NOTICE Planning Board Minutes
*August No Meeting
*Approved September Minutes
*Draft October Minutes
ANNUAL ELECTION OF MIDDLETOWN-HARDENBURGH FIRE DISTRICT
ANNUAL ELECTION OF MIDDLETOWN-HARDENBURGH FIRE DISTRICT
PLEASE TAKE NOTICE that the Annual Election of the Middletown- Hardenburgh Fire District (which includes the Village of Margaretville) will take place on Tuesday, December 11, 2018 between the hours of 6:00 PM and 9:00 PM at the Margaretville Fire Station located on 1st floor, 77 Church Street, Margaretville, NY for the purpose of electing one Commissioner for a five year term, commencing on January 1, 2019 and ending December 31, 2023.
Candidates for the District Office shall file their names with the Secretary of the Fire District, Barbara Funck, PO Box 201, Margaretville, NY 12455 no later than November 21, 2018.
Barbara Funck
Fire District Secretary
UNAPPROVED MINUTES November 8, 2018
Please note the October minutes were approved at that meeting.
Please Click Here for the UNAPPROVED MINUTES November 8, 2018
Election of the Roxbury Fire District will take place on Tuesday, December 11th, 2018
Please take notice that the annual election of the Roxbury Fire District will take place on Tuesday, December 11th, 2018 between the hours of 6pm and 9pm at the basement of the Roxbury Fire Hall, 53613 Main Street, Roxbury NY 12474 for the purpose of electing one Commissioner for a five year term, commencing on January 1, 2019 and ending December 31, 2024. Candidates for the District Office shall file their names with the Secretary of the Fire Commission, Laura Bouton, Roxbury Fire District, PO Box 421, Roxbury NY 12474 no later than November 27th, 2018.
ROXBURY TOWN BOARD Public Hearings Regular Meeting November 8, 2018 Town Hall
ROXBURY TOWN BOARD
Public Hearings
Regular Meeting
November 8, 2018
Town Hall
Call To Order 7:00 pm Public Hearing 2019 Preliminary Budget
7:15 pm Public Hearing Local Law Override Tax Cap
7:30 pm Regular Meeting
Minutes October Meetings
Requests to Speak: Mike Harrington-Water Project Update
Delaware County-Hazard Mitigation Projects
Department Reports: Water / Sewer
Planning Board
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from Residents
Audits
ISSUES FOR ADOPTION / DISCUSSION
Resolution-Town Clerk monthly report for October 2018
Resolution-Supervisor’s monthly report for September 2018
Resolution-Assessor’s monthly report for October 2018
Resolution-Building Inspector monthly report for October 2018
Resolution-monthly water report for October 2018
Resolution-Justice Court monthly report for September 2018
Resolution-Local Law Override Tax Cap
Resolution-Adopt 2019 Town Budget
Resolution-new CDBG application for housing re-hab with MARK Project as sub recipient and administrator
Resolution-revised resolution for recaptured 2005 CDBG fund projects (Sauveur & Morrison)
Resolution-unpaid water balances to 2019 Town/County tax bills (D-GG-R)
Resolution- All Hazard Mitigation Plan
Resolution-retirement reporting
FEMA Cost Summary August 2018 Flooding
Drew Water-RRV 8-3 meter running backwards-unpaid water list
Status of Brook Rd. & Howard Greene Rd. wedding venues after Building Inspector & Attorney review
Signage WQIP Project?
Additional cameras at Kirkside Park
FYI-2 new dog bites reported
CTY HAZARD MITIGATION SPEAKER NOV & DEC MTG
LEGAL NOTICE FOR ANNUAL ELECTION OF THE GRAND GORGE FIRE DISTRICT ON DECEMBER 11, 2018
LEGAL NOTICE FOR ANNUAL ELECTION
OF THE GRAND GORGE FIRE DISTRICT
ON DECEMBER 11, 2018
NOTICE IS HEREBY GIVEN that the Annual Election of the Grand Gorge Fire District will take place on December 11, 2018 between the hours of 6:00 P.M. and 9:00 P.M. at the Grand Gorge Fire House located at 60753 State Hwy 30 South, Grand Gorge New York 12434 for the purpose of electing one Commissioner for a five (5) year term, commencing January 1, 2019 and ending December 31, 2023, and one Commissioner for a two (2) year term, commencing January 1, 2019 and ending December 31, 2020. All voters registered with the Delaware County Board of Elections on or before November 19, 2018 shall be eligible to vote. Candidates for District Office shall file their names with the Secretary of the Grand Gorge Fire District at PO Box 5, Grand Gorge, New York, 12434, no later than December 7, 2018.
November 5, 2018
Gail Miner, Secretary
Board of Fire Commissioners
Grand Gorge Fire District
PO Box 5
Grand Gorge NY 12434
Town of Roxbury Planning Board scheduled for November 21, 2018 has been changed
NOTICE
The regular monthly meeting of the Town of Roxbury Planning Board scheduled for November 21, 2018 has been changed and will be held November 20, 2018 at 7:30 pm at the Town Hall due to the holiday.
By Order of the Roxbury Planning Board
Phillip Zorda, Chairman
Dated: October 17, 2018
Town of Roxbury Planning Board will hold a Public Hearing
PUBLIC HEARING
PLEASE TAKE NOTICE that the Town of Roxbury Planning Board will hold a Public Hearing, pursuant to Section 276 of the Town Law on the application of
George Suess – Tax Map #157.2-1-4 – Maple Lane – 2 lot subdivision -Sketch Plan
for the approval of a subdivision plat.
SAID HEARING will be held on November 20, 2018 at the Roxbury Town Hall, 53690 St. Hwy. 30, Roxbury, NY at 7:30 pm, at which time all interested persons will have the opportunity to be heard.
It is the policy of the Town of Roxbury not to discriminate on the basis of disability. Please contact Diane Pickett, Town Clerk at (607) 326-7641 if you need any special accommodations and the Town will make the appropriate arrangements to ensure that you can participate in this public meeting.
By Order of the Roxbury Planning Board
Phillip Zorda, Chairman
Dated: October 17, 2018
*******************************************
GRAND GORGE FIRE DISTRICT LEGAL NOTICE OF PUBLIC HEARING ON 2019 BUDGET
GRAND GORGE FIRE DISTRICT
LEGAL NOTICE OF PUBLIC HEARING ON 2019 BUDGET
NOTICE IS HEREBY GIVEN that the Proposed Budget of the Grand Gorge Fire District of the Town of Roxbury, State of New York, will be presented to the Board of Fire Commissioners of the Grand Gorge Fire District, for its consideration.
A PUBLIC HEARING will be held from 6:00 p.m. to 7:00 p.m. at the Grand Gorge Fire Hall, 60753 St. Hwy 30, Grand Gorge NY 12434, in the Town of Grand Gorge, State of New York on the 7th day of November, 2018.
Pursuant to Town Law 105, the Board of Fire Commissioners must hold a public hearing on the budget, make the proposed budget available to the public prior to the public hearing, allow the public to comment on the budget at the public hearing. This public hearing must be held to allow maximum public participation in the hearing.
The purpose of the public hearing is to allow any person to be heard in favor of or against the proposed budget as it is submitted, or for or against any item or items contained in the proposed budget, and hearing all persons interested in the subject concerning same.
That a copy of the proposed budget is available at the Office of the Town Clerk of the Town of Roxbury at Main Street, Roxbury NY 12474 and Fire District Secretary at 60753 St. Hwy 30, Grand Gorge NY 12434 where it may be inspected by any interested person during office hours.
Dated: October 18, 2018
Gail Miner, Secretary/Treasurer
Board of Fire Commissioners
Grand Gorge Fire District
60753 St. Hwy 30
Grand Gorge NY 12434
Unapproved October 8 Regular Meeting and October 17 Special Meeting minutes
Please note the September minutes were approved at the October meeting.
Please Click Here for the Unapproved October 8 Regular Meeting and October 17 Special Meeting minutes
Roxbury Town Planning Board Meeting Roxbury Town Hall October 17, 2018
Please note that we have rescheduled the November meeting from the 21st to the 20th and that we have scheduled a Public Hearing on the George Suess subdivision.
Roxbury Town Planning Board Meeting
Roxbury Town Hall
October 17, 2018
The regular meeting of the Town of Roxbury Planning Board was called to order at 7:30 PM at the Roxbury
Town Hall.
Present: Chairman Phillip Zorda, members Robert Cole, David Cowan, Brad Zambri and Diane Munro; Kristin
Janke-Schneider of the Delaware County Planning Department
The Minutes of the September 19, 2018 meeting were approved on motion of David Cowan, second by Robert
Cole.
AYES – All
Parcel No. 92.1-2-21.1
Henry Gockel, NYS Rt 23 – Two Lot Subdivision
Mr. Gockel presented a sketch of a proposed subdivision of parcel 92.1-2-21.1 on NYS Rt 23 in Grand Gorge.
We told him the proposal looked ok and told him the procedure to follow and indicated that he would need to
contact NYS DOT about a driveway to Rt 23.
Parcel No. 157.2-1-4
George Suess, Maple Lane and Montgomery Hollow Road – Two Lot Subdivision – Sketch Plan
Rob Allison presented an application and drawing of a subdivision proposed for parcel 157.2-1-4 owned by
George Suess on the corner of Maple Lane and Montgomery Hollow Road in Roxbury. There are two houses
on the property and Mr. Suess wishes to create a separate parcel for the house on Maple Lane. The houses
share a well, but have individual connections to the town sewer. The subdivision will create a parcel of 10.33
acres and one of 0.23 acres.
A motion to classify this as a minor subdivision was made by Brad Zambri second by Robert Cole.
AYES – All
A motion to hold a Public Hearing on the subdivision on November 20, 2018 was made by Diane Munro
second by David Cowan.
AYES – all
As the regular November meeting is schedule for the 21st, the day before Thanksgiving and several members
would be unable to attend, it was decided to move the meeting to the 20th.
There was a discussion on WAC easements.
On motion of Brad Zambri, second by David Cowan, the meeting adjourned at 8:40 PM.
AYES – all
Phillip Zorda
Chairman
Roxbury Town Planning Board Meeting Roxbury Town Hall September 19, 2018
TOWN OF ROXBURY
P.O. Box 189
Roxbury, NY 12474
NOTICE OF PUBLIC HEARING
The Town of Roxbury will hold a public hearing on October 17th 2018 at 6:45 located at the Town Office Building, 53690 State Highway 30, Roxbury, NY 12474 for the purpose of hearing public comments on the Town of Roxbury’s community development needs, and to discuss the possible submission of a Community Development Block Grant (CDBG) application for the 2018 program year. The CDBG program is administered by the New York State Office of Community Renewal (OCR), and will make available to eligible local governments approximately $12 million for housing, economic development, public facilities, public infrastructure, and planning activities, with the principal purpose of benefitting low/moderate income persons. The hearing will provide further information about the CDBG program and will allow for citizen participation in the development of any proposed grant applications and/or to provide technical assistance to develop alternate proposals. Comments on the CDBG program or proposed project(s) will be received at this time. The hearing is being conducted pursuant to Section 570.486, Subpart I of the CFR and in compliance with the requirements of the Housing and Community Development Act of 1974, as amended.
The location of hearing is accessible to persons with disabilities. If special accommodations are needed for persons with disabilities, those with hearing impairments, or those in need of translation from English, those individuals should contact Diane Pickett, Town Clerk, at 607-326-7641 at least one week in advance of the hearing date to allow for necessary arrangements. Written comments may also be submitted to Diane Pickett at PO Box 189, Roxbury, NY 12474 until Friday November 2, 2018.
Diane Pickett
Town Clerk
Town of Roxbury
ROXBURY TOWN BOARD Regular Meeting October 8, 2018 Town Hall
ROXBURY TOWN BOARD
Regular Meeting
October 8, 2018
Town Hall
Call To Order 7:30 Regular Meeting
Minutes September Meeting
Requests to Speak: Mike Harrington-Water Project Update
Department Reports: Water / Sewer
Planning Board
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from Residents
Audits
ISSUES FOR ADOPTION / DISCUSSION
Resolution-Town Clerk monthly report for September 2018
Resolution-Supervisor’s monthly report for August 2018
Resolution-Assessor’s monthly report for September 2018
Resolution-Building Inspector monthly report for September 2018
Resolution-monthly water report for September 2018
Resolution-Justice Court monthly report for August 2018
Resolution-award bid for 2018/2019 heating fuels
Resolution-CDBG recaptured funds held @ WCCRC (project?)
Resolution-Public Hearing 2019 Preliminary Budget (Nov. 8, 2018 @ _______PM)
Resolution-schedule Public Hearing for proposed Local Law for Tax Cap Override (Nov 8, 2018 @ ______PM)
Resolution-Denver Water Project ACS utility location agreement
Resolution-SEQRA kitchen project & lead agency
Resolution-General Fund loan Denver Sewer money for bills
Resolution- Budget Transfer General Fund
Resolution-liquor license for The Roxbury Barn
Resolution-schedule Public Hearing for CDBG Application October 17th @ 6:45 pm
Resolution- amend/update Sexual Harassment Policy
Resolution-MVP Dental Rates renewal
Water District maps and District tax
Tax Cap Override proposed Local Law distributed to T/Board
Health Inspector report Nedos house
Dadras bill for park kitchen
Becker Ave. one way street request
ZS Security quote for additional cameras Kirkside Park
Open Building Permit list (to date) distributed to Town Board
REMINDERS:
Budget Workshop Thursday October 17th @ 7:00 pm
November Meeting Thursday November 8th @ 7:30 pm
Notice: The Town Board, Town of Roxbury, will hold a Special Meeting on October 17, 2018 at 7:00 pm
NOTICE
The Town Board, Town of Roxbury, will hold a Special Meeting on October 17, 2018 at 7:00 pm at the Town Hall for the purpose of conducting a Budget Workshop on the 2019 Tentative Budget and to discuss any other business that may come before the Board. Copies of the Preliminary Budget will be available for public review after the Budget Workshop.
Diane Pickett
Town Clerk
Dated: October 1, 2018
UNAPPROVED MINUTES September 10, 2018
NOTE-the August minutes were approved at that meeting.
UNAPPROVED MINUTES
September 10, 2018
The regular monthly meeting of the Town Board was held September 10, 2018 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Allen Hinkley and Kenneth Davie, Highway Supt. Neil German, Parks Clerk Carolynn Faraci, Attorney Kevin Young and 6 residents. Absent: Councilwoman Carol Murray (on vacation).
On motion of Edward Raeder second by Allen Hinkley the Minutes of the August 2018 meeting were approved.
AYES-4 Raeder, Hinkley, Davie, Hynes
NAYS-0
ABSENT-1 Murray
Glenn Schweizer of Brook Rd. submitted a letter to the Town Board and spoke about his concerns of much more traffic on their narrow, one lane private road due to a wedding venue above them. Noise, septic concerns, trespassing on their property and vandalism were added concerns and he requested the Town Board ban wedding venues based on these conditions. Attorney Young recommends the Town not get involved in private road matters, recommended the owners have their attorneys look into their deeds regarding any easements and offered to research the building codes with the building inspector to make sure the venue is in compliance with the codes. Amending the gathering law was also discussed, however, it would have to apply to all gatherings in the Town.
Highway Supt. Neil German reported the following items:
*Paving is done, crews are getting ready for winter, cleaning ditches and cutting brush.
*The Becker Ave. one way street issue was discussed. The County has been involved and it appears speed bumps may be installed to control speed on the road.
*There are highway personnel issues he would like addressed that would require changes to the Employee Handbook. Attorney Young will meet with the Personnel Committee to discuss the matter.
Margaret Ellsworth reported the following items:
*She discussed an invoice from Dadras Architect for additional work they did regarding the kitchen contract that went over the contract amount, and recommended payment of same because the additional costs were due to additional drawings needed. The total cost is still considerably under the other bids received. The Town Board decided to withhold payment of the bill until the M-ARK Project receives paperwork from the architect that is needed to request grant reimbursement for their last invoice in December.
*The ERPF Center has free slate sidewalk pieces. The Town will look into it for possible use in the park.
*Labor Day events in the park were a great success and well attended.
Supervisor Hynes will contact Western Catskills revitalization regarding the unused CDBG funds it is holding for the Town.
Parks Clerk/Bookkeeper Carolynn Faraci reported the following items:
*The Historic Preservation Commission requests the appointment of Christine O’Shaughnessy to fill the vacancy on the Historic Commission
*The summer youth work program is done for this year. 3 kids worked under the Youth Program and 3 kids worked under the CDO Workforce program at both the Park and Roxbury Arts Group.
*Reservation of fireworks for next year’s Labor Day event in the park will be made for Sunday
*2019 rentals of the pavilion are at 16 days to date
*Mrs. Faraci’s personal truck used for taking care of the flower boxes has been taken off the road so other provisions will have to be made for next year.
*The Comptroller has sent out a Special District survey. They had the Roxbury Sewer and Hubbell Corner Sewer Districts as separate Districts but a correction will be made to show they are both Roxbury Sewer District.
Karen Hinkley of Grand Gorge questioned why the flood study maps done on Grand Gorge were not accepted by the Board to change the FEMA Flood maps which now show her property in the flood zone. It was stated the study identified more properties that had never had water issues. Attorney Young discussed the FEMA map adoption process and stated the study was done to have a report/data on file for residents to use if they wanted to submit an application to FEMA for a map amendment on their own property and recommended they should have an engineer work with them on the application. Attorney Young added that CWC will also be doing a Hazard Mitigation Study in all hamlets if requested.
Michael Harrington of Lamont Engineers, PC submitted a written report and discussed the following on the Water Projects:
DENVER WATER
*Received a verbal amended proposal from ACS on the utility mapping and requested approving it. Roxbury Run Village is okay with having the work done. Since the engineer has not received anything in writing, the Town Board will wait on approval until they can review the proposal.
*Well #1 isolation valve has been repaired but the bacteriological sample failed so another sample must be taken. Well #6 work will begin when there are better ground conditions.
*Design work on Phase 2 controls should be ready for Dept. of Health submission in October.
*Paperwork continues to be received from EFC on Project Financing.
*An amended Engineer’s contract was distributed to the Town Board and requested it be approved to cover the current services being conducted by them. Once approved, the engineer will submit that and the MWBE plan to EFC for future reimbursement payments.
ROXBURY/GRAND GORGE
*The Engineer has reviewed the 2 bids received for the test production well construction and recommends award to Layne as low bidder.
*GeoLogic needs to authorize the monitoring wells and they report limited responses to the residential well surveys
*Wetland delineation work is complete and have been identified only right along the river so site plans should not be impacted
*They are waiting to receive the Wellfield Property Survey that will be needed for the subdivision plan.
*Limited success has been achieved in cleaning the spring cartridge filters rendering them disposable and will also require continuous turbidity monitoring.
*It is felt the filter system is operating adequately to collect samples for the Dept. of Health in hopes of
putting the springs back into use.
*The engineering and hydrogeologist contracts need amendment to cover services being conducted and reimbursement for same.
*The engineer and attorney will review the WQIP grant contract for signature.
Sealed bids for the Roxbury/Grand Gorge Water Project production well construction were opened on September 6, 2018 at 3:00 pm at the Town Hall. A total of two bids were received and were as follows:
RESOLUTION #75 -RESOLUTION AUTHORIZING THE TOWN BOARD OF THE TOWN OF ROXBURY AWARDING BID CONTRACT NO. 1 – PRODUCTION WELL CONSTRUCTION TO LAYNE CHRISTENSEN COMPANY
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) determined the necessity of Roxbury and Grand Gorge Waster District Contract No. 1 –Production Well Construction; and
WHEREAS, on behalf of Roxbury and Grand Gorge Waster Districts the Town of Roxbury solicited competitive bids for the installation of the production well;
WHEREAS, two bids were received and Layne Christensen Company was the lowest bidder; and
WHEREAS, Lamont Engineers conducted due diligence to determine whether Layne Christensen Company’s bid was complete and whether Layne Christensen Company was responsible and qualified; and
WHEREAS, Lamont Engineers reported that Layne Christensen Company’s bid was complete and that Layne Christensen Company was responsible and qualified.
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:
1. The Town Board awards Contract No. 1 – Production Well Construction to Layne Christensen Company; and
2. The Town Supervisor is hereby authorized to execute the documents necessary to facilitate the award of the contract.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Hinkley, Davie, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
Harrington discussed the Delaware River Basin Commission (DRBC) application for review that is a necessary part of the Roxbury/GG Water Project.
Discussion took place on amending the GeoLogic agreement for work.
RESOLUTION #76- RESOLUTION OF THE TOWN BOARD FOR THE TOWN OF ROXBURY APPROVING GEOLOGIC NY, P.C. AMENDMENT NO. 2 TO THE GRAND GORGE-ROXBURY – WATER SYSTEM UPGRADE CONTRACT
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (“Town Board”) determined the need for hydrogeologic consulting services associated with the development of a new potable water supply well (PW – 3) for the Roxbury Water District and the Grand Gorge Water District; and
WHEREAS, the Town Board of the Town of Roxbury (“Town”) retained Geologic NY, P.C. to review, evaluate and summarize data to determine if the proposed site is suitable for further evaluation as a potential location for well PW-3; and
WHEREAS, the Town Board, the Lamont Engineers and the Town Attorney reviewed the Proposal entitled “New Potable Water Supply Well (Roxbury Water District and Grand Gorge Water District)” prepared by GeoLogic, NY, PC. dated June 8, 2017 (“Proposal”); and
WHEREAS, by Resolution dated June 12, 2017, the Town entered into an Agreement based upon the Proposal with Geologic NY PC. dated June 19, 2017 (“Agreement”);
WHEREAS, by Resolution dated November 9, 2017, the Town and Geologic NY PC executed an Amendment to the Agreement; and
WHEREAS, by letter dated September 10, 2018, GeoLogic NY, P.C. proposed an amendment to the contract to include the following additional services: installation of additional monitoring wells ($23,927); management and administration of installation of PW – 3 ($43,770) and to include tasks that were not part of the original contract that had been completed as of September, 2018 ($15,979.32). In addition, GeoLogic NY, P.C. sought to modify the schedule of rates to include its 2018 Schedule of Rates;
WHEREAS, the Town Board has reviewed GeoLogic NY, P.C.’s Amendment 2, evaluated and confirmed the necessity for the additional hydrogeologic services, compared the two rate schedules; evaluated alternatives including soliciting new hydrogeologic proposals; and confirmed that based upon GeoLogic NY, P.C.’s history and experience with this well field and existing water supply wells and the past success of a very similar project at this well field that it was in the overall best interest of the two water districts to approve of Amendment 2; and
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:
The Town Board hereby authorizes Amendment No. 2 as stated in GeoLogic NY, P.C.’s letter dated September 10, 2018 for the New Potable Water Supply Well; and
The Town Board authorizes the Town Supervisor to execute Amendment No. 2 to Agreement.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Hinkley, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Murray
Discussion took place on amending the Engineering agreements for Denver, Grand Gorge and Roxbury Water Projects.
RESOLUTION #77- RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY AUTHORIZING A CONTRACT AMENDMENT FOR THE DENVER WATER DISTRICT PROJECT AND AUTHORIZING THE TOWN SUPERVISOR TO EXECUTE CONTRACT AMENDMENT
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) determined the necessity of a project named Denver Water District Water System Improvements Project relating to improvement to the distribution/supply facilities of the Denver Water District (the “Denver Water District Project”); and
WHEREAS, by resolution dated April 10, 2017, the Town of Roxbury’s Denver Water District (“DWD”) and Lamont Engineers (“Lamont”) entered into a Final Design and Construction Phase Service Contract (the “Contract”) for the Denver Water District Project; and
WHEREAS, by resolution dated July 20, 2017, the DWD and Lamont executed Amendment No. 1 to the Contract; and
WHEREAS, Lamont Engineers by letter dated September 10, 2018 has requested an amendment (“Amendment No. 2”) to authorized funding in the additional amount of $75,000 for the next phase of engineering services which will include: final design and bidding phase services related to well field access road; final design and bidding phase services related to Phase 2 controls, and piping and valve replacement, and pump house building improvements; developing RFPs and Soliciting Proposals for Phase 2 Electrical Engineering, and Utility Location Services; and development of a MWBE utilization plan, construction administration and observation, and coordination of funding drawdowns. In addition, Lamont sought to modify Attachment A entitled schedule of rates to substitute the 2018 Schedule of Rates in lieu of the 2016 Schedule of Rates.
WHEREAS, the Town Board has reviewed Lamont Engineering’s Amendment 2, evaluated and confirmed the necessity for the additional engineering services, compared the two rate schedules, confirmed that Lamont would hold the 2018 Schedule of Rates for the remainder of the project; evaluated alternatives including soliciting new engineering proposals; and confirmed that based upon Lamont’s history and experience with the town’s water and sewer systems and the past success of similar projects that it was in the overall best interest of DWD to approve of Amendment 2.
NOW, THEREFORE BE IT RESOLVED THAT:
1. The Town Board hereby approves the Amendment 2 to the Contract to include the $75,000 increment and the 2018 Schedule of Rates.
2. The Town Supervisor is hereby authorized to execute Amendment 2.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Hinkley, Raeder, Davie, Hynes
NAYS-0
ABSENT -1 Murray
RESOLUTION #78-RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY AUTHORIZING LAMONT ENGINEERS AMENDMENT 1 RELATED TO THE ROXBURY AND GRAND GORGE WATER SYSTEMS
On motion of Edward Raeder second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury Water District and the Grand Gorge Water District (the “Districts”) have entered into contracts for improvements to their water systems (the “Project”); and
WHEREAS, the Districts and Lamont Engineers (“Lamont”) entered into an initial contract a Betsy that meeting is that the 230 okay you got directions or whatever okay for engineering services related to the Project (the “Contract”);
WHEREAS, by a letter dated September 10, 2018, Lamont proposed an amendment to the contract for the continued design phase services to include: development of the bid documents for test production well, continued coordination with hydrologist throughout well field evaluation and the DRBC permitting process, continued coordination of springs filtration pilot testing, site planning and building design for a well field site and springs plumbing and treatment site, development of schematic control system design, development of an MWBE work plan, coordination of funding drawdowns, and coordination and administration of funding. In addition, Lamont sought to modify Attachment A entitled schedule of rates to substitute the 2018 Schedule of Rates in lieu of the 2017 Schedule of Rates; and
WHEREAS, the Town Board has reviewed Lamont Engineering’s Amendment 1, evaluated and confirmed the necessity for the additional engineering services, compared the two rate schedules, confirmed that Lamont would hold the 2018 Schedule of Rates for the remainder of the project; evaluated alternatives including soliciting new engineering proposals; and confirmed that based upon Lamont’s history and experience with the town’s water and sewer systems and the past success of similar projects that it was in the overall best interest of the two water districts to approve of Amendment 1.
NOW THEREFORE BE IT RESOLVED THAT
The Town Board of the Town of Roxbury authorizes the Town Supervisor to execute Amendment No. 1 to the Contract to further the Project development.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Raeder, Davie, Hinkley, Hynes
NAYS-0
ABSENT-1
A letter was received from Residents of Howard Greene Road expressing concerns with a wedding venue on that road. Concerns include noise (music & fireworks) late into the night, guests parking in neighbor’s driveways, long line up of vehicles parked alongside the road, further concerns with possible lawsuits if someone is injured wandering on a neighbor’s property in the dark. Attorney Young will research the building codes with the building inspector to make sure there are no violations.
On motion of Kenneth Davie second by Allen Hinkley the Town Board approved the Town Clerk’s monthly report for August 2018 in the amount of $2,704.25 (Town Clerk $849.25 and Building Permits $1,855.00)
AYES-4 Davie, Hinkley, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Supervisor’s monthly report for July 2018.
AYES-4 Hinkley, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Kenneth Davie second by Edward Raeder the Town Board approved the Assessor’s monthly report for August 2018.
AYES-4 Davie, Raeder, Hinkley, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Building Inspector’s monthly report for August 2018.
AYES-4 Raeder, Hinkley, Davie, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Kenneth Davie second by Allen Hinkley the Town Board approved the Water District monthly reports for August 2018 reflecting the following receipts: Denver $515.82, Grand Gorge $453.64 and Roxbury $1,337.01)
AYES-4 Davie, Hinkley, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Justice Court monthly report for July 2018 in the amount of $5,563.00.
AYES-4 Hinkley, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Murray
RESOLUTION #79-ADVERTISE BIDS FOR HEATING FUEL
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Town Clerk to advertise for sealed bids for Heating Fuel for the 2018/2019 heating season; and
BE IT FURTHER RESOLVED, the bids shall be opened October 5, 2018 at 2:00 pm at the Town Hall.”
AYES-4 Raeder, Hinkley, Davie, Hynes
NAYS-0
ABSENT-1 Murray
RESOLUTION #80-APPOINT O’SHAUGHNESSY TO HISTORIC COMMISSION
On motion of Kenneth Davie second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board appoints Christine O’Shaughnessy to fill the vacancy on the Historic Preservation Commission effective immediately and with said term to expire 12/31/19.”
AYES-4 Davie, Hinkley, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
RESOLUTION #81-HIRE CRONK AS SCHOOL CROSSING GUARD
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board appoints Sarah Cronk as School Crossing Guard effective immediately and through 12/31/18.”
AYES-4 Raeder, Hinkley, Davie, Hynes
NAYS-0
ABSENT-1 Murray
RESOLUTION #82-AMEND ABSTRACT AMOUNTS
On motion of Edward Raeder second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, the Town Board approves amendments to abstract amounts approved in prior month’s Minutes as follows:
AYES-4 Raeder, Davie, Hinkley, Hynes
NAYS-0
ABSENT-1 Murray
RESOLUTION #83-EXECUTE PARK KITCHEN CONTRACT WITH BEAVERDAM BUILDERS
On motion of Kenneth Davie second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, on June 11, 2018 the Town Board awarded the Park kitchen bid to Beaverdam Builders in the amount of $148,574; and
WHEREAS, on August 13, 2018 the Town Board revised the bid award to Beaverdam Builders to the amount of $150,059;
NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes the Town Supervisor to execute the contract with Beaverdam Builders for construction of the Park kitchen in the amount of $150,059.”
AYES-4 Davie, Hinkley, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
The Clean Sweep Program for hazardous materials will require homeowners and businesses/farms to register starting September 1st and drop off days will be October 20th for households and October 19th for businesses/farms.
A Tire Day will be scheduled for October 13th at the lot beside the Roxbury Highway Garage with the following restrictions for use: Town of Middletown or Roxbury residents only, Transfer Station Permit required, will take tires fitting up to 17 inch wheels, rims must be removed, limit 10 tires per household.
School tax bills have gone out late this year due to corrupted files given to County Real Property Tax Services from another Assessor thus causing the holdup. They were expected to be mailed around September 7th and will allow for a later payment date that will be reflected on the bill.
The 2018 County Salary & Benefit Survey was distributed to the Town Board.
No action was taken on additional cameras at Kirkside Park.
The current open building permit list was distributed to the Town Board.
Supervisor Hynes reported that an automatic door opener will be installed on the overhead door at the Transfer Station due to issues recently with opening the door fully.
RESOLUTION #84-SCHEDULE BUDGET WORKSHOP
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, the Town of Roxbury Town Board will hold a Budget Workshop in preparation for the 2019 Tentative Budget on October 17, 2018 at 7:00 pm at the Town Hall; and
FURTHER RESOLVED, copies of the Tentative Budget will be available for the public after said workshop.”
AYES-4 Hinkley, Davie, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Allen Hinkley second by Kenneth Davie the bills were audited and ordered paid in the following amounts:
AYES-4 Hinkley, Davie, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Edward Raeder second by Kenneth Davie the meeting adjourned at 10:10 pm.
THIS IS A TRUE COPY
________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman (ABSENT)
Kenneth Davie, Councilman
BID NOTICE
BID NOTICE
Pursuant to Section 103 of the General Municipal Law, the Town Board, Town of Roxbury, will receive sealed bids for approximately 8,000 gallons +/- of Winter Blend and 2,000 gallons +/- No. 2 Fuel Oil to be delivered as needed to various buildings in the Town. This bid will be for the 2018/2019 heating season.
All bids must meet New York State specifications and must be accompanied by a certificate of non-collusion.
Bids shall be marked “FUEL OIL BID” and must be received at the Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY 12474 no later than 2:00 pm on October 5, 2018 at which time they shall be opened. The bid will be awarded at the Regular Monthly Meeting of the Town Board to be held October 8, 2018 at 7:30 pm at the Town Hall.
The Town Board reserves the right to reject any and all bids.
By Order of the Town Board
Town of Roxbury
Diane Pickett, Town Clerk
Dated: September 10, 2018