Town Board Approved Minutes – May 22, 2014

UNAPPROVED MINUTES
May 12, 2014

The regular meeting of the Town Board was held May 12, 2014 at 7:30 pm at the Town Hall. Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Assessor Robert Breglio, Building Inspector William Walcutt and 7 residents. Absent: Attorney Kevin Young.

On motion of Carol Murray second by Gene Cronk the Minutes of the April 14, 2014, meeting were approved.

AYES – 5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS – 0

Robert Breglio, Assessor, submitted a written report to the Town Board and discussed some that included his concerns with having total access to the County’s RPS system for inputting re-val figures, requested advertising for two date collection people again this year to help with the re-val, he has sent the flood survey results book to the County to aide residents, discussed issues with preliminary flood map and possibly getting assistance from the County to help residents with costs associated with obtaining a variance on their property, a decision has been received on the NYC DEP reservoir land assessments, will work with Young & Sommer on the Verizon assessment case and expressed concerns with the State determining the assessments for phone lines in the future.

Discussion took place on the new preliminary flood maps and how they will affect property owners, variances that can be applied for with elevation survey and possibly the Town looking into grant funds to help owners with those costs.

RESOLUTION #23 – ADVERTISE FOR DATA COLLECTORS

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and approved:

“RESOLVED, the Town Board approves the Town Clerk to advertise for two Data Collectors to assist in the re-valuation process with the Assessor’s Office; and

BE IT FURTHER RESOLVED, payment shall be on a contractual basis with no benefits other than reimbursement for mileage.”

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0

Stephen Schuman, Highway Supt. reported crews working on getting roads ready for repairs, is waiting for road oil prices this year, the sign in memory of Jean Marie Collin has been ordered, his small truck is down for repairs, requested a new fax machine and the old highway garage is in need of two new overhead doors, and, after having reviewed Colonial Drive for takeover, requested permission to proceed with legal paperwork. The Board did not oppose replacing the fax machine and overhead doors.

RESOLUTION #24 – PROCEED WITH COLONIAL DRIVE TAKEOVER

On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the attorney proceed with the process to takeover Colonial Drive as a Town road.”

AYES – 4 Raeder, Hinkley, Cronk, Murray
NAYS – 0
ABSTAIN – 1 Hynes (property owner and son resides on road)

William Walcutt, Building Inspector expressed concerns with the Caroline Lilly property (old Reeds Hotel/Bar property) still being in a dilapidated state and requested to place a Condemned Building sign on the bar building. Quite a few months ago the contractor had attended a Board meeting to discuss the plans for the buildings but since then no work has been done. The Building Inspector was directed to contact the contractor to discuss the matter and report back to the Board who will table a decision until the next Town Board meeting.

A letter was received from the Historic Preservation Commission expressing concerns with building permits being issued to owners in the Historic District before the Commission completes their own review. The Building Inspector was directed to not issue any building permits to owners in the Historic District, if a building permit is required, until the Commission makes a decision on the work. The policy would also include building permit work falling under Site Plan Review by the Planning Board.

Carolynn Faraci, Community Resource Clerk, reported the new fire pit and heaters at the Kirkside Park buildings are in use, new locks have been installed on the building and the Historic Commission has requested the Board approve the appointment of Nicole Haroldson to fill the vacancy on the Historic Commission.

Discussion took place on Town Hall restroom renovations needed and the Civic Center water pipe repairs needed.

Lawrence Moran reported still having low water pressure at his residence in Grand Gorge after replacing water lines in his house. It was recommended since he is on a bank he may need to install an “on demand” pump.

A letter was received from Martin Menne expressing concerns with his water bill charges being high because his water line runs under the road and he must keep water running through the winter to prevent freezing. Mr. Menne requested the Shut Off valve be re-located from across the road to being on his property. The Board will look at a year of readings and discussed the possibility of pro-rating the bill.

Supv. Hynes reported the Lake St. drainage project has begun construction again. All pipes have been laid and they will now begin work on the swale. Work is expected to be completed in June.

An application has been submitted to the O’Conner Foundation for grant funds to install lights in the Roxbury Methodist Church clock tower. The application will be considered this month for decision.

A note was received from the Grand Gorge Sr. Social Club thanking the Town Board having received the $500 given the club per the 2014 Town Budget.

Councilman Allen Hinkley questioned funds being available from the Town to help in the mowing costs for the Old School Baptist Church on County Hwy 41. Supv. Hynes stated that funds were included in the 2014 Town Budget to help defray costs.

Edward Dalski referenced the new liquor store building and questioned if the Historic District regulated paint colors. It was stated the Historic District designation purposely has no regulations pertaining to building color.

On motion of Allen Hinkley second by Carol Murray the Town Board approved the monthly report of the Town Board for April 2014 in the amount of $1,046.00 (Town Clerk $251.00 and Building Permits $795.00).

AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the monthly report of the Supervisor for March 2014.

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0

On motion of Carol Murray second by Gene Cronk the Town Board approved the monthly report of the Assessor for April 2014.

AYES – 5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS -0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the monthly report of the Justice Court for March 2014 in the amount of $5,277.00.

AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the final monthly report of the Tax Collector for April 2014.

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the annual report of the Tax Collector for Town & County tax monies received per the 2014 Collector Warrant.

AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0

On motion of Carol Murray second by Edward Raeder the Town Board approved the report of HUD Program funds for April 2014.

AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0

On motion of Gene Cronk second by Allen Hinkley the Town Board approved the monthly report of the Building Inspector for April 2014.

AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0

On motion of Allen Hinkley second by Carol Murray the Town Board approved the monthly report of water district receipts for April 2014 in the following amounts: Denver $3,374.86; Grand Gorge $3,574.55 and Roxbury $4,489.43.

AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

RESOLUTION #25-APPOINT HAROLDSON TO HISTORIC PRESERVATION COMMISSION

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“RESOLVED, the Town Board appoints Nicole Haroldson to fill the vacancy on the Historic Preservation Commission, effective immediately; and

BE IT FURTHER RESOLVED said term shall expire 12/31/16.

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0

Two proposals were received for renovating the second floor bathroom of the Town Hall and were as follows: Cole & Griffin $3,150 (includes plumbing & electrical) and Cammer Construction $3,200 (not including plumbing & electric).

On motion of Allen Hinkley second by Carol Murray the Town Board awarded the Town Hall bathroom renovation project to Cole & Griffin at a cost of $3,150.

AYES – Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0

Reminders were given to the Board that the Rodrigues Mining Permit expires in August and the Highway Contract expires in December.

A written request was submitted to the Town Board from the Water Clerk regarding billing issues. No action was taken.

Board members were invited to a luncheon to be hosted by Roxbury School on May 15th @ 12:30 pm.

On motion of Edward Raeder second by Carol Murray the bills were audited and ordered paid in the following amounts:

General #178-216   $33,437.68
Roxbury Sewer #27-34   $7,938.48
Highway #111-138   $82,206.87
Denver Sewer #47-59   $15,156.20
Roxbury Water #29-34   $3,606.92
Special Lights #7-8   $1,927.52
Grand Gorge Water #30-36   $3,870.91

Capital Projects:

Denver Water #25-31   $7,007.20
HUD Program #5   $7,582.00

AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
On motion of Carol Murray second by Gene Cronk the meeting adjourned at 8:35 pm.

THIS IS A TRUE COPY
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Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman