Organizational Meeting Agenda – January 2, 2018 Town Hall

ROXBURY TOWN BOARD
Public Hearing
Organizational Meeting
January 2, 2018
Town Hall

 

Call To Order 7:30 pm Regular Meeting
TAKE OATH OF OFFICE (Supv-2 Councilmen-Attorney)

Minutes December Meetings

Requests to Speak:

Department Reports:

Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits

ISSUES FOR DISCUSSION

  • Resolution – Appointments & Committees
  • Resolution-Supv. appointment of Deputy Supv.
  • Resolution-Supv. appointment of Bookkeeper/li>
  • Resolution-Hwy. Supt. appointment of Dpty. Hwy. Supt.
  • Resolution-Town Clerk appointment of Dpty. Town Clerk #1
  • Resolution-reappoint Joseph Farleigh and David Cowan to Planning Board (1/1/18-12/31/22)
  • Resolution-reappoint Michael Mathis and Lewis Wendell to Historic Commission (1/1/18-12/31/20)
  • Resolution-Official Undertaking manner and verbiage for Elected & Appointed officials
  • Resolution-Town Board Meeting Schedule for 2018 (2nd Mondays @ 7:30 pm @ Town Hall, April & August @ GG Civic Center and November meeting is Thursday Nov. 8th)
  • Resolution-Planning Board meeting schedule for 2018 (third Wednesday of month @ 7:30 pm @ Town Hall)
  • Resolution-Historic Preservation meeting schedule for 2018 (Jan, Apr, Jun, Oct the 3rd Saturday @ 10:00 am @ Town Hall)
  • Resolution-Procurement Policy reviewed and re-adopt or changes needed
  • Resolution-Investment Policy reviewed and re-adopt or changes needed
  • Resolution-Sexual Harassment Policy reviewed and re-adopt or changes needed
  • Resolution-Computer Use Policy reviewed and re-adopt or changes needed
  • Resolution-Local Privacy Notification Policy reviewed and re-adopt or changes needed
  • Resolution-Code of Ethics reviewed and re-adopt or changes needed
  • Resolution-Travel Reimbursement Policy reviewed and re-adopt or changes needed
  • Resolution-Section 504 Grievance Procedure reviewed and re-adopt or changes needed
  • Resolution-Workplace Violence Prevention policy reviewed and re-adopt or changes
  • Resolution-Employee Handbook reviewed and re-adopt or changes needed
  • Resolution-Building Inspector agreement reviewed and re-adopt or changes
  • Resolution-designate Supervisor & Deputy Supervisor as check signers
  • Resolution-Atlantic Inland of Cortland as Fire Inspector
  • Resolution-Catskill Mountain News official newspaper
  • Resolution-NBT Bank, N.A. and Wayne Bank for banking
  • Resolution-Mostert, Manzanaro & Scott, LLP as Town CPA
  • Resolution-mileage rate $.545/mile
  • Resolution-payment to Roxbury Library Assoc. $15,000 as budgeted
  • Resolution-payment to Legion Posts $150 each as budgeted
  • Resolution-payment to Roxbury & GG Sr. Clubs $500 each as budgeted
  • Resolution-Delaware County Planning Dept. contract for 2018 i n the amount of $3,500
  • Resolution-Town Clerk monthly report for December 2017
  • Resolution-Supervisor’s monthly report for December 2017
  • Resolution-Assessor’s monthly report for December 2017
  • Resolution-Building Inspector monthly report for December 2017
  • Resolution-monthly water receipts report for December 2017
  • Resolution-Justice Court monthly report for December 2017
  • Resolution-fill vacancy Planning Board term thru 12/31/19
  • Resolution-Transfer Roxbury Sewer tax money to Roxbury Sewer Capital Reserve Fund $3,207.69
  • Highway Equipment list thru 12/31/17 distributed to Town Board
  • Good Neighbor Fund Report thru 12/31/17
  • Planning Board training hours report thru 12/31/17 distributed to Town Board
  • Open Building Permit list thru 12/31/17 distributed to Town Board
  • Annual Building Permit report thru 12/31/17 distributed to Town Board
  • Town Clerk Annual report thru 12/31/17 distributed to Town Board
  • Roxbury Sewer Operator Contract – not signed