planning Board. Mrs. Stone did not take the Oath of Office within 30 days.

On motion of Allen Hinkley second by Gene Cronk the Town Board re-appointed Jean Stone to the Planning Board for a term 2/10/14-12/31/18.

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0

On motion of Allen Hinkley second by Gene Cronk the Town Board directed the Town Clerk to release the WIOX Radio Station Public Files to WIOX/WSKG as the license has now been transferred to them.

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0

An updated Highway Equipment list was distributed to the Town Board.

Planning Board training hours through 12/31/13 was distributed to the Town Board.

A reminder was given that the next meeting of the Town Board will be held March 3, 2014 at 7:30 pm at the Town Hall.

On motion of Carol Murray second by Allen Hinkley the Town Board approved the monthly report of the Building Inspector for the period November 2013 – January 2014.

AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0

Motion to go into Executive Session to discuss the Code Enforcement Officer’s independent contractor contract. He has requested some modifications to his independent contractor’s agreement. The issue involves a personnel issue and should be addressed in Executive Session.

On motion of Allen Hinkley second by Gene Cronk the Town Board (Hynes, Cronk, Raeder, Hinkley and Murray) and Town Attorney Kevin Young went into Executive session at 8:02 pm.

On motion of Gene Cronk second by Edward Raeder the Town Board and Town Attorney came out of Executive Session at 8:20 pm. In Executive Session, the Town Board agreed that it was always their intent to reimburse for mileage and not reimburse for training. The Town Board is not changing its offer.

The Town Clerk discussed the possibility of Sewer Clerk payment as budgeted in the Roxbury and Denver Sewer budgets for administration. The attorney will draft an agreement as the sewers are subsidized by NYCDEP.

On motion of Edward Raeder second by Carol Murray the bills were audited and ordered paid in the following amounts:

General #19-80 $73,799.76
Denver Sewer #3-20 $30,512.90
Highway #10-43 $82,177.33
Special Lights #2-3 $5,813.90
Roxbury Water #3-16 $4,358.24
Capital Proj:
Grand Gorge Water #3-16 $4,952.22
HUD Program #2 $20,189.00
Denver Water #2-13 $11,501.70
Other:
Roxbury Sewer #3-10 $13,080.03
Lake St. Project $405,589.74

AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0

Discussion took place on the condition of Reed’s Hotel. The Town Board has not heard anything or seen anything done since the contractor met with the Town Board last fall. The Town Board requested a letter be sent. Supv. Hynes will contact the contractor to discuss the matter.

On motion of Allen Hinkley second by Gene Cronk the meeting adjourned at 8:30 pm.

THIS IS A TRUE COPY

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Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman