Approved Town Board Meeting Minutes – February 8, 2016

APPROVED MINUTES

February 8, 2016

The regular meeting of the Town Board was held February 8, 2016 at 7:35 pm at the Town Hall.  Present were:  Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Dpty, Hwy. Supt. William Sprague, Attorney Kevin Young, Building Inspector William Walcutt, Assessor Clerk Stephanie Seminara and 7 residents.

The Minutes of the January 4, 2016 Organizational meeting were approved on motion of Allen Hinkley second by Carol Murray.

AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0

Nicole Franzese of the Delaware County Planning Dept. was present to discuss the process for adopting the new flood maps.  Ms. Franzese and Attorney Young will work on the draft local law that must be submitted to NYS DEC in March for approval of format before adoption can take place.  Franzese recommends not making the law more stringent than the minimum required.  Concerns were discussed for the Grand Gorge area as it is currently under a CWC project to determine elevations to remove some properties from the flood zone that had never been in the flood zone before.

Franzese also discussed the Hamlet Designation area maps that need to be re-adopted again this year.  She discussed the process for adoption and discussed the criteria set by the Watershed agreement of what lands DEP can purchase.  Letters were received from Dennis & Joan Moore and Earl & Glenda Krom requesting their properties be removed from the Hamlet Designation areas before adoption by the Town Board, thus having  a total of three owners having requested being taken out of the current Hamlet Designation area for Grand Gorge.  The Town Board will consider their requests and will respond in writing to them of whether their requests are approved or not.  No public hearing is required for the adoption, no more properties can be added but properties can be removed by resolution.  Attorney Young discussed the reason for the designation areas.  Franzese recommended the Town Board adopt criteria standards for removal of properties.  County Planning will review the maps and come back with a response at the March meeting.

Hwy. Supt. Neil German reported that crews have been cutting brush and working on trucks, he has offered the Town of Stamford $5,500 for an old Oshkosh truck to use as parts and is waiting to hear if they will accept the offer, the broom attachment has arrived, Edward Docskalik will be out 6 more weeks due to his injury and the new generator has been installed and is ready for use.

Building Inspector William Walcutt questioned if any action was to be taken on the rat issues in Grand Gorge as there is a similar situation on Dugan Hill Rd.  It was stated the Health Officer has inspected the matter in Grand Gorge and appropriate action will take place. Walcutt reported he is trying to get old building permits  closed out and stated the neighbors of the Zoll property in Grand Gorge are still trying to purchase the property from the bank.

The Town Board received a written report from the Assessor Robert Breglio.  Assessor Clerk, Stephanie Seminara stated that several property owners in the Town have received letters from a solar company offering leases to erect solar farms on their property for a monthly payment.  Owners having personal solar panels are already eligible for a 10 year tax exemption.  This company is offering a 20 year lease.  Nicole Franzese stated the County is looking into the matter as two other Towns’ property owners have received the same letter and are thinking of doing a PILOT.  Councilman Hinkley added that it would be a commercial venture for the company and would add value to the owners’ property.

Supv. Hynes stated that Bookkeeper Carolynn Faraci is doing well since surgery and should be back to work soon.

Richard Davis of the Grand Gorge Community Action Group thanked the Town Board for allowing use of the Civic Center for their various community functions.  He stated having received  a request from a group that would like to use the gym for floor hockey.  He was told to have them contact Supv. Hynes or Edward Raeder regarding use which will also require a list of names of participants and proof of insurance.  Davis  reported work needed on the  playground that includes adding mulch and  lowering swings and informed the Board of issues with garbage.  The Board will look into the matter.  The highway dept. will remove an old aluminum goal frame from the ball field.

Councilman Raeder stated the Little League has requested use of the Civic Center gym every Tuesday night.

A card has been received from the Roxbury Sr. Club thanking the Town Board for the $500 given them in the 2016 Town Budget.

No action was taken on the Police Policy.

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Town Clerk’s monthly Report for January 2016 in the amount of $712.00 (Town Clerk $187.00 and Building Permits $525.00).

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Carol Murray the Town Board approved the Supervisor’s monthly report for December 2015.

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

On motion of Carol Murray second by Edward Raeder the Town Board approved the Assessor’s monthly report for January 2016.

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector monthly report for January 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Edward Raeder the Town Board approved the monthly report of Water Receipts for January 2016 in the following amounts: Denver  $2,613.16; Grand Gorge $2,442.83 and Roxbury $4,738.59.

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

On motion of Edward Raeder second by Carol Murray the Town Board approved the Justice Court monthly report for December 2015 in the amount of $7,525.00 and January 2016 in the amount of $4,974.00.

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

No monthly report was received from the Tax Collector for January 2016.

RESOLUTION #22-AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONEYS

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, pursuant to the provisions of Section 284 of the Highway Law, the Town Board agrees that moneys levied and collected in the Town for repair and improvement of highways and moneys received from the State for State Aid for the repair and improvement of highways shall be expended as follows for the year 2016;

NOW, THEREFORE BE IT RESOLVED, the sum of $296,400 shall be set aside to be expended for primary work and general repairs upon 112 miles of Town highways, including sluices, culverts and bridges having a span of less than five feet and boardwalks of renewals thereof; and

BE IT FURTHER RESOLVED, the sum of $453,600 shall be set aside to be expended for the permanent improvement of Town highways.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

No action was taken on filling the vacancy on the Historic Commission.

RESOLUTION #23-ADVERTISE BIDS FOR HIGHWAY FUEL

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board approves advertising for sealed bids for Highway fuels to be opened at 2:00 pm on March 11, 2016 at the Town Hall and to be awarded at the March 14, 2016 Town Board meeting; and

BE IT FURTHER RESOLVED the Town Board reserves the right to reject any and all bids.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

RESOLUTION #24-ADVERTISE BIDS FOR HIGHWAY MATERIAL HAULING

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board approves advertising for sealed bids for Highway Material Hauling to be opened at 2:15 pm on March 11, 2016 at the Town Hall and to be awarded at the March 14, 2016 Town Board meeting; and

BE IT FURTHER RESOLVED the Town Board reserves the right to reject any and all bids.”

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

No action was taken on the Memorandum of Understanding for the East Branch Delaware River Stream Corridor Management Plan until Attorney Young has had a chance to review the material.

On motion of Gene Cronk second by Allen Hinkley the Town Board stated no objections to the Liquor License application being submitted to the NYS Liquor Authority by MaryAndy Café (Martin Lerner property) located at 53470 State Hwy. 30, Roxbury.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Inspections conducted by Health Officer Daniel Sullivan were distributed to the Town Board.

Discussion took place on the cameras to be installed at Kirkside Park. Due to the buildings not having any heat, an insulated cabinet is needed at a cost of $150.   Councilman Cronk again requested camera for the highway garage as well.

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the purchase of an insulated cabinet from ZS Security to be used for camera apparatus at Kirkside Park in the amount of $150.00.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Discussion took place on the water leak at the McGinnis property.  Earlier, it was thought the break was on the owner’s service line, however, it was actually where the service line connects to the water main.  Therefore, it was determined the break is a District expense.

No action was taken on revising the Grand Gorge and Roxbury Water District bylaws.

RESOLUTION #25 – RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS CODE ISSUES

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board agreed to enter into Executive Session at 8:49 pm to discuss code issues . Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray and  Attorney Kevin Young.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Edward Raeder the Town Board and Attorney exited Executive Session and returned to the Regular Meeting at 9:00 pm.

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

It was stated there were no decisions made as a result of Executive Session.

On motion of Carol Murray second by Edward Raeder the bills were audited and ordered paid in the following amounts:

General #24-79 – $53,885.10
Roxbury Sewer #5-11 – $12,440.84
Highway #3-31 – $46,302.79
Denver Sewer #3-13 – $26,488.47
Roxbury Water #4-11 – $4,353.67
Special Lights #1-3 – $2,987.61
Grand Gorge Water #5-12 – $3,293.55

Capital Projects:
Denver Water #5-12 – $5,301.36
GEIS Project #2-3 – $2,093.50

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

On motion of Edward Raeder second by Carol Murray the meeting adjourned at 9:04 pm.

THIS IS A TRUE COPY
__________________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman