Roxbury Town Board Organizational Meeting Agenda – January 4, 2016

ROXBURY TOWN BOARD
Organizational Meeting
January 4, 2016

Town Hall

Call To Order 7:30 pm Organizational Meeting

Minutes December 29th Year End Meeting

Requests to Speak:

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector

Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Oath of Office for Elected Positions
·       Resolution – Appointments & Committees
·       Resolution-Supv. appointment of Deputy Supv.
·       Resolution-Supv. appointment of Bookkeeper
·       Resolution-Hwy. Supt. appointment of Dpty. Hwy. Supt.
·       Resolution-Town Clerk appointment of Dpty. Town Clerk #1
·       Resolution-Official Undertaking manner and verbiage for Elected & Appointed officials
·       Resolution-Town Board Meeting Schedule for 2016 (2nd Mondays @ 7:30 pm @ Town Hall, April & August @ GG Civic Center and November meeting is Thursday Nov. 10th)
·       Resolution-Planning Board meeting schedule for 2016 (third Wednesday of month @ 7:30 pm @ Town Hall)
·       Resolution-Historic Preservation meeting schedule for 2016 (Jan, Apr, Jun, Oct the 3rd Saturday @ 10:00 am @ Town Hall)
·       Resolution-Procurement Policy reviewed and re-adopt or changes needed
·       Resolution-Investment Policy reviewed and re-adopt or changes needed
·       Resolution-Sexual Harassment Policy reviewed and re-adopt or changes needed
·       Resolution-Computer Use Policy reviewed and re-adopt or changes needed
·       Resolution-Local Privacy Notification Policy reviewed and re-adopt or changes needed
·       Resolution-Code of Ethics reviewed and re-adopt or changes needed
·       Resolution-Workplace Violence Prevention policy reviewed and re-adopt or changes
·       Resolution-Employee Handbook reviewed and re-adopt or changes needed
·       Resolution-Police Policy reviewed and re-adopt or changes needed
·       Resolution-Building Inspector contract reviewed and re-adopt or changes
·       Resolution-designate Supervisor & Deputy Supervisor as check signers
·       Resolution-Atlantic Inland of Cortland as Fire Inspector
·       Resolution-Catskill Mountain News official newspaper
·       Resolution-NBT Bank, N.A. and National Bank of Delaware County for banking
·       Resolution-Mostert, Manzanaro & Scott, LLP as Town CPA
·       Resolution-mileage rate $.54/mile (down from $.575)
·       Resolution-payment to Legion Posts $150 each as budgeted
·       Resolution-payment to Roxbury Fire District for polling site $300 as budgeted
·       Resolution-payment to Roxbury & GG Sr. Clubs $500 each as budgeted
·       Resolution-Delaware County Planning Dept.  contract for 2016 in the amount of $3,500
·       Resolution-Town Clerk monthly report for December 2015
·       Resolution-Supervisor’s monthly report for November 2015
·       Resolution-Assessor’s monthly report for December 2015
·       Resolution-Building Inspector monthly report for December 2015
·       Resolution-monthly water receipts report for December 2015
·       Resolution-hire Schuman and Shultis as seasonal highway workers retroactive to 12/29/15
·       Resolution – vacancy on Historic Commission 3 year term (1/1/2016-12/31/2018)
·       Resolution-place $4,390.69 in a Capital Reserve for Roxbury Sewer
·       Resolution – appoint new chairman of Planning Board
·       Planning Board training hours as of 12/31/15 distributed to Town Board
·       Town Clerk annual report of receipts/disbursements for 2015 distributed to Town Board
·       Highway Equipment list distributed to Town Board
·       Open Building Permit list
·       Good Neighbor Fund balance as of 12/31/15
·       Revised GG/Roxbury Water bylaws