Roxbury Town Board Meeting Agenda - September 14, 2015
ROXBURY TOWN BOARD
Regular Meeting
September 14, 2015
Town Hall
Call To Order 7:30 pm
Minutes July 13th Regular Meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: Diana Santos – re: water account
Deb & Jay Gula – request hookup to GG Water
Frances DiGregorio – re: Stratton Falls
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution – Police Policy reviewed and re-adopt or changes needed
· Resolution – Town Clerk monthly Report for August 2015
· Resolution – Supervisor’s monthly Report for July 2015
· Resolution – Justice Court monthly Report for July 2015
· Resolution – Assessor’s monthly report for August 2015
· Resolution – Building Inspector monthly report for August 2015
· Resolution – monthly water receipts report for August 2015
· Resolution – CDBG (HUD) Program funds monthly report for August 2015
· Resolution – advertise bids for fuel oil open October 9th @ 2:00 pm
· Resolution – rescind Local Law #3-2014 overriding the tax levy limit
· Resolution – Annual audit of Town records for 2014 completed by CPA’s
· Resolution – Annual checklist for review of court records for 2014 completed by CPA
· Resolution – records destruction list
· Highway generator
· Revised GG/Roxbury Water District bylaws including water hookup registration
Roxbury Town Board Approved Meeting Minutes - August 10, 2015
APPROVED MINUTES
A Public Hearing and regular meeting of the Town Board were held August 10, 2015 at 7:15 pm at the Grand Gorge Civic Center. Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray and six residents. Absent: Highway Supt. Stephen Schuman, Assessor Robert Breglio and Attorney Kevin Young.
The Public Hearing was called to order at 7:15 pm where the notice was read. The hearing was called for comments on proposed Local Law #2-2015 to revise the current dog licensing law. No comments were heard in favor of or against the law. The hearing closed at 7:17 pm.
The regular meeting was called to order at 7:30 pm.
Supervisor Hynes stated that Highway Supt. Schuman was absent due to a family medical issue, Assessor Breglio was absent due to a medical issue and Attorney Young was absent due to illness.
The Minutes of the July 13, 2015 meeting were approved on motion of Gene Cronk second by Allen Hinkley.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Kevin Hubbell was present to discuss his final project to obtain his Eagle Scout ranking. He requested approval from the Town Board to paint all of the fire hydrants in the hamlet of Roxbury to attain his goal.
RESOLUTION #61-APPROVE EAGLE SCOUT PROJECT
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes Kevin Hubbell the task of painting all fire hydrants in the hamlet of Roxbury for the purpose of obtaining the rank of Eagle Scout.”
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
David Martin of the Grand Gorge Community Action Group (GGCAG) questioned base materials for the playground at the Civic Center, requested cutting back more of the shrubs around the field, requested being able to put a storage shed beside the Western Catskills Community Revitalization Corp. (WCCRC) shed to house their wreaths, flower barrels, etc. and stated the GGCAG will be holding a pancake breakfast on September 19th. Supervisor Hynes has met with the Town insurance rep to discuss the playground issues where a sign must be erected reading “Adult Supervision Required” and the ground materials must be a certified material, the shrubs have already been cut back and the shed will require approval from WCCRC as it would be on their property.
Parks Clerk Carolynn Faraci stated the summer youth program workers time has been extended one week through August 27th, she commended the kids on their work and discussed completed and scheduled work, a complaint of stream work turned in to NYSDEC has been investigated by a DEC officer who found no issues.
Assessor Breglio’s written report showed no major issues, discussed a wrap up on the revaluation, Board of Assessment review wrap up on grievances and expected court dates for Small Claims and Article 7 petitions. Assessor Clerk Stephanie added the Town has received the 2015 EQ Rate from the State showing it at 100%. Mr. Breglio was wished a speedy recovery.
Supv. Hynes reported the water leak by the Park Lane Trailer Park has been repaired as well as the leak across from the Roxbury Country Store.
The Roxbury/Grand Gorge Water revised bylaws have been distributed to the Town Board for review. No action was taken.
Highway Supt. Stephen Schuman provided the Town Board with a written report showing several roads having been stoned & oiled, final stone & oil is expected to be completed this week, weather stripping is being replaced on all overhead garage doors, the water filtration system will be installed soon and he requested the Town Board accept the highest auction bids for the sale of the tractor with mower, air compressor and power washer.
Discussion took place on the repairs needed on the Transfer Station building and the proposal of Cammer Construction.
RESOLUTION #62-ACCEPT CAMMER CONSTRUCTION PROPOSAL
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board accepts the estimates for repairs at the transfer Station as follows: Cammer Construction, Inc. costs $4,750-$7,000 and Peter Steenland welding costs $6,000-$7,500; and
BE IT FURTHER RESOLVED, it is understood by the Town Board that said cost estimates shall be dependent upon opening the floor; and
BE IT FURTHER RESOLVED, some of the welding will be completed by Town Highway employees.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Discussion took place on the letter received from Fred Hults regarding his water bill for the second quarter of 2015 where he used 100 gallons over the minimum 4000 gal/month in May causing a charge of more than the minimum $7.00. The Water Clerk stated the meter readings that month were taken on May 5th instead of May 1st possibly causing the overage in usage. The Water Clerk was not directed to credit the account, therefore the additional charge for water will remain.
A letter was received from Vicky Thomas resigning from the position of School Crossing Guard effective July 16, 2015.
On motion of Gene Cronk second by Allen Hinkley the Town Board regretfully accepted the resignation of Vicky Thomas as School Crossing Guard effective July 16, 2015.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #63-HIRE KATHRYN CLARK AS SCHOOL CROSSING GUARD
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board appoints Kathryn Clark to the part-time position of School Crossing Guard effective immediately for the 2015/2016 school year at a pay rate of $10.08/hour and shall include no benefits.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the monthly report of the Town Clerk for July 2015 in the amount of $1,730.32 (Town Clerk $490.32 and Building Permits $1,240.00).
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the monthly report of the Supervisor for June 2015.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly report of the Justice Court for June 2015 in the amount of $2,498.00.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Carol Murray second by Gene Cronk the Town Board approved the monthly report of the Assessor for July 2015.
AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the monthly report of the Building Inspector for July 2015 reflecting 7 permits issued, 8 site visits/inspections and 2 CO Searches.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly report of Water Receipts in the following amounts: Denver Water $3,395.18; Grand Gorge Water $3,180.22 and Roxbury Water $4,579.49.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the monthly report of CDBG (HUD) Program funds reflecting a balance of $32,546.00.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
It was reported last month the CDBG program would be closed out having unused funds but the M-ARK Project, Inc., who administers the program for the Town, has now requested to extend the program and to increase the limit for one final project to use the balance of $32,546.00.
RESOLUTION #64-EXTEND CDBG PROGRAM AND INCREASE PROJECT MINIMUM
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board, Town of Roxbury authorizes the extension of the CDBG Program to September 30, 2015; and
BE IT FURTHER RESOLVED, the Town Board authorizes the minimum project limit of $25,000 be increased to $32,546 for one final project under the program.”
AYES-Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0
Discussion took place on proposed Local Law #2-2015 for a change to the current dog licensing law to add a $20.00 charge to the dog license of any dog found to be unlicensed during a door to door dog enumeration.
RESOLUTION #65- RESOLUTION OF THE TOWN BOARD FOR THE TOWN OF ROXBURY in the Matter of the Adoption of Local Law No. 2 of 2015 entitled “Amended Dog Licensing Law”
On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, in accordance with Article 7 of the New York State Department of Agriculture and Markets requiring municipalities to adopt dog licensing laws; and
WHEREAS, the Town of Roxbury previously adopted Local Law No. 4 of 2010 entitled Town of Roxbury Dog Licensing Law that went into effect on January 1, 2011; and
WHEREAS, since the adoption of Local Law No. 4 of 2010, the Town Board has determined that there is the need for the imposition of an additional licensing fee when, during an enumeration conducted by the Town, an unlicensed dog is identified; and
WHEREAS, the proposed amendment was presented to the Town Board at least 11 days prior to the Town Board meeting on July 13, 2015; and
WHEREAS, the Town Board adopted a resolution on July 13, 2015 scheduling a public hearing on the proposed amended Law for August 10, 2015; and
WHEREAS, the public hearing on the proposed amended Dog Licensing Law was held on August 10, 2015 at the Grand Gorge Civic Center; and
WHEREAS, the Town Board reviewed and considered all public comments received on the proposed amended Law; and
WHEREAS, the proposed amended Law was on file for inspection at the Clerk’s office prior the hearing and during the public review process; and
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:
The Town of Roxbury Amended Dog Licensing Law, being Local Law No. 2 of 2015, is hereby adopted and the Town Clerk is hereby directed to file said Local Law with the Office of the Secretary of State in accordance with State Law.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0
RESOLUTION #66-SALE OF 1991 BRUSHCUTTER
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Highway Supt. was authorized to post the sale of the 1991 John Deere tractor with mower (brushcutter) on Auctions International; and
WHEREAS, the high bid was $13,600;
NOW, THEREFORE, BE IT RESOLVED, the Town Board authorizes the Highway Supt. to accept the high bid of $13,600 for the brushcutter.”
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
RESOLUTION #67-SALE OF PRESSURE WASHER & AIR COMPRESSOR
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town Highway Supt. was authorized to post the sale of the 1986 L&A Crusader 1 Steam High Pressure Washer and Baldor 5hp Electric Motor Air Compressor on Auctions International; and
WHEREAS, the high bids were $130.00 and $62.00 respectively;
NOW, THEREFORE, BE IT RESOLVED, the Town Board authorizes the Highway Supt. to accept the high bids of $130.00 for the Pressure washer and $62.00 for the Air Compressor.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
The Town Board again discussed upgrading the generator at the highway garage. Previously, it was to be advertised for bids but then the option of purchasing a used generator from the Mountainside DEP sewer plant was available. However, now that generator is no longer available.
RESOLUTION #68-HIGHWAY GARAGE GENERATOR
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board approves advertising for bids on a new generator for the highway garage as soon as specifications are received.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
The Town Board again discussed the roof problems at the Civic Center. Lamont Engineers, PC are to put together estimates to construct a slanted roof over the flat roof. Repairs will be made for this year and grants are expected to be available to use on the new roof.
The Denver Sewer and Roxbury Sewer reconciliations for the year 2014 have been completed and approved by NYCDEP.
Supervisor Hynes stated Lamont Engineer’s will be closing their office on Main Street, Roxbury and plan to move to the Roxbury Sewer building.
The Personnel Committee was reminded to have 2016 salaries to the Budget Officer by September 11, 2015 for the Tentative Budget.
Budget Officer Carolynn Faraci discussed issues with the Property Tax Relief program. To qualify, the Town would have had to rescind the local law overriding the tax levy limit adopted in November 2014. However, due to the delay in approving the 2015-2017 Highway contract, the law was not rescinded in the period of time required. The Town Board was requested to keep this in mind for the 2016 budget.
On motion of Gene Cronk second by Carol Murray the bills were audited and ordered paid in the following amounts:
General #313-377 – $42,682.36
Denver Water #52-59 – $2,198.40
Highway #160-184 – $105,044.33
Roxbury Sewer #51-56 – $7,007.86
Roxbury Water #53-61 – $2,928.20
Denver Sewer #65-76 – $22,453.74
Grand Gorge Water #58-69 – $39,975.56
Special Lights #10 – $2,236.73
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
It was stated that Rebecca Jones from Grand Gorge just completed her final project to obtain the Gold Award in Girl Scouts. This award is the equivalent of Eagle Scout for boys. Her program was a tribute to veterans and the military. Rebecca was wished well in obtaining her goal.
Labor Day events in Kirkside Park on September 6th include a vintage baseball game, music, food, walking tour, kid’s tent and fireworks. All are invited to attend.
On motion of Carol Murray second by Gene Cronk the meeting adjourned at 8:17 pm.
THIS IS A TRUE COPY
___________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Town Board Meeting Agenda - August 10, 2015
ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
August 10, 2015
Grand Gorge Civic Center
Call To Order 7:15 Public Hearing – Proposed Local Law #2-2015 Dog Licensing
7:30 Regular meeting
Minutes July 13th Regular Meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Fred Hults – water bill
Vicky Thomas-resign School Crossing Guard
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution – Police Policy reviewed and re-adopt or changes needed
· Resolution – Town Clerk monthly Report for July 2015
· Resolution – Supervisor’s monthly Report for June 2015
· Resolution – Justice Court monthly Report for June 2015
· Resolution – Assessor’s monthly report for July 2015
· Resolution – Building Inspector monthly report for July 2015
· Resolution – monthly water receipts report for July 2015
· Resolution – CDBG (HUD) Program funds final monthly report for project July 2015
· Resolution – Local Law #2-2015 Dog License Law
· Resolution – accept bid for sale of 1991 brushcutter on auction site
· Resolution – accept bid for sale of old air compressor and old pressure washer on auction site
· Resolution – extend CDBG program and increase one final project to $32,546
· Resolution – revised Roxbury/Grand Gorge Water Law
· Resolution – water hookup registration
· Resolution – School Crossing Guard resignation
· Resolution – appoint School Crossing Guard
· Resolution – sale of used mower on Auctions International
· Highway department vacancy
· Generator for Highway Garage
Personnel Committee – salaries for 2016 Budget to Budget Officer by Sept. 11th
Town Board Approved Meeting Minutes - July 13, 2015
The regular meeting of the Town Board was held July 13, 2015 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Assessor Robert Breglio, Attorney Kevin Young and 6 residents.
APPROVED MINUTES
The regular meeting of the Town Board was held July 13, 2015 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Assessor Robert Breglio, Attorney Kevin Young and 6 residents.
The Minutes of the June 8th meeting were approved on motion of Carol Murray second by Allen Hinkley.
AYES- 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0
Assessor Robert Breglio provided a written monthly report for the Town Board and discussed the following issues: the re-val has been completed but he remains in contact with NYS Office of Real Property Services in keeping with accepted established parameters in order to obtain reimbursement for the Town in having done the re-val, the additional costs to complete the re-val are estimated at $30K-$35K compared to much more had the Town hired an independent company, he discussed complaints of odors from the creamery sewer plant affecting nearby owners property values and requested the Town Board and attorney look into the matter. The Board commended Mr. Breglio on his work. Attorney Young discussed the creamery sewer plant issue and has contacted the company and its engineer to look into the matter.
Diane Mitnick of Short Run Rd. addressed the Town Board with concerns with the seemingly abandoned property next to her owned by Bieniek & Wichman. She had addressed the Town Board last year with pictures, the Building Inspector and Health Officer had inspected the residence at that time. An Order to Remedy Violation was issued to the owners regarding Property Maintenance Code issues and unlicensed motor vehicles that was to be remedied within 30 days. The Health Officer found no apparent health issues at that time. Tax payment status was also discussed. Supervisor Hynes will check into the status of tax payments and Attorney Young will send correspondence to the owners regarding the other issues.
Highway Supt. Stephen Schuman stated reclamation of the Rodrigues gravel bank has almost been completed, several roads are getting stone & oil, will be laying stone & oil on Colonial Dr. even though not on his list this year but savings on oil costs can absorb the cost, requested he be approved to list for sale the 1991 brush cutter, old air compressor and pressure washer on Auction International, requested the Town Board accept the proposal of The Water Guy to install a water filter system at the highway garage in the amount of $2,700 and requested an Executive Session to discuss the vacancy in the Highway Dept. Supv. Hynes stated receiving complaints and requests from residents on Schuman Rd. for a couple of years now as to when their road would be stoned and oiled. Mr. Schuman will consider the matter but would like to keep up on current stone & oiled roads so to prevent losing them.
RESOLUTION #53- SALE OF 1991 BRUSHCUTTER
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Highway Supt. to list the sale of the 1991Brushcutter on Auctions International; and
BE IT FURTHER RESOLVED, the Town Board must approve the amount of any sale.”
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
RESOLUTION #54-SALE OF AIR COMPRESSOR AND PRESSURE WASHER
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Highway Supt. to list the sale of an old air compressor and pressure washer on Auctions International; and
BE IT FURTHER RESOLVED, the Town Board must approve the amount of any sale.”
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
RESOLUTION #55-WATER FILTER SYSTEM HIGHWAY GARAGE
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board accepts the proposal of The Water Guy in the amount of $2,700 to install a water filter system at the Highway Garage.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Parks Clerk, Carolynn Faraci, stated the summer youth program is underway where Lacey Stewart will be working in the park and with Roxbury Arts Group and Hayden O’Shaughnessy will be working in the Park, the second crew will begin On July 20th also to be working in the park, the park is continuing to be booked into 2016 with 2015 almost full, this weekend the park will provide for a car show and two weddings, she will conduct a walking tour on August 19th for the Gilboa Historical Society, and will contact the Tree Amigos regarding a downed tree blocking the stream.
Supv. Hynes stated the leak at the Grand Gorge Trailer Park will be fixed tomorrow.
Councilman Cronk stated he is still waiting to receive the proposal from Steve Cammer for work needed on the Transfer Station buildings. Councilman Hinkley stated he is waiting to receive the proposal from B&B Construction for concrete work at the Transfer Station.
Supv. Hynes will get proposals for cost of work to repair the cafeteria roof at the Civic Center. Discussion took place on other options.
No action was taken on the Police Policy.
On motion of Carol Murray second by Gene Cronk the Town Board approved the Town Clerk’s Monthly report for June 2015 in the amount of $1,939.10 (Town Clerk $1,209.10 and Building Permits $730.00)
AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Supervisor’s monthly report for May 2015.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the Justice Court monthly report for May 2015 in the following amount of $4, 802.50.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Assessor’s monthly report for June 2015.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the CDBG (HUD) Program monthly report for June 2015 showing a balance of $40,796.00.
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
A final request for payment will be made before closing out the CDBG program.
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Building Inspector report for June 2015.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the annual report of taxes collected by the Tax Collector for the year 2015.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Allen Hinkley the Town Board approved the monthly report of Water District receipts for June 2015 in the following amounts: Denver $252.16; Grand Gorge $381.62 and Roxbury $396.85.
AYES- 5 Murray, Hinkley Cronk, Raeder, Hynes
NAYS-0
Discussion took place on changing the current local law for dog licensing to include a penalty amount of $20 for unlicensed dogs found when conducting a door to door enumeration. A semi annual list of dog licenses was distributed to the Town Board and sent to the Dog Control Officer. Dog license renewals and unpaid dog license reminders are mailed monthly.
RESOLUTION #56-RESOLUTION OF THE ROXBURY TOWN BOARD ACCEPTING PROPOSED AMENDED DOG LICENSING LAW AND SCHEDULING PUBLIC HEARING
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, Article 7 of the New York State Department of Agriculture and Markets Law has been amended to require municipalities to perform all dog licensing functions as of January 1, 2011,
WHEREAS, the Town previously adopted Local Law No. 4 of 2010 entitled Town of Roxbury Dog Licensing Law effective January 1, 2011; and
WHEREAS, the Town Board has determined the need for an amendment to Local Law No. 4 of 2010 which includes the addition of a licensing fee to be charged when the existence of an unlicensed dog is identified during the Town’s performance of an enumeration; and
WHEREAS, the Town Attorney has prepared a proposed Amended Dog Licensing Law; and
WHEREAS, the Town Board has reviewed and modified the proposed Amended Dog Licensing Law; and
NOW, THEREFORE, BE IT RESOLVED that the proposed law is ready for consideration by the Town Board; and
BE IT FURTHER RESOLVED, that the Town Board shall will hold a public hearing for consideration of the Amended Dog Licensing Law on August 10, 2015 at 7:15 pm at the Grand Gorge Civic Center; and
BE IT FURTHER RESOLVED, that the Town Clerk is hereby authorized and directed to publish notice of said hearing in the Catskill Mountain News, and to post copies of such notice in the manner provided by law. “
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Notifications of establishments applying for a new liquor license from the NYS Liquor Authority have been received from the Roxbury Maplehurst LLC, located at 75 Maple Road, Roxbury and Shepard Hills Bar & Grill LLC located at 562 Shepard Hills Road. Both establishments have requested the Town waive the 30 day hold on processing the licenses.
RESOLUTION #57-LIQUOR LICENSE ROXBURY MAPLEHURST, LLC
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town Board has received the required 30 day notification from the Roxbury Maplehurst LLC, located at 75 Maple Rd.,that they will be applying for a liquor license from the NYS Liquor Authority;
NOW, THEREFORE BE IT RESOLVED, the Town Board Town of Roxbury has no objection to the application of The Roxbury Maplehurst for a liquor license; and
BE IT FURTHER RESOLVED, the Town Board waives the 30 day hold on issuance of the license by the NYS Liquor Authority.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
RESOLUTION #58- LIQUOR LICENSE SHEPARD HILLS BAR & GRILL, LLC
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town Board has received the required 30 day notification from Shepard Hills Bar & Grill, LLC located at 562 Shepard Hills Rd., that they will be applying for a liquor license from the NYS Liquor Authority;
NOW, THEREFORE BE IT RESOLVED, the Town Board Town of Roxbury has no objection to the application of Shepard Hills Bar & Grill, LLC for a liquor license; and
BE IT FURTHER RESOLVED, the Town Board waives the 30 day hold on issuance of the license by the NYS Liquor Authority.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
RESOLUTION #59-FIREWORKS IN PARK
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, Pyro Engineering, Inc. has applied for a fireworks permit through the Town of Roxbury; and
WHEREAS, the fireworks are to take place in Kirkside Park on September 6, 2015; and
WHEREAS, the Roxbury Fire Chief has reviewed and approved said application;
NOW, THEREFORE BE IT RESOLVED, the Town Board approves of fireworks in Kirkside Park on September 6, 2015.”
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
Larry Shultis retired from the Highway department on July 7, 2015. Mr. Shultis will be sent a letter recognizing him for his many years of dedicated service to the Town of Roxbury.
No specs were received on the generator for the highway department so no bid was advertised. Attorney Young has looked into a used generator that would service the needs of the garage and is awaiting a price.
The annual report of Good Neighbor Funds for the period July 1, 2014 – June 30, 2015 was filed with NYCDEP and a copy distributed to the Town Board. The current balance of funds on hand is $296,425.76.
A semi-annual list of open Building Permits was distributed to the Town Board and given to the Building Inspector.
Attorney Young discussed the Town’s Local Technical Assistance Program (LTAP) through Catskill Watershed Corp. (CWC) for the Generic Environmental Impact Statement (GEIS) for the Grand Gorge Sewer District area that is part of the Schoharie Reservoir. There is still $90,000 available under the program and the Board discussed using the funds for flood elevation studies to help owners in Grand Gorge, and possibly in Roxbury, affected by the proposed new flood zone maps. Attorney Young will look into the matter with CWC.
Discussion took place on the request of Martin Menne at the June meeting to hookup his house on Shepard Lane to Roxbury Water that the Town Board approved. Mr. Menne had received permission from his neighbor Ellen Wong to hook into her lateral line to avoid running a separate lateral line under the railroad tracks for his house. Councilman Cronk now states that he should have to run his own water line under the railroad tracks because the laterals should be separate for each house and also requested the current water district law be changed to reflect that. When discussing permission given from the neighbor, Mr. Cronk stated he didn’t think she understood what she would be getting into.
RESOLUTION #60 – RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS A PERSONNEL ISSUE AND A LITIGATION MATTER
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board agreed to enter into Executive Session at 8:35 pm to discuss a personnel issue involving the Highway Dept. and a litigation matter involving NYCDEP. Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray, Highway Supt. Stephen Schuman and Attorney Kevin Young.”
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
Highway Supt. Stephen Schuman exited Executive Session at 8:53 pm.
On motion of Gene Cronk second by Edward Raeder the Town Board and Attorney returned to the regular meeting at 9:26 pm.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
It was stated that, during Executive Session, the Board discussed whether to fill the position in the Highway Department created by the recent retirement. No decision was made. The Town Board will allow the position to remain vacant and request that the Highway Superintendent monitor the ability of his department to accomplish the necessary highway maintenance and repair with the reduced staff. The existing Highway Superintendent will also be retiring this year. It was suggested that filling the vacancy could wait until a new Highway Superintendent is elected.
The Town Board also requested that the Town Attorney pursue negotiations with NYCDEP of the overall settlement of the Article 7 brought challenging the assessment of the sewer collection system. The Town Board believed it would be more efficient to complete the settlement then to start over in the TLAP Program.
The Town Board will speak again with Martin Menne regarding hooking up his house on Shepard Lane to the Roxbury Water District.
On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
General #265-312 – $34,697.19
Roxbury Sewer #43-50 – $24,579.24
Highway #137-159 – $297,752.88
Denver Sewer #55-64 – $14,632.17
Roxbury Water #43-52 – $4,464.10
Special Lights #8-9 – $2,236.52
Grand Gorge Water #46-57 – $4,997.31
Capital Projects:
Denver Water #45-51 – $2,244.14
CDBG (HUD) #3 – $38,725.50
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
The next regular meeting of the Town Board will be held August 10, 2015 at the Grand Gorge Civic Center at 7:30 pm or immediately following the Public Hearing on proposed Local Law #2-2015 Dog License Law, whichever is later.
On motion of Edward Raeder second by Carol Murray the meeting adjourned at 9:30 pm.
THIS IS A TRUE COPY
______________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Notice - Public Hearing
NOTICE IS HEREBY GIVEN that a public hearing will be held before the Town Board for the Town of Roxbury at the Roxbury Town Hall on the 10th day of August 2015, at 7:15 p.m., regarding the adoption of an Amended Roxbury Dog Licensing Law.
NOTICE OF PUBLIC HEARING
Town of Roxbury, New York
NOTICE IS HEREBY GIVEN that a public hearing will be held before the Town Board for the Town of Roxbury at the Grand Gorge Civic Center on the 10th day of August 2015, at 7:15 p.m., regarding the adoption of an Amended Roxbury Dog Licensing Law. This amended law is being proposed to address the need for an additional licensing fee of $20.00 to the owner of an unlicensed dog that is identified during the Town’s performance of an enumeration. At such time and place all persons interested in the subject matter thereof will be heard concerning the same.
Copies of the proposed law shall be available at the time of the hearing and shall be available at times prior to and after the hearing at the Town Clerk’s Office during normal business hours for the purpose of inspection or procurement by interested persons.
The proposed Amended Dog Licensing Law makes no other changes other than the addition of the additional licensing fee/penalty for the dog licensing violation.
Dated: July 13, 2015
Roxbury, N.Y.
By Order of Town Board
Town of Roxbury
Town Board Meeting Agenda - July 13, 2015
ROXBURY TOWN BOARD
Regular Meeting
July 13, 2015
Town Hall
Call To Order – 7:30 pm Regular Meeting
Minutes – June 8th Regular Meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution – Police Policy reviewed and re-adopt or changes needed
· Resolution – Town Clerk monthly Report for June 2015
· Resolution – Supervisor’s monthly Report for May 2015
· Resolution – Justice Court monthly Report for May 2015
· Resolution – Assessor’s monthly report for June 2015
· Resolution – CDBG (HUD) Program funds monthly report for June 2015
· Resolution – Building Inspector monthly report for June 2015
· Resolution – Tax Collector annual report for 2015
· Resolution – monthly water receipts report for June 2015
· Resolution – schedule Public Hearing for Dog Licensing Local Law
· Resolution – Liquor License Roxbury Maplehurst LLC
· Resolution – Liquor License Shepard Hills Bar & Groill LLC
· Resolution – approve fireworks in park Labor Day (application approved by RFD)
· Resolution – approval to list for sale 1991 brushcutter on auction site
· Resolution – approval to list old air compressor and old pressure washer on auction site
· Larry Shultis retirement 7/7/15
· Generator Bid – no specs received so did not advertise
· 2012 CDBG Program closed out
· Highway Garage – estimate for water filter installation
· TLAP Program with CWC re: NYCDEP
· Annual Report of Good Neighbor Funds sent to NYCDEP & distributed to Town Board
· Dog licenses & dog law
REMINDER: August 10th meeting is at the Grand Gorge Civic Center
Roxbury Town Board Approved Meeting Minutes - June 8, 2015
The regular meeting of the Town Board was held June 8, 2015 at 7:30 pm at the Town Hall. PRESENT: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Stephen Schuman, Assessor Robert Breglio, Building Inspector William Walcutt, Town Attorney Kevin Young and 9 residents.
APPROVED MINUTES
June 8, 2015
The regular meeting of the Town Board was held June 8, 2015 at 7:30 pm at the Town Hall. PRESENT: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Stephen Schuman, Assessor Robert Breglio, Building Inspector William Walcutt, Town Attorney Kevin Young and 9 residents.
The Minutes of the May 11th regular meeting and the May 22nd special meeting were approved on motion of Allen Hinkley second by Edward Raeder.
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
Assessor, Robert Breglio, presented a written monthly report for the Town Board. Mr. Breglio updated the Board on Greivance Day stating there were 4 petitions, 19 stipulations and 36 grievances, he explained the adjourned hearing process, stated the Board of Assessment Review is deliberating on decisions and discussed NYCDEP easement values. Attorney Young discussed NYCDEP’s grievance on sewer collection lines where they are requesting a pay back or reduction on taxes for a few years. Attorney Young does not recommend doing a Tax Litigation Avoidance Program (TLAP) through Catskill Watershed Corp. (CWC) at this time but rather we should go by value tables. The Board commended Assessor Breglio on the re-val work.
Margaret Ellsworth stated the CDBG Program needs to be closed even though not all of the money was used. Several outreaches were made to the community to apply, however, there was either no responses or applicants were just over the income limits. Mrs. Ellsworth discussed constructing a community kitchen in the North Barn for use by local food industry businesses and caterers. Costs are estimated at $250,000 to be paid for with grant funds. Some funds are already in place and the M-ARK Project would help market the produce to sell. A new company, Transition Catskills would also help promote the kitchen. A request was made to apply for remaining funds from the State. Ellsworth also requested Town Board approval to apply for grant funds for Jay Gould Memorial Reformed Church, will be meeting with business owners to discuss projects eligible for funding under a Main Street grant, commended Community Resource Clerk Carolynn Faraci for all the work she has done in the park and discussed summer youth workers being responsible for attending events at the park and closing up buildings after events.
RESOLUTION #48-RESOLUTION BY THE TOWN OF ROXBURY APPROVING AND ENDORSING THE MARK PROJECT INC TO SUBMIT AN APPLICATION ON BEHALF OF THE TOWN TO NYSDOS FOR FUNDING UNDER THE LWRP PROGRAM
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury desires to apply for financial assistance through the 2016 Consolidated Funding Application (CFA) under the Local Waterfront Revitalization Program; and
WHEREAS, the application proposes funding to assist in the development of a Community Local Growers Kitchen located in the North barn of Kirkside Park on the East Branch of the Delaware River; and
WHEREAS, the proposed funding will contribute to ongoing waterfront revitalization efforts; and
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Roxbury approves and endorses the 2016 Consolidated Funding Application for assistance prepared and to be submitted by the MARK Project Inc.”
WHEREUPON the resolution was put to a vote as follows:
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #49-SUPPORT GRANT APPLICATION FOR GOULD CHURCH
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“NOW, THEREFORE, BE IT RESOLVED, that the Town of Roxbury recognizes that the Jay Gould Reformed Church is a prominent historic structure and community asset located on the highly visible State Route 30/Main Street corridor and greatly contributes to the historic character of Roxbury; and
BE IT FURTHER RESOLVED, that the Town of Roxbury fully supports the proposal being submitted to the NYS Office of Parks, Recreation and Historic Preservation for funds to make repairs to this valuable historic resource.”
WHEREUPON the resolution was put to a vote as follows:
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Carolynn Faraci stated that she continues to book events in the park into 2016, discussed summer work crew details, cleaning up around the park, planting lilies donated by Norma & Dennis Coney of Gilboa, NY, commended Gordon Mead on all of his work in the park, and stated there are a few trees in the park that will be taken down soon.
Highway Supt. Stephen Schuman stated crews have been getting roads ready for stone & oil, have been working dirt roads fixing ruts, he will be meeting with DEC this week regarding Rodrigues gravel pit reclamation, has met with Delaware County Soil & Water regarding proposed stream projects on Robbins Rd., stating the stream work proposed for Schoolview Dr. cannot be done under the Soil & Water program because there is no Town owned land nearby to set up on, however, it may be done under another program, the water problems at the garage will be looked into further, one highway employee is retiring and he has purchased a used truck for $4,000 to be used for parts.
The Personnel Committee will look into the vacancy in the Highway Dept.
Discussion took place on getting a bigger generator for the highway garage and for the radio equipment housed there.
RESOLUTION #50- ADVERTISE FOR HIGHWAY GARAGE GENERATOR
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board will advertise for sealed bids for a larger generator for the Highway Garage; and
BE IT FURTHER RESOLVED said bids will be opened July 13, 2015 at 2:00 pm at the Town Hall; and
BE IT FURTHER RESOLVED the Town Board reserves the right to reject any and all bids.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Councilman Hinkley reported having spoken with B&B Construction regarding the concrete work needed at the Transfer Station. Costs are estimated at $10,000+/-. The highway department would take out the old concrete.
Building Inspector William Walcutt had a written monthly report for the Town Board. He also stated he has received several complaints of noise, odor and rat infestation as a result of the chickens on Main Street Roxbury. The Building Code covers such issues under the Property Maintenance Section, however, it is difficult to enforce or the Town Board could do a Local Law. The Board discussed the matter and felt since Roxbury has always been a farming Town that it did not want to ban it by doing a local law. The owners are down to one rooster so will see if the noise diminishes. Mr. Walcutt also stated the bar building on the Lilly property was demolished today and clean up will take place shortly.
The Town Planning Board has requested the appointment of Edward Hinkley to fill the vacancy on the Planning Board that was held by Melony Lee.
RESOLUTION #51-APPOINT HINKLEY TO PLANNING BOARD
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, effective immediately, the Town Board appoints Edward Hinkley to fill the unexpired term for the vacancy on the Planning Board where said term shall expire 12/31/15.”
AYES-4 Murray, Raeder, Cronk, Hynes
NAYS-0
ABSTAIN-1 Hinkley (relative)
A letter was received from Martin Menne requesting connection to the Roxbury Water District for his house located on Shepard Lane.
RESOLUTION #52-APPROVE MENNE WATER CONNECTION TO ROXBURY WATER
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes Martin Menne to connect to the Roxbury Water District per the conditions of a Water Agreement that must be executed by both parties.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Discussion took place on a water break at the Park Lane Trailer Park. It is anticipated that Cowan Excavating will complete the repair.
Evelyn Irwin questioned the Roxbury Business Association being on the Town’s insurance for the flower baskets. They are under the M-ARK Project for Worker’s Comp and Disability.
Charles Serrie again raised concerns with being charged prevailing wage by a contractor to thaw his frozen water lines this winter in anticipation of being reimbursed by the Town and then not being reimbursed by the Town. Supv. Hynes stated he told the contractor the Town cannot reimburse the owners for frozen lines per the water district bylaws. Supv. Hynes will contact the contractor again to explain the matter so the owner can be reimbursed by the contractor for the difference charged for prevailing cost fees as private homeowners cannot be charged prevailing wage. Mr. Serrie also again requested the Town Board change the water district laws to reflect the owner being responsible from the house to the curb box and not the main, especially for those whose service line runs under the road.
Edward Dalski complained about no flowers on Main Street in the hamlet of Roxbury and the poor condition of the Christmas lights in the hamlet of Roxbury this past year. It was stated flowers were placed on Main Street by the Greater Roxbury Business Assoc. who are also going to hang flower baskets on the poles as soon all permits are approved by all agencies involved and the Roxbury Rotary has the Christmas lighting and all lights are checked each day for outages and fixed.
Councilwoman Carol Murray questioned the work needed on the Civic Center ballfield as Little League has begun. It was stated William Lawrence takes care of the field for the Town and is expected there shortly to remedy.
A letter was received from Stone Tavern Farm indicating they would be applying for a Liquor License for the restaurant at Shepard Hills Golf. No action was taken pending proper notification per NYS Liquor Authority rules.
No action was taken on the Police Policy.
On motion of Carol Murray second by Gene Cronk the Town Board approved the monthly report of the Town Clerk for May 2015 in the amount of $3,257.03 (Town Clerk $907.03 and Building Permits $2,350.00)
AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the monthly report of the Supervisor for April 2015.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the monthly report of the Justice Court for January 2015 in the amount of $2,972.00; February 2015 in the amount of $3,236.00 and April 2015 in the amount of $2,482.00.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Allen Hinkley the Town Board approved the monthly report of the Assessor for May 2015.
AYES-5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS-0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the monthly report of (CDBG (HUD) Funds for May, 2015 reflecting a balance of $79,521.50.
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
On motion of Gene Cronk second by Carol Murray the Town Board approved the monthly report of the Building Inspector for May 2015.
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second y Gene Cronk the Town Board approved the monthly report of Water Receipts for May 2015 in the following amounts: Denver $967.44; Grand Gorge $1,211.38 and Roxbury $487.97.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Discussion took place on revising the dog law to reflect penalties for unlicensed dogs found during an enumeration. Attorney Young will draft a new law for Town Board review.
Copies of the Annual Water reports for Denver, Grand Gorge and Roxbury Water Districts for the year 2014 were distributed to the Town Board, mailed to all customers, mailed to all applicable agencies and advertised as required. Copies are also available at the Town Clerk’s Office for inspection.
On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
General #220-264 – $124,676.90
Denver Sewer #47-54 – $12,721.18
Highway #115-136 – $122,073.05
Special Lights #7 – $2,236.94
Roxbury Water #34-42 – $3,376.25
Capital Projects :
Grand Gorge Water #39-45 – $3,020.51
CDBG (HUD) Prog #2 – $32,082.00
Denver Water #38-44 – $1,835.98
Other:
Roxbury Sewer #36-42 – $27,392.07
Stratton Falls Escrow #2 – $3,077.50
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Attorney Young stated receiving several complaints regarding the odors at the Mountainside Creamery sewer facility and discussed the processing of materials sent there. The matter will be looked into further.
On motion of Gene Cronk second by Allen Hinkley the meeting adjourned at 8:45 pm.
THIS IS A TRUE COPY
_____________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Roxbury Town Board Meeting Agenda - June 8, 2015
Regular MeetingJune 8, 2015Town Hall
ROXBURY TOWN BOARD
Regular Meeting
June 8, 2015
Town Hall
Call To Order
7:30 pm
Regular Meeting
Minutes
May 11th Regular Meeting
May 22nd Special Meeting
Requests to Speak
Department Reports
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board
Martin Menne-request to hook up to Roxbury Water
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution – Police Policy reviewed and re-adopt or changes needed
· Resolution – Town Clerk monthly Report for May 2015
· Resolution – Supervisor’s monthly Report for Apr. 2015
· Resolution – Justice Court monthly Report for Jan., Feb. & April 2015
· Resolution – Assessor’s monthly report for May 2015
· Resolution – CDBG (HUD) Program funds monthly report for May 2015
· Resolution – Building Inspector monthly report for May 2015
· Resolution – Tax Collector annual report for 2015
· Resolution – monthly water receipts report for May 2015
· Resolution – appoint vacancy on the Planning Board (term expires 12/31/15)
· Resolution – TLAP Program for Sewer Lines
· Building Inspector Issues
· 2014 Annual Water Reports mailed to customers
· Dog licenses & dog law
Town Board Special Meeting Minutes - May 22, 2015
May 22, 2015
A Special Meeting of the Town Board was held May 22, 2015 at 4:00 pm at the Town Hall. PRESENT: Supervisor Thomas S. Hynes, Councilmen Gene Cronk and Carol Murray, Assessor Clerk Stephanie Seminara and 3 residents. ABSENT: Councilmen Allen Hinkley and Edward Raeder.
The Town Clerk read the notice calling for the meeting to fill the vacancy on the Board of Assessment Review and to discuss any other business that may come before the Board.
It was stated Councilman Hinkley was out of Town and Councilman Raeder was working out of Town.
Supervisor Hynes introduced James Muller to the Board members.
RESOLUTION #47-APPOINT MULLER TO BOARD OF ASSESSMENT REVIEW
On motion of Carol Murray second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, a vacancy exists on the Board of Assessment Review due to the resignation of Robert T. Sanford effective May 3, 2015; and
WHEREAS, the Town Board accepted the resignation of Robert T. Sanford on May 11, 2015;
NOW, THEREFORE BE IT RESOLVED, the Town Board appoints James Muller to fill the vacancy on the Board of Assessment Review for the term 5/22/15-9/30/19.”
AYES-3 Murray, Cronk, Hynes
NAYS-0
ABSENT-2 Raeder and Hinkley
Supv. Hynes stated speaking with the owner of the Reed’s Hotel property who stated he will be having the bar building demolished soon.
Supv. Hynes stated waiting to hear back from the bank on the Zoll property. A neighboring property owner is negotiating with the bank for purchase.
On motion of Gene Cronk second by Carol Murray the meeting adjourned at 4:11 pm.
THIS IS A TRUE COPY
____________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Carol Murray, Councilwoman
Notice - Roxbury Town Board Special Meeting - May 22, 2015
pecial Meeting May 22, 2015 at 4:00 pm at the Town Hall to fill the vacancy on the Board of Assessment Review and to discuss any other business that may come before the Board.
NOTICE
The Town Board, Town of Roxbury will hold a Special Meeting May 22, 2015 at 4:00 pm at the Town Hall to fill the vacancy on the Board of Assessment Review and to discuss any other business that may come before the Board.
Diane Pickett, Town Clerk
Town of Roxbury
Dated: May 20, 2015
Roxbury Town Board Approved Meeting Minutes - May 11, 2015
The regular meeting of the Town Board was held May 11, 2015 at 7:30 pm at the Town Hall. PRESENT: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Gene Cronk and Allen Hinkley, Highway Supt. Stephen Schuman, Building Inspector William Walcutt, Town Attorney Kevin Young and 7 residents. ABSENT: Councilwoman Carol Murray due to illness.
APPROVED MINUTES
May 11, 2015
The regular meeting of the Town Board was held May 11, 2015 at 7:30 pm at the Town Hall. PRESENT: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Gene Cronk and Allen Hinkley, Highway Supt. Stephen Schuman, Building Inspector William Walcutt, Town Attorney Kevin Young and 7 residents. ABSENT: Councilwoman Carol Murray due to illness.
The Minutes of the April 13, 2015 meeting were approved on motion of Edward Raeder second by Gene Cronk.
AYES-4 Raeder, Cronk, Hinkley, Hynes
NAYS – 0
ABSENT-1 Murray
Supervisor Hynes thanked Dpty. Supervisor Raeder for filling in for him at the April meeting.
Highway Supt. Stephen Schuman reported crews have been busy doing the annual cleaning at the garage, getting roads ready for repairs, will make repairs to Matt Schwille Rd. instead of the lower section of West Settlement Rd. this year due to major repairs needed, reported we should be receiving approximately $260K+/- from the CHIPS program this year due to additional winter recovery funds, reclaiming of the Rodrigues gravel mine will begin this year, he will need to replace the pressure washer at an estimated cost of $4,400 if it can’t be repaired and will try to get one where it will include servicing, discussed recalls on the Dodge trucks and will again look into the water pressure problems at the garage.
The Highway Dept. was thanked for doing the repairs at the Transfer Station.
A possible water leak at the intersection of State Hwy 23 & Park Lane Trailer Park Rd. in Grand Gorge is being looked into by the water operator.
Councilmen Allen Hinkley and Gene Cronk met with the Transfer Station Mgr. David Dumond to discuss necessary repairs needed at the site that include replacing the C&D box walls with new concrete, work needed to the office building and repairs needed on the steel floor plate in the compactor building. Councilman Hinkley will look into prices for the concrete walls for the C&D box, the office building work will be looked into further and the steel plate work may be able to be repaired in-house by the highway dept.
Building Inspector William Walcutt reported on two new houses being built, the Zoll property in Grand Gorge has been auctioned and sold to a bank, he met with Lamont Eng. to conduct a walk thru of the interior of the Lilly house (old Reed’s Hotel) that needs a great amount of repairs. Some of the outbuildings are expected to be demolished by the owner. The Town Board expressed concerns with the old bar building having the doors removed and felt it should be boarded up due to public safety issues. The Building Inspector will contact the owner to board up the openings.
Assessor Robert Breglio was absent due to illness but supplied a written report for the Board. Elizabeth Estelle questioned the contents of the letter received from Stephen Walker regarding re-val issues. The letter was not read but it was stated that he expressed concerns with some taxpayers who contacted him expressing complaints of their meeting with the Assessor regarding their new assessment. Mrs. Estelle stated she also had been contacted by several taxpayers expressing complaints of their meetings with the Assessor, she again expressed concerns with increased taxes especially on farms and fixed income/elderly persons requesting that their assessment changes be “phased in” over a couple of years, she stated meeting with Assemblyman Lopez regarding the re-val and taxes and questioned how much money the Town received to complete the re-val and expressed concerns with formulas used for land values. Other than Councilman Raeder who had spoken with one taxpayer expressing complaints when meeting with the Assessor, no other Board member stated having been contacted by anyone. Attorney Kevin Young explained that the Assessor must follow the State guidelines for assessing where he can’t assess based on who the owner is but rather by what the property is, he discussed Watershed Ag Council (WAC) and Conservation easements, discussed NYCDEP assessments, stated during a re-val assessments can’t be “phased in” over time for some owners but rather they all have to be done at the same time and again urged taxpayers to contact the legislators as they are the ones who can change the laws to assist in lowering taxes for farms and the elderly. Attorney Young also stated that Assemblyman Lopez, during the Halcottsville /Roxbury School meeting, wanted the Town of Roxbury to go to 100% as it would lower school taxes for Halcottville residents in the Roxbury School District. It was stated that no money has been received from the State yet on completing the re-val but customary amounts are $3-$5/parcel. Michael Sheehan requested the Town Board go through the SEQRA process for the re-val to determine its impact on the community. Attorney Young stated assessments do not come under SEQRA. Assessor Clerk Stephanie Seminara added that the Assessor held 22 days of meetings with taxpayers to discuss their assessments and adjustments were made as warranted.
Parks Clerk Carolynn Faraci was absent due to illness so Margaret Ellsworth reported the Love My Park day was well attended with much work being accomplished and the barns are booked for summer and already into 2016. Ellsworth also stated the Soil & Water grant application for Robbins Rd. stream work is due June 1and she requested the Town Board support an application for a Consolidated Funding grant that would include Gould Church and a Main Street Project for commercial/mixed use buildings.
RESOLUTION #42- Resolution by the Town Board approving and endorsing MARK Project Inc in its application to NYS Homes and Community Renewal for funding under the NY Main Street Program
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the MARK Project Inc. desires to apply for up to $500,000. in financial assistance through the 2015 Consolidated Funding Application (CFA) under the NY Main Street Program; and
WHEREAS, the application proposes funding to assist property owners to complete building renovations to downtown “main street” buildings on Main Streets in the Towns of Andes, Middletown, Roxbury, Shandaken and the Villages of Margaretville and Fleischmanns; and
WHEREAS, the proposed funding will contribute to ongoing community revitalization efforts; and
WHEREAS, the grant application requires that the applicant obtain the approval and endorsement of the governing body of the municipality in which the project will be located.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Roxbury approves and endorses the 2015 NY Main Street application for assistance prepared and to be submitted by the MARK Project Inc.
WHEREUPON the resolution was put to a vote as follows:
AYES – 4 Hinkley, Raeder, Cronk, Hynes
NAYS – 0
ABSENT – 1 Murray
Attorney Young discussed NYCDEP challenging the assessments on the Grand Gorge Sewer lines. An agreement has been drafted and the Attorney will review the agreement and conduct due diligence before recommending the Town accept.
Discussion took place on issues with the flat roof on the Civic Center. Councilman Cronk recommended a slanted roof be built over the flat roof. Supervisor Hynes stated that idea had been looked into years ago but were told it couldn’t be done. The matter will be looked into further.
Correspondence was received from Stephen Walker expressing concerns with Assessor issues (as discussed earlier in the meeting) and Transfer Station issues.
A letter was received from Lori Needham, on behalf of Florence Taylor, requesting her water account be credited from charges for the period her water line was frozen and water not used.
The Board agreed that the $7.00 monthly charge for 0-4000 gallons will remain in effect.
Discussion took place on the Grand Gorge & Roxbury water usages due to several customers having to run their water during the cold winter months. Before the April Board meeting, a list of water usages for April 2014-March 2015 was given to the Board and an updated list through April 2015 was distributed at the May meeting.
RESOLUTION #43-WATER ACCOUNT CREDIT
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, due to the severe cold winter, the Town Board directs the Water Clerk to credit water accounts in the Grand Gorge and Roxbury Water Districts as follows: calculate the average usage for October –December 2014 and use that amount to adjust and credit back those accounts over the average for the months of January and February 2015 including late fees.”
AYES-4 Hinkley, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Murray
A letter was received from Robert Sanford resigning from the Board of Assessment Review effective May 3, 2015.
On motion of Gene Cronk second by Edward Raeder the Town Board regretfully accepted the resignation of Robert Sanford from the Board of Assessment Review.
AYES-4 Cronk, Raeder, Hinkley, Hynes
NAYS-0
ABSENT-1 Murray
A letter will be sent to Mr. Sanford thanking him for his many years of service on the Board of Assessment Review.
A letter was received from Elisabeth Weidmann reporting that the water pressure problem at her house in Grand Gorge has been repaired.
No action was taken on the Police Policy.
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Town Clerk’s monthly report for April 2015 in the amount of $2,701.06 (Town Clerk $546.06 and Building Permits $2,155.00)
AYES-4 Raeder, Hinkley, Cronk, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for March 2015.
AYES-4 Raeder, Hinkley, Cronk, Hynes
NAYS-0
ABSENT-1 Murray
There are no monthly reports for the Justice Court for January, February and April 2015 because no invoices have been received yet from the NYS Comptroller Justice Court Fund.
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Assessor’s monthly report for April, 2015.
AYES-4 Hinkley, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the CDBG (HUD) Fund monthly report for April 2015 reflecting a balance of $79,521.50.
AYES- 4 Raeder, Hinkley, Cronk, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for April 2015.
AYES-4 Hinkley, Cronk, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Tax Collector’s monthly report for April 2015.
AYES-4 Raeder, Hinkley, Cronk, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Water District Receipts report for April 2015 in the following amounts: Denver $2,964.94; Grand Gorge $3,205.84 and Roxbury $4,497.49.
AYES-4 Hinkley, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Murray
RESOLUTION #44- STANDARD WORK DAY AND REPORTING RESOLUTION FOR ELECTED AND APPOINTED OFFICIALS
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
BE IT RESOLVED, that the Town of Roxbury /XXXXX hereby establishes the following standard work days for these titles and will report the officials to the New York State and Local Retirement System based on timekeeping systems records or their record of activities:
AYES – 4 Raeder, Cronk, Hinkley, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Allen Hinkley second by Gene Cronk the Town Board stated having no objections to Creekside Restaurant in Grand Gorge renewing their liquor license with New York State.
AYES-4 Hinkley, Cronk, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
No action was taken in filling the vacancy on the Board of Assessment Review.
Discussion took place on the Town Clerk receiving complaints of unlicensed dogs from several dog owners renewing their dog licenses. A copy of the current dog law was distributed to the Town Board who considered conducting a door to door dog enumeration. Attorney Young will review the dog law and report back to the Town Board.
Discussion took place on complaints that have been received from residents on Lake St. expressing concerns with poor water drainage in that area even though the Town just completed a project to remediate the problem. The engineer will be contacted to look into the matter.
The Greater Roxbury Business Assoc. (GRBC) would like to hang flower baskets on NYSEG poles in the hamlet of Roxbury and has requested to be under the Town’s insurance for said project. The Grand Gorge Community Action Group had previously asked the same for the Grand Gorge area and no objections had been stated by the Town Board.
RESOLUTION#45-FLOWER BASKET PERMITS
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Grand Gorge Community Action Group and the Greater Roxbury Business Association to be under the Town’s liability insurance for permit applications to be submitted to NYSEG and NYS Dept. of Transportation (NYSDOT) for hanging flower baskets on poles in the hamlets of Grand Gorge and Roxbury; and
BE IT FURTHER RESOLVED, the Town Clerk was authorized to submit the applications to NYSEG and NYSDOT under the Town’s name on behalf of the organizations named above.”
AYES-4 Hinkley, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Murray
RESOLUTION #46 – RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS A PERSONNEL ISSUE
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board agreed to enter into Executive Session at 8:45 pm to discuss a personnel issue. Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder and Gene Cronk and Attorney Kevin Young.”
AYES-4 Hinkley, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Gene Cronk second by Edward Raeder the Town Board returned to the regular meeting at 9:03 pm.
AYES-4 Cronk, Raeder, Hinkley, Hynes
NAYS-0
ABSENT-1 Murray
It was stated that no decisions were made as a result of Executive Session.
On motion of Edward Raeder second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
AYES-4 Raeder, Hinkley, Cronk, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Edward Raeder second by Gene Cronk the meeting adjourned at 9:05 pm.
THIS IS A TRUE COPY
__________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Town Board Meeting Agenda - May 11, 2015
Regular MeetingMay 11, 2015Town Hall
ROXBURY TOWN BOARD
Regular Meeting
May 11, 2015
Town Hall
Call To Order – 7:30 pm Regular Meeting
Minutes – April 13th Regular Meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Steve Walker-Transfer Station & re-val issues
Lori Needham-water issue
Robert Sanford-resignation BAR
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution – Police Policy reviewed and re-adopt or changes needed
· Resolution – Town Clerk monthly Report for Apr. 2015
· Resolution – Supervisor’s monthly Report for Mar. 2015
· Resolution – Justice Court monthly Report for Jan., Feb. & April 2015
· Resolution – Assessor’s monthly report for Apr. 2015
· Resolution – HUD Program funds monthly report for Apr. 2015
· Resolution – Building Inspector monthly report for Apr. 2015
· Resolution – Tax Collector monthly report for Apr. 2015
· Resolution – monthly water receipts report for Apr. 2015
· Resolution – annual retirement time reporting
· Resolution- Creekside Restaurant liquor license renewal
· Resolution – Robert Sanford resignation BAR
· Resolution – appoint new member BAR (term thru 9/30/19)
· Resolution – records destruction
· Residents concerns with unlicensed dogs
· Residents concerns with Lake St. drainage
· GRBA flower baskets on light poles
Roxbury Town Board Approved Meeting Minutes - April 13, 2015
APPROVED MINUTES
April 13, 2015
The regular meeting of the Town Board was held April 13, 2015 at 7:30 pm at the Grand Gorge Civic Center. PRESENT: Dpty. Supervisor Edward Raeder, Councilmen Gene Cronk, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Assessor Robert Breglio, Town Attorney Kevin Young and 39 residents. ABSENT: Supervisor Thomas S. Hynes due to a medical emergency.
On motion of Gene Cronk second by Allen Hinkley the Minutes of the March 2, 2015 meeting were approved.
AYES-4 Cronk, Hinkley, Murray, Raeder
NAYS-0
ABSENT-1 Hynes
Margaret Ellsworth of the M-ARK Project, Inc. stated 17 properties have been serviced by the CDBG (HUD) program funds to date. One application requires the house to be raised 2 feet due to being in a flood zone and requested the cap of $23,500 be raised to $30,000 to accommodate that need. Ellsworth also stated that a Consolidated Funding application will be available in May/June if the Town has any projects for parks, recreation or park buildings to let her know.
RESOLUTION #37-CDBG CAP INCREASE
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, on December 26, 2012 the Town of Roxbury was awarded a NYS Community Development Block Grant (NYS CDBG); and
WHEREAS, the cost cap for work is $23,500 per property; and
WHEREAS, one application requires the house to be raised 2 feet due to being in a flood area thus increasing the cost of work to approximately $30,000; and
WHEREAS, NYS CDBG has approved said increase in cap, provided the Town of Roxbury agrees;
NOW, THEREFORE BE IT RESOLVED, the Town Board approves the increase in cost cap from $23,500 to $30,000 for the CDBG application requiring the house to be raised.”
AYES-4 Hinkley, Cronk, Murray, Raeder
NAYS-0
ABSENT-1 Hynes
Stephen Schuman reported the CHIPS funds are expected to be the same amount as 2014 with an additional $6,600 in extreme weather funds, discussed water issues at the north end of Lake St. causing high water and basement water impacting residents in that area, discussed a possible solution in doing work behind the stone wall, Attorney Young will set a meeting with Catskill Watershed Corp. (CWC) to see about remediation through a stormwater retrofit program.
Discussion took place on damage to the Civic Center kitchen ceiling and dining room ceiling panels due to snow buildup on the flat roof and leaking through. Dave Martin shoveled the snow off and reported the roof drains are higher than the roof and suggested looking into building a slanted metal roof over the flat roof. Damage has also been done to the ballfield where someone has spun around with a car. The Town Constable is looking into the matter. Discussion also took place on the request of the Grand Gorge Community Action Group to use the extra classroom in the Civic Center to store two file cabinets. The room is also used by the Town Historian and Town Court.
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Grand Gorge Community Action Group to store two filing cabinets in the extra classroom.
AYES-4 Cronk, Hinkley, Murray, Raeder
NAYS-0
ABSENT-1 Hynes
Discussion took place on the many frozen water service lines this winter. The Town received bills from Charles Serrie and Mieczyslaw Ruszczyk in the amount of $756.00 each for costs they incurred to have their frozen water service lines thawed and requested reimbursement from the Town. Mr. Serrie also stated being charged prevailing wage by the contractor who told him the Town would reimburse him and he also requested customers be sent notices informing them that there is a potential of service lines freezing due to the cold and to let water run. Attorney Young stated the Town cannot legally pay the bills due to the terms of the water law and it was also explained a private owner cannot be charged prevailing wage by a contractor because only municipalities pay prevailing wage. Concerns were raised by owners regarding responsibility of frozen water lines under the road, to look into funding to replace water mains to make them deeper and put money into an escrow account for future repairs. A letter was received from Philip Hulbert requesting owners be credited for high readings due to letting water run to prevent freezing. Attorney Young will look into funding that might be available from the State on funding main replacements. All other matters will be discussed further at the May meeting.
Assessor Robert Breglio submitted a written monthly report to the Town Board but also was present and stated the re-val impact notices went out in March and he has met with approximately 180 owners to discuss their specific information, meetings by appointment will continue through April 20, stated 22% stayed the same assessment, 42% decreased in assessment and 36% increased in assessment, the Tentative Tax Roll will be available May 1st and Grievance Day is May 28th.
Attorney Young discussed the Grievance process. Elizabeth Estelle and Walter Srebnick read prepared statements stating concerns with the re-val figures. Joseph Albano, Joyce Devivo, Stanley Thorington, Ralph Della Cava, Gus Polli, Richard Davis expressed concerns with community viability, government transparency, keeping owners more informed on issues, impacts on farms, owners being able to afford the taxes, future property sales and issues with comparables used by Assessor. In response to the concerns raised, Assessor Breglio stated that he advertised and held two informational meetings on the status of the re-val in both Grand Gorge & Roxbury, during a re-val he must change everyone at the same time and not impose spot changes, he has conducted the re-val per the NYS standards and in cooperation with a representative of NYS Real Property Tax Services and discussed the different exemptions available for eligible owners that may help lower tax bill amounts. Councilman Hinkley stated being concerned at first with re-val but sees the need to go to 100% valuation and requested owners meet with the Assessor to discuss their property and if not satisfied can go to grievance. Attorney Young also suggested contacting the local legislators to ask for their assistance in getting exemption formulas changed (i.e.: ag exemptions, etc) to help with lowering taxes. Joe Albano thought Mr. Breglio was doing a good job but expressed concerns with tax rates.
No action was taken on the Police Policy.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk monthly report for March 2015 in the amount of $969.50 (Town Clerk $494.50 and Building Permits $475.00)
AYES-4 Hinkley, Murray, Cronk, Raeder
NAYS-0
ABSENT-1 Hynes
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Supervisor’s monthly report for February 2015.
AYES-4 Hinkley, Cronk, Murray, Raeder
NAYS-0
ABSENT-1 Hynes
On motion of Carol Murray second by Allen Hinkley the Town Board approved the Justice Court monthly report for March 2015 in the amount of $4,418.00 (State $2,710.00, County $5.00 and Town $1,703.00).
AYES-4 Murray, Hinkley, Cronk, Raeder
NAYS-0
ABSENT-1 Hynes
As soon as an invoice is received from the State requesting Justice Court fees for January and February 2015 a report will be given to the Town Board for approval.
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Assessor monthly report for March 2015.
AYES-4 Cronk, Hinkley, Murray, Raeder
NAYS-0
ABSENT-1 Hynes
On motion of Carol Murray second by Allen Hinkley the Town Board approved the CDBG (HUD) Fund monthly report for March 2015 showing a balance of $111,603.50.
AYES-4 Murray, Hinkley, Cronk, Raeder
NAYS-0
ABSENT-1 Hynes
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector monthly report for March 2015.
AYES-4 Hinkley, Cronk, Murray, Raeder
NAYS-0
ABSENT-1 Hynes
On motion of Carol Murray second by Gene Cronk the Town Board approved the Tax Collector monthly report for March 2015 showing 100% of the Town taxes have been collected and paid to the Town and 45.8% of the County taxes have been collected and paid to the County.
AYES-4 Murray, Cronk, Hinkley, Raeder
NAYS-0
ABSENT-1 Hynes
On motion of Carol Murray second by Allen Hinkley the Town Board approved the Water District monthly report of receipts for March 2015 in the following amounts: Denver Water $195.15; Grand Gorge $328.85 and Roxbury $419.28.
AYES-4 Murray, Hinkley, Cronk, Raeder
NAYS-0
ABSENT-1 Hynes
Attorney Young discussed the water/sewer easement with NYCDEP in relation to the Grand Gorge water and Roxbury sewer projects completed a few years ago. The document will replace the existing Land Use Permit with a permanent easement to allow access for maintenance, repairs & replacement of the sewer and water lines that cross two properties.
RESOLUTION #38- RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY CONSENTING AND ACCEPTING THE TERMS AND CONDITIONS OF THE NYCDEP EASEMENT FOR TOWN SEWER MAIN TO CROSS CITY PROPERTY AND REPLACEMENT OF REVOCABLE LICENSE
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury (“Town”) would like to obtain an easement over property owned by the City of New York and where the Town sewer main crosses said property; and
WHEREAS, the DEP provided a draft easement to the Town Board for its review; and
WHEREAS, the proposed easement shall serve to replace an existing revocable license issued by the City of New York and its year-to-year renewal term; and
WHEREAS, the Town Board Members and the Town’s Attorney have reviewed the proposed easement by the DEP; and
WHEREAS, the Town Board finds that adoption of the proposed easement is in the best interests of the Town.
NOW, THEREFORE, BE IT RESOLVED that the Town Board accepts the proposed easement submitted by DEP; and
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Cronk, Hinkley, Murray, Raeder
NAYS-0
ABSENT-1 Hynes
RESOLUTION #39-AGREEMENT FOR THE PAYMENT OF MUNICIPAL ENGINEERING AND LEGAL EXPENSES BY MASSERSON HOLDINGS, LLC AS APPLICANT
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, Masserson Holdings, LLC has submitted an application to the Town of Roxbury Planning Board (“Planning Board”) for site plan approval for the project known as The Roxbury at Stratton Falls, which involves the renovation of an existing residence into a 7 bedroom guest house, conversion of an existing garage to manager’s quarters, the construction of eight 2 bedroom cottages (3 duplex, and 2 single standing cottages), the addition of a pool, hot tub, spa, deck, cabana building, parking, nature trails and pedestrian bridge to be served by new on-site subsurface treatment systems and private well, on a 7.43 acre parcel located in the Town of Roxbury; and
WHEREAS, pursuant to Section 1.04 of the Town of Roxbury Site Plan Law, the Planning Board has the authority to hire a professional consultant and/or engineer to assist it in the review of an application at the Applicant’s expense; and
WHEREAS, the Planning Board determined it needs the assistance of a land use attorney to assist it in the review of this application; and
WHEREAS Applicant has offered and the Town as accepted the Applicant’s offer to reimburse the Town for its out-of-pocket expenses in reviewing and processing the application; and
WHEREAS, the Town has retained or will be retaining special legal counsel and/or an outside engineering firm to assist it in the review of these applications. Both of those firms will be billing the Town on a time and material basis for such services; and
WHEREAS, the Planning Board is the Lead Agency for the SEQRA review of the project.
NOW THEREFORE BE IT RESOLVED, in consideration of the mutual promises of the agreement, the Town Board approves of the terms and conditions of the Agreement and authorize the Deputy Supervisor to execute the Agreement on behalf of the Town.”
AYES -4
NAYS – 0
ABSENT – 1 Hynes
RESOLUTION #40-APPROVE MASSERSON HOLDINGS, LLC ESCROW ACCOUNT
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, on April 13, 2015, the Town Board, Town of Roxbury, approved an agreement for the payment of municipal engineering and legal expense by Masserson Holdings, LLC; and
WHEREAS, said agreement requires the funds to be held in escrow by the Town of Roxbury to pay said costs; and
WHEREAS, the initial amount of the escrow funds to be deposited with the Town of Roxbury is $2,000.00;
NOW, THEREFORE, BE IT RESOLVED the Town Board, Town of Roxbury, authorizes the opening of an escrow account entitled “Stratton Falls Site Plan Escrow” in the amount of $2,000.00.”
AYES-4 Hinkley, Murray, Cronk, Raeder
NAYS-0
ABSENT-1 Hynes
On motion of Carol Murray second by Gene Cronk the Town Board approves renewal of the junkyard license for Marty Built, LLC, located at 565 Charcoal Road. Said license shall expire April 1, 2016.
AYES-4 Murray, Cronk, Hinkley, Raeder
NAYS-0
ABSENT-1 Hynes
Attorney Kevin Young discussed Local Law #1-2015 allowing for the appointment of additional Board of Assessment Review members and the subsequent notice advertising for interested persons. The current members of the Board of Assessment Review feel that they do not need additional members for Grievance this year.
RESOLUTION #41-WITHDRAW NOTICE FOR ADDITIONAL BOARD OF ASSESSMENT REVIEW MEMBERS
On motion of Gene Cronk second by Allen Hinkley the following resolution was adopted:
“RESOLVED, the Town Board withdraws the notice seeking additional BAR members and none will be appointed at this time.”
AYES-4 Cronk, Hinkley, Murray, Raeder
NAYS-0
ABSENT-1 Hynes
Discussion took place on the More family having a parade down Main St. Roxbury during their reunion held every five years, this year being held on August 8th. A permit would be required from NYS Dept. of Transportation (NYSDOT) as it will stop traffic.
On motion of Allen Hinkley second by Gene Cronk the Town Board authorized the Town Clerk to submit a permit to NYS Dept. of Transportation (NYSDOT) under the Town for the More parade to be held August 8, 2015.
AYES-4 Hinkley, Cronk, Murray, Raeder
NAYS-0
ABSENT-1 Hynes
Discussion took place on the Lilly property. The Building Inspector has sent a letter to the owners requesting access to the property to further assess the interior of the buildings.
Councilman Cronk requested any future repairs to the Constable vehicle, except for routine maintenance items, should require a description of work and estimated cost of work be presented to the Town Board for approval before any work is completed. The matter was discussed by the Board.
On motion of Gene Cronk second by Allen Hinkley, the Town Attorney was directed to write a letter to the Town Constable notifying him of the new requirements for repairs to the police vehicle.
AYES-4 Cronk, Hinkley, Murray, Raeder
NAYS-0
ABSENT-1 Hynes
On motion of Carol Murray second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
General #117-177
$51,557.71
Denver Water #16-27
$10,416.80
Highway #52-89
$76,097.64
Roxbury Sewer #17-25
$30,438.18
Roxbury Water #16-26
$6,234.94
Denver Sewer #20-34
$26,986.19
Grand Gorge Water #18-32
$15,713.30
Special Lights #2-3
$4,484.93
AYES-4 Murray, Hinkley, Cronk, Raeder
NAYS-0
ABSENT-1 Hynes
Discussion took place on the water account of Miles Kohler where the meter was reading backwards on the March read and reading correctly forward on the April read. The owners stated having no plumbing issues where the meter would have been removed and replaced. The owners have requested being credited for excess water used with the meter reading backwards and then forward and also requested that the meter be replaced.
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the replacement of the meter in the residence of Miles Kohler but withheld a decision on crediting the account until May’s meeting.
AYES-4 Cronk, Hinkley, Murray, Raeder
NAYS-0
ABSENT-1 Hynes
Michael Sheehan addressed the Town Board with concerns he has with several issues including Masserson Holdings LLC being able to take down the apartment building that was in the Historic District to erect the new motel, concerns with Margaret Ellsworth being on the Historic Preservation Commission again, Masserson Holdings LLC site plan review application for the Stratton Falls Project, and stated he would like to see more emphasis put into rebuilding Reed’s Hotel (Lilly Property). The Town Board will review the information presented.
On motion of Carol Murray second by Allen Hinkley the meeting adjourned at 10:02 pm.
THIS IS A TRUE COPY
_____________________________
Diane Pickett, Town Clerk
Edward Raeder, Deputy Supervisor
Gene Cronk, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Roxbury Town Board Meeting Agenda - April 13, 2015
ROXBURY TOWN BOARD
Regular Meeting
April 13, 2015
Grand Gorge Civic Center
Call To Order – 7:30 pm Regular Meeting
Minutes – March 2nd Regular Meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: Phil Hulbert – water issue
Charles Serrie –water issue
Mieczyslaw Ruszczyk-water issue
Miles Kohler – water issue
Walter Srebnick – reval issues
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution – Police Policy reviewed and re-adopt or changes needed
· Resolution – Town Clerk monthly Report for Mar. 2015
· Resolution – Supervisor’s monthly Report for Feb. 2015
· Resolution – Justice Court monthly Report for Jan. 2015
· Resolution – Assessor’s monthly report for Mar. 2015
· Resolution – HUD Program funds monthly report for Mar. 2015
· Resolution – Building Inspector monthly report for Mar. 2015
· Resolution – Tax Collector monthly report for Mar. 2015
· Resolution – monthly water receipts report for Mar. 2015
· Resolution – NYCDEP water/sewer easement
· Resolution – Masserson Holdings, LLC agreement
· Resolution – set up escrow account for Masserson Site Plan
· Resolution – Marty Built junkyard license renewal
· Resolution – appoint additional Board of Assessment Review members
· More Family Parade
· Access notice sent on Lilly property
Town Board Meeting Approved Minutes - March 2, 2015
APPROVED MINUTES
March 2, 2015
A Public Hearing and regular monthly meeting of the Town Board was held March 2, 2015 at 7:15 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Assessor Robert Breglio and 3 residents. Absent: Attorney Kevin Young.
The Public Hearing on proposed Local Law #1 of the year 2015 entitled “Town of Roxbury Board of Assessment Review Law” was called to order at 7:15 pm. The notice calling for the hearing was read. The proposed law would allow for the Board of Assessment review to expand from three to five members. With no comments being heard in favor of or against the proposed law the hearing closed at 7:19 pm.
The regular meeting of the Town Board was called to order at 7:30 pm.
Minutes of the February 9, 2015 meeting were discussed with Councilman Cronk requesting the minutes be amended to reflect that he did not offer to donate a vacuum cleaner but rather stated he had a vacuum cleaner that he would sell to the Town.
On motion of Carol Murray second by Allen Hinkley the Minutes of the February 9, 2015 meeting were approved after amending them to reflect “The Town Clerk requested approval to purchase a new vacuum cleaner for the Town Hall as the current one is in bad shape. Councilman Cronk stated he had a vacuum cleaner that he would sell to the Town.”
AYES-5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS-0
Kyle Faraci and Shannon Sprague were recognized for attendance at the Town Board meeting as part of their Government Class at Roxbury Central School.
Highway Supt. Stephen Schuman requested approval to purchase two new Henderson plow wings for $7,730, requested purchasing a 2014 Boom Mower for $134,037 that had been included in the 2015 Budget, will contact someone to repair the overhead door problems, has placed his last order for salt before a price increase, has received a new compressor and requested the Town Board accept the two lowest bidders for all material hauling bids except he requested accepted all three bids for Stone & Item 4 from Schoharie.
The Town Board complimented the Highway Dept. on excellent work keeping the roads clear this winter.
Sealed bids for Highway material hauling were advertised and opened on March 2, 2015 at 2:15 pm at the Town Hall. A total of four (4) bids were received and were as follows on a per ton basis:
RESOLUTION #29-MATERIAL HAULING BID AWARD
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, sealed bids were advertised for highway material hauling; and
WHEREAS, sealed bids were opened on March 2, 2015 at 2:15 pm at the Town Hall,
NOW, THEREFORE, BE IT RESOLVED, the Town Board accepts the two lowest bids on all products except Stone & Item 4 from Schoharie where they accept all three bids, therefore awarding as follows: Sand from Davenport- Carl D. Schulz Jr. $7.50/ton and DG Construction $7.25/ton; Sand from Oneonta-Carl D. Schulz Jr. $7.90/ton and DG Construction $7.75/ton; Stone & Item 4 from Schoharie-Carl D. Schulz Jr. $7.20/ton and Cobleskill Stone Products $7.75/ton and DG Construction $7.00/ton; Stone & Item 4 from Middleburgh-Carver Sand & Gravel $7.15/ton and DG Construction $7.00/ton; Stone & Item 4 from Ashland-Carver Sand & Gravel $5.15/ton and DG Construction $6.50/ton; Item 4 from Lexington-Cobleskill Stone Products $5.75/ton and DG Construction $6.50/ton.”
AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0
Sealed bids for highway fuels were advertised and opened March 2, 2015 at 2:00 pm at the Town Hall. A total of two (2) bids were received and were as follows on a per gallon basis:
RESOLUTION #30-HIGHWAY FUELS BID AWARD
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, sealed bids were advertised for highway fuels; and
WHEREAS, sealed bids were opened on March 2, 2015 at 2:00 pm at the Town Hall,
NOW, THEREFORE, BE IT RESOLVED, the Town Board awards all products to Main Care as follows: Diesel Fixed price $2.3450/gallon; Winter Blend Fixed price $2.4134 and Gas Fixed price $2.2250/gallon;
BE IT FURTHER RESOLVED, said deliveries shall begin April 1, 2015.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
RESOLUTION #31-PURCHASE TWO NEW SNOW PLOW WINGS
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the purchase of two new Henderson plow wings for the Highway Dept. at a cost of $7,730.”
AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0
RESOLUTION #32-PURCHASE BOOM MOWER
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, the Town Board included the price of a 2014 Boom Mower in the 2015 Town Highway Budget; and
WHEREAS, the Boom Mower would be purchased under an NJPA Contract;
NOW, THEREFORE BE IT RESOLVED, the Town Board approves the purchase of a 2014 Boom Mower at a cost of $134,037.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Assessor Robert Breglio gave a written monthly report to the Town Board and specific items stating the re-val impact notice will be mailed this week, discussed the info contained on the notices, stated owners can make an appointment with him to discuss their assessment and if still not happy can go to grievance, tax exemptions have been received, he now has complete access to RPS, reported there was a very poor attendance at the two public info meetings held, requested advertising for additional Board of Assessment Review members if Local Law is adopted, and is still waiting to receive information from Attorney Beebe regarding NYCDEP values.
Parks/RHPC Clerk/Bookkeeper Carolynn Faraci stated the Roxbury Historic Preservation Commission (RHPC) meeting scheduled for March 21, 2015 has been canceled due to having no business to discuss and stated, beginning April 18, 2015 the RHPC requests meeting quarterly on the third Saturday at 10:00 am at the Town Hall, stated the Annual Financial Report for 2014 has been filed with the State and a copy is filed at the Town Clerk’s office and reported reservations for park building rentals continue to come in daily with 26 events already scheduled.
Supervisor Hynes stated there have been several frozen water service lines in the Roxbury and Grand Gorge water districts due to cold weather. Titan and The Water Guy have had a 50% effective rate in clearing the lines. Some owners have had to run hoses from neighbors.
A thank you was received from the Roxbury Sr. Club for the $500.00 approved in the 2015 Town Budget.
No action was taken on renewing the current Police Policy as it is still under review by Attorney Young.
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Town Clerk’s monthly report for February 2015 in the amount of $350.62 (Town Clerk $200.62 and Building Permits $150.00)
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Gene Cronk the Town Board approved the Supervisor’s monthly report for January 2015.
AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0
There was no monthly report for the Justice Court for January 2015 as no invoice has been received from the State as of this meeting date.
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Assessor’s monthly report for February, 2015.
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the HUD Program monthly report for February 2015 that reflects a balance of $111,603.50.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Building Inspector monthly report for February 2015.
AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the Tax Collector report for February 2015 showing 100% of the Town taxes have been collected and paid to the Town and 35% of the County taxes have been collected and paid to the County.
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the monthly report of water receipts for February 2015 in the following amounts: Denver $947.44; Grand Gorge $1,143.68 and Roxbury $1,187.45.
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
RESOLUTION #33- In the Matter of the Adoption of Local Law No. 1 of 2015 entitled “Town of Roxbury Board of Assessment Review Law”
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, pursuant to Real Property Tax Law (“RPTL”) Section 523, each local government is required to have a board of assessment review that shall consist of not less than three nor more than five members appointed by the Town Board of the Town of Roxbury;
WHEREAS, to date, the Town of Roxbury’s Board of Assessment Review has consisted of three appointed members; and
WHEREAS, RPTL expressly authorizes the Town Board of the Town of Roxbury to increase the number of members of the Board of Assessment Review to a total of five members by passing a local law;
WHEREAS, the proposed Law was presented to the Town Board at least 11 days prior to the Town Board meeting on February 9, 2015 and
WHEREAS, the Town Board adopted a resolution on February 9, 2015 scheduling a public hearing on the proposed Law for March 2, 2015; and
WHEREAS, the public hearing on the proposed Local Law was held on March 2, 2015 at the Town Hall; and
WHEREAS, the Town Board reviewed and considered all public comments received on the proposed Law; and
WHEREAS, the proposed Law was on file for inspection at the Clerk’s office prior the hearing and during the public review process; and
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF
ROXBURY, DELAWARE COUNTY, NEW YORK:
The Town of Roxbury Local Law entitled Board of Assessment Review Law, being Local Law No. 1 of 2015, is hereby adopted and the Town Clerk is hereby directed to file said Local Law with the Office of the Secretary of State in accordance with State Law.
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0
The Town Board directed the Town Clerk to advertise for persons interested in serving as additional members on the Board of Assessment Review per the new law.
RESOLUTION #34-HISTORIC PRESERVATION COMMISSION MEETING CHANGE
On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, on January 2, 2015 the Town Board approved the Roxbury Historic Preservation Commission (RHPC) to hold their regular monthly meetings on the third Saturdays of the month at 10:00 am at the Town Hall, and
WHEREAS, the RHPC has requested to hold their meetings quarterly,
NOW, THEREFORE BE IT RESOLVED, effective April 18, 2015, the Roxbury Historic Preservation Commission will meet quarterly on the third Saturday of the month at 10:00 am at the Town Hall.”
AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0
RESOLUTION #35-HIGHWAY EQUIPMENT RESERVE FUND
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Highway fund had unexpended funds at the end of 2014; and
WHEREAS, the Town has a reserve fund for highway equipment purchases,
NOW, THEREFORE BE IT RESOLVED the Town Board approves the transfer of $50,000 from Highway savings to the Highway Equipment Reserve fund.”
AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0
As advertised, the next meeting of the Town Board scheduled for April 13, 2015 will be held at the Grand Gorge Civic Center at 7:30 pm.
The Town CPA’s will begin the audit for the year 2014 in May.
The Town Clerk questioned if the bill just received from Gene Cronk for the used vacuum cleaner was to be added to the abstract. The Town Clerk and Deputy Town Clerk expressed concerns with operation of the unit but Councilman Cronk assured that he would fix the problem.
On motion of Edward Raeder second by Carol Murray the bill from Gene Cronk in the amount of $250 was added to the abstract as General Fund #116 and all bills were audited and ordered paid in the following amounts:
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
RESOLUTION #36 – RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS A PERSONNEL ISSUE
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board agrees to enter into Executive Session at 8:20 pm to discuss a personnel issue. Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray.”
AYES – 5 Hinkley, Murray, Cronk, Hinkley, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the Town Board returned to the regular meeting at 8:29 pm.
It was stated that no decisions were made as a result of Executive Session.
On motion of Edward Raeder second by Carol Murray the meeting adjourned at 8:30 pm.
THIS IS A TRUE COPY
_________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Notice - Town of Roxbury Town Board seeking persons to serve on the Board of Assessment Review
The Town of Roxbury Town Board is seeking persons to serve as additional members of the Board of Assessment Review. Persons must be 18+ years of age, reside within the Town of Roxbury and should have general knowledge of real estate.
NOTICE
The Town of Roxbury Town Board is seeking persons to serve as additional members of the Board of Assessment Review. Persons must be 18+ years of age, reside within the Town of Roxbury and should have general knowledge of real estate. Current rate of pay is $11.46/hr with no benefits. Training will be required. Please contact the Assessor’s Office at 607-326-4362 to discuss specific job duties. Interested persons may contact the Town Clerks Office at 607-326-7641 to submit your name and information before April 10, 2015. The Town of Roxbury is an equal opportunity provider and employer.
By Order of the Town Board
Diane Pickett, Town Clerk
Dated: March 2, 2015
Town Board Meeting Agenda - March 2, 2015
Call To Order 7:15 pm Public Hearing-Add’l Brd of Assessment Review members7:30 pm Regular Meeting
ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
March 2, 2015
Town Hall
Call To Order 7:15 pm Public Hearing-Add’l Brd of Assessment Review members
7:30 pm Regular Meeting
Minutes February 9th Regular Meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: Roxbury Sr. Club – Thank you
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution – Police Policy reviewed and re-adopt or changes needed
· Resolution – Town Clerk monthly Report for Feb. 2015
· Resolution – Supervisor’s monthly Report for Jan. 2015
· Resolution – Justice Court monthly Report for Jan. 2015
· Resolution – Assessor’s monthly report for Feb. 2015
· Resolution – HUD Program funds monthly report for Feb. 2015
· Resolution – Building Inspector monthly report for Feb. 2015
· Resolution – Tax Collector monthly report for Feb. 2015
· Resolution – monthly water receipts report for Feb. 2015
· Resolution –Highway Fuel Bid award
· Resolution – Highway Material Hauling Bid award
· Resolution – Local Law #1-2015 Additional Board of Assessment Review members
· Resolution – transfer from Highway savings to Highway Equipment Reserve fund
REMINDER: APRIL MEETING IS AT THE GRAND GORGE CIVIC CENTER
Town Board Meeting Amended and Approved Minutes - February 9, 2015
The regular meeting of the Town Board was held February 9, 2015 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Assessor Robert Breglio, Town Attorney Kevin Young and 3 residents.
AMENDED AND APPROVED MINUTES
February 9, 2015
The regular meeting of the Town Board was held February 9, 2015 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Assessor Robert Breglio, Town Attorney Kevin Young and 3 residents.
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Minutes of the January 2, 2015 Organizational meeting.
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
Assessor Robert Breglio distributed a written monthly report to the Town Board. He gave an update on the re-val explaining the sample data sheet that includes comparables, discussed the problems he is still encountering with the County in gaining access to the system to input data, stated the impact statements will be mailed in March and reminded the Board that he will be holding two public info meetings on the re-val on Feb. 14th at 1:00 pm at the Grand Gorge Civic Center and 3:00 pm at the Town Hall. Attorney Kevin Young discussed the information the Town is waiting to receive from Attorney Beebe pertaining to NYCDEP assessments.
Discussion took place on additional Board of Assessment Review (BAR) members needed this year due to the re-val. The duties of the BAR were discussed as well as the grievance process.
RESOLUTION #20 – RESOLUTION OF THE ROXBURY TOWN BOARD ACCEPTING PROPOSED LOCAL LAW TO INCREASE MEMBERSHIP OF THE BOARD OF ASSESSMENT REVIEW AND SCHEDULING PUBLIC HEARING FOR SAME
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
WHEREAS, pursuant to Real Property Tax Law (“RPTL”) Section 523, each local government is required to have a board of assessment review that shall consist of not less than three nor more than five members appointed by the Town Board of the Town of Roxbury;
WHEREAS, to date, the Town of Roxbury’s Board of Assessment Review has consisted of three appointed members; and
WHEREAS, RPTL expressly authorizes the Town Board of the Town of Roxbury to increase the number of members of the Board of Assessment Review to a total of five members by passing a local law;
WHEREAS, the Town’s Attorney has prepared a proposed Local Law to increase the number of members of the Board of Assessment Review from three to five pursuant to RPTL Section 523; and
WHEREAS, the Town Board has reviewed and modified the proposed Local Law to increase the number of Board of Assessment Review members from three to five;; and
NOW, THEREFORE, BE IT RESOLVED that the proposed law is ready for consideration by the Town Board; and
BE IT FURTHER RESOLVED, that the Town Board shall will hold a public hearing for consideration of the Local Law to increase the number of members of the Board of Assessment Review on March 2, 2015 at 7:15 pm at the Town Hall; and
BE IT FURTHER RESOLVED, that the Town Clerk is hereby authorized and directed to publish notice of said hearing in the Catskill Mountain News, and to post copies of such notice in the manner provided by law.
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
Highway Supt. Stephen Schuman stated the roller repairs have almost been completed, work continues on the grader, his laptop has been repaired but is still encountering problems with files, requested new plow wings for two Oshkosh trucks at approximately $6,000 each, requested a new air compressor for the garage at approximately $600 and stated he expects a salt delivery soon.
Attorney Young stated he has received a check for $9,000 as a settlement amount in the truck lawsuit and will turn it over to the Town.
Parks Clerk, Carolynn Faraci stated the Historic Preservation Commission (HPC) has requested the Town Board appoint Jenny Rosenzweig to the Commission to fill the vacancy. The HPC also requests they hold quarterly meetings instead of monthly meetings but will have a special meeting in between in the need arises.
RESOLUTION #21-APPOINT ROSENZWEIG TO HISTORIC PRESERVATION COMMISSION
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, a vacancy exists on the Roxbury Historic Preservation Commission due to the resignation of Martin Lerner,
NOW, THEREFOE BE IT RESOLVED, the Town Board appoints Jenny Rosenzweig to fill the vacancy on the Roxbury Historic Preservation Commission effective immediately for a term that shall expire 12/31/15.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Discussion took place on repealing Local Law #3-2014 overriding the tax cap limit. Attorney Young was directed to look into the matter.
Supv. Hynes distributed a report of 2015 Delaware County Tax Levy comparisons reflecting information on each of the 19 Towns. Roxbury was the 3rd lowest percent change at .52%. Percentages ranged between -.24% and 6.98%.
Discussion took place on appointing alternate members to the Planning Board having adopted Local Law #4-2014.
RESOLUTION #22-APPOINT RIBICH AS PLANNING BOARD ALTERNATE
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, on November 6, 2014 the Town Board adopted Local Law #4-2014 for the Appointment of Alternate Members to the Planning Board,
NOW, THEREFORE BE IT RESOLVED, the Town Board appoints Jill Ribich as an alternate member of the Planning Board effective immediately with said term to expire 12/31/19.”
AYES-5 Murray, Raeder, Hinkley, Cronk, Hynes
NAYS – 0
David Martin of the Grand Gorge Community Action Group (GGCAG) requested use of the extra classroom at the Civic Center for supply storage as the room they’re currently using is full. The matter was discussed by the Town Board with Supv. Hynes and Councilman Edward Raeder expressing concerns with additional use because the room is already being used for storage by other groups and is also used frequently by the justice court as a conference room for attorney’s and clients during court sessions. Councilman Cronk saw no problem with GGCAG using the room. The Town Board will look into the matter further.
Supv. Hynes discussed the Roxbury springs matter where the Town awaits a response from NYS Dept. of Health on the Town’s request to once again allow use of the springs for Roxbury and Grand Gorge water districts. Lamont Engineers, Cowan Excavating and previous water operator Robert Townsend have assisted in the efforts.
Supv. Hynes has received notice from NYS Dept. of Health stating the sample monitoring reports on the water districts have been approved.
Discussion took place on concerns of the buildings at the site of the old Reed’s Hotel property on Main St. Roxbury. A written report from Lamont Engineers regarding demolition issues and estimated costs was distributed to the Town Board. A factor in cost will be whether there is asbestos and lead paint. Attorney Young discussed the demolition process and the Board will look into costs if demo is completed by County forces. Attorney Young will look into the process to obtain access to the buildings from the owners.
No action was taken on renewing the Police Policy. It is still being reviewed by the Town Attorney.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk monthly report for January 2015 in the amount of $2,232.39 ($Town Clerk $1,182.39 & Building Permits $1,050.00).
AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0
On motion of Edward Raeder second by Carol Murray the Town Board approved the Town Supervisor’s monthly report for December 2014.
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Justice Court monthly report for December 2014 in the amount of $2,226.00.
AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Carol Murray the Town Board approved the Assessor’s monthly report for January 2015.
AYES – Cronk, Murray, Raeder, Hinkley, Hynes
NAYS -0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the HUD Funds monthly report for January 2015 showing a balance of $111,603.50.
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Gene Cronk the Town Board approved the Building Inspector monthly report for January 2015.
AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Board approved the Tax Collector’s monthly report for January 2015 showing 100% of the Town share of taxes having been collected.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the monthly report of water receipts in the amount of $8,150.43 (Denver $2,370.56; Grand Gorge $2,250.80 and Roxbury $3,529.07.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #23-BUILDING INSPECTOR CONTRACT
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board approves renewal of the contract with William Walcutt for services as Building Inspector/CEO for the year 2015 in the amount of $15,000.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
RESOLUTION #24-ADVERTISE BIDS FOR HIGHWAY FUELS
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Highway Supt. to advertise for sealed bids for diesel and gasoline with said bids to be opened March 2, 2015 at 2:00 pm at the Town Hall.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #24-ADVERTISE BIDS FOR HIGHWAY MATERIAL HAULING
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Highway Supt. of advertise for sealed bids for hauling materials to Town storage areas with said bids to be opened March 2, 2015 at 2:15 pm at the Town Hall.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #25-M-ARK PROJECT AGREEMENT
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the continued use of the current agreement with the M-ARK Project, Inc. for grant submissions and oversight at a cost of $1,250 per month for the year 2015.”
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
Attorney Young discussed the funds from Invenergy, LLC that the Town of Roxbury has been holding in escrow since the onset of the windtower application per the terms of the local law to pay costs associated with the review process. Since no activity has occurred in the past few years the money needs to be returned to Invenergy.
RESOLUTION #26-RETURN WINDTOWER ESCROW FUND BALANCE TO INVENERGY, LLC
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, Invenergy, LLC submitted an application for wind turbines to the Town of Roxbury Planning Board in July 2007; and
WHEREAS, Invenergy, LLC deposited funds into an escrow account to be held by the Town of Roxbury to pay for costs during the review process; and
WHEREAS, no costs have been incurred since November 2010;
NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes the fund balance in the Windtower escrow account, in the amount of $5,648.49, which includes bank interest, be returned to Invenergy, LLC.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
RESOLUTION #27-HIGHWAY CONTRACT APPROVED
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the Roxbury Highway Worker’s Association 3 year contract for the period January 1, 2015 – December 31, 2017.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Daniel Sullivan did not take the Oath of Office within 30 days of his first appointment.
On motion of Edward Raeder second by Carol Murray the Town Board re-appointed Daniel Sullivan as Health Officer effective immediately with said term to expire on 12/31/15.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
RESOLUTION #28-TRANSFER STATION PART-TIME HELP
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board approved the hiring of Larry Truesdell on an as- needed basis for additional part-time help at the Transfer Station; and
BE IT FURTHER RESOLVED, rate of pay shall be determined by who he is working for either as Manager $17.19/hr or Laborer $11.57/hr.”
AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0
The Town Clerk requested approval to purchase a new vacuum cleaner for the Town Hall as the current one is in bad shape. Councilman Cronk stated he had a vacuum cleaner that he would sell to the Town. (amended per March 2, 2015 meeting)
The Grand Gorge Community Action Group would like to help beautify Grand Gorge by hanging flower baskets from the light poles. The project would have to be sponsored by the Town of Roxbury for permits from NYSEG and NYS Dept. of Transportation. No Town Board member stated any objection to sponsoring the project.
Discussion took place on the costs for repairs to the Constable vehicle. Councilwoman Carol Murray and Councilmen Edward Raeder and Gene Cronk objected to the Town Board not being made aware of the work to be done and the estimate of repair costs prior to repairs being completed. However, the Councilmen did agree to pay the vendor. A note was also received from Sanford Auto stating issues with the airbags. The Town Board agreed the vehicle must be taken to a Chevrolet dealer to ascertain the problem and estimate for repairs.
On motion of Carol Murray second by Gene Cronk the bills were audited and ordered paid in the following amounts:
General #23-78 – $131,528.78
Roxbury Sewer #4-11 – $10,472.04
Highway #10-36 – $82,742.62
Denver Sewer #2-12 – $20,947.22
Roxbury Water #3-10 – $1,753.69
Special Lights #1-2 – $7,900.57
Grand Gorge Water #3-11 – $2,872.67
Windtower Escrow #1 – $5,648.49
Denver Water #3-10 – $2,745.01
AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0
As advertised, the next meeting of the Town Board will be held Monday March 2, 2015 at the Town Hall at 7:30 pm.
On motion of Allen Hinkley second by Gene Cronk the meeting adjourned at 9:10 pm.
THIS IS A TRUE COPY
______________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Town Board Meeting Agenda - February 9, 2015
Regular MeetingFebruary 9, 2015Town Hall
ROXBURY TOWN BOARD
Regular Meeting
February 9, 2015
Town Hall
Call To Order 7:30 pm
Minutes January 2nd Organizational Meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution – Police Policy reviewed and re-adopt or changes needed
· Resolution – Town Clerk monthly Report for Jan. 2015 $2,232.39 (Town Clerk $1,182.39 & Building Permits $1,050.00)
· Resolution – Supervisor’s monthly Report for Dec. 2014
· Resolution – Justice Court monthly Report for Dec, 2014
· Resolution – Assessor’s monthly report for Jan. 2015
· Resolution – HUD Program funds monthly report for Jan. 2015
· Resolution – Building Inspector monthly report for Jan. 2015
· Resolution – Tax Collector monthly report for Jan. 2015
· Resolution – monthly water receipts report for Jan. 2015 (Denver $2,370.56-GG $2,250.80-Roxbury $3,529.07)
· Resolution – Historic Preservation Commission Member (term thru 12/31/15)
· Resolution – Building Inspector contract 2015
· Resolution – advertise bid for Highway Fuels to be opened March 2nd @ 2:00 pm
· Resolution – advertise bid for Highway Material Hauling to be opened March 2nd @ 2:15 pm
· Resolution – continue agreement with M-ARK Project for grant oversight@ $1,250/month
· Resolution – return Windtower account fund balance to Invenergy LLC
· Resolution – Highway contract renewal
· Resolution – reappoint Dan Sullivan Health Officer (did not take oath by Jan 31)
· Additional Board of Assessment Review members for re-val 2015
· Additional fill in help @ Transfer Station
2015 Town Board Meeting Schedule
Friday, January 2nd
Monday, February 9th
Monday, March 2nd (note: changed date)
Monday, April 13th @ Grand Gorge Civic Center
Monday, May 11th
Monday, June 8th
Monday, July 13th
Monday, August 10th @ Grand Gorge Civic Center
Monday, September 14th
Monday, October 12th
Thursday, November 5th
Monday, December 14th