Roxbury Planning Board Approved February Minutes and the Draft March Minutes
Here are the:
Approved February Minutes
Draft March Minutes
UNAPPROVED MINUTES March 11, 2019
Please note, the February minutes were approved at the March meeting
Unapproved Feb 11, 2019 Minutes
Click Here for the Unapproved Feb 11, 2019 Minutes
Please note, the Jan. 2019 minutes were approved at that meeting.
ROXBURY TOWN BOARD Regular Meeting February 11, 2019 Town Hall
Call To Order 7:30 pm Regular Meeting
Minutes Organizational Meeting
Requests to Speak: Mike Harrington-Water Project Update
Department Reports: Water / Sewer
Planning Board
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: NYS Homes & Community Renewal-CDBG Award
Discussion from Residents
Audits
ISSUES FOR ADOPTION / DISCUSSION
Resolution-Town Clerk monthly report for January 2019
Resolution-Supervisor’s monthly report for December 2018
Resolution-Assessor’s monthly report for January 2019
Resolution-Building Inspector monthly report for January 2019
Resolution-Water monthly reports for January 2019
Resolution-Justice Court monthly report for December 2018
Resolution-Tax Collector monthly report for January 2019 (Town warrant paid off)
Resolution-vacancy on Planning Board thru 12/31/19
Resolution-Change Order Layne Christensen R/GG Water Project
Resolution-Schoharie Watershed Advisory Committee appointments (previously Hynes & Farleigh)
Resolution-CRC appointment (previously Farleigh)
Resolution-advertise bids for Highway fuels to be opened March 8th @ 2:00 pm
Resolution-advertise bids for Highway Material Hauling to be opened March 8th @2:15 pm
Employment application rec’d for TFS
Payment of Water Project bills (D-GG-R)
Sexual Harassment Policy-training
Old open building permits
Menne water (cold weather)
UNAPPROVED MINUTES January 2, 2019
Click Here for the UNAPPROVED MINUTES January 2, 2019
Please note:The December minutes were approved at that meeting
ROXBURY TOWN BOARD Year End Meeting December 27, 2018 Town Hall
ROXBURY TOWN BOARD
Year End Meeting
December 27, 2018
Town Hall
Call To Order 4:00 PM
Requests to Speak:
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution-accept Joseph Farleigh resignation from Planning Board (September 2018)
Resolution-fill Planning Board vacancy thru 12/31/19
Resolution-approve year end budget transfers and amendments as needed
Resolution-Supervisor’s monthly report for November 2018
Resolution-approve Justice Court monthly report for November 2018
Resolution-Shepard Hills Events, LLC liquor license application for Chappie’s @ 53535 State Hwy 30, Roxbury (30 day hold waiver?)
Vacancy on Catskill Rail Committee
Kipiniak water update (RRV #9-3)
Community Kitchen contractor progress report – Completed Items
IMPORTANT REMINDERS:
1/2/19 Organizational Meeting @ 7:30
(This is the only meeting for January unless another Special Meeting is called for some other purpose)
UNAPPROVED MINUTES December 10, 2018
Please Click Here for the UNAPPROVED MINUTES December 10, 2018
Please note, the November minutes were approved at the December meeting.
ROXBURY TOWN BOARD Regular Meeting December 10, 2018 Town Hall
ROXBURY TOWN BOARD
Regular Meeting
December 10, 2018
Town Hall
Call To Order 7:30 pm Regular Meeting
Minutes November Meeting
Requests to Speak: Mike Harrington-Water Project Update
Delaware County-Hazard Mitigation Projects
Department Reports: Water / Sewer
Planning Board
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: Monica Kipiniak-Denver Water bill
Discussion from Residents
Audits
ISSUES FOR ADOPTION / DISCUSSION
Resolution-Town Clerk monthly report for November2018
Resolution-Supervisor’s monthly report for October 2018
Resolution-Assessor’s monthly report for November 2018
Resolution-Building Inspector monthly report for November 2018
Resolution-monthly water report for November 2018
Resolution-Justice Court monthly report for October 2018
Resolution- All Hazard Mitigation Plan
Resolution-schedule Year End Meeting Thursday Dec. 27th @ 4:00 pm
Resolution-schedule 2019 Organizational Meeting Wednesday Jan. 2nd
Resolution-camera proposal Kirkside Park
Revised FEMA Costs August 2018 flooding
Status of Brook Rd. & Howard Greene Rd. wedding venues after Building Inspector & Attorney review
Additional cameras at Kirkside Park
Old open Building Permits for 2019
APPROVED MINUTES ROXBURY HISTORIC PRESERVATION COMMISSION
APPROVED MINUTES
ROXBURY HISTORIC PRESERVATION COMMISSION
A special meeting of the Roxbury Historic Preservation Commission was held August 30, 2018 at 10:01 a.m. at the Roxbury Town Hall. Present Michael Mathis – Chairman Commission Members, Lewis Wendell, and Doug McLaurine. Also present was George Boyle.
On motion of Michael Mathis second by Lewis Wendell the Roxbury Historic Preservation Commission approved the minutes of the June 9, 2018 special meeting.
AYES-3 Mathis, Wendell, McLaurine
NAYS-0
On motion of Michael Mathis second by Lewis Wendell the applications submitted by George Boyle was approved after discussion.
AYES-3 Mathis, Wendell, McLaurine
NAYES-0
On motion of Michael Mathis second by Lewis Wendell the application submitted by Sidney Wallace was approved after discussion.
AYES-3 Mathis, Wendell, McLaurine
NAYES-0
On motion of Michael Mathis second by Lewis Wendell the application submitted by Matthew Walker was approved as submitted. Building permits now contains drawing of garage.
AYES-3 Mathis, Wendell, McLaurine
NAYS-0
Commission Members move to invite Christine O’Shaunessey to join the Roxbury Historic Preservation Commission
On motion of Michael Mathis second by Lewis Wendell meeting adjourned at 10:25
UNAPPROVED MINUTES November 8, 2018
Please note the October minutes were approved at that meeting.
Please Click Here for the UNAPPROVED MINUTES November 8, 2018
Unapproved October 8 Regular Meeting and October 17 Special Meeting minutes
Please note the September minutes were approved at the October meeting.
Please Click Here for the Unapproved October 8 Regular Meeting and October 17 Special Meeting minutes
UNAPPROVED MINUTES September 10, 2018
NOTE-the August minutes were approved at that meeting.
UNAPPROVED MINUTES
September 10, 2018
The regular monthly meeting of the Town Board was held September 10, 2018 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Allen Hinkley and Kenneth Davie, Highway Supt. Neil German, Parks Clerk Carolynn Faraci, Attorney Kevin Young and 6 residents. Absent: Councilwoman Carol Murray (on vacation).
On motion of Edward Raeder second by Allen Hinkley the Minutes of the August 2018 meeting were approved.
AYES-4 Raeder, Hinkley, Davie, Hynes
NAYS-0
ABSENT-1 Murray
Glenn Schweizer of Brook Rd. submitted a letter to the Town Board and spoke about his concerns of much more traffic on their narrow, one lane private road due to a wedding venue above them. Noise, septic concerns, trespassing on their property and vandalism were added concerns and he requested the Town Board ban wedding venues based on these conditions. Attorney Young recommends the Town not get involved in private road matters, recommended the owners have their attorneys look into their deeds regarding any easements and offered to research the building codes with the building inspector to make sure the venue is in compliance with the codes. Amending the gathering law was also discussed, however, it would have to apply to all gatherings in the Town.
Highway Supt. Neil German reported the following items:
*Paving is done, crews are getting ready for winter, cleaning ditches and cutting brush.
*The Becker Ave. one way street issue was discussed. The County has been involved and it appears speed bumps may be installed to control speed on the road.
*There are highway personnel issues he would like addressed that would require changes to the Employee Handbook. Attorney Young will meet with the Personnel Committee to discuss the matter.
Margaret Ellsworth reported the following items:
*She discussed an invoice from Dadras Architect for additional work they did regarding the kitchen contract that went over the contract amount, and recommended payment of same because the additional costs were due to additional drawings needed. The total cost is still considerably under the other bids received. The Town Board decided to withhold payment of the bill until the M-ARK Project receives paperwork from the architect that is needed to request grant reimbursement for their last invoice in December.
*The ERPF Center has free slate sidewalk pieces. The Town will look into it for possible use in the park.
*Labor Day events in the park were a great success and well attended.
Supervisor Hynes will contact Western Catskills revitalization regarding the unused CDBG funds it is holding for the Town.
Parks Clerk/Bookkeeper Carolynn Faraci reported the following items:
*The Historic Preservation Commission requests the appointment of Christine O’Shaughnessy to fill the vacancy on the Historic Commission
*The summer youth work program is done for this year. 3 kids worked under the Youth Program and 3 kids worked under the CDO Workforce program at both the Park and Roxbury Arts Group.
*Reservation of fireworks for next year’s Labor Day event in the park will be made for Sunday
*2019 rentals of the pavilion are at 16 days to date
*Mrs. Faraci’s personal truck used for taking care of the flower boxes has been taken off the road so other provisions will have to be made for next year.
*The Comptroller has sent out a Special District survey. They had the Roxbury Sewer and Hubbell Corner Sewer Districts as separate Districts but a correction will be made to show they are both Roxbury Sewer District.
Karen Hinkley of Grand Gorge questioned why the flood study maps done on Grand Gorge were not accepted by the Board to change the FEMA Flood maps which now show her property in the flood zone. It was stated the study identified more properties that had never had water issues. Attorney Young discussed the FEMA map adoption process and stated the study was done to have a report/data on file for residents to use if they wanted to submit an application to FEMA for a map amendment on their own property and recommended they should have an engineer work with them on the application. Attorney Young added that CWC will also be doing a Hazard Mitigation Study in all hamlets if requested.
Michael Harrington of Lamont Engineers, PC submitted a written report and discussed the following on the Water Projects:
DENVER WATER
*Received a verbal amended proposal from ACS on the utility mapping and requested approving it. Roxbury Run Village is okay with having the work done. Since the engineer has not received anything in writing, the Town Board will wait on approval until they can review the proposal.
*Well #1 isolation valve has been repaired but the bacteriological sample failed so another sample must be taken. Well #6 work will begin when there are better ground conditions.
*Design work on Phase 2 controls should be ready for Dept. of Health submission in October.
*Paperwork continues to be received from EFC on Project Financing.
*An amended Engineer’s contract was distributed to the Town Board and requested it be approved to cover the current services being conducted by them. Once approved, the engineer will submit that and the MWBE plan to EFC for future reimbursement payments.
ROXBURY/GRAND GORGE
*The Engineer has reviewed the 2 bids received for the test production well construction and recommends award to Layne as low bidder.
*GeoLogic needs to authorize the monitoring wells and they report limited responses to the residential well surveys
*Wetland delineation work is complete and have been identified only right along the river so site plans should not be impacted
*They are waiting to receive the Wellfield Property Survey that will be needed for the subdivision plan.
*Limited success has been achieved in cleaning the spring cartridge filters rendering them disposable and will also require continuous turbidity monitoring.
*It is felt the filter system is operating adequately to collect samples for the Dept. of Health in hopes of
putting the springs back into use.
*The engineering and hydrogeologist contracts need amendment to cover services being conducted and reimbursement for same.
*The engineer and attorney will review the WQIP grant contract for signature.
Sealed bids for the Roxbury/Grand Gorge Water Project production well construction were opened on September 6, 2018 at 3:00 pm at the Town Hall. A total of two bids were received and were as follows:
RESOLUTION #75 -RESOLUTION AUTHORIZING THE TOWN BOARD OF THE TOWN OF ROXBURY AWARDING BID CONTRACT NO. 1 – PRODUCTION WELL CONSTRUCTION TO LAYNE CHRISTENSEN COMPANY
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) determined the necessity of Roxbury and Grand Gorge Waster District Contract No. 1 –Production Well Construction; and
WHEREAS, on behalf of Roxbury and Grand Gorge Waster Districts the Town of Roxbury solicited competitive bids for the installation of the production well;
WHEREAS, two bids were received and Layne Christensen Company was the lowest bidder; and
WHEREAS, Lamont Engineers conducted due diligence to determine whether Layne Christensen Company’s bid was complete and whether Layne Christensen Company was responsible and qualified; and
WHEREAS, Lamont Engineers reported that Layne Christensen Company’s bid was complete and that Layne Christensen Company was responsible and qualified.
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:
1. The Town Board awards Contract No. 1 – Production Well Construction to Layne Christensen Company; and
2. The Town Supervisor is hereby authorized to execute the documents necessary to facilitate the award of the contract.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Hinkley, Davie, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
Harrington discussed the Delaware River Basin Commission (DRBC) application for review that is a necessary part of the Roxbury/GG Water Project.
Discussion took place on amending the GeoLogic agreement for work.
RESOLUTION #76- RESOLUTION OF THE TOWN BOARD FOR THE TOWN OF ROXBURY APPROVING GEOLOGIC NY, P.C. AMENDMENT NO. 2 TO THE GRAND GORGE-ROXBURY – WATER SYSTEM UPGRADE CONTRACT
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (“Town Board”) determined the need for hydrogeologic consulting services associated with the development of a new potable water supply well (PW – 3) for the Roxbury Water District and the Grand Gorge Water District; and
WHEREAS, the Town Board of the Town of Roxbury (“Town”) retained Geologic NY, P.C. to review, evaluate and summarize data to determine if the proposed site is suitable for further evaluation as a potential location for well PW-3; and
WHEREAS, the Town Board, the Lamont Engineers and the Town Attorney reviewed the Proposal entitled “New Potable Water Supply Well (Roxbury Water District and Grand Gorge Water District)” prepared by GeoLogic, NY, PC. dated June 8, 2017 (“Proposal”); and
WHEREAS, by Resolution dated June 12, 2017, the Town entered into an Agreement based upon the Proposal with Geologic NY PC. dated June 19, 2017 (“Agreement”);
WHEREAS, by Resolution dated November 9, 2017, the Town and Geologic NY PC executed an Amendment to the Agreement; and
WHEREAS, by letter dated September 10, 2018, GeoLogic NY, P.C. proposed an amendment to the contract to include the following additional services: installation of additional monitoring wells ($23,927); management and administration of installation of PW – 3 ($43,770) and to include tasks that were not part of the original contract that had been completed as of September, 2018 ($15,979.32). In addition, GeoLogic NY, P.C. sought to modify the schedule of rates to include its 2018 Schedule of Rates;
WHEREAS, the Town Board has reviewed GeoLogic NY, P.C.’s Amendment 2, evaluated and confirmed the necessity for the additional hydrogeologic services, compared the two rate schedules; evaluated alternatives including soliciting new hydrogeologic proposals; and confirmed that based upon GeoLogic NY, P.C.’s history and experience with this well field and existing water supply wells and the past success of a very similar project at this well field that it was in the overall best interest of the two water districts to approve of Amendment 2; and
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:
The Town Board hereby authorizes Amendment No. 2 as stated in GeoLogic NY, P.C.’s letter dated September 10, 2018 for the New Potable Water Supply Well; and
The Town Board authorizes the Town Supervisor to execute Amendment No. 2 to Agreement.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Hinkley, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Murray
Discussion took place on amending the Engineering agreements for Denver, Grand Gorge and Roxbury Water Projects.
RESOLUTION #77- RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY AUTHORIZING A CONTRACT AMENDMENT FOR THE DENVER WATER DISTRICT PROJECT AND AUTHORIZING THE TOWN SUPERVISOR TO EXECUTE CONTRACT AMENDMENT
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) determined the necessity of a project named Denver Water District Water System Improvements Project relating to improvement to the distribution/supply facilities of the Denver Water District (the “Denver Water District Project”); and
WHEREAS, by resolution dated April 10, 2017, the Town of Roxbury’s Denver Water District (“DWD”) and Lamont Engineers (“Lamont”) entered into a Final Design and Construction Phase Service Contract (the “Contract”) for the Denver Water District Project; and
WHEREAS, by resolution dated July 20, 2017, the DWD and Lamont executed Amendment No. 1 to the Contract; and
WHEREAS, Lamont Engineers by letter dated September 10, 2018 has requested an amendment (“Amendment No. 2”) to authorized funding in the additional amount of $75,000 for the next phase of engineering services which will include: final design and bidding phase services related to well field access road; final design and bidding phase services related to Phase 2 controls, and piping and valve replacement, and pump house building improvements; developing RFPs and Soliciting Proposals for Phase 2 Electrical Engineering, and Utility Location Services; and development of a MWBE utilization plan, construction administration and observation, and coordination of funding drawdowns. In addition, Lamont sought to modify Attachment A entitled schedule of rates to substitute the 2018 Schedule of Rates in lieu of the 2016 Schedule of Rates.
WHEREAS, the Town Board has reviewed Lamont Engineering’s Amendment 2, evaluated and confirmed the necessity for the additional engineering services, compared the two rate schedules, confirmed that Lamont would hold the 2018 Schedule of Rates for the remainder of the project; evaluated alternatives including soliciting new engineering proposals; and confirmed that based upon Lamont’s history and experience with the town’s water and sewer systems and the past success of similar projects that it was in the overall best interest of DWD to approve of Amendment 2.
NOW, THEREFORE BE IT RESOLVED THAT:
1. The Town Board hereby approves the Amendment 2 to the Contract to include the $75,000 increment and the 2018 Schedule of Rates.
2. The Town Supervisor is hereby authorized to execute Amendment 2.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Hinkley, Raeder, Davie, Hynes
NAYS-0
ABSENT -1 Murray
RESOLUTION #78-RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY AUTHORIZING LAMONT ENGINEERS AMENDMENT 1 RELATED TO THE ROXBURY AND GRAND GORGE WATER SYSTEMS
On motion of Edward Raeder second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury Water District and the Grand Gorge Water District (the “Districts”) have entered into contracts for improvements to their water systems (the “Project”); and
WHEREAS, the Districts and Lamont Engineers (“Lamont”) entered into an initial contract a Betsy that meeting is that the 230 okay you got directions or whatever okay for engineering services related to the Project (the “Contract”);
WHEREAS, by a letter dated September 10, 2018, Lamont proposed an amendment to the contract for the continued design phase services to include: development of the bid documents for test production well, continued coordination with hydrologist throughout well field evaluation and the DRBC permitting process, continued coordination of springs filtration pilot testing, site planning and building design for a well field site and springs plumbing and treatment site, development of schematic control system design, development of an MWBE work plan, coordination of funding drawdowns, and coordination and administration of funding. In addition, Lamont sought to modify Attachment A entitled schedule of rates to substitute the 2018 Schedule of Rates in lieu of the 2017 Schedule of Rates; and
WHEREAS, the Town Board has reviewed Lamont Engineering’s Amendment 1, evaluated and confirmed the necessity for the additional engineering services, compared the two rate schedules, confirmed that Lamont would hold the 2018 Schedule of Rates for the remainder of the project; evaluated alternatives including soliciting new engineering proposals; and confirmed that based upon Lamont’s history and experience with the town’s water and sewer systems and the past success of similar projects that it was in the overall best interest of the two water districts to approve of Amendment 1.
NOW THEREFORE BE IT RESOLVED THAT
The Town Board of the Town of Roxbury authorizes the Town Supervisor to execute Amendment No. 1 to the Contract to further the Project development.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Raeder, Davie, Hinkley, Hynes
NAYS-0
ABSENT-1
A letter was received from Residents of Howard Greene Road expressing concerns with a wedding venue on that road. Concerns include noise (music & fireworks) late into the night, guests parking in neighbor’s driveways, long line up of vehicles parked alongside the road, further concerns with possible lawsuits if someone is injured wandering on a neighbor’s property in the dark. Attorney Young will research the building codes with the building inspector to make sure there are no violations.
On motion of Kenneth Davie second by Allen Hinkley the Town Board approved the Town Clerk’s monthly report for August 2018 in the amount of $2,704.25 (Town Clerk $849.25 and Building Permits $1,855.00)
AYES-4 Davie, Hinkley, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Supervisor’s monthly report for July 2018.
AYES-4 Hinkley, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Kenneth Davie second by Edward Raeder the Town Board approved the Assessor’s monthly report for August 2018.
AYES-4 Davie, Raeder, Hinkley, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Building Inspector’s monthly report for August 2018.
AYES-4 Raeder, Hinkley, Davie, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Kenneth Davie second by Allen Hinkley the Town Board approved the Water District monthly reports for August 2018 reflecting the following receipts: Denver $515.82, Grand Gorge $453.64 and Roxbury $1,337.01)
AYES-4 Davie, Hinkley, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Justice Court monthly report for July 2018 in the amount of $5,563.00.
AYES-4 Hinkley, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Murray
RESOLUTION #79-ADVERTISE BIDS FOR HEATING FUEL
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Town Clerk to advertise for sealed bids for Heating Fuel for the 2018/2019 heating season; and
BE IT FURTHER RESOLVED, the bids shall be opened October 5, 2018 at 2:00 pm at the Town Hall.”
AYES-4 Raeder, Hinkley, Davie, Hynes
NAYS-0
ABSENT-1 Murray
RESOLUTION #80-APPOINT O’SHAUGHNESSY TO HISTORIC COMMISSION
On motion of Kenneth Davie second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board appoints Christine O’Shaughnessy to fill the vacancy on the Historic Preservation Commission effective immediately and with said term to expire 12/31/19.”
AYES-4 Davie, Hinkley, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
RESOLUTION #81-HIRE CRONK AS SCHOOL CROSSING GUARD
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board appoints Sarah Cronk as School Crossing Guard effective immediately and through 12/31/18.”
AYES-4 Raeder, Hinkley, Davie, Hynes
NAYS-0
ABSENT-1 Murray
RESOLUTION #82-AMEND ABSTRACT AMOUNTS
On motion of Edward Raeder second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, the Town Board approves amendments to abstract amounts approved in prior month’s Minutes as follows:
AYES-4 Raeder, Davie, Hinkley, Hynes
NAYS-0
ABSENT-1 Murray
RESOLUTION #83-EXECUTE PARK KITCHEN CONTRACT WITH BEAVERDAM BUILDERS
On motion of Kenneth Davie second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, on June 11, 2018 the Town Board awarded the Park kitchen bid to Beaverdam Builders in the amount of $148,574; and
WHEREAS, on August 13, 2018 the Town Board revised the bid award to Beaverdam Builders to the amount of $150,059;
NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes the Town Supervisor to execute the contract with Beaverdam Builders for construction of the Park kitchen in the amount of $150,059.”
AYES-4 Davie, Hinkley, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
The Clean Sweep Program for hazardous materials will require homeowners and businesses/farms to register starting September 1st and drop off days will be October 20th for households and October 19th for businesses/farms.
A Tire Day will be scheduled for October 13th at the lot beside the Roxbury Highway Garage with the following restrictions for use: Town of Middletown or Roxbury residents only, Transfer Station Permit required, will take tires fitting up to 17 inch wheels, rims must be removed, limit 10 tires per household.
School tax bills have gone out late this year due to corrupted files given to County Real Property Tax Services from another Assessor thus causing the holdup. They were expected to be mailed around September 7th and will allow for a later payment date that will be reflected on the bill.
The 2018 County Salary & Benefit Survey was distributed to the Town Board.
No action was taken on additional cameras at Kirkside Park.
The current open building permit list was distributed to the Town Board.
Supervisor Hynes reported that an automatic door opener will be installed on the overhead door at the Transfer Station due to issues recently with opening the door fully.
RESOLUTION #84-SCHEDULE BUDGET WORKSHOP
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, the Town of Roxbury Town Board will hold a Budget Workshop in preparation for the 2019 Tentative Budget on October 17, 2018 at 7:00 pm at the Town Hall; and
FURTHER RESOLVED, copies of the Tentative Budget will be available for the public after said workshop.”
AYES-4 Hinkley, Davie, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Allen Hinkley second by Kenneth Davie the bills were audited and ordered paid in the following amounts:
AYES-4 Hinkley, Davie, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Edward Raeder second by Kenneth Davie the meeting adjourned at 10:10 pm.
THIS IS A TRUE COPY
________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman (ABSENT)
Kenneth Davie, Councilman
August Unapproved Minutes
NOTE: The July minutes were approved at the August meeting
UNAPPROVED MINUTES
August 13, 2018
The regular meeting of the Roxbury Town Board and Public Hearing were held August 13, 2018 at 7:30 pm at the Grand Gorge Civic Center. Present were: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Carol Murray and Kenneth Davie, Parks Clerk Carolynn Faraci, Attorney Allyson Phillips and four residents. Absent: Councilman Allen Hinkley (illness) and Highway Supt. Neil German.
The Public hearing on proposed Local Law #1 of the year 2018 to amend the current building law was called to order at 7:15 pm. The notice calling for the hearing was read. Attorney Allyson Phillips explained the change whereby the Code Officer would give owners 30 days to rectify items stated in a Notice of Violation but would also work with owners if time extensions are needed. No comments were heard from residents in favor of or against the proposed law.
The Hearing closed at 7:21 pm.
The regular meeting was called to order at 7:30 pm. Assessor Clerk Stephanie Seminara and one more resident arrived.
The Minutes of the July 9, 2018 meeting were approved on motion of Edward Raeder second by Carol Murray.
AYES-4 Raeder, Murray, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
Diane Munro introduced herself and submitted a letter to the Town Board requesting their nomination of her for the vacancy on the Olympic Regional Development Authority.
RESOLUTION #66-RESOLUTION NOMINATING DIANE MUNRO TO FILL THE OPEN SEAT DESIGNATED FOR DELAWARE COUNTY REPRESENTATION ON THE OLYMPIC REGIONAL DEVELOPMENT AUTHORITY BOARD OF DIRECTORS
On motion of Kenneth Davie second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the position on the Board of Directors of the Olympic Regional Development Authority (ORDA) designated to be filled by a resident of Delaware County, NY as the representative of the entire County of Delaware and all its towns and residents is vacant; and
WHEREAS, Diane Munro was born and raised in Delaware County and is now a full-time resident of the Town of Roxbury; and
WHEREAS, Diane Munro has achieved advanced degrees in Education and Administration and has over 40 years of career and community service that includes leading, serving on, and answering to diverse Boards of Directors, including serving as the Vice-Chair of the Coalition for Belleayre and as a member of the Community Advisory Panel; and
WHEREAS, Diane Munro thoroughly meets all criteria to adequately and ably represent the economic and recreation interests of all residents in the Town of Roxbury and Delaware County;
BE IT RESOLVED the Town of Roxbury Town Board nominates Diane Munro for consideration by the Delaware County Board of Supervisors as the Delaware County representative to the Olympic Regional Development Authority Board of Directors; and
BE IT FURTHER RESOLVED that upon approval by the Board of Supervisors that the Chair of the County Board of Supervisors forward Diane Munro’s name to the Office of the Governor of New York in support of said appointment.”
AYES-4 Davie, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
Joseph Resch reported advertising for the Business Expo is out and he has been busy getting sponsors.
Parks Clerk/Bookkeeper Carolynn Faraci reported the following:
Per the CPA’s the Good Neighbor Fund monies can be turned over to the General fund but must be kept in a separate cash account still named Good Neighbor Fund
In 2019 the NYS 45 and NYS 45ATT will have to be completed with all info quarterly instead of yearly
A trip is planned to Lyndhurst mansion on September 13th as they had been here last year touring the park & historical sites
The north barn area for the new kitchen has been cleaned out by the summer youth workers and is ready for construction
A willow tree branch fell across the stream in the park and has been cleaned up by highway crews
Park bookings into 2019 continue
The Tax cap for the 2019 budget is at 2%
The Summer Festival has been scheduled for July 6, 2019
The CDO Summer Youth workers were taken on a trip to Hanford Mills and were able to speak with other Delaware County youth workers about projects
One of our youth workers was injured today and appropriate paperwork will be completed.
Margaret Ellsworth was absent due to illness but submitted a written report for the Town Board:
*She would like to have the kitchen bid award amounts revised after having spoken with the architect and Beaverdam Builders and submitted a sheet showing those amounts requested including historic doors
*Consolidated Funding grant applications have been submitted for the River Cottage and Kirkside Planning money
*An application will be submitted to the O’Connor Foundation in September for the Civic Center windows
Assessor Clerk Stephanie Seminara submitted a written report to the Town Board and reported the Assessor’s office has been looking into sales between 2015 and 2018 and they are up and they are still negotiating on an Article 78 property to be settled where Attorney Allyson Phillips will speak with the other attorney at her office working on the case for the Town. She also thanked and acknowledged Supervisor Hynes for being the only Supervisor at the County Board of Supervisor’s meeting to stand behind the resolution passed by them earlier this year requiring all Assessor’s to enter their information on the live system instead of by an outside source that could be corrupted whereby corrupting all other Town’s information. Currently, the County Board of Supervisor’s is not enforcing the resolution.
Michael Harrington of Lamont Engineers submitted a written report on water project status:
DENVER WATER
*Utility Location Trial Day was done on Aug. 1 to Cluster 1 and was reasonably successful
*A quote to locate utilities at the remaining Clusters seemed excessive so will be revised
*Blizzard Electric has completed final electrical connections to Wells #1 & #6
Titan attempted to work on Well #1but ran into problems with the isolation valve that will have to be replaced. Well #6 pump is seized up and will need to be replaced. It’s too wet to do it now.
*A site visit with the electrical consultant will take place tomorrow
*EFC will modify the Project Finance Agreement to include the $600,000 water grant
*Lamont contracts will have to be amended so they can continue services
ROXBURY/GG WATER
PW-3
*Received verbal approval from DOH on the test production well bid documents and requested advertising for bids
*GeoLogic will be submitting and Aquifer Testing Plan to DRBC soon and reports limited responses to the residential well surveys mailed to owners
*Field work on the Wellfield Property Survey and Wetland Delineation have been completed
SPRINGS
*The recent heavy rains have clogged the filter system so will run to waste during future events
*New pilot filters are back on line and flows have increased. Samples will be collected and tested per DOH so hopefully they can be approved for use
*Potential discharge of filter backwash has been discussed with DEC and may involve DEP
OTHER
*Monthly water use has decreased significantly recently in both Roxbury & Grand Gorge
*Pay Request #1 funds have been received
*Contract amendments are needed for both GeoLogic and Lamont Engineers for continued work
*Continue to work with DEC to get a contract for the WQIP funds
RESOLUTION #67-ROXBURY/GRAND GORGE WATER PROJECT TEST PRODUCTION WELL ADVERTISEMENT FOR BID
On motion of Kenneth Davie second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Roxbury and Grand Gorge Water Districts have been approved for funding to undergo water system improvements; and
WHEREAS, part of those improvements require the construction of a test production well;
NOW, THEREFORE BE IT RESOLVED, the Town Board of the Town of Roxbury authorizes Lamont Engineers, PC to prepare bid documents and advertise for the construction of a test production well for the Roxbury/Grand Gorge Systems Improvement Project.”
AYES-4 Davie, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
No report was received from the Highway Supt.
Attorney Allyson Phillips discussed the proposed local law amending the building law. She also stated it would be a Type II Action under SEQRA and therefore exempt from review.
RESOLUTION #68- RESOLUTION TO AMEND LOCAL LAW NO. 1 OF 2007 PROVIDING FOR THE ADMINISTRATION AND ENFORCEMENT OF THE NYS UNIFORM FIRE PREVENTION AND BUILDING CODE
On motion of Edward Raeder second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury, New York (the “Town”), has introduced a local law to amend Local Law No. 1 of 2007 providing for the Administration and Enforcement of the New York State Uniform Fire Prevention and Building Code (the Uniform Code) and the State Energy Conservation Construction Code (the Energy Code) in this Town;
WHEREAS, the proposed Local Law would amend provisions related to Compliance Orders to require a fixed thirty (30) day time-period to remedy violations described in the Compliance Order. Additional miscellaneous revisions are also proposed;
WHEREAS, the Town Board adopted a resolution on July 9, 2018 scheduling a public hearing on the Local Law for August 13, 2018;
WHEREAS, the public hearing was properly noticed in the Town’s official newspaper on July 18, 2018;
WHEREAS, the public hearing on the proposed Local Law was held on August 13, 2018 at the Grand Gorge Civic Center;
WHEREAS, the Town Board reviewed and considered all public comments received on the Local Law;
WHEREAS, the proposed Local Law was on file for inspection at the Town Clerk’s office prior to the hearing and during the public review process; and
WHEREAS, the adoption of the Local Law constitutes a Type II action that is exempt from review under the State Environmental Quality Review Act (ECL Article 8 and 6 NYCRR Part 617);
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK: THAT THE Town Board of the Town of Roxbury hereby determines that Proposed Local Law No. 1 of 2018, attached hereto and made a part hereof, is hereby adopted as an amendment to Local Law No. 1 of 2007 Providing for the Administration and Enforcement of the New York State Uniform Fire Prevention and Building Code; and
IT IS FURTHER RESOLVED, that the Town Clerk and the Attorney for the Town are hereby directed to take such actions as are necessary to implement this resolution and effect adoption of the Local Law.”
AYES-4 Raeder, Davie, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
A letter was received from James Addy regarding high water usage charged the second quarter of 2018. The water operators took another reading after receiving Mr. Addy’s call and the meter appears to be working correctly. Thoughts are an undetected sticking toilet led to the water use. Supervisor Hynes stated he would be calling the homeowner. No other action was taken by the Town Board.
A letter was received from MarieVanValkenburgh opposing the proposed new County Highway building. No action was taken by the Town Board.
The Town Board offered thanks to Richard Davis for repairing the dugouts at the Civic Center ball field.
On motion of Carol Murray second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for July 2018 in the amount of $2,120.56 (Town Clerk $565.56 and Building Permits $1,555.00)
AYES-4 Murray, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Carol Murray the Town Board approved the Supervisor’s monthly report for June 2018.
AYES-4 Raeder, Murray, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Kenneth Davie second by Edward Raeder the Town Board approved the Assessor’s monthly report for July 2018.
AYES-4 Davie, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Carol Murray second by Kenneth Davie the Town Board approved the Building Inspector’s monthly report for July 2018.
AYES-4 Murray, Davie, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Kenneth Davie second by Carol Murray the Town Board approved the Water District Monthly reports for July 2018 with the following amounts receipted: Denver $3,068.10; Grand Gorge $3,735.15 and Roxbury $3,735.15)
AYES-4 Davie, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Carol Murray second by Edward Raeder the Town Board approved the Justice Court monthly report for June 2018 in the amount of $4,243.00.
AYES-4 Murray, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
No action was taken on the vacancy on the Historic Preservation Commission.
RESOLUTION #69-RESOLUTION BY THE TOWN BOARD IN RELATION TO CONTROL OF SNOW ON COUNTY HIGHWAYS SECTION 135-A OF THE HIGHWAY LAW
On motion of Kenneth Davie second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, that in pursuance of Section 135-a of the Highway Law, the Town Board of the Town of Roxbury hereby approves a certain agreement executed by the Town Superintendent of Highways of the Town of Roxbury with the County Superintendent of Highways of Delaware County for the performance by the Town of Roxbury for the work of control of snow on the County Roads within the boundaries of the County, upon the terms, rules and regulations as are contained in copy of such agreement that is annexed hereto and made a part hereof.”
AYES-4 Davie, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #70-RESOLUTION BY THE TOWN BOARD IN RELATION TO CONTROL OF SNOW ON NEW YORK CITY ROADS
On motion of Edward Raeder second by Kenneth Davie the following resolution was offered and adopted:
RESOLVED, as authorized by agreement between New York City and the County of Delaware, and by Resolution No. 46 of 1991 of the Delaware County Board of Supervisors, the Town Board of the Town of Roxbury hereby approves a certain agreement executed by the Town Superintendent of Highways of Delaware County for the performance by the Town of Roxbury of the work of control of snow on the New York City Roads within the boundaries of the County, upon the terms, rules and regulations as are contained in copy of such agreement that is annexed hereto and made a part thereof.”
AYES-4 Raeder, Davie, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
No applications have been received for the position of School Crossing Guard. The Town Clerk was directed to re-advertise for the position.
RESOLUTION #71-GOOD NEIGHBOR FUNDS
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, per a letter from NYCDEP dated June 26, 2018, they have determined they will no longer administer any remaining Good Neighbor Funds held by the Town of Roxbury;
NOW, THEREFORE BE IT RESOLVED, per recommendation from the Town’s CPA, the Town Board authorizes the Bookkeeper to transfer Good Neighbor fund balances from Capital Projects-Good Neighbor Fund account to General Fund-Good Neighbor Fund account with use being the same criteria as required by NYCDEP.”
AYES-4 Murray, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
No action was taken on the recaptured CDBG funds. The Town Board is waiting to hear from the M-ARK Project on any eligible projects.
Supervisor Hynes stated having met with Kevin Morse of Kaatirondack Benefit Planning regarding health insurance plans and rates for 2018/2019. Mr. Morse recommends staying with Excellus BlueCross BlueShield. A rate sheet showing different options was distributed to the Town Board for review.
RESOLUTION #72-RENEW HEALTH INSURANCE PLAN
On motion of Kenneth Davie second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves renewal of the Excellus BlueCross BlueShield Simply Blue Plus Platinum 2 health plan effective 12/1/18 at the following monthly rates: Single $895.02; Sub & Spouse $1,790.04 and Family $2,550.81.”
AYES-4 Davie, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #73-JUSTICE COURT AUDIT
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board, Town of Roxbury acknowledges that pursuant Section 2019-a of the Uniform Justice Court Act the records of the Town Justice Court for the year 2017 have been examined by the firm of Mostert, Manzanero & Scott, LLP; and
BE IT FURTHER RESOLVED, that said examination report shall be filed with the State of New York Unified Court System.”
AYES-4 Raeder, Murray, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #74-REVISED AWARD FOR KIRKSIDE PARK KITCHEN BID
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, on June 11, 2018 the Town Board awarded the bid for the Kirkside Park Kitchen to Beaverdam Builders in the amount of $148,574; and
WHEREAS, said award was contingent upon further discussion between the architect and M-ARK Project, Inc.;
NO BE IT RESOLVED, the Town Board revises the bid amount awarded to Beaverdam Builders in the amount of $150,059 as follows:
AYES-4 Raeder, Murray, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
Supervisor Hynes stated still working with Delaware County on the request for Becker Ave. to be a One Way Street.
No action was taken on additional cameras at Kirkside Park.
The open building permit list was distributed to the Town Board.
A reminder was given that 2019 salaries and department budget sheets are to be to the Budget Officer by September 7th.
On motion of Carol Murray second by Edward Raeder the bills were audited and ordered paid in the following amounts:
AYES-4 Murray, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
The Town Clerk reported there was another dog attack on a dog this weekend where the attack dog did not have any rabies vaccination or dog license.
Joseph Resch was informed by the Court Clerk that the Court is requesting emergency lighting and a new toilet in the restroom.
On motion of Kenneth Davie second by Carol Murray the meeting adjourned at 8:48 pm.
____________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Edward Raeder, Councilman
Allen Hinkley, Councilman (Absent)
Carol Murray, Councilwoman
Kenneth Davie, Councilman
UNAPPROVED MINUTES July 9, 2018
Please note the June Minutes were approved at the July meeting.
UNAPPROVED MINUTES
July 9, 2018
The regular meeting of the Town Board was held July 9, 2018 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Carol Murray and Kenneth Davie, Parks Clerk Carolynn Faraci, Building Inspector Tomi Tompkins, Attorney Allyson Phillips and five residents. Absent: Councilman Allen Hinkley (on vacation) and Highway Supt. Neil German.
On motion of Carol Murray second by Edward Raeder the Town Board approved the Minutes of the June 11, 2018 meeting.
AYES-4 Murray, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
Attorney Allyson Phillips discussed the technical bulletin for changes to the building codes proposed to be more specific with a 30 day time period when an Order to Remedy is served on a homeowner. Building Inspector Tomi Tompkins stated all the other Towns he has also gives the 30 day period, and, as long as he sees progress being made on the situation, he works with the courts to grant extensions of time. Councilman Davie still feels 30 days is too short of a period for homeowners.
Councilman Davie also expressed concerns with the long process of getting applications approved through the Historic Preservation Commission (RHPC) having heard from a resident. Carolynn Faraci, who works with the RHPC, says that she is not in receipt of any open applications.
Margaret Ellsworth gave the following report:
Growers Kitchen- the awarded bid is expected to be amended at the next meeting after having spoken with the architect regarding some of the alternatives
River Cottage Grant-she requested being able to submit one planning grant for the River Cottage and Kirkside Adult Home since they are both on the same property.
RESOLUTION #55-RESOLUTION BY THE TOWN BOARD OF ROXBURY APPROVING AND ENDORSING MARK PROJECT, INC. IN ITS APPLICATION FOR THE TOWN OF ROXBURY TO NYS DEPARTMENT OF STATE FOR FUNDING UNDER THE LOCAL WATERFRONT REVITALIZATION PROGRAM
On motion of Kenneth Davie second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury desires to apply for up to $70,000 in financial assistance through the 2018 Consolidated Funding Application (CFA) under the NYS Department of State Local Waterfront Revitalization Program; and
WHEREAS, the application proposes funding to assist the Town in the planning for acquisition and revitalization of Riverside Cottage located adjacent to Kirkside Park situated on the East Branch of the Delaware River and a feasibility study for the former Kirkside Retirement Home to be transformed into a hospitality and entrepreneurial training site. Kirkside is also located adjacent to Kirkside Park on the East branch of the Delaware River; and
WHEREAS, the proposed funding will contribute to ongoing community and waterfront revitalization efforts;
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Roxbury approves and endorses the 2018 NYS Department of State application for assistance prepared and to be submitted on behalf of the Town of Roxbury by the MARK Project Inc.”
Passed by the following vote of all Town Board Members voting in favor thereof:
Affirmative Town Board Members:
AYES-4 Davie, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
Parks Clerk Carolynn Faraci reported the pavilion floors have been repainted, the two summer youth programs have begun with a total of 5 kids and another fishing derby has been scheduled for May 18, 2019.
The Town Board congratulated Rita Karpoich and Lucci Kelly for all their work on the 2018 Roxbury Summer Celebration that was a huge success.
Attorney Phillips stated having researched making Car Show 4 A Cause a holiday. Unfortunately, holidays can only be recognized under certain conditions, which do not apply for this, but discussed doing a proclamation instead.
RESOLUTION #56- RESOLUTION PROCLAIMING JULY 21, 2018 “CAR SHOW 4 A CAUSE DAY” IN THE TOWN OF ROXBURY
On motion of Carol Murray second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, Car Show 4 A Cause is a non-profit group of volunteers that hosts an annual car show in the Town of Roxbury (“Town”); and
WHEREAS, the annual car show provides an opportunity for the Town’s residents and visitors to display the hard work and dedication they have devoted to their collectable automobiles and other motorized vehicles while raising money for residents who have been struggling with a medical condition; and
WHERAS, the 2018 Car Show 4 A Cause even is scheduled to take place in Historic Kirkside Park on July 21, 2018; and
WHEREAS, the Town Board wishes to demonstrate its support for the 2018 Car Show 4 A Cause event, recognize the hard work and dedication of the event organizers, sponsors, and participants, and encourage the public’s attendance by designating July 21st as “Car Show 4 A Cause Day” in the Town of Roxbury.
NOW THEREFORE, BE IT RESOLVED, by order of the Town Board of the Town of Roxbury, that Saturday, July 21, 2018 is hereby proclaimed “Car Show 4 A Cause Day” in the Town of Roxbury.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Murray, Davie, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
No Highway Report was received.
A large water leak was found behind the Army/Navy Store in Grand Gorge and has been repaired.
A written report from Michael Harrington of Lamont Engineers regarding status of the Denver and Grand Gorge/Roxbury Water Projects was distributed to the Town Board.
Attorney Phillips discussed the Hinkley property acquisition agreement pertaining to the Grand Gorge/Roxbury Water Project. A down payment will have to be made and surveys of the property will be required for the necessary subdivision. The owner has already signed.
RESOLUTION #57- RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY
AUTHORIZING EXECUTION OF PROPETY PURCHASE AGREEMENT FOR THE ROXBURY/GRAND GORGE WATER DISTRICT PROJECT
On motion of Edward Raeder second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) has determined the necessity of a project named Roxbury/Grand Gorge Water District Water System Improvements Project relating to the increase and improvement of the distribution facilities of the Town’s Roxbury Water District and Grand Gorge Water District (the “Project”); and
WHEREAS, the Town Board, through its engineer, has conducted extensive investigation, planning and some design for the Project including the development of a water supply well and related appurtenances; and
WHEREAS, in order to proceed with the planning and permitting for this Project, the Town must select and acquire a location for the proposed water supply well; and
WHEREAS, the selected location for a water supply well and related appurtenances must meet certain specified criteria regarding size, location, yield, environmental, and availability; and
WHEREAS, the engineer retained by the Town Board has identified two areas of 13.7 acres and 0.96 acres, being a portion of the parcel identified as Tax Parcel No. 157.-1-25.4, (hereinafter, the “Property”) that meets the above specified criteria and could serve as the location for the proposed water supply well; and
WHEREAS, an agreement for the purchase of the Property for its fair market value has been negotiated and approved by the Town Attorney; and
WHEREAS, it is in the interest of the Town to proceed with this Project.
NOW, THEREFORE BE IT RESOLVED THAT: The Town Supervisor is authorized to execute, on behalf of the Town, the Purchase Agreement appended hereto, which has been reviewed and approved by the Town Attorney.
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Raeder, Davie, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
Attorney Phillips stated she has received verbal clarification that all violations found by NYS Dept. of Labor (NYSDOL) regarding the Workplace Violence Prevention Plan have been successfully abated and nothing more is required from the Town. A letter from NYSDOL should be forthcoming.
A letter of resignation has been received from Austin Roe, School Crossing Guard effective 6/15/18.
RESOLUTION #58-ROE RESIGNS AS SCHOOL CROSSING GUARD
On motion of Kenneth Davie second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board regretfully accepts the resignation of Austin Roe as School Crossing Guard effective 6/15/18”
AYES-4 Davie, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
A letter was received from Donald Ferguson of Becker Ave. in Grand Gorge expressing concerns with speeding cars and requested the road be made a one way street. The matter was discussed by the Town Board whereby Supervisor Hynes has already contacted Delaware County DPW and State DOT regarding the issue. The matter was tabled until hearing back from those agencies.
On motion of Carol Murray second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for June, 2018 in the amount of $2,304.25 (Town Clerk $594.25 and Building Permits $1,710.00)
AYES-4 Murray, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Carol Murray the Town Board approved the Supervisor’s monthly report for May 2018.
AYES-4 Raeder, Murray, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Kenneth Davie second by Carol Murray the Town Board approved the Assessor’s monthly report for June 2018.
AYES-4 Davie, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Carol Murray the Town Board approved the Building Inspector’s Report for June 2018.
AYES-4 Raeder, Murray, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Carol Murray second by Kenneth Davie the Town Board approved the Water District Monthly Reports for June 2018 with the following amounts being receipted: Denver $68.20; Grand Gorge $33.25 and Roxbury $315.52.
AYES-4 Murray, Davie, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Carol Murray the Town Board approved the Justice Court monthly report for May 2018 in the amount of $2,747.00.
AYES-4 Raeder, Murray, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
No action was taken on filling the vacancy on the Historic Preservation Commission.
RESOLUTION #59- RESOLUTION FOR PUBLIC HEARING ON THE ADOPTION OF A LOCAL LAW AMENDING LOCAL LAW NO. 1 OF 2007 PROVIDING FOR THE ADMINISTRATION AND ENFORCEMENT OF THE NYS UNIFORM FIRE PREVENTION AND BUILDING CODE
On motion of Kenneth Davie second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury, New York (the “Town”), has adopted Local Law No. 1 of 2017 providing for the Administration and Enforcement of the New York State Uniform Fire Prevention and Building Code (the Uniform Code) and the State Energy Conservation Construction Code (the Energy Code) in this Town; and
WHEREAS, the Town Attorney has reviewed Local Law No. 1 of 2017 and has determined that certain amendments should be made to make the law consistent with current NYS regulations; and
WHEREAS, specifically, the local law would amend provisions related to Compliance Orders to require a fixed thirty (30) day time-period to remedy violations described in the Compliance Order. Additional miscellaneous revisions are also proposed.
NOW, THEREFORE, BE IT RESOLVED, that said Town Board shall meet at the Grand Gorge Civic Center, 60933 State Highway 30, Grand Gorge, New York, on August 13, 2018, at 7:15 P.M., to hear all persons interested in the matter of the adoption of the local law, and
BE IT FURTHER RESOLVED, that the Town Clerk is hereby authorized and directed to publish notice of said hearing in the Catskill Mountain News, the official newspaper of the Town, and to post copies of such notice in the manner provided by law.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Davie, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #60-ADVERTISE FOR SCHOOL CROSSING GUARD
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Clerk is authorized to advertise for the position of School Crossing Guard whereby applicants must be at least 16 years of age.”
AYES-4 Murray, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #61-REPORT OF GOOD NEIGHBOR FUNDS
On motion of Kenneth Davie second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the Annual Report of Good Neighbor Funds to NYC DEP for the period 7/1/17-6/30/18 that reflects a balance of $208,197.00.”
AYES-4 Davie, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
A letter was also received from NYCDEP regarding Good Neighbor Funds. They feel the Town has already spent the original amount of $443,000 and only still shows a balance due to reimbursing the fund with grant monies when received for the projects. Therefore, the balance of funds are Town funds that we no longer have to request use of by NYCDEP and they will not require any further annual report be sent in the future. Discussion took place on how to use the funds, to place it in a specific reserve fund or other. The matter was tabled until the bookkeeper can check with the CPA’s on proper uses.
RESOLUTION #62-2017 FINAL BUDGET TRANSFERS
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the following final budget transfers for the year 2017:
AYES-4 Murray, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
Discussion took place on a balance of CDBG funds still being held by then project administrator Western Catskills Community Revitalization Corp. (WCCRC) in the amount of $3,823 recaptured due to the owner selling the house while under the lien period. The funds can be used for another eligible CDBG project for another eligible homeowner. The matter was tabled until hearing back from the MARK Project, Inc. on an eligible homeowner and project.
On motion of Edward Raeder second by Kenneth Davie the Town Board authorizes a letter of support for BOCES applications to NYSEG and NYS Dept. of Transportation (NYSDOT) for hanging a banner over State Hwy. 23 in Grand Gorge celebrating their 50th Anniversary.
AYES-4 Raeder, Davie, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #63-RE-HIRE THORINGTON TO HIGHWAY
On motion of Kenneth Davie second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board re-hires David Thorington as HEO on the Highway Dept. on a part-time basis as needed throughout the year retroactive to June 18, 2018 at a rate of $20.97/hr.”
AYES-4 Davie, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #64-AMEND S. HASKIN HIRE DATE
On motion of Kenneth Davie second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, per the Town Highway Supt., the Town Board amends the hire date of Scott Haskin to be July 3, 2018.”
AYES-4 Davie, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
Discussion took place on proposed rental rates for the park pavilion and soon to be kitchen for the year 2019 that were distributed to the Town Board. Concerns were expressed the kitchen rates were too low but a final rate will be determined after the kitchen has been completed and operation costs figured.
RESOLUTION #65-PARK & KITCHEN RENTAL RATES 2019
On motion of Carol Murray second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the following rental rates for the Park Pavilion and kitchen to be effective 1/1/19; and
BE IT FURTHER RESOLVED, the Town Board reserves the right to change the kitchen rates as needed once the kitchen is built and l events already booked for 2019 with a signed contract will remain at current year pricing.”
AYES-4 Murray, Davie, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
The Annual Audit has been completed by the CPA’s for the year 2017, has been distributed to the Town Board, has been filed with the State and a copy is available for inspection at the Town Clerk’s Office.
The 2018 Final Roll has been completed and a copy is on file at the Town Clerk’s office.
No action was taken on the ZS Security quote for additional cameras at Kirkside Park
The open building permit list was distributed to the Town Board.
The August 13th Town Board meeting will be held at the Grand Gorge Civic Center.
On motion of Kenneth Davie second by Carol Murray the bills were audited and ordered paid in the following amounts:
AYES-4 Davie, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
The Parks Clerk stated having received no response or payment from only one family for the broken windows at the Kirkside Park dollhouse. Attorney Phillips will re-send the letter.
On motion of Carol Murray second by Kenneth Davie the meeting adjourned at 8:45 pm.
THIS IS A TRUE COPY
_________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Edward Raeder, Councilman
Carol Murray, Councilwoman
Kenneth Davie, Councilman
Unapproved Minutes for June, 2018
Please note the May minutes were approved at the June meeting.
UNAPPROVED MINUTES
June 11, 2018
The regular meeting of the Town Board was held June 11, 2018 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Allen Hinkley, Carol Murray and Kenneth Davie, Dpty. Hwy. Supt. William Sprague, Assessor Robert Breglio, Assessor Clerk Stephanie Seminara, Parks Clerk Carolynn Faraci, Attorney Allyson Phillips and seven residents. Absent: Neil German (medical leave).
The Minutes of the May 14, 2018 meeting were approved on motion of Allen Hinkley second by Carol Murray.
AYES-5 Hinkley, Murray, Raeder, Davie, Hynes
NAYS-0
Rita Karpoich, one of the organizers of the Roxbury Summer Fest, updated the Town Board on status of the event to be held July 7th. Several vendors have registered, there will be a myriad of events for everyone and she requested the American flags used for holidays be displayed along State Hwy 30 that day. Supervisor Hynes will speak with Martin Finch of the local American Legion regarding the flags. Mrs. Karpoich was thanked for all her work on the event.
Margaret Ellsworth reported the following:
* Bids for Grower’s Kitchen at Kirkside Park – lengthy discussion took place on use of the kitchen specifically questioning if for a grower to process their products or for caterer’s/resident’s using the pavilion for events. All are options the Town Board must consider for the guidelines for use that will have to be developed.
*Grand Gorge Civic Center windows/doors grant application originally planned for a CDBG Funding application will now be through a different funding source because CDBG funds cannot be used for municipal occupied/used buildings and the justice court is housed there.
*Requested a resolution for support of Woodchuck Lodge’s grant application to NYS Office of Parks, Recreation & Historic Preservation
*Requested a resolution for grant application to NYS Dept. of State in planning for acquisition and revitalization of Kirkside Cottage.
*Attended the Roxbury Historic Preservation Commission meeting where Martin Lerner was approved to install solar panels on the roof of the Café. Ellsworth will look into solar panel installation funds for others.
Sealed bids for the Kirkside Park Grower’s Kitchen were opened on May 24, 2018 at 2:00 pm at the Town Hall. Only one bid was received and was as follows:
RESOLUTION #43-AWARD GROWER’S KITCHEN BID
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board accepts the bid of Beaverdam Builders for the Grower’s Kitchen at Kirkside Park in the amount of $148,574; and
BE IT FURTHER RESOLVED, the bid award is contingent upon further discussion between the architect and M-ARK Project, Inc. regarding some of the other options priced.”
AYES-5 Hinkley, Raeder, Murray, Davie, Hynes
NAYS-0
RESOLUTION#44-RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY APPROVING AND ENDORSING WOODCHUCK LODGE INC. IN ITS APPLICATION TO THE NYS OFFICE OF PARKS, RECREATION & HISTORIC PRESERVATION FOR A STRUCTURAL ANALYSIS TO BE PERFORMED ON THE BUILDING TO GUIDE US INTO THE FUTURE
On motion of Kenneth Davie second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury recognizes that Woodchuck Lodge is listed on the State and National Registers
of Historic Places and it the writing cabin of America’s best loved essayist and naturalist John Burroughs.
WHEREAS, The Town also recognizes that proposed funding will contribute to the long term sustainability of this historic treasure and further enhance community revitalization efforts; and
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Roxbury fully endorses the application to the 2018 NYS Office of Parks Recreation and Historic Preservation Program for assistance prepared and to be submitted by The Woodchuck Lodge Inc.”
Passed by the following vote of all Town Board Members voting in favor thereof:
AYES-5 Davie, Murray, Raeder, Hinkley, Hynes
NAYS-0
RESOLUTION #45-RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY APPROVING AND ENDORSING M-ARK PROJECT, INC. IN ITS APPLICATION FOR THE TOWN OF ROXBURY TO NYS DEPARTMENT OF STATE FOR FUNDING UNDER THE LOCAL WATERFRONT REVITALIZATION PROGRAM
On motion of Carol Murray second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury desires to apply for up to $50,000 in financial assistance through the 2018 Consolidated Funding Application (CFA) under the NYS Department of State Local Waterfront Revitalization Program
WHEREAS, the application proposes funding to assist the Town in the planning for acquisition and revitalization of Riverside Cottage located adjacent to Kirkside Park situated on the East Branch of the Delaware River
WHEREAS, the proposed funding will contribute to ongoing community and waterfront revitalization efforts; and
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Roxbury approves and endorses the 2018 NYS Department of State application for assistance prepared and to be submitted by The MARK Project Inc.”
Passed by the following vote of all Town Board Members voting in favor thereof:
AYES-5 Murray, Davie, Raeder, Hinkley, Hynes
NAYS-0
Parks Clerk, Carolynn Faraci reported the following:
*Fishing Derby went well with 6 children participating and 10 fish caught, thanks to all who helped, and participants requested doing it again next year
*Youth Program this year allows for three kids who will work in the park and two will be shared with Roxbury Arts Group. Workers are to be paid by the County.
*Flower barrel watering is now much easier due to having rigged up a pumping system.
*Workplace Violence Prevention Training can be given in-house by the Town of Roxbury
Mrs. Faraci has also been approached by a few people who were upset because they were told David Dumond, Transfer Station Manager was forced to work for no pay on Memorial Day. She clarified, per the Employee Handbook and Mr. Dumond’s contract, both Memorial Day and Christmas Day are paid time-off holidays that he is paid for, however, he chose to work Memorial Day.
Attorney Allyson Phillips reported she has completed the workplace risk assessments for Town buildings required by the Workplace Violence Prevention law. A draft has been given to the Supervisor and Employee Representative to review before sending to NYS Dept. of Labor.
Dpty. Highway Supt. William Sprague reported the new grader is here, crews will be doing stone/oil next week and the Hwy. Supt. may be back part-time next week. Councilman Hinkley requested the Town parking lot by Cassie’s Café be stoned/oiled.
A written monthly Assessor Report was given to the Town Board. Assessor Clerk Stephanie Seminara reported on some changes to exemptions for next year: 1) Enhanced STAR applicants will now be required to enroll in the Income Verification Program (IVP) and the State will notify eligible owners instead of the local Assessor’s office; 2) Senior Exemption owners will now have to enroll in the IVP Program and 3) currently, if someone was not approved for the STAR Exemption they could appeal to local Board of Assessment Review on Grievance Day but now they will have to appeal through the State.
Assessor Robert Breglio reported he is reviewing home sales over the last four years and is working with Office of Real Property Services (ORPS) to update the model values in anticipation of the next re-val. Mark Los will help with the commercial properties again.
Mike Harrington of Lamont Engineers distributed status sheet on the Water Projects:
DENVER WATER
*Site mapping should be done by June 22nd and a trial day will be scheduled once completed.
*Waiting for Blizzard Electric to make final connections to Well #1 & #6. Once completed Titan can do their work on the wells
*He has received 4 quotes for Electrical Engineering and will be reviewing them.
GG/ROXBURY
*PW3- the data logger has been installed in MW5 and will be removed June 14. It will measure how much the new well is affected by use of PW1. Test drilling bid docs have been sent to GeoLogic for input on technical requirements. The docs will be sent to the Town attorney and on to Dept. of Health (DOH) for approval. Still awaiting feedback from Mike Hinkley regarding the draft purchase agreement.
*Springs – The Micro Particulate Analysis (MPA) shows moderate risk therefore staying classified as under direct influence of groundwater. He will check with DOH to see is dry weather testing is still warranted. Attempts to repair the leaking pipe at the spring’s basin has failed and it is thought the cracked pipe extends to the outside of the basin. Discussion took place regarding the pilot filter system clogging frequently and what options there are to remedy the matter. Supervisor Hynes expressed concerns with the timeline needed for the filtering.
*Distribution System-per pumping logs, there appears to be leaks in both water districts. He has been directed by the Town Board to get prices on leak detection work. He will speak with Bob Townsend regarding the service lines to Midrox and Conte.
*Other-proposals have been received for the Property Survey, Wetlands Survey and Electrical Engineering. The short-term loan closing is scheduled for 6/21/18.
Joseph Resch stated the Grand Gorge Business Alliance will again be holding a Business Expo this year at the Civic Center and requested the Town Board sponsor them in an application for a permit to NYSEG and NYS Dept. of Transportation to allow them to hang a banner over the State roads in Grand Gorge advertising the event.
RESOLUTION #46-SPONSOR BANNER FOR GRAND GORGE BUSINESS EXPO
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board agrees to sponsor an application to NYSEG and NYS Dept. of Transportation (NYSDOT) to hang a banner over the State roads in Grand Gorge advertising the Business Expo whereby said permit will be under the Town’s insurances.”
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
A draft local law revising the building law was distributed to the Town Board. Attorney Allyson Phillips discussed the change from “a reasonable amount of time’ to a “30 day time period” to come into compliance once a violation is issued. If more time is required to come into compliance, the Building Inspector will work with the owner through the courts. Lengthy discussion took place on the change, and therefore the Board has requested the Building Inspector to attend the July meeting to discuss and scheduling the Public Hearing for the Local Law was postponed until the July meeting.
On motion of Kenneth Davie second by Carol Murray the Town Board approved the Town Clerk’s monthly report for May 2018 in the amount of $2,418.25 (Town Clerk $593.25 and Building Permits $1,825.00)
AYES-5 Davie, Murray, Hinkley, Raeder, Hynes
NAYS-0
No Supervisor’s report for May 2018 due to just having received the bank statements.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Assessor’s monthly report for May 2018.
AYES-5 Hinkley, Murray, Raeder, Davie, Hynes
NAYS-0
On motion of Kenneth Davie second by Carol Murray the Town Board approved the Building Inspector’s monthly report for May 2018.
AYES-5 Davie, Murray, Raeder, Hinkley, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the monthly Water Reports for May 2018 with receipts of the following: Denver $550.22; Grand Gorge $897.00 and Roxbury $547.10.
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the Justice Court monthly report for April 2018 in the amount of $2,580.00.
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
No action taken on filling the vacancy on the Historic Preservation Commission.
RESOLUTION #47-FINAL BUDGET TRANSFERS 2017
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the final Budget Transfers for the year 2017 per completion of the 2017 Annual Financial Report and the 2017 Annual Audit.”
AYES-5 Hinkley, Raeder, Murray, Davie, Hynes
NAYS-0
RESOLUTION #48-APPROVE LVDV OPERATIONS AGREEMENT FOR ROXBURY SEWER SERVICES
On motion of Kenneth Davie second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board Town of Roxbury approves the Operation & Maintenance Contract with LVDV Operations, Inc. for Roxbury Sewer Services for the following years and amounts:
BE IT FURTHER RESOLVED, the Town Supervisor is authorized to execute said contract.”
AYES-5 Davie, Hinkley, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #49-RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY AUTHORIZING THE TOWN SUPERVISOR TO EXECUTE A CONTRACT WITH THE CATSKILL WATERSHED CORPORATION (“CWC”) TO RECEIVE STORMWATER RETROFIT FUNDS FOR THE OPERATION AND MAINTENANCE OF STORMWATER RETROFIT MEASURES
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury previously entered in a contract with the CWC to implement a Stormwater Retrofit Project to address the flooding of basements and backyards of residents on the east side of Lake Street and to install piping from Lake Street outlets to the East Branch of the Delaware River to prevent overland stormwater from picking up pollutants and debris and reaching the river (the, “Lake Street Stormwater Retrofit Project”); and
WHEREAS, the Town purchased property located on Lake Street as part of the Lake Street Stormwater Retrofit Project with funding provided through a contract with CWC; and
WHEREAS, the CWC Board of Directors has recently approved Operation and Maintenance (“O&M”) funding for the Lake Street Stormwater Retrofit Project in an amount not to exceed $238,122.00; and
WHEREAS, CWC has prepared an agreement between the Town and CWC to provide the aforesaid O&M Funding for the Lake Street Stormwater Retrofit Project which has been reviewed and approved by the Town Attorney; and
WHEREAS, the Town Board desires to authorize the Supervisor to enter into the agreement with the CWC.
THEREFORE, NOW BE IT RESOLVED THAT:
The Town Board of the Town of Roxbury authorizes the Town Supervisor to execute the agreement with CWC for O&M funding for the Lake Street Stormwater Retrofit Project.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
RESOLUTION #50-REVISED HIRE DATE FOR HASKIN
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, at the May 14, 2018 Town Board meeting, the Town Board hired Scott Haskin to the Highway Dept. effective May 29, 2018; and
WHEREAS, the Highway Supt. would like to revise the start date to be effective July 2, 2018;
THEREFORE BE IT RESOLVED, the Town Board amends the effective hire date of Scott Haskin as July 2, 2018 per the Highway Supt.”
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
Discussion took place on payment of the new grader where it appears if we wait until next year to pay it off we will have to pay $9,200 in interest.
RESOLUTION #51-TRANSFER FUNDS FROM HIGHWAY EQUIPMENT RESRERVE TO HIGHWAY FUND FOR GRADER
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, the Town Board approves that funds be transferred from Highway Equipment Reserve to Highway Fund in the amount of $217,175 to pay off the new Caterpillar Grader in 2018.”
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
Discussion took place on the proposed Assembly/Senate bill regarding Electronic Death Registration System (EDRS). The NYS Town Clerk’s Association also opposes the bills.
RESOLUTION #52-OPPOSE PROPOSED ASSEMBLY/SENATE BILLS REGARDING ELECTRONIC DEATH REGISTRATION SYSTEM (EDRS)
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, a proposed bill has been introduced to the Assembly #A.9837-A and Senate #S.7630-A requiring NYS Dept. of Health (NYSDOH) to fully implement the Electronic Death Registration System (EDRS) for all Town Clerk/Registrars prior to January 1, 2019; and
WHEREAS, the bills would also impose a penalty on those municipalities who do not register for the EDRS through NYSDOH unless a waiver is applied for and approved by NYSDOH; and
WHEREAS, the Town of Roxbury agrees the EDRS should be implemented; and
WHEREAS, the Town of Roxbury has no control over the implementation of NYSDOH programs such as the EDRS; and
WHEREAS, NYSDOH has already authorized EDRS registration for only municipalities having a hospital or other eligible medical facility; and
WHEREAS, the Town of Roxbury has no hospital or eligible medical facility; and
WHEREAS, the Town of Roxbury has not been authorized by NYSDOH to register for EDRS;
BE IT RESOLVED, the Town Board, Town of Roxbury opposes proposed Assembly bill #A.9837-A and proposed Senate bill #S.7630-A regarding the implementation of NYSDOH EDRS due to the proposed bills allowing for penalties to be imposed on the Town for not registering with NYSDOH for the EDRS and the Town not having any control over NYSDOH implementation of the program and subsequent authorization from NYSDOH to register.”
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
No action taken on additional cameras at Kirkside Park.
The Annual Water Quality Reports for Denver, Grand Gorge and Roxbury Water Districts have been mailed to all customers and required agencies. Copies of the reports are at the Town Clerk’s Office.
The list of open building permits was distributed to the Town Board.
The Building Inspector has issued Order to Remedy Violations to three residents in Grand Gorge.
A list of employees/elected officials attending the Workplace Violence Prevention Training was distributed to the Town Board. Eight employees/elected officials did not attend.
On motion of Carol Murray second by Edward Raeder the bills were audited and ordered paid in the following amounts:
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
RESOLUTION #53-RESOLUTION TO ENTER INTO EXECUTIVE SESSION
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, motion made and seconded for the Town Board and Attorney to enter into Executive Session at 9:35 pm to discuss a personnel matter. Present were: Supervisor Hynes, Councilmen Raeder, Hinkley, Murray and Davie and Attorney Phillips.”
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
RESOLUTION #54-RESOLUTION TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR MEETING
On motion of Carol Murray second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, motion made and seconded for the Town Board and Attorney to exit Executive Session and return to the regular meeting at 9:47 pm.”
AYES-5 Murray, Davie, Raeder, Hinkley, Hynes
NAYS-0
Supervisor Hynes stated no action was taken in Executive Session.
On motion of Edward Raeder second by Carol Murray the meeting adjourned at 9:48 pm.
THIS IS A TRUE COPY
________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Kenneth Davie, Councilman