2015 Revaluation Project

living

Important Information Concerning the 2015 Revaluation Project

The Town of Roxbury has decided to conduct a reassessment project. This decision was brought about by the Assessor’s Office and the Town Board in an effort to achieve equitable assessments with the town, pursuant to NYS Real Property Tax Law Section 305.

The reassessment project will consist of many steps beginning with the collection and verification of property inventory and progressing to the use of systemic analysis to achieve a uniform percentage of value for every property in the town beginning with the 2015 assessment roll.

The Assessor’s Office and the Town Board are committed to providing comprehensive public information in an effort to promote public understanding of assessments and the reassessment process.

As part of this effort, there will be Informational Meetings held at regular intervals during the process. They will be advertised on the Town Hall Bulletin Board, in the newspaper of record and on the town’s website.  All property owners are encouraged to attend these meetings to gain further understanding of the importance of this project, the steps involved and the roles of the assessor’s office, as well as those of property owners.

Step 1:  Data Verification Project

This page is for information related to the Data Verification Project, as the first of many steps toward the ultimate goal of a 2015 town-wide revaluation.

Project Overview

In order to ensure all property in the Town of Roxbury is valued at current and correct market values and that the information on file is accurate and up to date, the Assessor’s Office is conducting a town-wide data verification project. The project’s mission is to verify that the information collected in prior years for each parcel is accurate and up to date for the purpose of revaluing the entire town.

Data collection is a process where the assessor, or a trained employee of the assessor’s office, will visit every parcel in town to make an on-site inspection, including measuring where needed, and taking a photograph.
Each representative of the assessor’s office will carry identification and will attempt to speak with the property owner at the time of the visit.  If no one is at home at the time of the visit, the collector will conduct the on-site inspection by verifying building measurements of existing structures and taking a photograph. Before leaving, the representative will leave notification of the visit and contact information in the event the owner has any questions.

Q. What kinds of photos are taken?

The photos are solely for the purpose of general property identification and the structures on it. In cases where out-buildings are set away from the residential structure, more than one photo may be necessary.

Q. Will the representative need to enter my home?

Not necessarily.  All information concerning the interior of the home will be gathered from an interview with the property’s resident at the door or through an estimate if a resident is unavailable at the time the property is reviewed.

If, however, the homeowner feels that there are interior issues which might impact the property’s assessed value, they may request an interior inspection so that the data collector can document and verify the interior condition of the structure.

Q. How will I tell if my property has been reviewed?

When an assessor’s office representative collects data regarding a property and a resident is unavailable, the representative will leave a door hanger on the front door or gate.

Q. When will I see the results of the data collection?

All collected data is scheduled to be distributed to all property owners during the summer of 2014 using a Property Description Report.  This form will list the major characteristics of the property.  If the data are correct, the owner just has to sign it and return it to the office.  If there are discrepancies, the owner will need to circle the discrepancies and write in the correct data, sign it and return it to the assessor’s office for possible field review/confirmation.

During the fall and winter of 2014-2015, the assessor will be creating land tables and a manual valuation model to use during the valuation phase of the project.  The sales that will be used in the models will also have to be reviewed.

Before March 1st, 2015, each property owner will receive what is called an “Impact Notice”.  This will show the prior assessment, the proposed new assessment as well as how that new assessment would have impacted the owner’s prior years’ taxes.  The assessor will hold five or six weeks of informal meetings in March and April with property owners after the impact notices are mailed, so owners can review their new assessment and see how it was determined.

If an owner is still dissatisfied with their new property assessment, they can still file a formal complaint in May and appear before the Board of Assessment Review to argue their case for a lower assessment.