Notice to Bidders

NOTICE TO BIDDERS

1.     Sealed bids will be received by the Town of Roxbury, hereinafter referred to as the “Owner,” until 3:00 PM, Thursday, May 18, 2017, at the Town Clerk’s Office, 53690 State Highway 30, Main Street, Roxbury, NY 12474, at which time said bids will be publicly opened and read aloud for:

Denver Water District Water System Improvements Project

Contract No. 2 – Phase 1 Controls

Contract No. 3 – Wellfield Electrical

Contract No. 2 shall include all tools, labor, material and equipment necessary to: Provide radio based tank level monitoring controls and appurtenances; provide related site work and restoration. Contract No. 2 may also include the following Alternate:

Deductive Alternate No. 1 – Cost Reduction for Substitute Controls.
Contract No. 3 shall include all tools, labor, material and equipment necessary   to:

Provide new secondary wiring to Wells 3 and 5, including all appurtenances; provide related site work and restoration. Contract No. 3 may also include the following Alternates:

Additive Alternate No. 1 – New Wiring to Wells 1 & 6.

Additive Alternate No. 2 – New Secondary Wiring to Well 4.

2.     All bids must be made on the blank form of proposal attached hereto.

3.     A bidder may withdraw any proposal submitted prior to the hour set for the closing of the bids provided the request is signed in a manner identical with the proposal being withdrawn.

4.     The Owner will be responsible for payment in accordance with the terms of the contract when the work is completed.

5.     The Owner is exempt from New York State sales taxes on material, supplies, and equipment to be permanently incorporated in the Work.  Tax Exemption No. 15-6001121.  Said taxes shall not be included in the Bid.

6.     A complete set of Bidding and Contract Documents may be obtained from Lamont Engineers upon payment of a $50.00 deposit.  Full deposit refund for the returned set will be made provided that the complete set of Bidding and Contract Documents (Project Manual) is returned to Lamont Engineers, postage paid and in good condition within 30 days after Bid Opening.  Any sets returned after the 30-day period are non-refundable. Additional sets of Bidding and Contract Documents may be obtained upon payment of a $25.00 deposit for each set.  Deposits for additional sets will be returned less the actual cost of reproduction if the complete sets are returned in good condition within the 30-day period. Requests for delivered sets of Bidding and Contract Documents will be honored overnight upon receipt of a non-refundable fee of $25.00 per set for handling and delivery.

7.     Prospective bidders who obtain electronic project documents are responsible to contact Lamont Engineers, P.C. to register their contact information on the project documents distribution list for the purposes of receiving bidding Addenda and other bidding information.

8.     The Contractor will be required to meet funding agency provisions as identified in Document 00823.

9.     The Town Board of the Town of Roxbury reserves the right to waive any informalities or irregularities in the bids received and to reject any or all bids without explanation.

10.  The existing Tank, Pumphouse, and Wellfield sites will be open for review by bidders on Tuesday, May 9, 2017 from 10:00 AM – 11:00 AM. If bidders are unable to make this time, they may try to schedule an appointment with the operator Robert Payne at (607) 326-3141 (WWTP) or (518) 231-9955 (cell).

11.  Please refer all questions to Michael D. Harrington, Principal Engineer, Lamont Engineers, P.C., (518) 234-4028.

April 26, 2017                                                              Town Board
Date                                                                             Town of Roxbury

Notice - Roxbury Historic Preservation Commission Special Meeting on April 29, 2017

NOTICE

The Town of Roxbury Historic Preservation Commission (RHPC) will hold a Special Meeting on April 29, 2017 at 10:00 am at the Town Hall to discuss any business that may come before the Commission.

The next regular quarterly meeting of the RHPC will be held July 15, 2017 at 10:00 am at the Town Hall.

By Order of the RHPC
Michael Mathis, Chairman
Dated:4/17/17

Town of Roxbury Planning Board April 19, 2017, Meeting is Canceled

NOTICE

The regular monthly meeting of the Town of Roxbury Planning Board scheduled for April 19, 2017 is canceled due to having no business to discuss.  The next meeting will be held May 17, 2017 at 7:30 pm at the Town Hall.

By Order of the Planning Board
Phillip Zorda, Chairman
Dated:4/17/17

Notice - Roxbury Historic Preservation Commission April 15, 2017 Meeting Canceled

NOTICE

The Town of Roxbury Historic Preservation Commission regular quarterly meeting scheduled for April 15, 2017 has been canceled due to lack of a quorum of members.  The next regular quarterly meeting will be held July 15, 2017 at 10:00 am at the Town Hall.

Diane Pickett, Town Clerk
Town of Roxbury
Dated: April 7, 2017

Notice - Special Meeting April 3, 2017

NOTICE

The Town of Roxbury Town Board will hold a Special Meeting on April 3, 2017 at 7:00 pm at the Town Hall to discuss a personnel matter and any other business that may come before the Board.

Diane Pickett, Town Clerk
Town of Roxbury
Dated: March 29, 2017

Notice - Public Hearing April 10, 2017

NOTICE IS HEREBY GIVEN that the Town Board of the Town of Roxbury, Delaware County, New York, will meet at the Civic Center, in Grand Gorge, New York, in said Town, on April 10, 2017, at 7:15 o’clock P.M., Prevailing Time, for the purpose of conducting a public hearing in relation to the proposed increase and improvement of the distribution facilities of the Town’s Roxbury Water District, including water main replacement, selected valve and hydrant replacement, and miscellaneous equipment procurement, and the improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Roxbury Water District and the Grand Gorge Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, in the Town of Roxbury, Delaware County, New York, all as more fully described in the September 1, 2016 Preliminary Engineering Report of Lamont Engineers, Cobleskill, New York, and including incidental expenses in connection therewith, at an estimated maximum cost to the Roxbury Water District of $1,794,500.

The aforesaid project has been determined by the Town Board to be a “Type I” Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which, as proposed, the Town Board has determined will not result in any significant environmental effects.

At said public hearing said Town Board will hear all persons interested in the subject matter thereof.

Notice - Public Hearing April 10, 2017

NOTICE IS HEREBY GIVEN that the Town Board of the Town of Roxbury, Delaware County, New York, will meet at the Civic Center, in Grand Gorge, New York, in said Town, on April 10, 2017, at 7:20 o’clock P.M., Prevailing Time, for the purpose of conducting a public hearing in relation to the proposed increase and improvement of the distribution facilities of the Town’s Grand Gorge Water District, including storage tank painting and site improvements,  water main replacement, selected valve and hydrant replacement, emergency generators for the Pressure Reducing Valve Vault and the storage tank site, and miscellaneous equipment procurement, and the increase and improvement of the water supply facilities of the Roxbury Water District for the joint benefit of the Grand Gorge Water District and the Roxbury Water District, including a new well, a new well control building and appurtenances and the rehabilitation of the PW-1 well house, together with emergency generators for PW-1, PW-3, the Roxbury Reservoir and the Roxbury Springs Station, a new chlorine contact main for PW-1 and PW-3, filtration for the Roxbury Spring Source to improve water quality, associated booster pumping, and controls system replacement, in the Town of Roxbury, Delaware County, New York, all as more fully described in the September 1, 2016 Preliminary Engineering Report of Lamont Engineers, Cobleskill, New York, and including incidental expenses in connection therewith, at an estimated maximum cost to the Grand Gorge Water District of $1,705,500.

The aforesaid project has been determined by the Town Board to be a “Type I” Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which, as proposed, the Town Board has determined will not result in any significant environmental effects.

At said public hearing said Town Board will hear all persons interested in the subject matter thereof.

Roxbury Library Association March 14 Tuesday Forum Rescheduled

FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901

The Roxbury Library Association has rescheduled the Tuesday, March 14th Roxbury Library Association Tuesday Forum Program. The new RLA Tuesday Forum Program date is Tuesday, March 28, 2017, at 1:00 p.m., at the Roxbury Library. The March 28th RLA Tuesday Forum will feature Manhattan Country School Farm Program Coordinator and Farm Teacher Catherine Cammer’s slide presentation on Manhattan Country School Farm.

Regular RLA Tuesday Forum attendees will provide refreshments following Ms. Cammer’s program.

The Roxbury Library Association welcomes the public to all RLA Tuesday Forum programs, activities, and gatherings, which are free of charge.

For information about upcoming RLA Tuesday Forum programs, activities, and gatherings, please contact Roxbury Library Director Dian Seiler or Roxbury Library Clerk Helen Faraci at (607)-326-7901.

Located at 53742 State Highway 30, the Roxbury Library is directly opposite the town’s United Methodist Church on Main Street.

Notice - March 15, 2017 Roxbury Planning Board Meeting Cancelled

NOTICE

The regular monthly meeting of the Town of Roxbury Planning Board scheduled for March 15, 2017 has been canceled due to having no business to discuss. The next monthly meeting of the Planning Board will be held Apr1l 19, 2017 at 7:30 pm at the Roxbury Town Hall.

Phillip Zorda, Chairman
Roxbury Planning Board

Roxbury Town Board Meeting Agenda - March 13, 2017

ROXBURY TOWN BOARD
Regular Meeting
March 13, 2017

Town Hall

Call To Order 7:30 pm Regular Meeting

Minutes February Meeting

Requests to Speak:

Mike Harrington-Water Projects
County Undersheriff Dumond-drug interdiction program

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:

Roxbury Senior Citizen Club

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for February 2017
·       Resolution-Supervisor’s monthly report for January 2017
·       Resolution-Assessor’s monthly report for February 2017
·       Resolution-Building Inspector monthly report for February 2017
·       Resolution-monthly water receipts report for February 2017
·       Resolution-Justice Court monthly report for January 2017
·       Resolution-Tax Collector monthly report for February 2017
·       Resolution-award/reject bids for Highway Material Hauling
·       Resolution-award/reject bids for Highway Diesel Fuel
·       Resolution-transfer $4,067.16 from Roxbury Sewer to Roxbury Sewer Capital Reserve
·       Resolution-fill Planning Board Alternate term thru 12/31/19
·       Resolution-Lamont Eng Agreement for Denver Water Design Phase Tank Controls & Well Electric
·       Resolution-Young & Sommer Agreement for Denver Water Improvements
·       Resolution-transfer $50,000 from Highway Fund to Highway Equip. Reserve Fund
·       MTC price increases effective 4/1/17
·       2016 Annual Financial Report has been filed with the State Comptroller
·       Start bidding for sand outside of County Bid
·       Denver Water Bonding
·       GG/Roxbury Water Project
·       Old Highway Garage roof repair
·       NYCDEP Collection System Assessment
·       GG Tire sewer hookup
·       Town Equipment List as of 12/31/16 distributed to Town Board
·       Good Neighbor Fund balance as of 12/31/16  distributed to Town Board
·       Cty Planning Public Hearing 4/5/17 at Town Hall 6:00 pm re: Train Depot study

April 10th regular meeting @ GG Civic Center

OTHER REMINDERS

Highway Contract expires 12/31/17
Water & Sewer Operator Agreements (LVDV Operations) expire 12/31/17
(new ones need to be in place by 9/1/17 for 2018 budgeting purposes)

Notice - Request for Proposal for Architectural Services

The Town of Roxbury is requesting proposal for architectural services for a space in the north barn in Kirkside to be developed as a community kitchen. The facility is located just off Main Street in the hamlet of Roxbury, behind Kirkside Retirement Home. The finished space will be approximately 1100 Square feet.

The kitchen will serve the agricultural community as well as artisan food producers  The goal of the space is allow for the kitchen to be rented to farmers and food producers to start or extend their line of value added products, packaged for resale.

Firms submitting proposals should include a coordinated effort with an experienced Ag and Markets/Commercial Kitchen Planner and this should be part of the final design.

The proposal should include costs for the following elements:

1. Preliminary design and layout
2. Kitchen equipment design and placement
3. Final specs for electric needed for lighting and equipment, plumbing, heating, and all other mechanical aspects needed for any Board of Health/Ag and Markets certifications.
4. Cost estimates for the entire project including but not limited to

• construction/renovation
• interior  design and layout
• equipment costs
• interior and exterior finishes

5. Bids specifications for any construction activity

For interested firms, there will be a walk through of the property on Wednesday, March 15th at 2pm.

Proposal should be submitted to the Town of Roxbury no later than Thursday April 6th at 4:00 pm. Proposals will be reviewed at the April 10th Town Board Meeting. The successful firm should be prepared to begin work immediately and have the aforementioned documents in place by July 15th 2017.

For questions concerning this RFP please contact Peg Ellsworth, Executive Director of the MARK Project at 845 586 3500.

The Town of Roxbury is an Equal Opportunity Provider and Employer and does not discriminate against race, color, religion, sex, national origin, disability, age, genetics or gender identity.

Notice - Inventory and Valuation Data

NOTICE OF INVENTORY AND VALUATION DATA
(Pursuant to Section 501 of the Real Property Tax Law)

Pursuant to Section 501 of the Real Property Tax Law, the Assessor for the Town of Roxbury, Delaware County, New York has inventory and valuation data available for review of the assessments in the Township.  An appointment may be made to review this information by phoning 607-326-4362.

Robert Breglio, Sole Assessor
Town of Roxbury
Dated: March 3, 2016

Roxbury Historic Preservation Commission Unapproved Meeting Minutes - January 21, 2017

UNAPPROVED MINUTES

ROXBURY HISTORIC PRESERVATION COMMISSION

A meeting of the Roxbury Historic Preservation Commission was held January 21, 2017 at 10:05 a.m. at the Roxbury Town Hall.  Present Michael Mathis – Chairman Commission Members Lewis Wendell and Doug McLaurine. Also present Carolynn Faraci, Commission Clerk.

On motion of Michael Mathis second by Lewis Wendell the Roxbury Historic Preservation Commission approved the minutes of the October 15, 2016 regular quarterly meeting

AYES-4 Mathis, Wendell, Haroldson, McLaurine
NAYS-0

On motion of Lewis Wendell second by Doug McLaurin the Roxbury Historic Preservation Commission Chairman is

Michael Mathis for the year of 2017

AYES-3 Wendell, McLaurin, Mathis
NAYES-0

On motion of Michael Mathis and second by Lewis Wendell the meetings for 2017 will be on the third Saturdays in January, April, July, and October at 10:00 am at the Town Hall.

AYES-3 Mathis, Wendell, McLaurin
NAYES-0

Roxbury’s Historic District plaque program that was started in 2015 with the help of M-ARK Project and the O’Connor Foundation.  As of January 2017 thirty residents have ordered and installed the plaques on their home.  A second round of letters will be going out to residents that are on the National Register of Historic Places that did not order the plaque.

The original letter that was sent will be sent to Lewis Wendell for update before mailing.

Roxbury Historic signs design is finished.  The next step is to have them fabricated.  Placement for each sign will have to be determined

On motion of Michael Mathis second by Lewis Wendell meeting adjourned at 10:31

Notice - Annual Financial Update Document for the Town of Roxbury, Delaware County, New York has been Filed

NOTICE

Notice is hereby given that the Annual Financial Update Document for the Town of Roxbury, Delaware County, New York, for the period beginning January 1, 2016 and ending December 31, 2016 has been filed in the office of the Town Clerk where it is available for public inspection by all interested persons.  The Annual Financial Update Document has been duly filed with the Comptroller of the State of New York pursuant to General Municipal Law.

Diane Pickett. Town Clerk
Town of Roxbury
Dated: 2/27/17

Bid Notice - Materials Hauling

BID NOTICE

Please take notice that the Town Board, Town of Roxbury, is seeking sealed bids for hauling materials from Schoharie, Middleburgh, Lexington, Davenport, Ashland and Oneonta, on a per ton basis to the NYS Rt. 30 storage area and/or the Cty. Hwy. 41 storage area located in Roxbury.

Bids must include a Certificate of Liability Insurance in the amount of $1,000,000 and a Certificate of Non-Collusion.  Sealed bids shall be marked “MATERIAL HAULING”.

Sealed bids must be received at the Roxbury Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY  12474 before 2:15 pm on March 10, 2017 at which time they shall be opened.  The bids will be awarded/rejected at  the Regular Meeting of the Town Board to be held on March 13, 2017 at 7:30 pm at the Town Hall.

For questions regarding this bid or to receive a bid package, please contact Neil German, Highway Supt. at 607-326-4222 between the hours of 5:00 am and 1:30 pm Monday -Friday.  The Town Board reserves the right to reject any and all bids.

By Order of the Town Board
Town of Roxbury
Neil German, Hwy. Supt.
Dated: Feb. 13, 2017

Bid Notice - Diesel Fuel

BID NOTICE

Pursuant to Section 103 of the General Municipal Law, the Town Board, Town of Roxbury is soliciting sealed bids for the following materials to be delivered, unless otherwise stated, to the Town Highway Building located at 52508 State Hwy. 30, Roxbury as requested by the Highway Supt.

30,000 gallons +/- Diesel Fuel

All bids must meet New York State specifications and must be accompanied by a Certificate of Non-Collusion.  The Town Board reserves the right to reject any and all bids.  Sealed bids shall be marked “HIGHWAY FUELS”.  Sealed bids must be received at the Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY  12474 before 2:00 pm on March 10, 2017 at which time they shall be opened.

Bids will be awarded/rejected at the Town Board Meeting to be held March 13, 2017 at 7:30 pm at the Town Hall.

By Order of the Town Board
Town of Roxbury
Neil German, Hwy. Supt.
Dated:  Feb. 13, 2017

Notice - January 18, 2017, Planning Board Meeting Cancelled

NOTICE

The Town of Roxbury Planning Board regular monthly meeting scheduled for January 18, 2017 has been canceled due to having no business to discuss.  The next regular meeting of the Planning Board will be held February 15, 2017 at 7:30 pm at the Town Hall.

By Order of the Planning Board
Phillip Zorda, Chairman
Dated: Jan. 12, 2017

Notice - Town Board 2017 Meeting Schedule

NOTICE

Notice is hereby given that the Town Board, Town of Roxbury, Delaware County, New York, for the year 2017 will meet the second Monday of each month for their Regular Monthly Meeting, except for January when they shall meet on January 3, 2017 and except for November when they shall meet on November 9, 2017.  All meetings will begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy 30, Roxbury, NY except for April and August when they will meet at the Grand Gorge Civic Center, 60933 State Hwy. 30, Grand Gorge, NY.

By Order of the Town Board
Diane Pickett, Town Clerk
Dated:  Jan. 3, 2017

Notice - Planning Board 2017 Meeting Schedule

NOTICE

Notice is hereby given that the Planning Board, Town of Roxbury, Delaware County, New York, for the year 2017 will meet the third Wednesdays of each month for their Regular Monthly Meeting.  All meetings shall begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy. 30, Roxbury, NY.

By Order of the Town Board
Diane Pickett, Town Clerk
Dated: Jan. 3, 2017

Notice - Historic Preservation Commission 2017 Meeting Schedule

NOTICE

Notice is hereby given that the Historic Preservation Commission, Town of Roxbury, Delaware County, New York, for the year 2017 will hold quarterly meetings the third Saturdays of January, April, June and October at 10:00 am at the Town Hall for their Regular Meeting.

By Order of the Town Board
Diane Pickett, Town Clerk
Dated:  Jan. 3, 2017