Town Board Special Meeting Minutes - October 29, 2013

APPROVED MINUTES
October 29, 2013

A Special Meeting of the Town Board was held October 29, 2013 at 7:00 pm at the Town Hall. Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Stephen Schuman, Budget Officer Carolynn Faraci and five residents.

The meeting was advertised for conducting a workshop on the 2014 Tentative Budget and to discuss any other business that may come before the Board.

Budget Officer, Carolynn Faraci discussed some changes and proposed changes on the Tentative Budget. Said changes include two new computers for the Town Clerk and Bookkeeper as the current ones will not handle new software, health and dental rates, deleting some highway equipment out of the budget and rewiring needed on Denver Water wells. It was decided to first speak with the water Operator regarding the Denver Water issues. Councilman Hinkley discussed issues concerning the Parks Clerk rate of pay and Councilman Cronk discussed issues with equipment requested by the Constable. The proposed changes for a decrease of line item would put the budget under the 1.66% Tax Cap for the year 2014.

RESOLUTION #73 – APPROVE CHANGES TO TENTATIVE BUDGET

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board approved the following changes to the 2014 Tentative Budget to be incorporated into the 2014 Preliminary Budget:

Highway Fund – DA 5110.4 General Repairs $763,000 to $714,000 and DA5130.2 Equipment $193,500 to $111,500.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

Peg Ellsworth of the M-ARK Project stated the HUD program is moving along and she plans to apply for a home buyer assistance grant for the Town.

It was stated the NYS DOT Highway work permit for the Lake St. project has been mailed and is expected shortly.

Discussion took place on the Town Clerk agreement with NYSDEC for selling Encon Licenses.

RESOLUTION #74 – REQUESTING THE TOWN CLERK OF THE TOWN OF ROXBURY TO SERVE AS THE LICENSE ISSUING AGENT FOR HUNTING AND FISHING IN NEW YORK STATE AND FOR THE TOWN CLERK OF THE TOWN OF ROXBURY TO APPOINT AN ASSISTANT LICENSE ISSUING AGENT WHO CAN ALSO ISSUE LICENSES FOR THE PRIVILEGE OF HUNTING AND FISHING IN NEW YORK STATE

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town Clerk of the Town of Roxbury has been requested to serve as the “License Issuing Agent” as provided in 6 NYCRR §177.1(f) and (g) of the New York State Department of Environmental Conservation regulations to issue licenses for the privilege of hunting and fishing in New York State; and

WHEREAS, the License Issuing Agent may also appoint an “Assistant License Issuing Agent” who can also issue licenses for the privilege of hunting and fishing in New York State; and

WHEREAS, the License Issuing Agent must enter into a License Issuing Agent Agreement with the New York State Department of Environmental Conservation. A Model License Issuing Agent Agreement is attached hereto as Exhibit A; and

WHEREAS, in exchange for administering and issuing hunting and fishing licenses, the Department will pay a commission to the License Issuing Agent for each license sold (“the Commission”); and

WHEREAS, the Commission is provided to the Town as an additional revenue source and to offset the cost of the administration of the program.

THEREFORE, NOW BE IT RESOLVED THAT:

1. The Town Board of the Town of Roxbury does hereby authorize the Town Clerk to enter into a License Issuing Agent Agreement with the New York State Department of Environmental Conservation’

2. The Town Clerk, as License Issuing Agent, may select and appoint the Assistant License Issuing Agent;

3. The Town agrees that it will indemnify and hold harmless the License Issuing Agent and the Assistant Licensing Issue Agent from and against all losses from claims, demands, payments, suits, actions, recoveries and judgment of every nature and description brought or recovered against it in a court of competent jurisdiction to the extent such lawsuit is attributable to the acts of the Licensed Issuing Agent and the Assistant Licensed Issuing Agent in the performance of any activity under the Agreement.”

AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0

On motion of Allen Hinkley second by Gene Cronk the Town Board finds no negative issues with the application of Queens Mountain Cafes, LLC to the NYS Liquor Authority for a Change in Class of a Retail License at 53470 State Hwy. 30, Roxbury.

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0

On motion of Gene Cronk second by Allen Hinkley the meeting adjourned at 7:35 pm.

THIS IS A TRUE COPY

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Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman