Planning Board Meeting Cancellation Notice
NOTICE
The regular monthly meeting of the Town of Roxbury Planning Board scheduled for March 21, 2018 has been canceled due to having no business to discuss. The next regular meeting of the Planning Board will be held April 18, 2018 at 7:30 pm at the Town Hall.
By Order of the Planning Board
Town of Roxbury
Phillip Zorda, Chairman
Dated: 3/16/18
NOTICE OF INVENTORY AND VALUATION DATA
NOTICE OF INVENTORY AND VALUATION DATA
(Pursuant to Section 501 of the Real Property Tax Law)
Pursuant to Section 501 of the Real Property Tax Law, the Assessor for the Town of Roxbury, Delaware County, New York has inventory and valuation data available for review of the assessments in the Township. An appointment may be made to review this information by phoning 607-326-4362.
Robert Breglio, Sole Assessor
Town of Roxbury
Dated: March 14, 2018
ROXBURY TOWN BOARD Regular Meeting March 12, 2018 Town Hall
Call To Order 7:30 Regular Meeting
Minutes February Meeting
Requests to Speak: Mike Harrington-water projects funding & work status
Department Reports: Water / Sewer
Board
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: Roxbury Sr. Citizens Club-Thank you
Fred Morse-Water/Sewer
Discussion from Residents
Audits
ISSUES FOR ADOPTION / DISCUSSION
Resolution-Supervisor’s monthly report for January 2017
Resolution-Town Clerk monthly report for February 2018
Resolution-Assessor’s monthly report for February 2018
Resolution-Building Inspector monthly report for February 2018
Resolution-monthly water report for February 2018
Resolution-Justice Court monthly report for January 2017
Resolution-Tax Collector report for February 2018
Resolution-vacancy on RHPC with term thru 12/31/19
Resolution-advertise Highway Fuels Bid award
Resolution-advertise Material Hauling bid award
Resolution-renew Junkyard License of Marty Built (Charcoal Rd)
Resolution-Tax Collector Records Destruction (2011)
Resolution-meter replacement costs
Resolution-open building permit letter to 2017 non-response mailings
Resolution-Meter Replacement charges Denver Water & GG/Roxbury Water
Resolution-Mountainside Creamery
Resolution- ZS Security quote for additional cameras Kirkside Park
2017 Annual Financial Report has been filed with the State
Cheryl Hinkley resigns as cleaner Town Hall effective 2/14/18 (keep doing Civic Center)
2017 Roxbury Sewer Reconciliation approved by NYCDEP
Open Building Permit list (to date) distributed to Town Board
Tax Records
Building Code changes
Transfer Station extra fill-in
REMINDER: April 9, 2018 meeting is at the Grand Gorge Civic Center @ 7:30 pm
Unapproved Feb. 12, 2018 Meeting Minutes
Please note the January minutes were approved at the Feb. meeting.
February 12, 2018
The regular meeting of the Town Board was held February 12, 2018 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Allen Hinkley, Carol Murray and Kenneth Davie, Highway Supt. Neil German, Assessor Robert Breglio and five residents. Absent: Parks Clerk Carolynn Faraci and Attorney Kevin Young.
The Minutes of the January 2018 Organizational meeting were approved on motion of Carol Murray second by Edward Raeder.
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
Margaret Ellsworth of the M-ARK Project, distributed final draft plans of the Kirkside Barn Kitchen project for review and discussed the M/WBE process. It is expected grant funds from different agencies will cover project costs, however, it will not be known for sure until bids come in. Discussion took place on use of the kitchen and scheduling.
No word has been received on the CDBG housing rehab grant submitted last year. If the 2017 round is denied another submission will be done in 2018.
Joseph Resch of the Grand Gorge Business Association and Community Action Group requested another grant be submitted for additional work on the Civic Center that was not able to be done last year by a grant due to not having received the required percentage of income surveys back for the Grand Gorge area. Mr. Resch said the work really is needed and the Business Association would spearhead dialogue and correspondence with the Grand Gorge residents to get more income survey responses completed. Any new surveys would be mailed from the Town and not the M-ARK Project which is thought to have caused some of the confusion with residents. Ellsworth will meet with Rich Davis and/or Joe Resch to put a letter together for the residents.
Highway Supt. Neil German reported the 2006 Chevy 4500 truck needs to be replaced, as well as two sanders and the Snap On mig welder and requests putting them on Auction’s International, he reported the transmission went out on one of the Dodge trucks and is in Albany for repairs, he requested the Town Board approve additional cameras at the highway garage per a quote in the amount of $3,169.98 and requested getting a new or used big truck and a new sander. He will look into prices for the big truck and sander.
RESOLUTION #13-HIGHWAY EQUIPMENT ON AUCTION’S INTERNATIONAL
On motion of Kenneth Davie second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Highway Supt. to submit the following highway equipment to Auction’s International to be sold on their bidding site: 2006 Chevrolet 4500 truck, two sanders and a Snap-On mig welder.”
AYES-5 Davie, Hinkley, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #14-HIGHWAY GARAGE CAMERAS
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, the Town Board accepts the quote of ZS Security to install additional cameras at the highway garage in the amount of $3,169.98.”
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
Supervisor Hynes reported that roof work has begun on the old highway garage.
Assessor Robert Breglio submitted a written report for the Town Board and hi-lited he is working on the 2018 Tentative Roll, has started preparing for the 2019 revaluation update, discussed concerns with the State using vacant lands from other Counties for trending the values of Town of Roxbury vacant lands and finds it unfair, his office continues to work on all exemptions that are due by March 1st and the Clerk has sent reminder notices to those who have not replied and stated the early Level of Assessment (LOA) from the State is at 100%. Discussion also took place on the County mainframe issue that was compromised last year due to an Assessor of two Towns giving corrupted files to the County for processing that caused lost data resulting in all other Towns having to check their data and re-enter most. The County Board of Supervisor’s passed a resolution whereby all Towns in Delaware County are now required to enter their changes on the mainframe. Supervisor Hynes stated the County will not be manually entering that Assessor’s information.
Michael Harrington of Lamont Eng. submitted a written report of water project status.
Denver Water
Meeting with Roxbury Run Village Assoc. next steps phase 2 controls, updated water/sewer mapping, leakage survey, 2” cluster feed piping replacement, valve additions/replacements & pump house improvements. He awaits a proposal from Subsurface Utility Imaging for the water/sewer line mapping and a final pay estimate has been received from Blizzard Electric on Contract #2.
GG/Roxbury Water
Installation of the monitoring well on the Hinkley property is underway where soil samples will be used to assess the aquifer soils so a test/production well can be designed, springs re-development is underway with plans for a 30 gpm pilot unit to be submitted to NYS Dept. of Health next week and he will be working on assembling and submitting the “Needed Items” as requested by EFC.
Supervisor Hynes questioned if we still need to maintain the Frevert Well in Grand Gorge as it is costing Grand Gorge Water District electric costs. Mr. Harrington stated , per NYS Dept. of Health it does still need to be maintained as an emergency water source for Grand Gorge. The pump will be looked into as it had been having problems.
Willard and Anita Palmer of Cronk Lane wanted to bring a matter to the attention of the Town Board whereby they expressed concerns of noise issues (loud music and fireworks) they are having with neighbors who rent the home next to him that is owned by Lee Prince. They stated their son has resorted to having to wear earplugs to bed, having tried to speak with the renters about the matter whereby they felt threatened, they have a log of incidents, have incident reports from the Delaware County Sheriff’s Office and State Troopers, and feels the loud music issue seems to have become worse since the Palmer’s erected a fence.
The Town Board had discussed both the Palmer’s situation as well as complaints of loud music coming from the house at the end of Cronk Lane at a previous meeting and possibly enacting a noise ordinance. At that time, the Town Board felt it was a civil matter between neighbors, but Supervisor Hynes will contact the Town Attorney to discuss the matters further.
A letter was received from William Quackenbush who is in the process of purchasing the Van’s Variety properties in Grand Gorge where he will be moving his pizza shop to. He is requesting to move the existing hydrant closer to the building, with all costs at his own expense. The Town Board discussed the matter and was agreeable contingent upon the purchase going through.
RESOLUTION #15 -RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY
APPROVING REQUEST TO RELOCATE EXISTING FIRE HYDRANT LOCATED AT 37249 STATE HIGHWAY 23, GRAND GORGE
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (“Town Board”) received a letter request dated January 31, 2018, from William Quackenbush, a Town of Roxbury resident, to relocate an existing fire hydrant located at 37249 State Highway 23, Grand Gorge, Tax Map No. 92.1-2-2 with all costs at his own expense; and
WHEREAS, William Quackenbush is currently under contract to purchase the property located at 37249 State Highway 23, Grand Gorge, Tax Map No. 92.1-2-2; and
WHEREAS, the Town Board carefully reviewed Mr. Quackenbush’s letter request dated January 31, 2018, as well as a letter from the Grand Gorge Fire Department dated February 1, 2018, noting that the relocation of the existing fire hydrant would not hinder any firefighting operations (see letters attached); and
WHEREAS, based upon that review, the Town Board has determined that the relocation of the existing fire hydrant located at 37249 State Highway 23, Grand Gorge, Tax Map No. 92.1-2-2 is hereby approved, contingent upon the sale and successful closing of 37249 State Highway 23, Grand Gorge, Tax Map No. 92.1-2-2.
NOW THEREFORE BE IT RESOLVED THAT:
1. The Town Board of the Town of Roxbury hereby approves the relocation of the existing fire hydrant located at 37249 State Highway 23, Grand Gorge, Tax Map No. 92.1-2-2, contingent upon the sale and successful closing of 37249 State Highway 23, Grand Gorge, Tax Map No. 92.1-2-2, from Clarence VanValkenburgh III and Roberta VanValkenburgh to William Quackenbush.
2. All costs to relocate the hydrant shall be at the owner’s expense and construction shall be overseen by Grand Gorge Water District operators.
3. The Town Board of the Town of Roxbury authorizes the Town Clerk to execute the necessary to paperwork, if any, to effectuate the relocation of the fire hydrant located at 37249 State Highway 23, Grand Gorge, Tax Map No. 92.1-2-2.
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
A letter was received from WIOX Radio Station stating WSKG, current owner of the station, has applied to the FCC to transfer the WIOX license to WIOX, Inc., an independent New York State educational non-profit organization established by the station’s volunteers.
A second letter was received from WIOX radio station requesting an extension of the lease for the transmitter being housed at the highway garage through August 31, 2018. The current extension expired January 31, 2018 and the new extension is being requested because of not being able to move the transmitter to the new tower in Grand Gorge due to weather issues.
RESOLUTION #16-WIOX RADIO LEASE EXTENSION
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, the radio transmitter is currently housed at the highway garage on a lease that expired January 31, 2018; and
WHEREAS, WIOX Radio plans to move the radio transmitter to the new tower in Grand Gorge; and
WHEREAS, a request has been received from WIOX radio station to extend said lease though August 31, 2018;
NOW, THEREFORE BE IT RESLOVED, the Town Board agrees to grant WIOX Radio station an extended lease for housing the radio transmitter at the Highway Garage through August 31, 2018.”
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
Joe Resch and Rich Davis reported there are lights out at the Civic Center and having heard from Justice Heather Gockel and Justice Clerk Sandra Rockwell that the Court had been approved for grant funds for items such as emergency lighting, etc. Supervisor Hynes will check with the Court for more information.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for January 2018 in the amount of $1,640.25 (Town Clerk $280.25 and Building Permits $1,360.00)
AYES-5 Hnkley, Murray, Raeder, Davie, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the Supervisor’s monthly report for December 2017.
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Assessor’s monthly report for January 2018.
AYES-Raeder, Hinkley, Murray, Davie, Hynes
NAYS-0
On motion of Allen Hinkley second by Kenneth Davie the Town Board approved the Building Inspector’s monthly report for January 2018.
AYES-Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
On motion of Kenneth Davie second by Carol Murray the Town Board approved the monthly water reports and receipts for January 2018 in the following amounts: Denver $3,181.48; Grand Gorge 3,684.20 and Roxbury $4,587.82).
AYES-5 Davie, Murray, Raeder, Hinkley, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the Justice Court monthly report for December 2017 in the amount of $3,806.50.
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
On motion of Allen Hinkley second by Kenneth Davie the Town Board approved the Tax Collector’s monthly report for January in the amount of $3,618,529.90.
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
The Tax Collector has paid the Town warrant in full as of this date.
No action was taken on filling the vacancy on the Historic Preservation Commission.
A letter was received from Phillip Zorda, Chairman of the Roxbury Planning Board requesting appointment of Diane Munro to fill the vacancy on the Planning Board.
RESOLUTION #17-APPOINT MUNRO TO PLANNING BOARD
On motion of Kenneth Davie second by Allen Hinkley the following resolution was offered and adopted:
“ RESOLVED, the Town Board appoints Diane Munro to fill the vacancy on the Planning Board for the unexpired term 2/12/18-12/31/18.”
AYES-Davie, Hinkley, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #18-AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONEYS
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, pursuant to the provisions of Section 284 of the Highway Law, the Town Board agrees that moneys levied and collected in the Town for repair and improvement of highways and moneys received from the State for State Aid for the repair and improvement of highways shall be expended as follows for the year 2018;
NOW, THEREFORE BE IT RESOLVED, the sum of $270,499.04 shall be set aside to be expended for primary work and general repairs upon 112 miles of Town highways, including sluices, culverts and bridges having a span of less than five feet and boardwalks of renewals thereof; and
BE IT FURTHER RESOLVED, the sum of $379,500.96 shall be set aside to be expended for the permanent improvement of Town highways that include Sally’s Alley, Redkill Rd, Autumn Breeze Rd., Deerfield Rd., Hanford Shultis Rd., N. Montgomery Hollow Rd.,Bruce Porn Rd., Frevert Rd., Bailey Rd., hamlet of Roxbury roads and hamlet of Grand Gorge roads.”
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
RESOLUTION #19-ADVERTISE BIDS FOR HIGHWAY FUELS
On motion of Allen Hinkley second by Edward Raeder the following resolution offered and adopted:
“RESOLVED, the Highway Supt. is authorized to advertise for bids for Highway Diesel to be opened March 9, 2018 at 2:00 pm at the Town Hall.”
AYES-5 Hinkley, Raeder, Murray, Davie, Hynes
NAYS-0
RESOLUTION #20-ADVERTISE BIDS FOR HIGHWAY MATERIAL HAULING
On motion of Carol Murray second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, the Highway Supt. is authorized to advertise for bids for Highway Material Hauling to be opened March 9, 2018 at 2:15 pm at the Town Hall.”
AYES-5 Murray, Davie, Raeder, Hinkley, Hynes
NAYS-0
RESOLUTION #21-APPROVE RENEWAL OF TOWN POLICIES
On motion of Kenneth Davie second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board has reviewed the current Drug Free Awareness Program Policy and Limited English Proficiency (LEP) Policy and renews same for the year 2018.”
AYES-Davie, Hinkley, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #22-RECORDS DESTRUCTION LIST
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, in accordance with current retention schedules, the records listed below are approved for destruction:
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
A letter of retirement was received from David Thorington who plans to retire from the highway dept. in May 2018.
RESOLUTION #23- THORINGTON RETIREMENT
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board regretfully accepts the retirement of David Thorington from the Highway Dept. with a last day to be worked May 7, 2018.”
AYES-5 Hinkley, Murray, Raeder, Davie, Hynes
NAYS-0
RESOLUTION #24-ADD SLATER TRAILER TO GRAND GORGE WATER DISTRICT ON TAX ROLL
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, on May 2, 2017, Dennis & Jacqueline Slater executed an agreement with Grand Gorge Water District to connect a trailer located in Hubbell Corners, Tax Map #157.2-1-20.12 to said system; and
WHEREAS, a water service line has been run to the property; and
WHEREAS, the agreement requires the property to be charged the Grand Gorge Water District tax;
BE IT RESOLVED, the Town Board approves the property owned by Dennis & Jacqueline Slater, Tax Map # 157.2-1-20.12 shall be added to the 2018 Tax Roll to include Grand Gorge Water District Tax.”
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
A quote was received from ZS Security for adding cameras at Kirkside Park in the amount of $3,512.48. The matter was tabled until the Town Board gathers more information.
The open building permit list to date was distributed to the Town Board.
The 4th quarter 2017 Transfer Station C&D overage invoice in the amount of $5,927 was distributed to the Town Board.
Discussion took place on correspondence from Lamont Engineers who may be doing a project to develop Tax Map #179.-1-7.211 on Hillcrest Dr. that is currently owned by Fred Morse and Carol Wilson and the possibility of connecting to municipal water & sewer. The Town Board discussed the matter. The Town Clerk was directed to contact the owners and let them know the Town Board must have a written request from them before any further discussion on the matter.
Discussion took place on several water meters having to be replaced over the past few years due to neglect by the owners causing them to freeze and bust. The water by- laws state the property owners can be charged. Councilman Davie made a motion to charge per the water by-laws. No second was made on the motion. Instead, the Town Board directed the Town Clerk to notify the water operators that only one meter per property can be replaced free of charge and charges will be invoked for those after.
On motion of Edward Raeder second by Carol Murray the bills were audited and ordered paid in the following amounts:
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
On motion of Kenneth Davie second by Allen Hinkley the meeting adjourned at 9:30 pm.
THIS IS A TRUE COPY
____________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Kenneth Davie, Councilman
NOTICE
NOTICE
The Town of Roxbury Planning Board meeting scheduled for February 21, 2018 is canceled due to having no business to discuss. The next meeting of the Planning Board will be held March 21, 2018 at 7:30 pm at the Town Hall.
By Order of the Planning Board
Phillip Zorda, Chairman
Dated: Feb. 16, 2018
BID NOTICE
Please take notice that the Town Board, Town of Roxbury, is seeking sealed bids for hauling materials from Schoharie, Middleburgh, Lexington, Davenport, Ashland and Oneonta, on a per ton basis to the NYS Rt. 30 storage area and/or the Cty. Hwy. 41 storage area located in Roxbury.
Bids must include a Certificate of Liability Insurance in the amount of $1,000,000 and a Certificate of Non-Collusion. Sealed bids shall be marked “MATERIAL HAULING”.
Sealed bids must be received at the Roxbury Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY 12474 before 2:15 pm on March 9, 2018 at which time they shall be opened. The bids will be awarded/rejected at the Regular Meeting of the Town Board to be held on March 12, 2018 at 7:30 pm at the Town Hall.
For questions regarding this bid or to receive a bid package, please contact Neil German, Highway Supt. at 607-326-4222 between the hours of 5:00 am and 1:30 pm Monday -Friday. The Town Board reserves the right to reject any and all bids.
By Order of the Town Board
Town of Roxbury
Neil German, Hwy. Supt.
Dated: Feb. 12, 2018
BID NOTICE
Pursuant to Section 103 of the General Municipal Law, the Town Board, Town of Roxbury is soliciting sealed bids for the following materials to be delivered, unless otherwise stated, to the Town Highway Building located at 52508 State Hwy. 30, Roxbury as requested by the Highway Supt.
30,000 gallons +/- Diesel Fuel
All bids must meet New York State specifications and must be accompanied by a Certificate of Non-Collusion. The Town Board reserves the right to reject any and all bids. Sealed bids shall be marked “HIGHWAY FUELS”. Sealed bids must be received at the Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY 12474 before 2:00 pm on March 9, 2018 at which time they shall be opened.
Bids will be awarded/rejected at the Town Board Meeting to be held March 12, 2018 at 7:30 pm at the Town Hall.
By Order of the Town Board
Town of Roxbury
Neil German, Hwy. Supt.
Dated: Feb. 12, 2018
ROXBURY TOWN BOARD Regular Meeting February 12, 2018 Town Hall
ROXBURY TOWN BOARD
Regular Meeting
February 12, 2018
Town Hall
Call To Order 7:30 Regular Meeting
Minutes January meeting
Requests to Speak: Mike Harrington-water project funding & work status
Willard Palmer-Noise on Cronk Lane
Department Reports: Water / Sewer
Board
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from Residents
Audits
ISSUES FOR DISCUSSION
Resolution-Town Clerk monthly report for January 2018
Resolution-Supervisor’s monthly report for December 2017
Resolution-Assessor’s monthly report for January 2018
Resolution-Building Inspector monthly report for January 2018
Resolution-monthly water report for January 2018
Resolution-Justice Court monthly report for December 2017
Resolution-Tax Collector report for January 2018
Resolution-fill vacancy on RHPC with term thru 12/31/19
Resolution-fill vacancy on Planning Board thru 12/31/19
Resolution-Agreement to spend highway monies
Resolution-advertise Highway Fuels Bid to open March 9th @ 2:00 pm
Resolution-advertise Material Hauling bid to open March 9th @ 2:15 pm
Resolution-renew/changes Drug Free Awareness Program & Limited English Proficiency Policy (LEP)
Resolution-records destruction list
Hillcrest Dr. property water/sewer connection possibility
Frozen water meters-replaced several times
UNAPPROVED MINUTES
January 2, 2018
The Organizational Meeting of the Roxbury Town Board was held January 2, 2018 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Allen Hinkley, Carol Murray and Kenneth Davie, Highway Supt. Neil German, Assessor Clerk Stephanie Seminara, Parks Clerk Carolynn Faraci, Attorney Kevin Young and three residents.
Oaths of Office were taken by re-elected Supervisor Thomas S. Hynes and Councilman Allen Hinkley and newly elected Councilman Kenneth Davie.
The Minutes of the December 11 and 27, 2017 meetings were approved on motion of Carol Murray second by Allen Hinkley.
AYES-5 Murray, Hinkley, Raeder, Davie, Hynes
NAYS-0
Hwy. Supt. Neil German reported crews have been busy plowing & sanding, one of the Oshkosh trucks is undergoing repairs for a broken transfer case and he is still waiting to hear from the camera man about additional cameras for the garage. Councilman Hinkley will contact the camera man.
Michael Harrington of Lamont Engineers distributed a written report on the Civic Center roof project and Water Projects status.
Civic Center Roof
All work has been completed on the roof replacement and all paperwork received from the contractor so final payment will be made.
Denver Water Project
*Contract #1 PRV building work has been completed and contractor paid in full
*Contract #2 Controls has been substantially completed
*Contract #3 Wellfield Electric has been delayed due to an incorrect transformer and the wells need to be tested before they can be put into use.
*The Supervisor and the Engineer will next meet with Roxbury Run Village Association to see what further work they want to undergo with the funds allotted.
Roxbury/Grand Gorge Water Project
*A 75% WQIP Grant has been awarded to go towards property acquisition that is planned with the project
*Discussed getting the springs back into use by installing a cartridge filter system on only the clean lines
*NYS EFC is requiring a needed items list
* Discussed land acquisition issues and options
Assessor Clerk Stephanie Seminara stated the tax bills went out on time as there was concern when the County system was compromised in 2017.
Parks Clerk Carolynn Faraci expressed concerns with not hearing back from the camera man regarding additional cameras at the park. Councilman Hinkley will contact the camera man.
Supervisor Hynes reported Steve Cammer has repaired the problems at the Transfer Station, however, more repairs are needed.
Discussion took place on complaints of noise on Cronk Lane. Another issue has also arisen between two neighbors involving noise and other issues. The Town Board feels it is a civil matter between the neighbors. The Town Attorney will look into the criminal code for any laws for noise being a nuisance.
RESOLUTION #1-APPOINTMENTS AND COMMITTEES
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the following appointments and committees:
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
Elected Officials Information:
On motion of Carol Murray second by Allen Hinkley the Town Board approved the Town Supervisor’s appointment of Edward Raeder as Deputy Supervisor for the term 1/1/18-12/31/18.
AYES – 5 Murray, Hinkley, Raeder, Davie, Hynes
NAYS – 0
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Supervisor’s appointment of Carolynn J. Faraci as the Supervisor’s Bookkeeper for the term 1/1/18-12/31/18.
AYES – 5 Hinkley, Murray, Raeder, Davie, Hynes
NAYS – 0
On motion of Edward Raeder second by Carol Murray the Town Board approved the Highway Supt.’s appointment of William Sprague as Deputy Hwy. Supt. for the term 1/1/18-12/31/18.
AYES – 5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS – 0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Town Clerk’s appointment of Carolynn J. Faraci as Deputy Town Clerk #1 for the term 1/1/18-12/31/18.
AYES-5 Hinkley, Raeder, Murray, Davie, Hynes
NAYS-0
RESOLUTION #2-RE-APPOINT COWAN AND FARLEIGH TO PLANNING BOARD
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, the Town Board re-appoints David Cowan and Wheldon Farleigh for a five year term each on the Planning Board with said terms being 1/1/18-12/31/22.”
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #3-RE-APPOINT WENDELL AND MATHIS TO HISTORIC COMMISSION
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board re-appoints Lewis Wendell and Michael Mathis for a three year term each on the Historic Preservation Commission with said terms being 1/1/18-12/31/20.”
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
RESOLUTION #4 OFFICIAL UNDERTAKING
On motion of Carol Murray second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED the Town Board approves the Official Undertaking of elected and appointed positions as to its form and manner of execution and the sufficiency of the insurance, as surety as prepared for the Town of Roxbury for the year 2018.”
AYES – 5 Murray, Davie, Raeder, Hinkley, Hynes
NAYS – 0
RESOLUTION #5– TOWN BOARD MEETING SCHEDULE
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED the Town Board for the year 2018 will meet the second Monday of each month for their Regular Monthly Meeting, except for January when they shall meet January 2, 2018 and except for November when they shall meet on Thursday November 8, 2018. All meetings will begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy 30, Roxbury, NY except for April and August when they will meet at the Grand Gorge Civic Center, 60933 State Hwy. 30, Grand Gorge, NY.”
AYES – 5 Raeder, Hinkley, Murray, Davie, Hynes
NAYS – 0
RESOLUTION #6– PLANNING BOARD MEETING SCHEDULE
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED the Planning Board for the year 2018 will meet the third Wednesdays of each month for their Regular Monthly Meeting. All meetings shall begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy. 30, Roxbury, NY.”
AYES – 5 Raeder, Hinkley, Murray, Davie, Hynes
NAYS – 0
RESOLUTION #7– HISTORIC COMMISSION MEETING SCHEDULE
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED the Historic Preservation Commission for the year 2018 will hold meetings quarterly on the third Saturdays of January, April, July and October at 10:00 am at the Town Hall for their regular meetings.”
AYES – 5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS – 0
RESOLUTION #8-TOWN POLICIES
On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board has reviewed and re-adopts the following Town Policies for the year 2018: Procurement Policy, Investment Policy, Sexual Harassment Policy, Computer Use Policy, Local Privacy Notification Policy, Code of Ethics, Travel Re-imbursement Policy, Section 504 Grievance Procedure, Workplace Violence Prevention Policy and Employee Handbook.”
AYES-5 Murray, Hinkley, Raeder, Davie, Hynes
NAYS-0
RESOLUTION #9-BUILDING INSPECTOR AGREEMENT
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town Board has reviewed the current Building Inspector Agreement and finds no changes are needed;
NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Building Inspector Agreement for the year 2018.”
AYES – 5 Hinkley, Murray, Raeder, Davie, Hynes
NAYS – 0
On motion of Kenneth Davie second by Carol Murray the Town Board designates the Town Supervisor and Deputy Supervisor as official check signers for the year 2018.
AYES – 5 Davie, Murray, Raeder, Hinkley, Hynes
NAYS – 0
On motion of Kenneth Davie second by Carol Murray the Town Board approves the following designations for the year 2018:
Atlantic Inland of Cortland as Fire Inspector
Catskill Mountain News as legal newspaper
NBT Bank N.A. and Wayne Bank for Town banking
Mostert, Manzanaro & Scott, LLP as Town CPA
Mileage rate at IRS rate of $.545/mile
AYES-5 Davie, Murray, Raeder, Hinkley, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approves payment to the Roxbury Library Association in the amount of $15,000 as approved in the 2018 Town Budget.
AYES-5 Raeder, Hinkley, Murray, Davie, Hynes
NAYS-0
On motion of Carol Murray second by Kenneth Davie the Town Board approved payment to the Roxbury and Grand Gorge Legion Posts in the amount of $150 each as approved in the 2018 Town Budget.
AYES-5 Murray, Davie, Raeder, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Kenneth Davie the Town Board approved payment to the Roxbury and Grand Gorge Senior Clubs in the amount of $500 each as approved in the 2018 Town Budget.
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #10-DELAWARE COUNTY PLANNING DEPARTMENT CONTRACT
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted: “RESOLVED, the Town Board approves the agreement with the Delaware County Planning Dept. in the amount of $3,500 for services in the year 2018; and
BE IT FURTHER RESOLVED the Town Supervisor is authorized to execute the agreement with the Delaware County Planning Department for services in the year 2018.”
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS –0
On motion of Carol Murray second by Kenneth Davie the Town Board approved the Town Clerk’s monthly report for December 2017 in the amount of $1,830.30 (Town Clerk $275.30 and Building Permits $1,555.00)
AYES-5 Murray, Davie, Raeder, Hinkley, Hynes
NAYS-0
There was no Supervisor’s monthly report for December 2017 because bank statements have not yet been received.
On motion of Edward Raeder second by Carol Murray the Town Board approved the Assessor’s monthly report for December 2017.
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Building Inspector’s monthly report for December 2017.
AYES-5 Hinkley, Raeder, Murray, Davie, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the Water Receipts monthly report for December 2017 in the following amounts: Denver $136.40; Grand Gorge $351.06 and Roxbury $222.08.
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
There was no Justice Court Report for December 2017 due to not having received an invoice from the State yet.
No action was taken to fill the vacancy on the Planning Board.
Attorney Young discussed Roxbury Sewer charges for 2018.
RESOLUTION #11-ROXBURY SEWER OVERAGE TO CAPITAL RESERVE FUND
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Roxbury Sewer O&M Budget for the year 2018 was approved by NYCDEP in the amount of $203,162.00 and
WHEREAS, NYCDEP’s portion has been determined to be $164,687.45; and
WHEREAS, the household and commercial charges (“Town Charges”) per the formula have been determined to be $38,474.55; and
WHEREAS, based on the actual household and commercial properties, the “Town Charges” to be collected is $41,682.24 causing an overpayment of $3,207.69;
NOW, THEREFORE BE IT RESOLVED, per approval by NYCDEP, the Town Board approves the transfer of $3,207.69 from Roxbury Sewer savings to the Roxbury Sewer Capital Reserve Fund.”
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
RESOLUTION #12-SHARED SERVICES AGREEMENT WITH NYSDOT
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury has a Shared Services Agreement with other municipalities; and WHEREAS, the Town’s Shared Services Agreement includes NYS Dept. of Transportation (NYSDOT); and
WHEREAS, the Town’s Shared Services Agreement with all named municipalities expires on 12/13/20; and
WHEREAS, the NYSDOT Agreement naming the Town of Roxbury expired on 12/9/16;
NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes the Town Highway Supt. to execute the NYS DOT Shared Services Agreement naming the Town of Roxbury; and
BE IT FURTHER RESOLVED, said NYSDOT agreement shall expire 12/13/20.”
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
On motion of Kenneth Davie second by Allen Hinkley the Town Board allows the Town Clerk a petty cash fund in the amount of $100.
AYES-5 Davie, Hinkley, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Allen Hinkley the Town Board authorizes the Justice Court Clerk a petty cash fund of $100.
AYES-5 Murray, Hinkley, Raeder, Davie, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board authorizes the Tax Collector a petty cash fund of $25.
AYES-5 Raeder, Hinkley, Murray, Davie, Hynes
NAYS-0
The following reports/lists as of 12/31/17 were distributed to the Town Board:
Highway Equipment List
Good Neighbor Fund Report & Balance ($225,007.42)
Planning Board Training Hours Report
Open Building Permit List
Annual Building Permit report
Town Clerk Annual Report of receipts/disbursements
It was noted the agreement with LVDV Operations, Inc. for operation of the Roxbury Sewer District has not yet been signed by the Town. Attorney Young discussed the issues.
On motion of Allen Hinkley second by Carol Murray the bills were audited and ordered paid in the following amounts:
AYES-5 Hinkley, Murray, Raeder, Davie, Hynes
NAYS-0
Discussion took place on status of the Kirkside Park Community Kitchen project. The contract with Dadras Architect has been executed. A meeting scheduled with the architect and Margaret Ellsworth of the M-ARK Project Inc. was cancelled so the Town only has the floor plan of the kitchen.
On motion of Carol Murray second by Allen Hinkley the meeting closed at 8:30 pm.
THIS IS A TRUE COPY
__________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Kenneth Davie, Councilman
Notice
NOTICE
Notice is hereby given that the Planning Board, Town of Roxbury, Delaware County, New York, for the year 2018 will meet the third Wednesdays of each month for their Regular Monthly Meeting. All meetings shall begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy. 30, Roxbury, NY.
By Order of the Town Board
Diane Pickett, Town Clerk
Dated: Jan. 2, 2018
NOTICE
Notice is hereby given that the Town Board, Town of Roxbury, Delaware County, New York, for the year 2018 will meet the second Monday of each month for their Regular Monthly Meeting, except for January when they shall meet on January 2, 2018 and except for November when they shall meet on November 8, 2018. All meetings will begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy 30, Roxbury, NY except for April and August when they will meet at the Grand Gorge Civic Center, 60933 State Hwy. 30, Grand Gorge, NY.
By Order of the Town Board
Diane Pickett, Town Clerk
Dated: Jan. 2, 2018
NOTICE
Notice is hereby given that the Historic Preservation Commission, Town of Roxbury, Delaware County, New York, for the year 2018 will hold quarterly meetings the third Saturdays of January, April, July and October at 10:00 am at the Town Hall for their Regular Meeting.
By Order of the Town Board
Diane Pickett, Town Clerk
Dated: Jan. 2, 2018
COLLECTOR’S NOTICE OF RECEIPT OF TAX ROLL & WARRANT
I, the undersigned Collector of Taxes for the Town of Roxbury, County of Delaware, State of New York, have duly received the Tax Roll & Warrant for the year 2018. I will be in attendance at the Town Hall, 53690 State Hwy. 30, Roxbury, NY on January 3rd, 10th, 17th , 24th and 31st (Wednesdays) from 9:00 am – 12:00 Noon and 1:00 pm-4:00 pm for the purpose of receiving the taxes listed on such roll, or please mail.
Take further notice that taxes may be paid on or before January 31, 2018 without interest or charge. All taxes received after such date, there shall be added interest of one percent (1%) per month. February (1%), March (2%), April (3%). After April 15th, all checks must be certified. All unpaid taxes after April 30, 2018 will be returned to the County Treasurer pursuant to law.
Bonnie Walker, Tax Collector
Town of Roxbury
Organizational Meeting Agenda - January 2, 2018 Town Hall
ROXBURY TOWN BOARD
Public Hearing
Organizational Meeting
January 2, 2018
Town Hall
Call To Order 7:30 pm Regular Meeting
TAKE OATH OF OFFICE (Supv-2 Councilmen-Attorney)
Minutes December Meetings
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution – Appointments & Committees
Resolution-Supv. appointment of Deputy Supv.
Resolution-Supv. appointment of Bookkeeper/li>
Resolution-Hwy. Supt. appointment of Dpty. Hwy. Supt.
Resolution-Town Clerk appointment of Dpty. Town Clerk #1
Resolution-reappoint Joseph Farleigh and David Cowan to Planning Board (1/1/18-12/31/22)
Resolution-reappoint Michael Mathis and Lewis Wendell to Historic Commission (1/1/18-12/31/20)
Resolution-Official Undertaking manner and verbiage for Elected & Appointed officials
Resolution-Town Board Meeting Schedule for 2018 (2nd Mondays @ 7:30 pm @ Town Hall, April & August @ GG Civic Center and November meeting is Thursday Nov. 8th)
Resolution-Planning Board meeting schedule for 2018 (third Wednesday of month @ 7:30 pm @ Town Hall)
Resolution-Historic Preservation meeting schedule for 2018 (Jan, Apr, Jun, Oct the 3rd Saturday @ 10:00 am @ Town Hall)
Resolution-Procurement Policy reviewed and re-adopt or changes needed
Resolution-Investment Policy reviewed and re-adopt or changes needed
Resolution-Sexual Harassment Policy reviewed and re-adopt or changes needed
Resolution-Computer Use Policy reviewed and re-adopt or changes needed
Resolution-Local Privacy Notification Policy reviewed and re-adopt or changes needed
Resolution-Code of Ethics reviewed and re-adopt or changes needed
Resolution-Travel Reimbursement Policy reviewed and re-adopt or changes needed
Resolution-Section 504 Grievance Procedure reviewed and re-adopt or changes needed
Resolution-Workplace Violence Prevention policy reviewed and re-adopt or changes
Resolution-Employee Handbook reviewed and re-adopt or changes needed
Resolution-Building Inspector agreement reviewed and re-adopt or changes
Resolution-designate Supervisor & Deputy Supervisor as check signers
Resolution-Atlantic Inland of Cortland as Fire Inspector
Resolution-Catskill Mountain News official newspaper
Resolution-NBT Bank, N.A. and Wayne Bank for banking
Resolution-Mostert, Manzanaro & Scott, LLP as Town CPA
Resolution-mileage rate $.545/mile
Resolution-payment to Roxbury Library Assoc. $15,000 as budgeted
Resolution-payment to Legion Posts $150 each as budgeted
Resolution-payment to Roxbury & GG Sr. Clubs $500 each as budgeted
Resolution-Delaware County Planning Dept. contract for 2018 i n the amount of $3,500
Resolution-Town Clerk monthly report for December 2017
Resolution-Supervisor’s monthly report for December 2017
Resolution-Assessor’s monthly report for December 2017
Resolution-Building Inspector monthly report for December 2017
Resolution-monthly water receipts report for December 2017
Resolution-Justice Court monthly report for December 2017
Resolution-fill vacancy Planning Board term thru 12/31/19
Resolution-Transfer Roxbury Sewer tax money to Roxbury Sewer Capital Reserve Fund $3,207.69
Highway Equipment list thru 12/31/17 distributed to Town Board
Good Neighbor Fund Report thru 12/31/17
Planning Board training hours report thru 12/31/17 distributed to Town Board
Open Building Permit list thru 12/31/17 distributed to Town Board
Annual Building Permit report thru 12/31/17 distributed to Town Board
Town Clerk Annual report thru 12/31/17 distributed to Town Board
Roxbury Sewer Operator Contract – not signed
ROXBURY TOWN BOARD Year End Meeting December 27th, 2017 Town Hall
ROXBURY TOWN BOARD
Year End Meeting
December 27, 2017
Town Hall
Call To Order 4:00 PM
Requests to Speak:
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution-fill Planning Board vacancy thru 12/31/19
Resolution-approve year end budget transfers and amendments as needed
Resolution-Supervisor’s monthly report for November 2017
Resolution-approve Justice Court monthly report for November 2017
Resolution-amend Employee Handbook Section 605 to add “The Town of Roxbury has opted out of offering Paid Family Leave” effective 12/11/17
Resolution-hwy door repair estimate Tanglewood Doors
IMPORTANT REMINDERS:
1/2/18 Organizational Meeting @ 7:30
(This is the only meeting for January unless a Special Meeting is called for some purpose)
The Town Board, Town of Roxbury, will hold a Special Meeting on December 27, 2017 at 4:00 pm
NOTICE
The Town Board, Town of Roxbury, will hold a Special Meeting on December 27, 2017 at 4:00 pm at the Town Hall for the purpose of concluding all business for the year 2017. The Organizational Meeting will be held on January 2, 2018 at 7:30 pm at the Town Hall.
By Order of the Town Board
Diane Pickett, Town Clerk
Dated: Dec. 15, 2017
2017 ROXBURY LIBRARY ASSOCIATION ANNUAL HOLIDAY BAZAAR
FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901
2017 ROXBURY LIBRARY ASSOCIATION ANNUAL HOLIDAY BAZAAR
On Saturday, December 2, 2017, from 9:30 a.m.-1:30 p.m., the Roxbury
Library Association will hold its Annual Holiday Bazaar at the Roxbury
Library. The RLA Annual Holiday Bazaar will offer holiday shoppers the
opportunity to purchase quality RLA Thrift Shoppe merchandise, Irma Mae
Griffin’s HISTORY OF THE TOWN OF ROXBURY, and 2017 RLA “Sunflower
Splendor” quilt raffle tickets at $1.00 per ticket or at $5.00 for 6
tickets.
Santa will be visiting the Roxbury Library from 10:00 a.m.-12:00 noon with
holiday gifts for the children of Roxbury and neighboring communities.
The RLA quilt raffle drawing for the 2017 RLA “Sunflower Splendor” quilt,
expertly handcrafted by the Roxbury Library Quilters, will take place at
1:30 p.m., directly following the 2017 RLA Annual Holiday Bazaar.
Located at 53742 State Highway 30, the Roxbury Library is directly
opposite the town’s United Methodist Church on Main Street.
For further information about the 2017 RLA Annual Holiday Bazaar,
please contact Roxbury Library Director Dian Seiler or Roxbury Library
Clerk Helen Faraci at (607)-326-7901.
The RLA Thrift Shoppe Volunteer Staff and the Roxbury Library Staff
welcome donations of new or gently used gift items to the 2017 RLA Annual
Holiday Bazaar.
Public Hearings Regular Meeting November 9, 2017 ROXBURY TOWN BOARD
ROXBURY TOWN BOARD
Public Hearings
Regular Meeting
November 9, 2017
Town Hall
Call To Order 6:30 Public Hearing-Local Law Revised Road Take-Over Specs
6:45 Public Hearing-Tax Cap
7:00 Public Hearing-2018 Preliminary Budget
7:30 Regular Meeting
Minutes October 9th Regular Meeting
October 16, 2017 Special Meeting
October 19, 2017 Special Meeting
Requests to Speak:
Department Reports: Water / Sewer
Board
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business Munsell letter re: water charges
Water leak by Greg Stock residence
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution-Town Clerk monthly report for October 2017
Resolution-Supervisor’s monthly report for September 2017
Resolution-Assessor’s monthly report for October 2017
Resolution-Building Inspector monthly report for October 2017
Resolution-monthly water receipts report for October 2017
Resolution-Justice Court monthly report for September 2017
Resolution- Local Law proposed revised road takeover specs
Resolution-Neg Dec Proposed Local Law Tax Cap
Resolution-proposed Local Law Tax Cap
Resolution- approve 2018 Budget
Resolution-award Denver Water well field access repairs bid
Resolution-renew Highway Contract
Resolution-renew MVP dental rates
Resolution-Unpaid Water to go on taxes
Resolution-Amendment #1 to Lamont Engineers Denver Water Final Design & Construction (no $ change)
Resolution-fill vacancy on RHPC with term thru 12/31/19
Denver-GG-Roxbury water projects status
Unapproved October Town Board Minutes
October 9, 2017
The regular meeting of the Town Board was held October 9, 2017 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Parks Clerk Carolynn Faraci, Assessor Clerk Stephanie Seminara, Town Attorney Kevin Young and 5 residents.
The Minutes of the September 11, 2017 meeting were approved on motion of Gene Cronk seconded by Carol Murray.
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
Highway Supt. Neil German reported crews continue to haul sand, mow and clean ditches. He requested replacing the Volvo grader under a federal bid with a payment plan where the Volvo trade-in would be $45,000. He also stated the roof on the old highway garage is worse and is in need of repair or replacing.
Sealed bids for the Grand Gorge Civic Center roof replacement were opened on October 6, 2017 at 2:15 pm at the Town Hall. A total of five bids were received and were as follows:
Michael Harrington of Lamont Eng. Discussed the roof bids and the possibility of a change order to reduce the wind speed specs from 115 mph to 90 mph that would also save on costs.
RESOLUTION #105 -AWARD CIVIC CENTER ROOF BID
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and approved:
“RESOLVED, the Town Board awards Contract #1 Base bid to Titan Roofing at a cost of $94,800; and
BE IT FURTHER RESOLVED said award is contingent upon an approved Change Order on a deduction for a change in wind speed specs if allowable; and
BE IT FURTHER RESOLVED the Supervisor is authorized to execute a Notice of Award in the amount of $94,800.”
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
Discussion took place on using Good Neighbor Funds to pay for the costs of the Civic Center roof replacement.
RESOLUTION #106 -USE GOOD NEIGHBOR FUNDS FOR ROOF REPLACEMENT
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Town Clerk to request from NYCDEP the use of Good Neighbor Funds in the amount of $94,800 to pay for the costs of the Civic Center roof replacement; and
BE IT FURTHER RESOLVED, said use shall be contingent upon the approval of NYCDEP for the use of said funds for said purpose; and
BE IT FURTHER RESOLVED, any grant funds received towards the project shall be reimbursed to Good Neighbor Funds.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Mr. Harrington also stated that no award has been received yet for the grant application submitted for the Denver Water project that would cover 60% of costs. A status report was distributed to the Town Board. Bids for the well field access road are scheduled to be opened on October 19, 2017 at 2:00 pm and discussed having a special meeting to award the bids so further work can continue for other contracts. Councilman Cronk questioned why the highway dept. couldn’t repair the road and reasons were discussed.
RESOLUTION #107 -SPECIAL MEETING SCHEDULED
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board will hold a Special Meeting on October 19, 2017 at 2:00 pm to award the Well field Access Repair Bid and to discuss any other business that may come before the Town Board.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Status reports on the Roxbury/Grand Gorge water projects were distributed to the Town Board and were discussed.
Mr. Harrington also discussed their proposal to do a complete study on the Denver Sewer Plant facility and its deficiencies. Several repairs and upgrades are needed due to being an old, outdated system.
Councilman Cronk questioned status of re-opening the Roxbury Springs as a water source. Mr. Harrington stated that is part of the Roxbury/Grand Gorge Water Project.
Assessor Clerk Stephanie Seminara reported on the issues and problems that she has encountered since the County Real Property Services computer main frame has been corrupted due to a stand alone Town who does not use the system live, but rather turns over their changes by disc, etc. that has been corrupted thus corrupting the County’s computer system. As a result, all the other Towns who are working live will have to re-enter all their work from when the system was compromised. The hope is that the County Board of Supervisors will require all Towns to be live on the system to prevent future problems such as this.
Parks Clerk Carolynn Faraci reported the last event in the park will be this month and then the restrooms will be winterized. She continues to book into 2018 and 2019. The Girl Scout Daisies will also be planting daffodils in the park this week.
Mrs. Faraci also discussed the tax cap rate for 2018 being at 1.84% but it is unknown at this time whether the budget will be over the tax cap or not as several items required for the budget have not yet been settled.
Supervisor Hynes stated operators are looking for a leak in the Grand Gorge Water District. It was previously thought to be by the PRV building but no leak was found there. Another company is expected to try a different procedure to try to identify where the leak is.
Supervisor Hynes stated he will again contact Action Doors to make repairs on the overhead door at the Transfer Station. The sliding gate is also being worked on.
Attorney Young discussed the renewal agreements with LVDV Operations, Inc. for operation of the water and sewer facilities.
RESOLUTION#108 -LVDV OPERATIONS, INC. RENEWAL AGREEMENTS
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, agreements with LVDV Operation, Inc. for the operation of the Denver Water, Grand Gorge Water and Roxbury Water systems and the Denver Sewer and Roxbury Sewer systems expires December, 31, 2017;
NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes the Town Supervisor to offer and
execute documents at the following proposed rates for renewal of agreements with LVDV Operations,
Inc.:
BE IT FURTHER RESOLVED, renewal of the agreements is contingent upon LVDV Operations, Inc.
acceptance and execution of the agreements.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
Attorney Young discussed updating the road takeover specs that have been the same for several years. The changes would be based on a formula comparing the highway road budget to taxes generated. A copy of the draft local law was distributed to the Town Board for review.
RESOLUTION #109 -PUBLIC HEARING ROAD TAKEOVER LOCAL LAW
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
RESOLVED, a Public Hearing will be held before the Town Board, Town of Roxbury,at the Roxbury Town Hall on November 9, 2017 at 6:30 pm to hear all comments regarding a proposed Local Law entitled “Road Takeover Law of the Town of Roxbury” that would change the current requirements for the Town to takeover any proposed new approved roads that are built to accepted Town specifications and that have the required amount of Assessed Value to support them.
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
RESOLUTION #110 -PUBLIC HEARING TAX CAP
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, a public hearing will be held before the Town Board for the Town of Roxbury at the Roxbury Town Hall on the 9th day of November 2017, at 6:45 p.m., to hear all persons interested in the matter of the adoption of a proposed Local Law to Override the Tax Levy Limit for Fiscal Year 2018 established in General Municipal Law §3-c; and
BE IT FURTHER RESOLVED, this law is being proposed to comply with subdivision 5 of the General Municipal Law §3-c which expressly authorizes the Town Board to override the tax levy limit by the adoption of a local law approved by vote of at least sixty percent (60%) of the Town Board.”
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
Attorney Young discussed a letter from NYS Dept. of Transportation (NYSDOT) regarding crosswalks on State roads. DOT would pay for the initial signs and painting but then the Town would have to maintain them in the future. There are four crosswalks in Grand Gorge and one in Roxbury. Supervisor expressed concerns with indemnity of DOT, however Attorney Young doesn’t think it would be an issue. Supervisor Hynes will contact DOT for more information on the project.
Joseph Resch of the Grand Gorge Business Alliance reported the Business Expo held September 30th at the Civic Center went well, although there was low public turnout, but they are already starting to advertise for next year.
Mr. Resch also stated he is now President of the Grand Gorge Community Action Group, due to the resignation of Richard Davis and thanked the Town Board for their service to the community.
A letter will be sent to NYS DOT requesting a survey be conducted on signage, etc. by Mountainside Creamery after having received concerns from the public regarding trucks ingress and egress from the facility.
Discussion took place on collecting batteries at the Transfer Station. The County requires the ends of the terminals to be taped because there is a possibility of them catching on fire. Because the Town Board felt this sort of thing would not be checked, and the liability involved, the Town Board’s decision was to not allow battery collection.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for September 2017 in the amount of $4,448.56 (Town Clerk $2,798.56 and Building Permits $1,650.00.
AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Supervisor’s monthly report for August 2017.
AYES-5 Hinkley, Raeder, Hinkley, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Gene Cronk the Town Board approved the Assessor’s monthly report for September 2017.
AYES-5 Raeder, Cronk, Hinkley. Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector monthly report for September 2017.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the monthly Water Receipts Report for September 2017 in the following amounts: Denver $136.50; Grand Gorge $98.82 and Roxbury $40.25.
AYES-5 Murray, Raeder, Hinkley, Cronk, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Justice Court monthly report for August 2017 in the amount of $5,636.00.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Sealed bids for Fuel Oil were opened on October 6, 2017 at 2:00 pm at the Town Hall. A total of three bids were received and were as follows:
Discussion took place on the bids. Attorney Young stated that Bottini not having the certificate of non-collusion was not substantive to awarding the bid.
RESOLUTION #111 -AWARD FUEL OIL BID
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board awards the Fuel Oil bid to Bottini Fuel at a fixed price of $1.879/gallon; and
BE IT FURTHER RESOLVED, deliveries shall begin November 1, 2017.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
The 2018 Tentative Budget was distributed to the Town Board on October 1, 2017.
RESOLUTION #112 -SCHEDULE PUBLIC HEARING 2018 PRELIMINARY BUDGET
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board will hold a Public Hearing on November 9, 2017 at 7:00 pm to hear all persons interested regarding the 2018 Preliminary Budget and any line item thereof.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
No action was taken on filling the vacancy on the Historic Preservation Commission.
Tire Day at the Roxbury Highway garage will be held October 14, 2017 8:00 am – 4:00 pm. Certain restrictions apply for drop off.
A reminder was given the Budget Workshop will be held October 16, 2017 at 7:00 pm at the Town Hall.
The Clean Sweep Program for hazardous materials drop off at the County landfill will be held this year October 20th for businesses and farms and October 21st for residences. Registration is required by October 15th.
RESOLUTION #113-EXECUTIVE SESSION
“Allen Hinkley moved and Carol Murray seconded that the Town Board and Town Attorney to go into Executive Session at 8:58 pm to discuss a personnel matter involving renewal of the Roxbury Highway Workers Association agreement that expires December 31, 2017.”
Present in Executive Session were: Supervisor Hynes, Councilmen Hinkley, Murray, Raeder and Cronk and Attorney Young.
AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0
RESOLUTION #114-RETURN TO REGULAR MEETING
“Gene Cronk moved and Carol Murray seconded the Town Board exited Executive Session and returned to the regular meeting at 9:16 pm.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
It was stated there were no decisions made as a result of Executive Session.
On motion of Allen Hinkley second by Gene Cronk the bills were audited and ordered paid in the following amounts:
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the meeting adjourned at 9:19 pm.
THIS IS A TRUE COPY
___________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
******************************************
October 16, 2017
A Special Meeting of the Town Board was held October 16, 2017 at 7:00 pm at the Town Hall to conduct a workshop on the 2018 Tentative Budget and to discuss any other business that may come before the Town Board. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German and Budget Officer Carolynn Faraci.
The Tentative Budget was gone over and discussed. Concerns were raised regarding Denver Sewer District funds being over budget. Various line item changes were made to General Fund, Highway Fund, Denver Sewer and Roxbury Sewer to be incorporated into the Preliminary Budget.
Discussion took place on the tax cap which is at 1.84% for 2018 and the current budget is approximately $339,000 under the allowable limit per the tax cap.
Supervisor Hynes stated the County budget is expected to increase 3% for 2018 but County officials are still working on it.
Discussion took place on the retirement reporting days that are needed for the new Building Inspector and revised days for the Highway Supt and Town Clerk per a retirement spot audit.
RESOLUTION #115-STANDARD WORK DAY AND REPORTING RESOLUTION FOR ELECTED AND APPOINTED OFFICIALS
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
“BE IT RESOLVED, that the Town of Roxbury hereby establishes the following standard work days for these titles and will report the officials to the New York State and Local Retirement System based on their record of activities:
AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0
RESOLUTION #116-REVISED STANDARD WORK DAY AND REPORTING RESOLUTION FOR ELECTED AND APPOINTED OFFICIALS
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
“BE IT RESOLVED, that the Town of Roxbury hereby establishes the following standard work days for these titles and will report the officials to the New York State and Local Retirement System based on their record of activities:
AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0
Councilman Hinkley reported the Personnel Committee has not heard anything back from Corbin Bouton regarding the Highway Contract.
Supv. Hynes invited the Town Board to attend the Stratton Falls house tomorrow at 3:00 as the Attorney General will be present to announce a grant award for the project.
On motion of Carol Murray second by Allen Hinkley the meeting adjourned at 7:45 pm.
THIS IS A TRUE COPY
__________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
***********************************
October 19, 2017
A Special Meeting of the Town Board was to be held October 19, 2017 at 2:00 pm at the Town Hall to award the Denver Water Access Road Repair bid and to discuss any other business that may come before the Town Board. Present were: Supervisor Thomas S. Hynes, Councilman Gene Cronk and Deputy Town Clerk Carolynn Faraci. Absent: Councilmen Edward Raeder, Allen Hinkley and Carol Murray and Town Clerk Diane Pickett.
Due to not having a quorum of Town Board members present the meeting could not be held and no decisions were made.
The sealed bids for Denver Water Access Road Repairs were opened as scheduled at 2:00 pm. A total of seven bids were received. Award of the bid will be held for the November 9th regular meeting of the Town Board.
THIS IS A TRUE COPY
_________________________________
Carolynn J. Faraci, Dpty. Town Clerk
Roxbury Planning Board Minutes
Roxbury Town Planning Board Meeting
Roxbury Town Hall
September 20, 2017
The regular meeting of the Town of Roxbury Planning Board was held September 20, 2017
at 7:30 pm at the Roxbury Town Hall.
Present: Chairman Phillip Zorda, Members Robert Cole, Brad Zambri, David Cowan and Edward Hinkley, Kristin Janke-Schneider of the Delaware County Planning Department.
Absent: Joseph Farleigh
The meeting was called to order at 7:30 pm.
The Minutes of the July 19, 2017 meeting were approved on motion of Ed Hinkley second by David Cowan.
AYES-5 Cowan, Cole, Zambri, Hinkley, Zorda
NAYS-0
August 16, 2017 Meeting
Present: Chairman Phillip Zorda, Members Brad Zambri, David Cowan, Kristin Janke-Schneider of the Delaware County Planning Department.
There was no official August meeting due to the lack of a quorum. However, Dennis and Diane Muthig, Jump Brook Rd., Grand Gorge were in attendance to ask about subdividing their property. They were told the procedure to follow and we discussed some issues they might have in connecting the new parcel to town water and sewer.
Boundary Line Adjustment – 92.-1-16.2
Joe and Linda Rohacevich – NYS Rte. 23
Linda asked if it was possible to add a piece of land to the side of their property and also to add a piece of land across Rte 23 to their property. The land would come from Linda’s mother’s parcel, 92.-1-16.1. The Board explained that it would fall under a Boundary Line Adjustment and Linda was given a copy of the BLA application. The Board also explained the procedure to follow.
Jean Stone – Resignation
On August 11, 2017 Phillip Zorda received an email from Jean Stone tendering her resignation from the Planning Board.
On motion of Brad Zambri second by Robert Cole the meeting adjourned at 8:00 pm.
AYES – all
November 2017 Roxbury Library Association Tuesday Forum Program
FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901
On Tuesday, November 14, 2017, at 1:00 p.m., at the Roxbury Library,
Ann Thayer of the Alzheimer’s Association will offer an educational talk
on Alzheimer’s Disease for the November 2017 Roxbury Library Association
Tuesday Forum program.
Regular RLA Tuesday Forum attendees will provide refreshments following
Ms. Thayer’s presentation.
The Roxbury Library Association welcomes the public to all RLA Tuesday
Forum programs, activities, and gatherings, which are free of charge.
Located at 53742 State Highway 30, the Roxbury Library is directly
opposite the town’s United Methodist Church on Main Street.
For details about the Tuesday, November 14, 2017, RLA Tuesday Forum program,
please contact Roxbury Library Director Dian Seiler or Roxbury Library
Clerk Helen Faraci at (607)-326-7901.
LEGAL NOTICE OF PUBLIC HEARING ON 2018 BUDGET | GRAND GORGE FIRE DISTRICT
GRAND GORGE FIRE DISTRICT
LEGAL NOTICE OF PUBLIC HEARING
ON 2018 BUDGET
NOTICE IS HEREBY GIVEN that the Proposed Budget of the Grand Gorge Fire District of the Town of Roxbury, State of New York, will be presented to the Board of Fire Commissioners of the Grand Gorge Fire District, for its consideration.
A PUBLIC HEARING will be held from 6:00 p.m. to 7:00 p.m. at the Grand Gorge Fire Hall, 60753 St. Hwy 30, Grand Gorge NY 12434, in the Town of Grand Gorge, State of New York on the 1st day of November, 2017.
Pursuant to Town Law 105, the Board of Fire Commissioners must hold a public hearing on the budget, make the proposed budget available to the public prior to the public hearing, allow the public to comment on the budget at the public hearing. This public hearing must be held to allow maximum public participation in the hearing.
The purpose of the public hearing is to allow any person to be heard in favor of or against the proposed budget as it is submitted, or for or against any item or items contained in the proposed budget, and hearing all persons interested in the subject concerning same.
That a copy of the proposed budget is available at the Office of the Town Clerk of the Town of Roxbury at Main Street, Roxbury NY 12474 and Fire District Secretary at 60753 St. Hwy 30, Grand Gorge NY 12434 where it may be inspected by any interested person during office hours.
Dated: October 23, 2017
Gail Miner, Secretary/Treasurer
Board of Fire Commissioners
Grand Gorge Fire District
60753 St. Hwy 30
Grand Gorge NY 12434