Roxbury Town Board Special Meeting Approved Minutes – April 3, 2017

APPROVED MINUTES

April 3, 2017

A Special Meeting of the Town Board was held April 3, 2017 at 7:00 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Attorney Kevin Young and 2 residents.

The meeting was called to discuss a personnel issue and any other business that may come before the Town Board.

RESOLUTION #43- RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS A PERSONNEL ISSUE

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“Motion to go into Executive Session at 7:02 pm to address a personnel issue and related legal issues with the Town Attorney. The communications will be privileged and confidential and protected by the attorney/client privilege.”

Present in Executive Session: Supervisor Hynes, Councilmen Hinkley, Cronk, Raeder, Murray and Attorney Young.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Carol Murray the Town Board returned to the Special Meeting at 7:58 pm.

AYES-Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

RESOLUTION #44- RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY

REQUIRING THE TERMINATION OF THE MONTH TO MONTH 2015 CONSULTING AGREEMENT OF CODE ENFORCEMENT OFFICER WILLIAM WALCUTT

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, pursuant to the 2015 Consulting Agreement, the Town contracted with William Walcutt to serve as CEO on a month-to-month basis, beginning on January 1, 2015 (Consulting Agreement, ¶1); and

WHEREAS, the Agreement expressly provides that the month-to-month contract is “terminable by either party on thirty (30) days notice” (Consulting Agreement, ¶1).

NOW THEREFORE BE IT RESOLVED THAT

  1. The Town Board hereby terminates the Agreement without cause.
  2. The Town Board hereby directs the Town Supervisor to notify the CEO by Certified Mail (Return Receipt) and Regular First Class Mail and/or by hand delivery on April 4, 2017 that the Agreement is terminated and that he will be paid in advance through May 4, 2017, that he must return the key to his office and vacate his office immediately.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-3 Raeder, Murray, Hynes
NAYS-1 Cronk
ABSTAIN-1 Hinkley

No other business was discussed.

On motion of Carol Murray second by Edward Raeder the meeting adjourned at 8:04 pm.

THIS IS A TRUE COPY
____________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman