Roxbury Town Board Approved Meeting Minutes – March 13, 2017

APPROVED MINUTES

March 13, 2017

The regular meeting of the Town Board was held March 13, 2017 at 7:30 pm at the Town Hall.  Present were: Supervisor Thomas S. Hynes, Councilmen, Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Neil German, Assessor Robert Breglio, Building Inspector William Walcutt, Assessor Clerk Stephanie Seminara, Parks Clerk Carolynn Faraci and four residents.

Hwy. Supt. Neil German reported crews are cutting brush, patching holes and plowing, requested getting a credit card for on-line purchases and has purchased a 1970 Mack truck for $2,500  to be used as a water truck. Supv. Hynes will look into getting a credit card for purchases.

The Minutes of the February meeting were approved on motion of Gene Cronk second by Allen Hinkley.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Undersheriff Craig Dumond was present to discuss the drug epidemic in our area, the steps they are taking to try to control it, treatment and education issues and requested help from residents in the form of an anonymous tip line 888-914-9111. Mr. Dumond also discussed the jail itself which is a 124 bed facility having 3 male pods and 1 female pod and added that several inmates are being housed from other Counties.

Mike Jonker of Lamont Engineers was present to discuss the continuing issues with Roxbury Water’s PW1 system that has been experiencing problems with pumping. Discussion took place on possible repairs and it was requested something be done to clear out the beavers again as having them there is also causing a problem.

Mr. Jonker also stated Grand Gorge water has had the lowest pumping to date of only 50,000 gallons per day on average lately.

Peg Ellsworth reported the Request for Proposals (RFP) have been advertised for an architect on the park barns kitchen that is due before the April Town Board meeting and added  a good response has been received.  There will be a walk thru of the project this month.

Rita Karpoich is busy working on vendors and plans for the July Sidewalk Festival.

The M-ARK Project annual boot camp is April 3-4 at the Andes Hotel and will include discussion on Main Street Revitalization, signage, etc. Town Board members were invited to attend.

Mrs. Ellsworth again requested submitting an application for housing rehab which the Town Board seemed to be in favor of.

The application for Grand Gorge Civic Center repairs will require an income survey of Grand Gorge residents.  The Town Board wants to apply for funds so the M-ARK Project will do the income survey for the Town.  The process was discussed.

Parks Clerk Carolynn Faraci reported she would be helping at the boot camp and has begun showing the park pavilion for prospective events.

Assessor Robert Breglio supplied a written monthly report for the Board but hi-lited that taxable status date is March 1st, many exemption applications have been received and are being processed, stated there are changes to some exemptions, discussed the difference in property values determined by the Town and ORPS that is being worked out, the Town remains at a 100% EQ Rate, trends are steady for sale prices and discussed what things change assessed values from year to year.

Attorney Kevin Young stated NYCDEP has dropped their lawsuit regarding the assessed value of the Grand Gorge sewer collection system.  An appraisal came in higher than what the Town has it assessed for which was based on a template of value. The Town Assessor has requested a letter from DEP as to what they are agreeing to for the value but has received no response.  Attorney Young will follow up with DEP.

Building Inspector William Walcutt supplied a written monthly report to the Town Board and further reported he has taken a code course where he stated we must enforce the section of law regarding truss construction notification on the home in case of fire.  Attorney Young’s office is already looking into updating the current local law on building/fire code. The old Diversified supply building in Grand Gorge is expected to be taken down next week.  A cabin has been found built without a permit and a letter has been sent to the owner but no response has been received yet.

Attorney Young discussed solar exemptions where the Town requires a PILOT Program and also discussed the process for notification to any solar application received which includes a 60 day deadline.

Councilman Hinkley will speak with B&B Construction regarding the concrete work needed at the Transfer Station and Supervisor Hynes will speak to someone in regards to fixing the gate.

Joseph Resch of the Grand Gorge Business Alliance stated they would like to do a community expo of Delaware County businesses to be held at the Civic Center and requested use of the facility in the fall.  The County Chamber of Commerce is in favor of the project and will help them with promoting the event.  The Town Board also spoke in favor of the event.

Mr. Resch also expressed concerns with use of the Civic Center gym where damage has occurred.  Supv. Hynes and Councilman Raeder will look into the matter.

A letter was received from the Roxbury Sr. Citizen Club thanking the Town Board for the $500 budgeted for 2017.

A letter was received from the Delaware County Historical Society thanking the Town Board for support in the 2017 budget.

A letter was received from MTC Cable as notification of increases in services effective April 1, 2017.

On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Town Clerk’s monthly report for February 2017 in the amount of $2,166.25 (Town Clerk $181.25 and Building Permits $1,985.00)

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Edward Raeder the Town Board approved the Supervisor’s monthly report for January 2017.

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Assessor’s monthly report for February 2017.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for February 2017.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Edward Raeder second by Carol Murray the Town Board approved the Water District Receipts monthly reports for February 2017 in the following amounts:  Denver $512.60; Grand Gorge $1,120.69 and Roxbury $643.13.

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

On motion of Allen Hinkley second by Carol Murray the Town Board approved the Justice Court monthly report for January 2017 in the amount of $5,859.00.

AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0

On motion of Edward Raeder second by Carol Murray the Town Board approved the Tax Collector monthly report for February 2017.

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

Sealed bids for Highway Diesel Fuel were advertised and opened on March 10, 2017 at 2:00 pm at the Town Hall.  A total of two bids were received and were as follows per gallon:

On motion of Carol Murray second by Gene Cronk the Town Board awarded the bids to Main Care Energy in the following amounts: Diesel Firm Price $1.9245/gallon and Winter Blend Firm Price $2.0195/gallon.

AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0

Sealed bids for Highway Material Hauling were advertised and opened on March 10, 2017 at 2:15 pm at the Town Hall.  A total of seven bids were received and were as follows on a per ton basis:

On motion of Gene Cronk second by Allen Hinkley the Town Board awarded the bids to the two lowest bidders for each material as follows on a per ton basis:

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Attorney Young discussed how Roxbury Sewer charges are figured by a formula.  Based on the residential units, it has resulted in an overage that is to be collected from district taxes, which must be placed in a capital reserve fund for Roxbury Sewer.

RESOLUTION #34-ROXBURY SEWER OVERAGE TO CAPITAL RESERVE FUND

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Roxbury Sewer O&M Budget for the year 2017 was approved by NYCDEP in the amount of $196,990.00 and

WHEREAS, NYCDEP’s portion has been determined to be $159,585.46; and

WHEREAS, the household and commercial charges (“Town Charges”) per the formula have been determined to be $37,404.54; and

WHEREAS, based on the actual household and commercial properties, the “Town Charges” to be collected is $41,471.70 causing an overpayment of $4,067.16;

NOW, THEREFORE BE IT RESOLVED, per approval by NYCDEP, the Town Board approves the transfer of $4,067.16 from Roxbury Sewer savings to the Roxbury Sewer Capital Reserve Fund.”

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

No action was taken on filling the vacancy for an Alternate Planning Board Member.

RESOLUTION #35-LAMONT ENGINEERS AGREEMENT FOR ADDITIONAL SERVICES FOR DENVER WATER DISTRICT IMPROVEMENTS

On motion of Gene Cronk second by Allen Hinkley, the following resolution was offered and adopted:

“WHEREAS, Lamont Engineer’s, PC has submitted an Agreement for additional services pertaining to Denver Water District improvements; and

WHEREAS, said agreement will be for PRV Rehabilitation (Construction Phase Services); Phase 1 Controls (Design, Bidding, and Construction Phase Services; and Wellfield Electrical (Design, Bidding, and Construction Phase Services); and

WHEREAS; costs are expected to be not more than $25,000,

NOW, THEREFORE BE IT RESOLVED, the Town Board agrees to the terms of the Agreement with Lamont Engineer’s PC for additional Denver Water District Improvements and

authorizes the Town Supervisor to execute said Agreement in the amount of $25,000.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

RESOLUTION#36-YOUNG & SOMMER AGREEMENT FOR DENVER WATER DISTRICT IMPROVEMENTS

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, Young & Sommer, LLC have submitted an Agreement for legal services pertaining to proposed upgrades to the Denver Water District;

NOW, THEREFORE BE IT RESOLVED the Town Board agrees to the terms of the Agreement with Young & Sommer, LLC for legal services pertaining to proposed upgrades to the Denver Water District and authorizes the Town Supervisor to execute said Agreement.”

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

RESOLUTION#37-YOUNG & SOMMER AGREEMENT FOR ROXBURY/GRAND GORGE WATER DISTRICT IMPROVEMENTS

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, Young & Sommer, LLC have submitted an Agreement for legal services pertaining to proposed upgrades to the Roxbury/Grand Gorge Water Districts;

NOW, THEREFORE BE IT RESOLVED the Town Board agrees to the terms of the Agreement with Young & Sommer, LLC for legal services pertaining to proposed upgrades to the Roxbury/Grand Gorge Water Districts and authorizes the Town Supervisor to execute said Agreement.”

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

RESOLUTION #38-TRANSFER FUNDS TO HIGHWAY CAPITAL RESERVE

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Highway Fund savings account had a fund balance as of December 31, 2016,

NOW THEREFORE BE IT RESOLVED, the Town Board approves the transfer of $50,000 from Highway savings to the Highway Equipment Reserve Fund.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

The Annual Financial Report for the year 2016 has been filed with the State Comptroller.  A copy is also on file at the Town Clerk’s Office.

Attorney Young discussed the Town being lead agency on the Roxbury/Grand Gorge Water District improvements project and further discussed the SEQR/ EAF process which requires a negative declaration.

RESOLUTION #39 – SEQR NEGATIVE DECLARATION RESOLUTION FOR THE ROXBURY/GRAND GORGE WATER PROJECT

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury is undertaking a project called the Roxbury and Grand Gorge Water Districts-Water System Improvements Project (hereinafter referred to as ‘the Project’) that will include a new 350 gpm well (PW-3) with a new well control building and appurtenances, and the rehabilitation of the PW-1 well house. Emergency generators will be provided for PW-1, PW-3, the Roxbury Reservoir, and the Roxbury Springs Station. Other proposed project improvements include a new 24” chlorine contact main for PW-1 and PW-3, filtration of the Roxbury Spring Source to improve water quality and associated booster pumping, and controls system replacement. Improvements related to the Roxbury water distribution system include approximately 4,000 LF of 8” water main replacement, selected replacement of valves and hydrants, a leak survey, and leak detection equipment. Improvements related to the Grand Gorge water distribution system include replacement of approximately 2,000 LF of 8” water main, selected replacement of valves and hydrants, storage tank painting, a storage tank mixing system, and a storage tank security fence. The project will also include generators for the PRV Vault and the Grand Gorge Tank, a leak survey, and leak detection equipment; and

WHEREAS, the Town Board of the Town of Roxbury has designated itself as Lead Agency pursuant to the State Environmental Quality Review Act in the environmental review of the Project; and

WHEREAS the Town Board of the Town of Roxbury has prepared an Environmental Assessment Form and has provided copies of this document to the involved and interested agencies for the Project; and

WHEREAS, the probable environmental impacts of the Roxbury and Grand Gorge Water Districts-Water System Improvements Project have been carefully considered by the Town Board;

NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Roxbury adopts the findings and conclusions relating to the probable environmental impacts contained in the attached Environmental Assessment Form and files the Negative Declaration in accordance with the applicable provisions of the law; and

BE IT FURTHER RESOLVED, that the Town Board authorizes the Supervisor to take such further steps as might be necessary to the discharge of the Town Board’s responsibility as Lead Agency for this action.”

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

RESOLUTION #40- In the Matter of the Increase and Improvement of the Facilities of the Roxbury Water District in the Town of Roxbury, Delaware County, New York at an Estimated Maximum Cost of $1,794,500.

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

ORDER CALLING PUBLIC HEARING

In the Matter
of
the Increase and Improvement of the Facilities of the Roxbury Water District in the
Town of Roxbury, Delaware County, New York at an Estimated Maximum Cost of $1,794,500

WHEREAS, the Town Board of the Town of Roxbury, Delaware County, New York, has duly caused Lamont Engineers, engineers duly licensed in the State of New York, to prepare a Preliminary Engineering Report, dated September 1, 2016, constituting a map, plan and an estimate of cost, pursuant to Section 202‑b of the Town Law (the “Report”), relating to the increase and improvement of the distribution facilities of the Town’s Roxbury Water District, including water main replacement, selected valve and hydrant replacement, and miscellaneous equipment procurement, and the improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Roxbury Water District and the Grand Gorge Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, all as more fully described in the Report, which Report is on file in the office of the Town Clerk where it is available for public inspection during normal business hours; and

WHEREAS, the Roxbury Water District is entirely contained within the Town; and

WHEREAS, the maximum amount proposed to be expended for said increase and improvement is $1,794,500, which amount shall be allocated and charged as the cost of various capital improvements to the facilities of the Roxbury Water District, and shall be borne by the Roxbury Water District; and

WHEREAS, the capital project heretofore described, based on information supplied to the Town Board, has been determined by the Town Board to be a Type I Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which will not result in any significant environmental effects; and

WHEREAS, it is now desired to call a public hearing on the question of such increase and improvement of the facilities of the Roxbury Water District in the manner described above, and to hear all persons interested in the subject thereof, in accordance with the provisions of Section 202‑b of the Town Law; NOW, THEREFORE, IT IS HEREBY

ORDERED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:

Section 1.        A public hearing will be held at the Civic Center, in Grand Gorge, New York, in said Town, on April 10, 2017, at 7:15 o’clock P.M., Prevailing Time, on the question of the increase and improvement of the distribution facilities of the Town’s Roxbury Water District,

including water main replacement, selected valve and hydrant replacement, and miscellaneous equipment procurement, and the increase and improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Roxbury Water District and the Grand Gorge Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, in the Town of Roxbury, Delaware County, New York, in the manner described in the preambles hereof, and to hear all persons interested in the subject thereof, concerning the same, and to take such action thereon as is required or authorized by law.

Section 2.        The aforesaid hearing shall be noticed as follows:

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN that the Town Board of the Town of Roxbury, Delaware County, New York, will meet at the Civic Center, in Grand Gorge, New York, in said Town, on April 10, 2017, at 7:15 o’clock P.M., Prevailing Time, for the purpose of conducting a public hearing in relation to the proposed increase and improvement of the distribution facilities of the Town’s Roxbury Water District, including water main replacement, selected valve and hydrant replacement, and miscellaneous equipment procurement, and the improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Roxbury Water District and the Grand Gorge Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, in the Town of Roxbury, Delaware County, New York, all as more fully described in the September 1, 2016 Preliminary Engineering Report of Lamont Engineers, Cobleskill, New York, and including incidental expenses in connection therewith, at an estimated maximum cost to the Roxbury Water District of $1,794,500.

The aforesaid project has been determined by the Town Board to be a “Type I” Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which, as proposed, the Town Board has determined will not result in any significant environmental effects.

At said public hearing said Town Board will hear all persons interested in the subject matter thereof.

Section 3.        The Town Clerk is hereby authorized and directed to cause a copy of this order to be published once in the Catskill Mountain News, the official newspaper, and also to cause a copy thereof to be posted on the sign board of the Town Clerk, such publication and posting to be made not less than ten days, nor more than twenty days, before the date designated for the hearing, and shall constitute the notice required to be given under Section 202-b of the Town Law.

Section 4.        This order shall take effect immediately.

The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows:

Gene Cronk VOTING Aye
Edward Raeder VOTING Aye
Allen Hinkley VOTING Aye
Carol Murray VOTING Aye
Thomas S. Hynes VOTING Aye

The resolution was thereupon declared duly adopted.

RESOLUTION #41- In the Matter of the Increase and Improvement of the Facilities of the Grand Gorge Water District in the Town of Roxbury, Delaware County, New York at an Estimated Maximum Cost of $1,705,500

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

ORDER CALLING PUBLIC HEARING

In the Matter
of
the Increase and Improvement of the Facilities of the Grand Gorge Water District in the
Town of Roxbury, Delaware County, New York at an Estimated Maximum Cost of $1,705,500

WHEREAS, the Town Board of the Town of Roxbury, Delaware County, New York, has duly caused Lamont Engineers, engineers duly licensed in the State of New York, to prepare a Preliminary Engineering Report, dated September 1, 2016, constituting a map, plan and an estimate of cost, pursuant to Section 202‑b of the Town Law (the “Report”), relating to the increase and improvement of the distribution facilities of the Town’s Grand Gorge Water District, including storage tank painting and site improvements,  water main replacement, selected valve and hydrant replacement, emergency generators for the Pressure Reducing Valve Vault and the storage tank site, and miscellaneous equipment procurement, and the increase and improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Grand Gorge Water District and the Roxbury Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, all as more fully described in the Report, which Report is on file in the office of the Town Clerk where it is available for public inspection during normal business hours; and

WHEREAS, the Grand Gorge Water District is entirely contained within the Town; and

WHEREAS, the maximum amount proposed to be expended for said increase and improvement is $1,705,500, which amount shall be allocated and charged as the cost of various capital improvements to the facilities of the Grand Gorge Water District, and shall be borne by the Grand Gorge Water District; and

WHEREAS, the capital project heretofore described, based on information supplied to the Town Board, has been determined by the Town Board to be a Type I Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which will not result in any significant environmental effects; and

WHEREAS, it is now desired to call a public hearing on the question of such increase and improvement of the facilities of the Grand Gorge Water District in the manner described above, and to hear all persons interested in the subject thereof, in accordance with the provisions of Section 202‑b of the Town Law; NOW, THEREFORE, IT IS HEREBY

ORDERED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:

Section 1.        A public hearing will be held at the Civic Center, in Grand Gorge, New York, in said Town, on April 10, 2017, at 7:20 o’clock P.M., Prevailing Time, on the question of the increase and improvement of the distribution facilities of the Town’s Grand Gorge Water District , including storage tank painting and site improvements,  water main replacement, selected valve and hydrant replacement, emergency generators for the Pressure Reducing Valve Vault and the storage tank site, and miscellaneous equipment procurement, and the increase and improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Grand Gorge Water District and the Roxbury Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, in the Town of Roxbury, Delaware County, New York, in the manner described in the preambles hereof, and to hear all persons interested in the subject thereof, concerning the same, and to take such action thereon as is required or authorized by law.

Section 2.        The aforesaid hearing shall be noticed as follows:

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN that the Town Board of the Town of Roxbury, Delaware County, New York, will meet at the Civic Center, in Grand Gorge, New York, in said Town, on April 10, 2017, at 7:20 o’clock P.M., Prevailing Time, for the purpose of conducting a public hearing in relation to the proposed increase and improvement of the distribution facilities of the Town’s Grand Gorge Water District, including storage tank painting and site improvements,  water main replacement, selected valve and hydrant replacement, emergency generators for the Pressure Reducing Valve Vault and the storage tank site, and miscellaneous equipment procurement, and the increase and improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Grand Gorge Water District and the Roxbury Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, in the Town of Roxbury, Delaware County, New York, all as more fully described in the September 1, 2016 Preliminary Engineering Report of Lamont Engineers, Cobleskill, New York, and including incidental expenses in connection therewith, at an estimated maximum cost to the Grand Gorge Water District of $1,705,500.

The aforesaid project has been determined by the Town Board to be a “Type I” Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which, as proposed, the Town Board has determined will not result in any significant environmental effects.

At said public hearing said Town Board will hear all persons interested in the subject matter thereof.

Section 3.        The Town Clerk is hereby authorized and directed to cause a copy of this order to be published once in the Catskill Mountain News, the official newspaper, and also to cause a copy thereof to be posted on the sign board of the Town Clerk, such publication and posting to be made not less than ten days, nor more than twenty days, before the date designated for the hearing, and shall constitute the notice required to be given under Section 202-b of the Town Law.

Section 4.        This order shall take effect immediately.

The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows:

Gene Cronk VOTING Aye
Edward Raeder VOTING Aye
Allen Hinkley VOTING Aye
Carol Murray VOTING Aye
Thomas S. Hynes VOTING Aye

The resolution was thereupon declared duly adopted.

Supervisor Hynes stated the repairs at the old highway garage have been completed.

Attorney Young discussed NYCDEP law changes that would benefit Grand Gorge Tire sewer hookup to be paid 100% by DEP but the proposed new law has not been signed by DEP yet.

A list was distributed to the Town Board reflecting Highway Equipment as of December 31, 2016.

A report of Good Neighbor Funds was distributed to the Town Board reflecting a fund balance of $274,113.50 as of December 31, 2016.

The Delaware County Planning Dept. will be holding a Public Information Meeting on April 5, 2017 at 6:00 pm at the Town Hall regarding the ongoing study of the Roxbury Train Depot on Bridge St., Roxbury.  A regular monthly meeting of the County Planning Dept. will be held immediately after the information meeting.

A reminder was given the April monthly meeting of the Town Board will be held April 10, 2017 at the Grand Gorge Civic Center.

Attorney Young stated NYCDEP’s land acquisition impact study report should be out soon.  Most land acquired in the County has been in the Town of Roxbury.  Discussion took place on how DEP is making their determinations.

On motion of Edward Raeder second by Carol Murray the bills were audited and ordered paid in the following amounts:

General #90-128 – $40,549.37
Roxbury Sewer #11-18 – $8,117.86
Highway #40-62 – $34,726.83
Denver Sewer #21-29 – $14,302.09
Roxbury Water #12-17 – $3,850.63
Special Light Districts #4-5 – $2,171.40
Grand Gorge Water #13-17 – $6,785.21

Capital Projects
Denver Water #20-24 – $6,710.50
GEIS Project #2 – $554.00

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

RESOLUTION #42–RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS A PERSONNEL ISSUE

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board agreed to enter into Executive Session at 9:32 pm to discuss a personnel issue and possible litigation. Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray and Attorney Kevin Young.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Carol Murray the Town Board and Attorney exited Executive Session and returned to the regular meeting at 10:07 pm.

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

It was stated no action was taken in Executive Session.

On motion of Edward Raeder second by Gene Cronk the meeting adjourned at 10:09 pm.

THIS IS A TRUE COPY
____________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman