Agenda - Roxbury Town Board Meeting - January 2, 2015
ROXBURY TOWN BOARD
Organizational Meeting
January 2, 2015
Town Hall
Call To Order 7:30 pm
Minutes December 8th Regular and 29th Special Meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution – Appointments & Committees
· Resolution – Supv. Appointment of Deputy Supervisor
· Resooution – Supv. Appointment of Bookkeeper
· Resolution – Hwy. Supt. appointment of Dpty. Hwy. Supt.
· Resolution – Town Clerk appointment of Deputy Town Clerk #1
· Resolution – Official Undertaking manner and verbiage for appointed officials
· Resolution – Town Board meeting schedule for 2015 (2nd Mondays @ 7:30 pm @ Town Hall, March meeting changed to March 2nd, April & August @GG Civic Center and November meeting is Thursday Nov. 5th)
· Resolution – Planning Board meeting schedule for 2015 (third Wednesdays @ 7:30 pm Town Hall)
· Resolution – Historic Preservation Commission meeting schedule for 2015 (third Saturdays @10:00 am Town Hall)
· Resolution – authorize prepayment of bills received by March 6th due to meeting change date
· Resolution – reappoint Lewis Wendell and Michael Mathis to Historic Preservation Commission terms to expire 12/31/17
· Resolution – Agreement to Spend Highway Moneys
· Resolution – Procurement Policy reviewed and re-adopt or changes needed
· Resolution – Investment Policy reviewed and re-adopt or changes needed
· Resolution – Sexual Harassment Policy reviewed and re-adopt or changes needed
· Resolution – Computer Use Policy reviewed and re-adopt or changes needed
· Resolution – Local Privacy Notification Policy reviewed and re-adopt or changes needed
· Resolution – Code of Ethics reviewed and re-adopt or changes needed
· Resolution – Workplace Violence Prevention Policy reviewed and re-adopt or changes needed
· Resolution – Employee Handbook reviewed and re-adopt or changes needed
· Resolution – Police Policy reviewed and re-adopt or changes needed
· Resolution – designate Supervisor & Deputy Supervisor as check signers
· Resolution – Atlantic-Inland of Cortland as Fire Inspectors
· Resolution – Catskill Mountain News official newspaper
· Resolution – NBT Bank N.A. and National Bank of Delaware County for banking
· Resolution – Mostert, Manzanaro & Scott, LLP as Town CPA’s
· Resolution – mileage rate $_______/mile
· Resolution – payment to Legion Posts $150 each as budgeted
· Resolution – payment to Roxbury Fire District for polling site $300 as budgeted
· Resolution – payment to Roxbury Library $11,000 as budgeted
· Resolution – payment to Roxbury & GG Sr. Clubs $150 each as budgeted
· Resolution – Delaware County Planning Dept. contract for 2015 in the amount of $3,500
· Resolution – Town Clerk monthly Report for Dec. 2014
· Resolution – Supervisor’s monthly Report for Nov. 2014
· Resolution – Assessor’s monthly report for Dec. 2014
· Resolution – HUD Program funds monthly report for Dec. 2014
· Resolution – Building Inspector monthly report for Dec. 2014
· Resolution – monthly water receipts report for Dec. 2014 (Denver-GG-Roxbury)
· Resolution – Historic Preservation Commission Member (term thru 12/31/15)
· Resolution – place $1,216.92 in a Capital Reserve for Roxbury Sewer
· Resolution – CDL Consortium Agreement 2015 (Highway Dept.)
· Planning Board training hours as of 12/31/14 distributed to Town Board
· Town Clerk annual report of receipts/disbursements for 2014 distributed to Town Board
· Highway Dept. equipment list distributed to Town Board
· Open Building Permit list thru 12/31/14 distributed to Town Board
· Good Neighbor Fund balance as of 12/31/14 distributed to Town Board
REMINDERS: Additional Board of Assessment Review members for re-val 2015