Town Board Approved Minutes - October 13, 2014

APPROVED MINUTES

The regular meeting of the Town Board was held October 13, 2014 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Assessor Robert Breglio, Attorney Kevin Young and 5 residents.

On motion of Carol Murray second by Allen Hinkley the Town Board approved the Minutes of the September 8th Special and Regular meetings and the September 25th Special Meeting.

AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0

Assessor Robert Breglio provided the Town Board with a written report and updated them on the status of the re-val, discussed schedules of re-val assessment notices to residents, stated he will be holding informational meetings for the public regarding the re-val and requested increasing the income limits on both Aged and Veterans Exemptions. Attorney Young will research and prepare the paperwork for the exemptions for the October 22nd Special Meeting.

Highway Supt. Stephen Schuman stated he has begun getting sand & salt delivered, the last of the stone & oil roads have been completed, mowing and ditching continues weather permitting, stated the backhoe has been sent in for repairs and expressed concerns with the railroad crossing on County Hwy. 41.

Attorney Young discussed the NYC DEP Grand Gorge Sewer collection system assessment methodology. The Town is expected to apply for a Catskill Watershed Corp. program to pay for attorney fees. Mr. Young also discussed the County having passed a resolution where they will help Towns fight cases involving assessments of $500,000 or greater.

Attorney Young stated the truck case is expected to go to court.

On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for September 2014 in the amount of $4,205.21 (Town Clerk $2,950.21 and Building Permits $1,255.00)

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

On motion of Carol Murray second by Gene Cronk the Town Board approved the Supervisor’s monthly report for August 2014.

AYES – 5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS – 0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for September 2014.

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0

On motion of Allen Hinkley second by Carol Murray the Town Board approved the Justice Court monthly report for August 2014 in the amount of $5,614.00.

AYES – Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0

On motion of Edward Raeder second by Gene Cronk the Town Board approved the HUD project monthly report for September showing a balance of $199,706.00.

AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0

On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Building Inspector monthly report for September 2014.

AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0

On motion of Edward Raeder second by Carol Murray the Town Board approved the water district monthly receipts report for September 2014 in the following amounts: Denver $68.20; Grand Gorge $269.26 and Roxbury $650.25.

AYES – Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0

Sealed bids for Fuel Oil were advertised and opened on October 10, 2014 at 2:00 pm at the Town Hall. A total of three (3) bids were received and were as follows:

RESOLUTION #47 – FUEL OIL BID AWARD
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board awards the Fuel Oil bid to Mirabito Energy at a fixed price of $2.8863/gal.”
AYES – Cronk, Murray, Raeder, Hinkley, Hynes
NAYS – 0

No decision was made to fill the vacancy on the Historic Preservation Commission.

Discussion took place on renewing the health and dental insurance policies. Current policies are with Excellus BlueCross BlueShield (BCBS) for health and MVP Health Care for dental. Different coverage’s were discussed with the Town’s Insurance Coordinator. If renewing the current BCBS policy the benefits would remain the same for co pays, coverage’s, meds, etc. but the premium costs would decrease substantially from the current rates. If the current dental plan is renewed costs would only increase slightly.

RESOLUTION #48 – RENEW HEALTH & DENTAL PLANS
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the renewal of the health insurance policy with Excellus BlueCross BlueShield’s SimplyBlue Plus Platinum 2 Plan; and
BE IT FURTHER RESOLVED, the Town Board approves the renewal of the dental insurance policy with MVP Health Care; and
BE IT FURTHER RESOLVED, said plans shall begin December 1, 2014.”
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #49 – RESOLUTION OF THE ROXBURY TOWN BOARD ACCEPTING PROPOSED LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN GENERAL MUNICIPAL LAW §3-c AND SCHEDULING PUBLIC HEARING FOR SAME
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, on June 24, 2011 the New York State Legislature enacted Chapter 97 of the NYS Laws of 2011, hereinafter referred to as the “General Municipal Law §3-c”;

WHEREAS, General Municipal Law §3-c expressly authorizes local governments to override the tax levy limit by the adoption of a local law approved by a vote of at least sixty percent (60%) of the total voting power of the governing body (in this case, the “Roxbury Town Board”) ;
WHEREAS, the Town’s Attorney has prepared a proposed Local Law to Override the Tax Levy Limit Established in General Municipal Law §3-c; and
WHEREAS, the Town Board has reviewed and modified the proposed Local Law to Override the Tax Levy Limit Established in General Municipal law §3-c; and
NOW, THEREFORE, BE IT RESOLVED that the proposed law is ready for consideration by the Town Board; and
BE IT FURTHER RESOLVED, that the Town Board shall will hold a public hearing for consideration of the Local Law to Override the Tax Levy Limit Established in General Municipal Law §3-c on November 6, 2014 at 6:45 pm at the Town Hall; and
BE IT FURTHER RESOLVED, that the Town Clerk is hereby authorized and directed to publish notice of said hearing in the Catskill Mountain News, and to post copies of such notice in the manner provided by law.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0

RESOLUTION #50 – RESOLUTION OF THE ROXBURY TOWN BOARD TO CONSIDER A LOCAL LAW FOR THE APPOINTMENT OF ALTERNATE MEMBERS TO THE TOWN OF ROXBURY PLANNING BOARD AND SCHEDULING A PUBLIC HEARING FOR SAME
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury Town Board would like to consider the appointment of alternate members to the Town of Roxbury Planning Board, as it is sometimes difficult to maintain a quorum on the Planning Board, due to illness, extended vacation or conflict of interest situations on a specific matter;
WHEREAS, in such instances, official business cannot be conducted delaying or impeding adherence to required timeliness;
WHEREAS, the use of alternate members in such instances would be beneficial to the Town residents;
WHEREAS, the Town Board Members and the Town’s Attorney have reviewed a proposed draft Local Law for the appointment of alternate members to the Town of Roxbury Planning Board;
NOW, THEREFORE, BE IT RESOLVED that the Town Board accepts the proposed draft Local Law; and
BE IT FURTHER RESOLVED, that a copy of the proposed draft Local Law shall be placed in the Town Clerk’s office and made available for public inspection; and
BE IT FURTHER RESOLVED, that the Town Board will hold a public hearing for consideration of the Local Law on November 6, 2014 at 6:50 pm at the Town Hall; and
BE IT FURTHER RESOLVED, that the Town Clerk is hereby authorized and directed to publish notice of said hearing in the Catskill Mountain News, and to post copies of such notice in the manner provided by law.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0

RESOLUTION #51 – SCHEDULE PUBLIC HEARING ON 2015 PRELIMINARY TOWN BUDGET
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board will hold a Public Hearing on the 2015 Preliminary Budget on November 6, 2014 at 7:00 pm at the Town Hall; and
BE IT FURTHER RESOLVED, copies of the preliminary budget will be available after the October 22, 2014 Budget Workshop.”
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0

On motion of Edward Raeder second by Carol Murray the Town Board approved mileage reimbursement to the Town Clerk for attending a retirement seminar in Binghamton on October 15, 2014.
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0

The Town Clerk’s Office received a notice that J&W Deli has applied to New York State for a liquor license for their location at 36422 State Hwy 23, Grand Gorge.

On motion of Edward Raeder second by Carol Murray the Town Board stated having no objections with the application of J&W Deli to the NYS Liquor Authority to obtain a liquor license for their establishment located at 36422 State Hwy 23 in Grand Gorge.
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0

RESOLUTION #52 – SEWER ADMINISTRATIVE SERVICE AGREEMENTS
On motion of Carol Murray second by Allen Hinkley the following resolution was adopted:
“RESOLVED, the Town Board approves Administrative Service Agreements with Diane Pickett for administration of Denver and Roxbury Sewer funds for reporting to NYCDEP; and
BE IT FURTHER RESOLVED, payment for services shall be paid by payroll and shall commence with the year 2014 in the amount of $1,500/year Roxbury Sewer and $500/year Denver Sewer.”
AYES – 5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS – 0

Copies of the 2015 Tentative Budget were mailed to the Town Board members on October 2, 2014.

A reminder was given that a Budget Workshop will be held October 22, 2014 at 7:00 pm at the Town Hall.

Attorney Kevin Young discussed the formula used to calculate the 2015 Roxbury Sewer rates for residential, commercial and mixed use properties.

No action was taken on appointing additional members to the Board of Assessment Review for the 2015 revaluation.

On motion of Allen Hinkley second by Gene Cronk the bills were audited and ordered paid in the following amounts:
General #451-503 – $31,968.71
Denver Sewer #100 114 – $24,597.62
Highway #240-272 – $130,637.82
Special Lights #15-16 – $1,929.84
Roxbury Water #64-73 – $6,603.47
Capital Projects:
Grand Gorge Water #68-79 – $4,502.13
Kirkside Park Prog #29-30 – $150.00
Denver Water #59-69 – $7,403.49
HUD Program #31 – $16,060.00
Roxbury Sewer #63-71 – $13,466.37
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0

On motion of Carol Murray second by Gene Cronk the meeting adjourned at 8:42 pm.

THIS IS A TRUE COPY
__________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman