COLLECTOR’S NOTICE OF RECEIPT OF TAX ROLL & WARRANT
I, the undersigned Collector of Taxes for the Town of Roxbury, County of Delaware, State of New York, have duly received the Tax Roll & Warrant for the year 2018. I will be in attendance at the Town Hall, 53690 State Hwy. 30, Roxbury, NY on January 3rd, 10th, 17th , 24th and 31st (Wednesdays) from 9:00 am – 12:00 Noon and 1:00 pm-4:00 pm for the purpose of receiving the taxes listed on such roll, or please mail.
Take further notice that taxes may be paid on or before January 31, 2018 without interest or charge. All taxes received after such date, there shall be added interest of one percent (1%) per month. February (1%), March (2%), April (3%). After April 15th, all checks must be certified. All unpaid taxes after April 30, 2018 will be returned to the County Treasurer pursuant to law.
Bonnie Walker, Tax Collector
Town of Roxbury
Organizational Meeting Agenda - January 2, 2018 Town Hall
ROXBURY TOWN BOARD
Public Hearing
Organizational Meeting
January 2, 2018
Town Hall
Call To Order 7:30 pm Regular Meeting
TAKE OATH OF OFFICE (Supv-2 Councilmen-Attorney)
Minutes December Meetings
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution – Appointments & Committees
Resolution-Supv. appointment of Deputy Supv.
Resolution-Supv. appointment of Bookkeeper/li>
Resolution-Hwy. Supt. appointment of Dpty. Hwy. Supt.
Resolution-Town Clerk appointment of Dpty. Town Clerk #1
Resolution-reappoint Joseph Farleigh and David Cowan to Planning Board (1/1/18-12/31/22)
Resolution-reappoint Michael Mathis and Lewis Wendell to Historic Commission (1/1/18-12/31/20)
Resolution-Official Undertaking manner and verbiage for Elected & Appointed officials
Resolution-Town Board Meeting Schedule for 2018 (2nd Mondays @ 7:30 pm @ Town Hall, April & August @ GG Civic Center and November meeting is Thursday Nov. 8th)
Resolution-Planning Board meeting schedule for 2018 (third Wednesday of month @ 7:30 pm @ Town Hall)
Resolution-Historic Preservation meeting schedule for 2018 (Jan, Apr, Jun, Oct the 3rd Saturday @ 10:00 am @ Town Hall)
Resolution-Procurement Policy reviewed and re-adopt or changes needed
Resolution-Investment Policy reviewed and re-adopt or changes needed
Resolution-Sexual Harassment Policy reviewed and re-adopt or changes needed
Resolution-Computer Use Policy reviewed and re-adopt or changes needed
Resolution-Local Privacy Notification Policy reviewed and re-adopt or changes needed
Resolution-Code of Ethics reviewed and re-adopt or changes needed
Resolution-Travel Reimbursement Policy reviewed and re-adopt or changes needed
Resolution-Section 504 Grievance Procedure reviewed and re-adopt or changes needed
Resolution-Workplace Violence Prevention policy reviewed and re-adopt or changes
Resolution-Employee Handbook reviewed and re-adopt or changes needed
Resolution-Building Inspector agreement reviewed and re-adopt or changes
Resolution-designate Supervisor & Deputy Supervisor as check signers
Resolution-Atlantic Inland of Cortland as Fire Inspector
Resolution-Catskill Mountain News official newspaper
Resolution-NBT Bank, N.A. and Wayne Bank for banking
Resolution-Mostert, Manzanaro & Scott, LLP as Town CPA
Resolution-mileage rate $.545/mile
Resolution-payment to Roxbury Library Assoc. $15,000 as budgeted
Resolution-payment to Legion Posts $150 each as budgeted
Resolution-payment to Roxbury & GG Sr. Clubs $500 each as budgeted
Resolution-Delaware County Planning Dept. contract for 2018 i n the amount of $3,500
Resolution-Town Clerk monthly report for December 2017
Resolution-Supervisor’s monthly report for December 2017
Resolution-Assessor’s monthly report for December 2017
Resolution-Building Inspector monthly report for December 2017
Resolution-monthly water receipts report for December 2017
Resolution-Justice Court monthly report for December 2017
Resolution-fill vacancy Planning Board term thru 12/31/19
Resolution-Transfer Roxbury Sewer tax money to Roxbury Sewer Capital Reserve Fund $3,207.69
Highway Equipment list thru 12/31/17 distributed to Town Board
Good Neighbor Fund Report thru 12/31/17
Planning Board training hours report thru 12/31/17 distributed to Town Board
Open Building Permit list thru 12/31/17 distributed to Town Board
Annual Building Permit report thru 12/31/17 distributed to Town Board
Town Clerk Annual report thru 12/31/17 distributed to Town Board
Roxbury Sewer Operator Contract – not signed
ROXBURY TOWN BOARD Year End Meeting December 27th, 2017 Town Hall
ROXBURY TOWN BOARD
Year End Meeting
December 27, 2017
Town Hall
Call To Order 4:00 PM
Requests to Speak:
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution-fill Planning Board vacancy thru 12/31/19
Resolution-approve year end budget transfers and amendments as needed
Resolution-Supervisor’s monthly report for November 2017
Resolution-approve Justice Court monthly report for November 2017
Resolution-amend Employee Handbook Section 605 to add “The Town of Roxbury has opted out of offering Paid Family Leave” effective 12/11/17
Resolution-hwy door repair estimate Tanglewood Doors
IMPORTANT REMINDERS:
1/2/18 Organizational Meeting @ 7:30
(This is the only meeting for January unless a Special Meeting is called for some purpose)
The Town Board, Town of Roxbury, will hold a Special Meeting on December 27, 2017 at 4:00 pm
NOTICE
The Town Board, Town of Roxbury, will hold a Special Meeting on December 27, 2017 at 4:00 pm at the Town Hall for the purpose of concluding all business for the year 2017. The Organizational Meeting will be held on January 2, 2018 at 7:30 pm at the Town Hall.
By Order of the Town Board
Diane Pickett, Town Clerk
Dated: Dec. 15, 2017
LEGAL NOTICE FOR ANNUAL ELECTION OF THE GRAND GORGE FIRE DISTRICT ON DECEMBER 12, 2017
LEGAL NOTICE FOR ANNUAL ELECTION
OF THE GRAND GORGE FIRE DISTRICT
ON DECEMBER 12, 2017
NOTICE IS HEREBY GIVEN that the Annual Election of the Grand Gorge Fire District will take place on December 12, 2017 between the hours of 6:00 P.M. and 9:00 P.M. at the Grand Gorge Fire House located at 60753 State Hwy 30 South, Grand Gorge New York 12434 for the purpose of electing one Commissioner for a five (5) year term, commencing January 1, 2018 and ending December 31, 2022. All voters registered with the Delaware County Board of Elections on or before November 21, 2017 or residing in the Grand Gorge Fire District on or before November 14, 2017 shall be eligible to vote. Candidates for District Office shall file their names with the Secretary of the Grand Gorge Fire District at PO Box 5, Grand Gorge, New York, 12434, no later than December 6, 2017.
November 20, 2017
Gail Miner, Secretary
Board of Fire Commissioners
Grand Gorge Fire District
PO Box 5
Grand Gorge NY 12434
Public Hearings Regular Meeting November 9, 2017 ROXBURY TOWN BOARD
ROXBURY TOWN BOARD
Public Hearings
Regular Meeting
November 9, 2017
Town Hall
Call To Order 6:30 Public Hearing-Local Law Revised Road Take-Over Specs
6:45 Public Hearing-Tax Cap
7:00 Public Hearing-2018 Preliminary Budget
7:30 Regular Meeting
Minutes October 9th Regular Meeting
October 16, 2017 Special Meeting
October 19, 2017 Special Meeting
Requests to Speak:
Department Reports: Water / Sewer
Board
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business Munsell letter re: water charges
Water leak by Greg Stock residence
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution-Town Clerk monthly report for October 2017
Resolution-Supervisor’s monthly report for September 2017
Resolution-Assessor’s monthly report for October 2017
Resolution-Building Inspector monthly report for October 2017
Resolution-monthly water receipts report for October 2017
Resolution-Justice Court monthly report for September 2017
Resolution- Local Law proposed revised road takeover specs
Resolution-Neg Dec Proposed Local Law Tax Cap
Resolution-proposed Local Law Tax Cap
Resolution- approve 2018 Budget
Resolution-award Denver Water well field access repairs bid
Resolution-renew Highway Contract
Resolution-renew MVP dental rates
Resolution-Unpaid Water to go on taxes
Resolution-Amendment #1 to Lamont Engineers Denver Water Final Design & Construction (no $ change)
Resolution-fill vacancy on RHPC with term thru 12/31/19
Denver-GG-Roxbury water projects status
Roxbury Planning Board Minutes
Roxbury Town Planning Board Meeting
Roxbury Town Hall
September 20, 2017
The regular meeting of the Town of Roxbury Planning Board was held September 20, 2017
at 7:30 pm at the Roxbury Town Hall.
Present: Chairman Phillip Zorda, Members Robert Cole, Brad Zambri, David Cowan and Edward Hinkley, Kristin Janke-Schneider of the Delaware County Planning Department.
Absent: Joseph Farleigh
The meeting was called to order at 7:30 pm.
The Minutes of the July 19, 2017 meeting were approved on motion of Ed Hinkley second by David Cowan.
AYES-5 Cowan, Cole, Zambri, Hinkley, Zorda
NAYS-0
August 16, 2017 Meeting
Present: Chairman Phillip Zorda, Members Brad Zambri, David Cowan, Kristin Janke-Schneider of the Delaware County Planning Department.
There was no official August meeting due to the lack of a quorum. However, Dennis and Diane Muthig, Jump Brook Rd., Grand Gorge were in attendance to ask about subdividing their property. They were told the procedure to follow and we discussed some issues they might have in connecting the new parcel to town water and sewer.
Boundary Line Adjustment – 92.-1-16.2
Joe and Linda Rohacevich – NYS Rte. 23
Linda asked if it was possible to add a piece of land to the side of their property and also to add a piece of land across Rte 23 to their property. The land would come from Linda’s mother’s parcel, 92.-1-16.1. The Board explained that it would fall under a Boundary Line Adjustment and Linda was given a copy of the BLA application. The Board also explained the procedure to follow.
Jean Stone – Resignation
On August 11, 2017 Phillip Zorda received an email from Jean Stone tendering her resignation from the Planning Board.
On motion of Brad Zambri second by Robert Cole the meeting adjourned at 8:00 pm.
AYES – all
LEGAL NOTICE OF PUBLIC HEARING ON 2018 BUDGET | GRAND GORGE FIRE DISTRICT
GRAND GORGE FIRE DISTRICT
LEGAL NOTICE OF PUBLIC HEARING
ON 2018 BUDGET
NOTICE IS HEREBY GIVEN that the Proposed Budget of the Grand Gorge Fire District of the Town of Roxbury, State of New York, will be presented to the Board of Fire Commissioners of the Grand Gorge Fire District, for its consideration.
A PUBLIC HEARING will be held from 6:00 p.m. to 7:00 p.m. at the Grand Gorge Fire Hall, 60753 St. Hwy 30, Grand Gorge NY 12434, in the Town of Grand Gorge, State of New York on the 1st day of November, 2017.
Pursuant to Town Law 105, the Board of Fire Commissioners must hold a public hearing on the budget, make the proposed budget available to the public prior to the public hearing, allow the public to comment on the budget at the public hearing. This public hearing must be held to allow maximum public participation in the hearing.
The purpose of the public hearing is to allow any person to be heard in favor of or against the proposed budget as it is submitted, or for or against any item or items contained in the proposed budget, and hearing all persons interested in the subject concerning same.
That a copy of the proposed budget is available at the Office of the Town Clerk of the Town of Roxbury at Main Street, Roxbury NY 12474 and Fire District Secretary at 60753 St. Hwy 30, Grand Gorge NY 12434 where it may be inspected by any interested person during office hours.
Dated: October 23, 2017
Gail Miner, Secretary/Treasurer
Board of Fire Commissioners
Grand Gorge Fire District
60753 St. Hwy 30
Grand Gorge NY 12434
Public Hearing Tax Cap
NOTICE OF PUBLIC HEARING
Town of Roxbury, New York
NOTICE IS HEREBY GIVEN that a public hearing will be held before the Town Board for the Town of Roxbury at the Roxbury Town Hall on the 9th day of November 2017, at 6:45 p.m., regarding the adoption of a proposed Local Law to Override the Tax Levy Limit for Fiscal Year 2018 established in General Municipal Law §3-c. This law is being proposed to comply with subdivision 5 of the General Municipal Law §3-c which expressly authorizes the Town Board to override the tax levy limit by the adoption of a local law approved by vote of at least sixty percent (60%) of the Town Board. At such time and place all persons interested in the subject matter thereof will be heard concerning the same.
Copies of the proposed law shall be available at the time of the hearing and shall be available at times prior to and after the hearing at the Town Clerk’s Office during normal business hours for the purpose of inspection or procurement by interested persons.
The proposed Local Law to Override the Tax Levy Limit for Fiscal Year 2018 Established in General Municipal Law §3-c establishes the Roxbury Town Board’s intent to override the limit on the amount of real property taxes that may be levied by the Town of Roxbury.
Dated: 10/17/17
Roxbury, N.Y.
By Order of Town Board
Town of Roxbury
Public Hearing Road Local Law
NOTICE OF PUBLIC HEARING
Town of Roxbury, New York
NOTICE IS HEREBY GIVEN that a public hearing will be held before the Town Board for the Town of Roxbury at the Roxbury Town Hall on the 9th day of November 2017, at 6:30 p.m., regarding the adoption of a proposed Local Law entitled “Road Takeover Law of the Town of Roxbury”. This Local Law is proposed to ensure that the Town is both consistent and fair to proposed developers and existing taxpayers alike by requiring sufficient new tax base (Assessed Value) including both land and buildings to support any proposed new roads at current Highway Tax rates. In return for this, the Town agrees to take over approved roads that are built to accepted Town specifications and that have the required amount of Assessed Value to support them.
Copies of the proposed Local Law shall be available at the time of the hearing and shall be available at times prior to and after the hearing at the Town Clerk’s Office during normal business hours for the purpose of inspection or procurement by interested persons.
Dated: 10/17/17
Roxbury, N.Y.
By Order of Town Board
Town of Roxbury
Notice: 2018 Preliminary Budget Hearing
TOWN OF ROXBURY
NOTICE OF PUBLIC HEARING
ON PRELIMINARY BUDGET
Notice is hereby given that the Preliminary Budget for the Town of Roxbury for the fiscal year 2018 has been completed and filed in the office of the Town Clerk where it is available for inspection during regular business hours.
Notice is further given that the Town Board will hold a public Hearing on the Preliminary Budget at 7:00 pm on November 9, 2017 in the Town Hall at which time any person may be heard in favor of or against the proposed budget or any item therein.
Pursuant to Section 108 of the Town Law, the proposed salaries of elected officials are as follows: Councilman (4) $4,832.78 ea., Justice (2) $8,375.18 ea., Supervisor $15,089.50, Tax Collector $9,722.64, Town Clerk $42,454.61, Highway Supt. $55,158.71.
The regular monthly meeting of the Town Board will be held immediately following the public hearing.
Dated: October 16, 2017
By Order of the Town Board
Diane Pickett, Town Clerk
NOTICE - The Town of Roxbury Town Board will hold a Special Meeting on October 19, 2017 at 2:00 pm
NOTICE
The Town of Roxbury Town Board will hold a Special Meeting on October 19, 2017 at 2:00 pm immediately following the Bid Opening for Denver Water District Wellfield Access Roads to discuss the bid and to discuss any other business that may come before the Town Board.
By Order of the Town Board
Diane Pickett, Town Clerk
Dated: October 9, 2017
NOTICE – The Town of Roxbury Town Board will hold a Special Meeting on October 19, 2017 at 2:00 pm
October 2017 Roxbury Library Association Tuesday Forum Program
FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901
On Tuesday, October 10, 2017, at 1:00 p.m., at the Roxbury Library,
Roxbury resident Wheldon J. Farleigh will offer a talk on Woodchuck Lodge
for the October 2017 Roxbury Library Association Tuesday Forum program.
Regular RLA Tuesday Forum attendees will provide refreshments following
Mr. Farleigh’s presentation.
The Roxbury Library Association welcomes the public to all RLA Tuesday
Forum programs, activities, and gatherings, which are free of charge.
Located at 53742 State Highway 30, the Roxbury Library is directly
opposite the town’s United Methodist Church on Main Street.
For details about the Tuesday, October 10, 2017, RLA Tuesday Forum program
and about upcoming RLA Tuesday Forum programs, activities, and gatherings,
please contact Roxbury Library Director Dian Seiler or Roxbury Library
Clerk Helen Faraci at (607)-326-7901.
NOTICE AND INSTRUCTIONS TO BIDDERS
Sealed bids will be received by the Town of Roxbury, hereinafter referred to as the "Owner," until 2:15 PM, Friday, October 6, 2017, at the Town Clerk’s Office, 53690 State Highway 30, Main Street, Roxbury, NY 12474, at which time said bids will be publicly opened and read aloud for Grand Gorge Civic Center Roof Replacement:Contract No. 1 – Roof ReplacementUnder the Base Bid, Contract No. 1 shall include all tools, labor, material and equipment necessary to:Remove existing membrane roof on the lower roof of Civic Center, repair decking, provide new membrane roof with all required appurtenances, and dispose of all materials removed. Approximate lower roof area is 6300 SF.Additive Alternate No. 1 will add the upper roof of the Civic Center to the project. Approximate upper roof area is 4300 SF.
All bids must be made on the blank form of proposal attached hereto.
A bidder may withdraw any proposal submitted prior to the hour set for the closing of the bids provided the request is signed in a manner identical with the proposal being withdrawn.
The Owner will be responsible for payment in accordance with the terms of the contract when the work is completed.
The Owner is exempt from New York State sales taxes on material, supplies, and equipment to be permanently incorporated in the Work. Tax Exemption No. 15-6001121. Said taxes shall not be included in the Bid.
A complete set of Bidding and Contract Documents may be obtained from Lamont Engineers upon payment of a $50.00 deposit. Full deposit refund for the returned set will be made provided that the complete set of Bidding and Contract Documents (Project Manual) is returned to Lamont Engineers, postage paid and in good condition within 30 days after Bid Opening. Any sets returned after the 30-day period are non-refundable. Additional sets of Bidding and Contract Documents may be obtained upon payment of a $25.00 deposit for each set. Deposits for additional sets will be returned less the actual cost of reproduction if the complete sets are returned in good condition within the 30-day period. Requests for delivered sets of Bidding and Contract Documents will be honored overnight upon receipt of a non-refundable fee of $25.00 per set for handling and delivery.
Prospective bidders who obtain electronic project documents are responsible to contact Lamont Engineers, P.C. to register their contact information on the project documents distribution list for the purposes of receiving bidding Addenda and other bidding information.
The Town Board of the Town of Roxbury reserves the right to waive any informalities or irregularities in the bids received and to reject any or all bids without explanation.
A Pre-bid meeting will be held with the Engineer at the Grand Gorge Civic Center (60933 State Highway 30, Grand Gorge) on Thursday, September 28th, 2017 at 10:00 AM (see Document 00860 for Location Map). Please refer all questions to Michael D. Harrington, Principal Engineer, Lamont Engineers, P.C., (518) 234-4028.
Date: September 20, 2017
Town Board
Town of Roxbury
NOTICE
NOTICE
The Town Board, Town of Roxbury will hold a Budget Workshop on the 2018 Tentative Town Budget on October 16, 2017 at 7:00 pm at the Town Hall. The Town Board will be reviewing the Tentative Budget figures for preparation of the Preliminary Budget which will require a Public Hearing. The Town Board will also discuss any other business that may come before them.
By Order of the Town Board
Town of Roxbury
Diane Pickett, Town Clerk
Dated: September 20, 2017
BID NOTICE
BID NOTICE
Pursuant to Section 103 of the General Municipal Law, the Town Board, Town of Roxbury, will receive sealed bids for approximately 6,000 gallons +/- of No. 2 Fuel Oil to be delivered as needed to various buildings in the Town. This bid will be for the 2017/2018 heating season.
All bids must meet New York State specifications and must be accompanied by a certificate of non-collusion.
Bids shall be marked “FUEL OIL BID” and must be received at the Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY 12474 no later than 2:00 pm on October 6, 2017 at which time they shall be opened. The bid will be awarded at the Regular Monthly Meeting of the Town Board to be held October 9, 2017 at 7:30 pm at the Town Hall.
The Town Board reserves the right to reject any and all bids.
By Order of the Town Board
Town of Roxbury
Diane Pickett, Town Clerk
Dated: September 20, 2017
Roxbury Town Board Meeting Agenda - September 11, 2017
ROXBURY TOWN BOARDPublic HearingRegular MeetingSeptember 11, 2017
ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
September 11, 2017
Town Hall
Call To Order 6:45 pm Public Hearing-CDBG Application
7:00 pm Regular Meeting
Minutes August 14th Meeting
Requests to Speak:
Grayden Dutcher-Delaware County Soil & Water District
Department Reports:
Water / Sewer
Board
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business Munsell letter re: water charges
Water leak by Greg Stock residence
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution-Town Clerk monthly report for August 2017
· Resolution-Supervisor’s monthly report for July 2017
· Resolution-Assessor’s monthly report for August 2017
· Resolution-Building Inspector monthly report for August 2017
· Resolution-monthly water receipts report for August 2017
· Resolution-Justice Court monthly report for July 2017
· Resolution-advertise bids for fuel oil to open October 6th @ 2:00 pm
· Resolution- CDBG Housing Rehab application
· Resolution-new Excellus BCBS Health rates effective 12/1/17 (increase 7.88%)
· Resolution-Park Pavillion Use Agreement Changes?
· Resolution-revise road takeover specs?
· Resolution-Nicole Haroldson resignation from RHPC effective 8/22/17
· Resolution-fill vacancy on RHPC with term thru 12/31/19
· Resolution-Justice Court 2016 Audit
· Resolution-Cronk Road abandonment request
· Denver-GG-Roxbury water projects status
OTHER REMINDERS
Highway Contract expires 12/31/17
Water & Sewer Operator Agreements (LVDV Operations) expire 12/31/17
(new ones need to be in place by 9/1/17 for 2018 budgeting purposes)
Roxbury Town Board Unapproved Meeting Minutes - August 14,2017
UNAPPROVED MINUTES
The regular meeting of the Town Board was held August 14, 2017 at 7:30 pm at the Grand Gorge Civic Center. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder and Carol Murray, Hwy. Supt. Neil German, Assessor Robert Breglio, Assessor Clerk Stephanie Seminara, Parks Clerk Carolynn Faraci, Attorney Kevin Young and 6 residents. Councilman Allen Hinkley was absent.
On motion of Gene Cronk second by Carol Murray the Town Board approved the Minutes of the July 10, 2017 meeting.
AYES-4 Cronk, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
Hwy. Supt. Neil German distributed a quote for a used Hamm roller from R.H Finke at a cost of $44,500 less trade-in of an old roller of $25,000 for a final cost of $19,500 that would be paid off in monthly payments. German also requested hiring Trent Perry to fill an HEO vacancy, further reported crews continue to stone & oil roads, clean ditches and have removed the 30 MPH signs on Hubbell Corners Rd. and replaced them with State approved 25 MPH signs.
RESOLUTION #89-PURCHASE/TRADE IN ROLLER
On motion of Carol Murray second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the purchase of a used Hamm Model 3412 Dirt Roller from Finke Equipment. at a cost of $44,500 less $25,000 trade-in for a final cost of $19,500 to be paid in 6 monthly installments of $3,250 per month.”
AYES-4 Murray, Cronk, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #90-PERRY HIRED HIGHWAY DEPT.
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the hiring of Trent Perry as full-time HEO on the Highway Dept. effective September 12, 2017 at a rate of $18.66 per hour plus benefits.”
AYES-4 Cronk, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
Assessor Robert Breglio submitted a written report to the Town Board and stated he has begun checking new building permit work and status of old work in anticipation of the 2018 Tax Roll, he will now have access to the STAR credit check lists, has been making sure all exemption paperwork is in order due to the Comptroller’s office checking on same, and reported things are working out well with the new Building Inspector.
Parks Clerk Carolynn Faraci reported she met with representatives and interns from Lynhurst which is connected with Roxbury’s original Gould/Shepard properties that included a tour of the Jay Gould Church, Kirkside Adult home, Kirkside Park and Shepard Hills Golf Course. They would like to continue the tour annually as well as having the interns rotate working here. They are also planning to take some saplings of certain trees from the golf course to plant at Lynhurst as the ones there are now gone. Faraci also requested some changes to the current pavilion rental agreement as there have been some issues. Attorney Young will look into the matter and supply a draft copy to the Town Board.
Supv. Hynes reported a plugged sewer line has been repaired in Denver Sewer District. Stones and cloth wipes were the problem.
Supv. Hynes reported work has been completed on the office building at the Transfer Station and the gate continues to be worked on. Councilman Cronk expressed concerns with excessive C&D box overage charges and would like to see large contractor loads denied dumping there. The matter was discussed but no action was taken.
Tara Jo Donadio of Cornell Cooperative Extension was given the floor to do a power point presentation of the Clean Energy Program being offered through NYSERDA. The program was discussed as well as funding. No action was taken.
No action was taken on the letter received from the Munsell’s regarding their water usage and charges as we are waiting to hear back from the owners.
A letter was received from Richard Kohlberger who was also present at the meeting, and is the owner of Early Sunrise Farm on Cronk Road. He is requesting the road be abandoned allowing him to use it as a private road because it provides access only to his property and he would like to expand his farming. If abandoned, the Town would not have to maintain the road anymore and it would allow him a more secure property with no traffic coming up the road. Attorney Young will research the matter.
Attorney Young discussed DEP updating their analysis of the impact of their land purchases in the Town of Roxbury where it is the highest in Delaware County. It has been proven there has not been any major building here and the purchases appear to interfere with flood mitigation measures. Therefore, DEP will supposedly not solicit for more land purchases in the Town at this time.
Discussion took place on a letter received from Joel & Susanna Craig requesting reimbursement of plumber fees associated with a sewer line repair required on their sewer line at Roxbury Run Village last fall that was backing up into their unit. It originally appeared the problem was the responsibility of the owner, but upon further inspection it was found to be on the District’s line.
RESOLUTION #91-REIMBURSE CRAIG PLUMBER BILL
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes a reimbursement to Joel Craig, owner of Roxbury Run Village Unit 8-2, in the amount of $259.20 for plumber fees he incurred for a plugged sewer line that was found to be the responsibility of the Sewer District.”
AYES-4 Cronk, Reader, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for July 2017 in the amount of $3,061.45 (Town Clerk $471.45 and Building Permits $2,590.00)
AYES-4 Cronk, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Carol Murray second by Edward Raeder the Town Board approved the Supervisor’s monthly report for June 2017.
AYES-4 Murray, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Gene Cronk the Town Board approved the Assessor’s monthly report for July 2017.
AYES-4 Raeder, Cronk, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Carol Murray second by Edward Raeder the Town Board approved the Building Inspector’s monthly report for July 2017.
AYES-4 Murray, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Monthly Report of Water Receipt’s for July 2017 in the following amounts: Denver $2,951.30; Grand Gorge $3,274.42 and Roxbury $4,182.51.
AYES-4 Cronk, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Gene Cronk the Town Board approved the Justice Court monthly report for June 2017 in the amount of $8,912.00.
AYES-4 Raeder, Cronk, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #92-PUBLIC HEARING CDBG APPLICATION
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town of Roxbury will hold a Public Hearing on September 11, 2017 at 6:45 pm at the Town Hall, 53690 State Hwy 30, Roxbury, NY for the purpose of receiving citizen’s comments regarding the Town’s intent to apply for up to $400,000 in financial assistance to NYS Homes and Community Renewal via a 2017 Consolidated Funding Application under the Community Development Block Grant program to provide housing rehabilitation and repairs for 10 low-moderate income homeowners.”
AYES-4 Cronk, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
The CPA’s have concluded their audit of financials for the year 2016. No major problems were found. A copy has been given to the Town Board, filed with the State Comptroller’s Office and is on file at the Town Clerk’s Office.
No action was taken on bonding for any of the water projects.
GeoLogic has completed a Data Evaluation for the Grand Gorge/Roxbury Water Project that was distributed to the Town Board and is on file at the Town Clerk’s Office.
Discussion took place on changing the start time for the September regular meeting due to having a lengthy presentation scheduled.
RESOLUTION #93-SEPTEMBER MEETING TIME CHANGE
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the regular monthly meeting of the Town Board was scheduled to be held September 11, 2017 at 7:30 pm at the Town Hall;
NOW, THEREFORE BE IT RESOLVED, the Town Board approves changing the regular monthly meeting of the Town Board scheduled for September 11, 2017 to begin at 7:00 pm instead of 7:30 pm.”
AYES-4 Cronk, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
Discussion took place on possible changes to the road takeover specifications, partially due to assessments being at 100% now. A copy of the current specs were distributed to the Board. Attorney Kevin Young will look into the matter.
Supervisor Hynes stated the road into the Denver Water well field needs work for better ingress & egress. Michael Harrington of Lamont Engineers will get pricing to repair the road.
Supv. Hynes stated negotiations are still ongoing with the Hinkley appraisal associated with the Grand Gorge/Roxbury Water Project.
Discussion took place on being able to re-open the Roxbury Springs to supply water to Roxbury and Grand Gorge Water Districts. No word has been received from NYS Dept. of Health yet.
No action was taken on the water line repair by Greg Stock’s residence. Supv. Hynes still needs to speak with the owner.
Supv. Hynes reported the graffiti on Main Street Roxbury has been taken care of.
One more resident arrived to the meeting.
Councilwoman Carol Murray moved to go into Executive Session, Edward Raeder seconded the motion and the Town Board went into Executive Session at 9:00 pm to discuss a personnel matter. Present were: Supervisor Thomas S.Hynes, Councilmen Gene Cronk, Edward Raeder and Carol Murray and Attorney Kevin Young.
AYES-4 Murray, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
The Town Board and Attorney exited Executive Session where Councilman Gene Cronk moved and Edward Raeder seconded to return to the regular meeting at 9:27 pm.
AYES-4 Cronk, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
It was stated no decisions were made on the Highway Contract.
On motion of Gene Cronk second by Carol Murray the bills were audited and ordered paid in the following amounts:
AYES-4 Cronk, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Carol Murray the meeting adjourned at 9:30 pm.
THIS IS A TRUE COPY
____________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Carol Murray, Councilwoman