Roxbury Town Board Meeting Agenda - December 14, 2015
ROXBURY TOWN BOARD
Regular Meeting
December 14, 2015
Town Hall
Call To Order : 7:30 pm Regular Meeting
Minutes: November 5th Regular Meeting
Requests to Speak:
John Wolham-NYS ORPS
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
GG Community Action Group – Thanks
Jenny Rosenzweig – Historic Commission resignation
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution – Police Policy reviewed and re-adopt or changes needed
· Resolution – Town Clerk monthly Report for November 2015
· Resolution – Supervisor’s monthly Report for October 2015
· Resolution – Justice Court monthly Report for October 2015
· Resolution – Assessor’s monthly report for October & November 2015
· Resolution – Building Inspector monthly report for November 2015
· Resolution – monthly water receipts report for November 2015
· Resolution – schedule Year End meeting for December 29, 2015 @ 4:00 pm
· Resolution – schedule Organizational Meeting for January 4, 2016 @ 7:30 pm
· Resolution – reappoint Edward Hinkley to Planning Board 5 year term (1/1/2016-12/31/2020)
· Resolution – vacancy on Planning Board 5 year term (1/1/2016-12/31/2020)
· Resolution – vacancy on Historic Commission 3 year term (1/1/2016-12/31/2018)
· Resolution – renew Highway Shared Services Agreement (12/14/2015-12/13/2020)
· Zambri retiring from Planning Board (10 years service)
· Open Building Permit list
· Revised GG/Roxbury Water District bylaws including water hookup registration
Roxbury Town Board Approved Meeting Minutes - November 5, 2015
A Public Hearing and regular meeting of the Town Board were held November 5, 2015 at 7:00 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Attorney Kevin Young and 11 residents.
APPROVED MINUTES
November 5, 2015
A Public Hearing and regular meeting of the Town Board were held November 5, 2015 at 7:00 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Attorney Kevin Young and 11 residents.
The Public Hearing was called to order at 7:00 pm. The notice was read calling for the hearing on the 2016 Preliminary Town Budget. Budget Officer Carolynn Faraci stated the Preliminary Budget contains approved changes from the Budget Workshop and discussed the changes needed to make to the budget since the budget workshop to include: General Fund Appropriations A1450.4- Elections to account for a third primary, increase line to $11,165; General Fund Revenues 2770 –Election Reimbursement, increase line to $10,635; Roxbury Sewer Appropriations add line SS 9950.0 Transfer to Capital Fund $4,390.69 per the 2016 sewer rate chart.
Evelyn Irwin questioned the proposed raises in salary for the Highway Supt. and Tax Collector who are new to the positions this year, issues with highway employees receiving the same rate of pay for different years of service and questioning why a new truck is needed. It was stated the raises for the Highway Supt. and Tax Collector would be discussed later in the meeting, the highway workers themselves agreed to only a two year reduced salary plan for new hires and the new truck is needed to replace either the 2001 Ford or 2003 Chevy truck in use now.
Councilwoman Carol Murray questioned the added revenue line for the inter-fund transfer from Good Neighbor Fund. The Budget Officer stated the Board had discussed using Good Neighbor funds for purchasing a new Constable vehicle if needed so the line was added to offset the appropriation line for the vehicle.
With no other comments being heard, the hearing closed at 7:20 pm.
The regular meeting was called to order at 7:21 pm.
On motion of Gene Cronk, second by Carol Murray the Minutes of the October meetings were approved.
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
The Town Board welcomed Roxbury Central School Government class students Zachary Caronia, Beau O’Donnell, Tyler Phillips, Taylor Peters, Jennifer Blunt, Kelly Hanrahan, Marisa Ford and Sarah Schuman. Supv. Hynes discussed Town Board responsibilities and other positions within the Town structure.
Zachary Caronia further questioned the highway salary issued raised by Mrs. Irwin. Attorney Kevin Young explained the highway workers are a union and negotiate their contract with the Town Board.
Rob Allison of Catskill Region Surveying Services and Rick Woidt of Woidt Engineering discussed the GEIS Flood Study of the Grand Gorge area that is being funded by Catskill Watershed Corp. (CWC). The study would be conducted to determine flood elevations that could benefit some properties that are being shown as being within the new proposed flood zones. This in turn would take them out of the flood area helping owners avoid the cost of flood insurance for themselves and future buyers. Public meetings would be held to obtain information from owners on water issues, etc. The project cost is estimated at $55,000 and would take 2-3 months to complete.
RESOLUTION #84-CONTRACT FOR GEIS PROJECT GRAND GORGE
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury has determined the need for preparation of a Generic Environmental Impact Statement for the hamlet of Grand Gorge for the purpose of conducting a detailed hydraulic study and remapping of the floodplain of the Bear Kill; and
WHEREAS, the Town Board of the Town of Roxbury finds that it is in the best interest of the Town to retain an independent consultant to prepare the technical documents required for the proposed study; and
WHEREAS, the Town Board of the Town of Roxbury and the Town Attorney have reviewed the Proposal entitled “Proposal for Grand Gorge Flood Analysis” prepared by Woidt Engineering; and
WHEREAS, the Town Board has determined the adequacy of the proposal submitted by Woidt Engineering; and
WHEREAS, the Town Board desires, at this time, to enter into the GEIS Consulting Agreement with Woidt Engineering.
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:
The Town Board of the Town of Roxbury hereby authorizes the Town Supervisor to execute the GEIS Consulting Agreement between the Town of Roxbury and Woidt Engineering for the Grand Gorge flood analysis as outlined in the November 5, 2015 Proposal submitted to the Town Board.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Highway Supt. Stephen Schuman reported crews have been hauling sand, trucks are ready for winter, CHIP monies have been applied for with payment expected in December, requested a resolution for Golf Course Rd. that has just been determined to not be on the NYSDOT road list for CHIP money and the sidewalk at the corner of Becker Ave. and State Hwy. 30 Grand Gorge has been filled in underneath for more support.
RESOLUTION #85- ADD GOLF COURSE RD. TO NYSDOT TOWN ROAD LIST
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury’s Town Highway Department holds title to and has been maintaining a .32 mile portion of Golf Course Road from Burrough’s Memorial Road to the cul-de-sac at the end of Golf Course Road for the past 16 years; and
WHEREAS, the Highway Department has requested that the Town Board take the necessary steps to formally add this .32 mile portion of Golf Course Road to the Town’s Inventory of Public Roads in order to continue to legally maintain such portion; and
WHEREAS, the Town Board and the Town Attorney have reviewed and discussed the Highway Department’s request; and
WHEREAS, the Town Board believes that it is in the best interest of the Town to add the subject portion of Golf Course Road to the Town’s Inventory of Public Roads.
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:
The Town Board of the Town of Roxbury hereby amends the Town’s Inventory of Public Roads to include the .32 mile portion of Golf Course Road beginning at Burrough’s Memorial Road to the cul-de-sac at the end of Golf Course Road.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Evelyn Irwin questioned the need to upgrade the generator at the highway garage. It was stated the upgrade is necessary because the current generator is only large enough to run the radio antennae whereas the larger generator will run the entire highway building in case of an outage.
Highway Supt. Schuman will be retiring on November 15th and was commended on his 28 years of service with the Town.
RESOLUTION #86 – RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS PERSONNEL AND POTENTIAL LITIGATION ISSUES
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board agreed to enter into Executive Session at 8:15 pm to discuss personnel issues involving 2016 budget salaries and potential litigation issues. Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray, and Attorney Kevin Young.”
AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board and Attorney returned to the regular meeting at 8:30 pm.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
One additional resident entered the meeting hall.
It was stated the decisions of the Town Board from Executive Session are as follows: non-highway employees/elected officials will receive a 2% raise for 2016 except that Highway Supt., Tax Collector, Supervisor and Councilmen will remain at the 2015 salaries; and no action was taken on the potential litigation issue.
No action was taken on the Police Policy.
On motion of Carol Murray second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for October 2015 in the amount of $1,928.49 (Town Clerk $903.49 and Building Permits $1,025.00)
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for September 2015.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Justice Court monthly report for September 2015 in the amount of $6,108.00.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
No monthly report was received from the Assessor for October 2015.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Building Inspector monthly report for October 2015.
AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the monthly report of Water Receipts for October 2015 in the following amounts: Denver $3,466.56; Grand Gorge $3,140.84 and Roxbury $5,040.04.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the final monthly report of the CDBG (HUD) Program for October 2015 reflecting a balance of zero and the project being closed out.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
RESOLUTION #87 – UNPAID WATER AMOUNTS TO TAXES
On motion of Carol Murray second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, Notices of Unpaid Water amounts were mailed to customers in their October 1, 2015 water bills; and
WHEREAS, said Notice stated the balance due on the bill must be received by November 1, 2015 or be placed on the January 2016 Town/County tax bill;
NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes the following amounts of unpaid water be sent to Delaware County to be placed on the January 2016 Town/County tax bills: Denver Water $1,757.58; Grand Gorge Water $5,993.97 and Roxbury Water $5,103.17.”
AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0
Discussion took place on the 2016 Preliminary Budget. The Town Board approves the appropriate changes to the preliminary budget to account for the items discussed at the Public Hearing pertaining to General Fund and Roxbury Sewer District and the Town Board’s decision from Executive Session to change salaries for non-highway/elected personnel. Discussion took place on the Constable vehicle that was kept in the preliminary budget. Councilman Cronk stated he did not want a new Constable vehicle included in the 2016 budget but no other Board member agreed to remove it, and no other changes discussed during the Budget Workshop or Public Hearing were opposed.
RESOLUTION #88-ADOPT 2016 TOWN BUDGET
On motion of Edward Raeder second by Carol Murray the following resolution was offered and approved:
“WHEREAS, the Town Board has discussed and reviewed the 2016 Preliminary Budget; and
WHEREAS, the Town Board has approved appropriate changes as per discussed in the Budget Workshop, Public Hearing and as a result of Executive Session; and
WHEREAS, said changes shall be included in the adopted budget; and
WHEREAS, a majority of the Town Board have agreed to keep the price of a new Constable vehicle in the budget;
NOW, THEREFORE BE IT RESOLVED, the Town Board, Town of Roxbury adopts the 2016 Town Budget as amended with approved changes.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
The Town Board discussed a list of needed repairs to the Constable car received from WS Hinkley & Son that included the transmission having shift problems, front and rear brakes will be needed very soon and oil pressure needs to be checked as it’s fluctuating on the gauge. The Town Board will get estimates on costs.
It was stated the 2016 Denver Sewer and Roxbury Sewer budgets have been approved by NYC DEP.
No action was taken on revising the Grand Gorge and Roxbury Water District bylaws.
Kevin Young stated DEP has set aside $15M for land acquisition associated with flood mitigation. Delaware County asserts that the acquisition of improved property should only occur at the request of a local municipality and as part of an overall local flood mitigation plan ; Delaware County opposes a land acquisition program that would allow the City to purchase improved property in the flood plain based upon homeowner request and the town’s consent because the town may not be able to effectively control or limit such acquisitions.
On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
General #480-536 – $104,021.07
Denver Water #71-79 – $1,712.86
Highway #222-245 – $140,993.92
Roxbury Sewer #71-78 – $3,445.11
Roxbury Water #80-87 – $2,333.41
Denver Sewer #97-103 – $1,367.63
Grand Gorge Water #88-99 – $5,469.37
Special Lights #15 – $18.33
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Edward Irwin questioned why there is a boat at the Transfer Station and asked why the Town purchased a new brush cutter/mower this year and why the tires had to be replaced already on the same brush cutter/mower. Supv. Hynes stated the boat will be removed. Hwy. Supt. Schuman stated the old mower was too small for the mower head and the tires that came on the new mower were in the Federal bid specs that the Town purchased the machinery under and were of cheaper quality.
On motion of Carol Murray second by Edward Raeder the meeting adjourned at 8:48 pm.
THIS IS A TRUE COPY
___________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Roxbury Town Board Meetings Agenda - November 5, 2015
November 5, 2015Town HallCall To Order 7:00 pm Public Hearing – 2016 Preliminary Budget7:30 pm Regular Meeting
ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
November 5, 2015
Town Hall
Call To Order 7:00 pm Public Hearing – 2016 Preliminary Budget
7:30 pm Regular Meeting
Minutes October 12th Regular Meeting
October 26thSpecial Meeting (Budget Workshop)
Requests to Speak:
Rob Allison – Catskill Region Surveying Services re: GEIS Program
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution – Police Policy reviewed and re-adopt or changes needed
· Resolution – Town Clerk monthly Report for October 2015
· Resolution – Supervisor’s monthly Report for September 2015
· Resolution – Justice Court monthly Report for September 2015
· Resolution – Assessor’s monthly report for October 2015
· Resolution – Building Inspector monthly report for October 2015
· Resolution – monthly water receipts report for October 2015
· Resolution – CDBG (HUD) Program funds final report – program closed
· Resolution – Unpaid Water amounts to tax bills
· Resolution – 2016 Budget
· GEIS flood plain evaluation
· 2016 Denver Sewer & Roxbury Sewer budgets approved by NYCDEP
· Revised GG/Roxbury Water District bylaws including water hookup registration
Roxbury Town Board Special Meeting Approved Minutes - October 26, 2015
October 26, 2015
A Special meeting of the Town Board was held October 26, 2015 at 7:00 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Budget Officer Carolynn Faraci, Highway Supt. Stephen Schuman and 2 residents.
The meeting was called to conduct a budget workshop on the 2016 Tentative Budget and to discuss any other business that may come before the Town Board.
The Budget Officer discussed her proposed changes to some budget lines based on current information just received.
Discussion took place on several line items, and especially on highway matters, replacing the Constable vehicle and salary increases for the new Tax Collector and Highway Supt. positions. Councilman Cronk felt the Constable vehicle could go another year and wanted it taken out of the budget adding that if it did need to be replaced, Good Neighbor Funds could be used. When asked individually by the Supervisor if the vehicle was to stay in the budget, with the exception of Councilman Cronk, all Board members agreed it should remain in the budget at this time.
The following reflects the changes agreed upon by the Town Board for the Preliminary Budget:
General Fund
Appropriations:
3120.2 Constable – remove $15,000 for car computer
5132.2 Highway Garage – increase to $20,000 for additional funds for generator
7310.4 Youth Program – increase to $475 based on reimbursement paperwork submitted by school
Revenues:
3820 Youth Program – increase to $475 based on above
5031 Interfund Transfer – add line to include $32,000 to replace Constable vehicle if needed, funds to be transferred from Good Neighbor Funds.
Highway Fund
Appropriations:
5110.1 – the line will increase accordingly to include re-hiring Stephen Schuman part-time for 30 weeks at HEO pay rate for mowing and snowplowing as needed
5130.2 Equipment – decrease to $60,623 to account for one half of the new truck cost to be paid from the equipment reserve fund and for a decrease in the cost of a new sweeper
9030.8 Social Security – increase accordingly to include Schuman part-time
Roxbury Sewer
Revenues:
2770 NYCDEP Subsidy – increase to $161,275 per DEP approval letter
Other:
Unexpended Balance – decrease to 0 ($1,222.96 is in a Capital Reserve Fund)
Amount to raise by Tax (Town Share) – increase to $41,077.66
Grand Gorge Fire
Amount to Raise By Tax $150,875 (clerical error-transposed numbers)
RESOLUTION #83 – SCHEDULE PUBLIC HEARING 2016 PRELIMINARY BUDGET
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Preliminary Budget for the year 2016 has been completed;
BE IT RESOLVED, the Town Board will hold a Public Hearing on the 2016 Preliminary Budget on November 5, 2015 at 7:00 pm at the Town Hall; and
BE IT FURTHER RESOLVED, pursuant to Section 108 of the Town Law, the proposed salaries of elected officials are as follows: Councilman (4) $4,714.68 each; Justice (2) $8,010.31 each; Supervisor $14,720.75; Tax Collector $9,627.32, Town Clerk $40,605.03 and Highway Supt. $53,810.78.”
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
A report was received from Attorney Kevin Young and given to the Town Board reporting his findings regarding the outdoor woodstove issues between the Serrie’s and Bonci’s. Corrective action by Mr. Bonci includes raising the stack height, limit use to the heating season and installed a knock-out cap on the stack to reduce the solid particulate. The Town Attorney will contact Mr. Bonci in 60 days to see if the corrective measures are working.
Highway Supt. discussed issues with Golf Course Rd. not being on the NYSDOT road list for Town roads and stated a resolution would be needed from the Town Board approving the road to be added to the road list. The Town Board will do a resolution at the November meeting. Schuman also stated CHIPS money is expected to be received in December.
A reminder was given that the regular meeting for November will be held Thursday November 5, 2015 at 7:30 pm or immediately following the Public Hearing, whichever is later.
On motion of Carol Murray second by Edward Raeder the meeting adjourned at 8:35 pm.
THIS IS A TRUE COPY
____________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Notice - Public Hearing for the 2016 Preliminary Budget for the Town of Roxbury, November 5, 2015
Notice is further given that the Town Board will hold a public Hearing on the Preliminary Budget at 7:00 pm on November 5, 2015 in the Town Hall at which time any person may be heard in favor of or against the proposed budget or any item therein.
TOWN OF ROXBURY
NOTICE OF PUBLIC HEARING
ON PRELIMINARY BUDGET
Notice is hereby given that the Preliminary Budget for the Town of Roxbury for the fiscal year 2016 has been completed and filed in the office of the Town Clerk where it is available for inspection during regular business hours.
Notice is further given that the Town Board will hold a public Hearing on the Preliminary Budget at 7:00 pm on November 5, 2015 in the Town Hall at which time any person may be heard in favor of or against the proposed budget or any item therein.
Pursuant to Section 108 of the Town Law, the proposed salaries of elected officials are as follows: Councilman (4) $4,714.68 ea., Justice (2) $8,010.31 ea., Supervisor $14,720.75, Tax Collector $9,627.32, Town Clerk $40,605.03 Highway Supt. $53,810.78.
The regular monthly meeting of the Town Board will be held immediately following the public hearing or at 7:30 pm whichever is later.
Dated: October 26, 2015
By Order of the Town Board
Diane Pickett, Town Clerk
Roxbury Town Board Approved Meeting Minutes - October, 12, 2015
A Public Hearing and regular meeting of the Town Board were held October 12, 2015 at 7:15 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Attorney Kevin Young and 7 residents.
APPROVED MINUTES
October 12, 2015
A Public Hearing and regular meeting of the Town Board were held October 12, 2015 at 7:15 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Attorney Kevin Young and 7 residents.
The Public Hearing on proposed Local Law #3-2015 was called to order at 7:15 pm. The notice calling for the hearing was read. Attorney Kevin Young explained the proposed law that would rescind Local Law #3-2014 thereby insuring the qualified taxpayers of the Town would receive their rebates from New York State because the Town stayed within the tax cap during fiscal year 2015 and to override the tax levy limit for fiscal year 2016. Rebate checks would be minimal and 2016 Tentative Budget figures are under the Tax Cap amount. With no comments being heard from the public in favor of or against the proposed law the hearing closed at 7:19 pm.
The regular meeting was called to order at 7:30 pm.
The Minutes of the September meeting were approved on motion of Gene Cronk second by Edward Raeder.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
Highway Supt. Stephen Schuman reported crews are cleaning ditches and repairing shoulders, getting dirt roads ready for winter, salt deliveries have begun, one truck is down for repairs, took refrigerators at the Transfer Station to Walton and stated there are a few trees that need to be taken down. A recent Fire Inspection also suggested building a dike around used oil storage containers in case of leaks. The matter will be looked into. It was also reported that the lifts need inspection and men must be trained.
Parks Clerk, Carolynn Faraci reported the last event has been held in the park so bathrooms have been winterized and building locked, bookings continue into 2016, the summer Youth Program is expected again for next year and the highway department plans to fix the park road shortly.
Mrs. Faraci also discussed the recent report by the State on fiscal stress in municipalities. Stress levels are determined by a point system, a total of 29 for Towns, and the percentage of that total based on financial status. 25% of total points initiate the level of stress. Averages are at 12%, but Roxbury received a very good rating of 6% and is therefore not in financial stress.
Tire Day was held October 10th and brought in many tires.
Mike Jonker of LVDV Operations, Inc. reported the following:
*Grand Gorge Water- a leak was found at Park Lane Trailer Park and will be repaired. A possible leak by Beauty Kreations was looked into by Rural Water but nothing was found. There was no chlorine found in the water in the basement in the most recent testing and neighbors stated they frequently have water. The Water Operator will keep an eye on the matter.
*Roxbury Water-the Town has been trying to obtain approval from NYS Dept. of Health (NYSDOH) to bring the springs into operation again after having been shut down due to being under the influence of surface water. In July 2015 required testing for one year began. The process was discussed and NYSDOH will determine from reports if the springs can once again be used.
Use of them would lower pumping costs but could possibly also require additional chemicals.
*Denver Water-no problems but conditions of some water lines will be looked into due to age.
*Denver Sewer-problems have been encountered with the micro filters and have been repaired. Concerns were raised and discussed pertaining to the age of the system and upgrades needed in the near future. Attorney Young discussed a program that would pick up some costs but homeowners would also have to pay more. Therefore, he suggests starting to think about the needed repairs now while the District shares costs with NYCDEP. Kevin Young will also speak to DEP regarding capital replacement.
Jonker also stated LVDV Operations, Inc. will be closing their office on Main Street. They plan to use the Roxbury Sewer pump station office for computer and internet connection. Options were discussed and possibly the internet connection could be paid all or in part by DEP.
Building Inspector, William Walcutt had a written monthly report for the Town Board but also reported the Short Run Road matter has been cleaned up to his satisfaction and the Dugan Hill matter is still in poor condition. Issues were also raised regarding 2nd story egress issues with the Merwin apartment house in Grand Gorge. There are other apartment houses having the same conditions and it was determined that rope ladders from windows may be acceptable.
Discussion took place on the letter received from Patricia Davis requesting status of the Zoll property that was issued a Condemned Structure notice in 2013. The building was recently auctioned and purchased by a bank. Building Inspector Walcutt stated he recently inspected the property and found the outside of the structure and property to now be in acceptable condition as the lawn has been mowed and the damage to the front porch has been cleaned up.
Discussion took place on the letter received by the Building Inspector from NYCDEP regarding proposed rehab to the Shandaken Tunnel Intake Chamber. The Town Board would like to be kept informed of the work so the Building Inspector will request a copy of the plans per Supervisor Hynes’ request and it will be determined if a building permit is needed.
The Building Inspector also discussed the large amount of open building permits that have not been closed out. He requested Attorney Young to draft a letter to be sent to open permit holders.
The attorney will draft a letter.
Charles & Cherie Serrie expressed concerns with a neighbor’s outdoor woodstove that blows smoke into and against their home and stated they have reported the matter to NYSDEC as well. The woodstove was installed by a previous owner in 2008. The owner of the woodstove was present and options were discussed on how to resolve the problem. Attorney Young will contact DEC and speak to an engineer about the matter and report back to the owner who was told that he could continue to use the woodstove.
It was stated the Assessor’s office has filed the paperwork with the State for reimbursement funds for completing the re-valuation. It now appears the reimbursement may be less than the $5.00/parcel that had been anticipated.
No action was taken on the Police Policy.
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Town Clerk’s monthly report for September 2015 in the amount of $3,283.41 (Town Clerk $2,803.41 and Building Permits $480.00).
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the Supervisor’s monthly report for August 2015.
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
On motion of Gene Cronk second by Carol Murray the Town Board approved the Justice Court monthly report for August 2015 in the amount of $3,093.00.
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Assessor’s monthly report for September 2015.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the Building Inspector’s monthly report for September 2015.
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the monthly report of Water District receipts for September 2015 in the following amounts: Denver $425.48; Grand Gorge $383.02 and Roxbury $128.72.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the CDBG (HUD) monthly report for September 2015 reflecting a balance of $0. (final $32,546.00 requested but not received yet)
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
Sealed bids for fuel oil were advertised and opened on October 9, 2015 at 2:00 pm at the Town Hall. A total of three (3) bids were received and were as follows per gallon:
RESOLUTION #77 – AWARD FUEL OIL BID
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board awards the fuel oil bid to Bottini Fuel at a low bidder fixed price of $1.89/gallon; and
BE IT FURTHER RESOLVED deliveries shall begin November 1, 2015.”
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
RESOLUTION #78- In the Matter of the Adoption of Local Law No. 3 of 2015 entitled “Local Law Rescinding Local Law No. 3 of 2014 that Authorized the Town to Override the Tax Levy Limit in fiscal year 2015 and Authorizing the Town to Override the Tax Levy Limit in Fiscal Year 2016 as established in General Municipal Law §3-c”
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, in accordance with New York State General Municipal Law Local Law No. 3 of 2014 is hereby rescinded thereby insuring that the qualifying taxpayers of the Town of Roxbury receive their rebates from New York State since the Town stayed within the tax cap during fiscal year 2015; and
WHEREAS, in accordance with subdivision 5 of General Municipal Law §3-c of the State of New York which provides municipalities with the express authorization to override the tax levy limit established in General Municipal Law §3-c by passing a Local Law approved by a vote of at least sixty percent (60%) of the Town Board; and
WHEREAS, the Town Board adopted a resolution on September 14, 2015 scheduling a public hearing on the proposed Law for October 12, 2015; and
WHEREAS, the public hearing on the proposed Local Law was held on October 12, 2015 at the Town Hall; and
WHEREAS, the Town Board reviewed and considered all public comments received on the proposed Law; and
WHEREAS, the proposed Law was on file for inspection at the Clerk’s office prior the hearing and during the public review process; and
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:
The Town of Roxbury Local Law No. 3 of 2014 is hereby rescinded and the Town hereby adopts this Local Law to Override the Tax Levy Limit Established in Municipal Law §3-c, being Local Law No. 3 of 2015, and the Town Clerk is hereby directed to file said Local Law with the Office of the Secretary of State in accordance with State Law.
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Sealed bids for replacing the generator at the highway garage were advertised and opened on October 8, 2015 at 3:00 pm at the Town Hall. A total of six (6) bids were received and were as follows:
RESOLUTION #79 – AWARD GENERATOR BID
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board awards the base bid for the highway garage generator to the low bidder, Stilsing Electric, in the amount of $58,000.00 and did not award either of the Deduct Alternates.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
The Town Board has been given a copy of the 2016 Tentative Budget.
RESOLUTION #80-SCHEDULE 2016 TENTATIVE BUDGET WORKSHOP
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board will hold a Special Meeting on October 26, 2015 at 7:00 pm at the Town Hall to conduct a Budget Workshop on the 2016 Tentative Budget and to discuss any other business that may come before the Town Board.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
RESOLUTION #81-SCHEDULE PUBLIC HEARING ON 2016 PRELIMINARY BUDGET
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, once changes to the 2016 Tentative Budget are approved at the Budget Workshop, the Town Board will advertise and hold a Public Hearing for the 2016 Preliminary Budget on November 5, 2015 at 7:00 pm at the Town Hall; and
BE IT FURTHER RESOLVED, copies of the 2016 Preliminary Budget will be available for Public Inspection after the October 26, 2015 Budget Workshop and at the Public Hearing.”
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the health and dental insurance renewals with Excellus BlueCross BlueShield and MVP respectively.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
A request was submitted to NYC DEP to use some Good Neighbor Funds for the costs in replacing the highway garage generator and the associated engineering costs. DEP has approved the use of funds for that purpose.
RESOLUTION #82-TRANSFER FROM GOOD NEIGHBOR FUNDS
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the transfer of $7,299.51 from Good Neighbor Funds to General Fund to cover engineering costs for preparing the specifications and associated documents for replacing the generator at the highway garage.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
No action was taken on revising the Grand Gorge and Roxbury Water District bylaws.
A Dog Control Officer inspection by the State has received a satisfactory rating.
Attorney Kevin Young concerns raised with the odors emanating from the Mountainside Creamery sewage plant and what is being done to control it. Issues arise when removing the sludge and when the sludge is spread on fields.
It was stated the November regular meeting of the Town Board would be held Thursday November 5, 2015 at 7:30 pm or immediately following the Public Hearing, whichever is later.
On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the meeting adjourned at 8:56 pm.
THIS IS A TRUE COPY
_______________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Notice - Roxbury Town Board Special Meeting - October 26, 2015
October 26, 2015 at 7:00 pm at the Town Hall for the purpose of conducting a Budget Workshop on the 2016 Tentative Budget and to discuss any other business that may come before the Board.
NOTICE
The Town Board, Town of Roxbury, will hold a Special Meeting on October 26, 2015 at 7:00 pm at the Town Hall for the purpose of conducting a Budget Workshop on the 2016 Tentative Budget and to discuss any other business that may come before the Board.
Diane Pickett
Town Clerk
Dated: October 12, 2015
Roxbury Town Board Meeting Agenda - October 12, 2015
Call To Order7:15 pm Public Hearing – Tax Cap7:30 pm Regular Meeting
ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
October 12, 2015
Town Hall
Call To Order
7:15 pm Public Hearing – Tax Cap
7:30 pm Regular Meeting
Minutes September 14th Regular Meeting
Requests to Speak:
Mike Jonker of LVDV Operations re: water
Cherie Serrie re: outdoor woodstoves, property maintenance issues and junk cars
Patricia Davis re: Zoll property
Adam & Amanda Bonci re: woodstove issue
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution – Police Policy reviewed and re-adopt or changes needed
· Resolution – Town Clerk monthly Report for September 2015
· Resolution – Supervisor’s monthly Report for August 2015
· Resolution – Justice Court monthly Report for August 2015
· Resolution – Assessor’s monthly report for September 2015
· Resolution – Building Inspector monthly report for September 2015
· Resolution – monthly water receipts report for September 2015
· Resolution – CDBG (HUD) Program funds monthly report for September 2015
· Resolution – Fuel Oil bids
· Resolution – proposed Local Law on Tax Levy
· Resolution – generator bid
· Resolution – schedule Budget Workshop 2016 Budget (Oct. _______ @ ________pm)
· Resolution –schedule Public Hearing 2016 Preliminary Budget (Nov 5th @ _______ pm)
· Resolution – approve 2015/2016 health/dental renewals with BCBS & MVP
· Copy of 2016 Tentative Budget distributed to Town Board
· Revised GG/Roxbury Water District bylaws including water hookup registration
· Dog Control Officer Inspection report-all satisfactory
· Mountainside Farms WWTP Odor Reduction Plan
· NYC DEP Shandaken Tunnel Intake Chamber Rehabilitation
REMINDER: November meeting is Thursday Nov. 5th
Roxbury Town Board Meeting Approved Minutes - September 14, 2015
APPROVED MINUTES
September 14, 2015
The regular meeting of the Town Board was held September 14, 2015 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Stephen Schuman, Attorney Kevin Young and 2 residents.
The Minutes of the August 10th meeting were approved on motion of Gene Cronk second by Allen Hinkley.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Hwy. Supt. Stephen Schuman stated stone & oil has been completed for the year on 16 miles of road, crews are doing repairs & widening the top of West Settlemernt Rd., working dirt roads for winter, ditching roads for 2016 stone & oil, the water filter system has been installed at the garage and he would like to include a new Ford 550 truck for the 2016 budget.
Councilwoman Murray questioned Johnson Hollow Rd. being in very bad need of repairs and sides eroding in spots. The matter was discussed. The Highway Supt. stated crews have been placing more stone and filling in those areas but to fix it right would cost $200,000 +/- and no organization wants to fund it at this time.
A written Assessor report was distributed to the Town Board. Assessor Clerk Stephanie Seminara stated she has not received many calls regarding the school tax bills incorporating the new re-val figures, Assessor Breglio is back to work, they are waiting to hear on a SCAR decision and have two Article 7 assessment cases in October.
Parks Clerk, Carolynn Faraci reported the Labor Day event was a success adding that the same is planned for next year but will also hold a pancake breakfast, discussed work that has been completed in the park and stated more bad trees are to be removed.
A possible leak was excavated on Cronk Lane, however no problem was found. A representative from Rural Water will be here tomorrow to help locate the problem.
An estimate of work for repairs to the Transfer Station concrete was received from B&B Construction in the amount of $9,800. Repairs will require the station to be closed for a few days. The Highway Dept. is expected to complete the welding portion of the work.
RESOLUTION #69-APPROVE B&B CONSTRUCTION ESTIMATE ON TRANSFER STATION REPAIRS
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board accepts the proposal of B&B Construction for repairs to the Transfer Station in the amount of $9,800.00; and
BE IT FURTHER RESOLVED, per the proposal, the Town Board approves the cost of a pump truck if needed at a cost of $950.00 per use.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Councilman Raeder reported on several broken/cracked windows at the Civic Center. The matter will be looked into further.
A NYSEG energy audit was conducted on the Town Hall where lighting would be switched over to LED at a cost of $2,290.43. Through the program, the Town’s share would be $890.11.
RESOLUTION #70-APPROVE NYSEG ENERGY PROGRAM
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the changes to lighting at the Town Hall through the NYSEG Energy Efficiency Program at a cost of $890.11.”
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
A proposal was received from Lamont Engineers, PC for preparing the design, bid specs and bid materials in the amount of $10,000. Discussion took place on using Good Neighbor funds for some costs to upgrade the generator at the highway garage.
RESOLUTION #71-ACCEPT LAMONT ENGINEERING PROPOSAL FOR GENERATOR BID
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board accepts the proposal of Lamont Engineer, PC to prepare the design, specifications and bid documents for upgrading the generator at the highway garage at a cost of $10,000; and
BE IT FURTHER RESOLVED, the Town Board authorizes the use of $25,000 of Good Neighbor Funds to pay for costs associated with the generator and the engineering of same provided said use is approved by NYC DEP.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
A letter was received from Diana Santos requesting late fees be waived on her Roxbury Water account that resulted from a late payment of $.44 charged to her account on 8/3/15. The matter was discussed by the Town Board.
On motion of Gene Cronk second by Edward Raeder the Town Board agreed the $.44 late fee charged for the Roxbury Water District account #186 of Diana Santos was not to be credited.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
A letter was received from Jay and Deborah Gula requesting to hook up their house, located at 60090 State Hwy 30, Grand Gorge, to the Grand Gorge Water District. A stub had been installed when the water line had been run from Roxbury Water.
RESOLUTION #72 – APPROVE GULA HOOKUP TO GRAND GORGE WATER
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town Board has received a letter from Jay & Deborah Gula requesting permission to connect their house, Tax Map #91.-1-56.7, located at 60090 State Hwy 30, to the Grand Gorge Water line; and
WHEREAS, the property is outside of the Grand Gorge Water District; and
WHEREAS, a stub was installed on the water main when the line was run from Roxbury Water to Grand Gorge Water;
NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes Jay & Deborah Gula to connect their house, Tax Map #91.-1-56.7, located at 60090 State Hwy 30, to the Grand Gorge Water line at their own expense, a meter would be supplied by the water district and provided they execute a water connection agreement; and
BE IT FURTHER RESOLVED, once the lateral line is connected, the property will be added to the Grand Gorge Water District on the tax roll.”
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
A letter was received from Highway Supt. Stephen Schuman stating that he is retiring from said position effective November 16, 2015.
On motion of Allen Hinkley second by Gene Cronk the Town Board regretfully accepted the retirement of Highway Supt. Stephen effective November 15, 2015.
AYES-5 Honkley, Cronk, Raeder, Murray, Hynes
NAYS-0
An email was received from Fran DiGregorio on behalf of the owners of Stratton Falls Campsite, Anna & Stanislaw Duszak, questioning what could be done about the new owners of the Stratton Falls house property, which contains the falls, posting the property as No Trespassing. The Town Board took no action on the matter because it is not Town business as it currently stands.
Budget Officer Carolynn Faraci discussed the Tax Freeze program which would allow for property owners to receive a small rebate check, much like the school tax rebate checks that were received. The Nov. 2014 Local Law to override the tax levy limit would have to be rescinded and a tax plan would be required to be submitted to the State.
RESOLUTION #73 – RESOLUTION OF THE ROXBURY TOWN BOARD ACCEPTING PROPOSED LOCAL LAW TO RESCIND LOCAL LAW NO. 3 OF 2014 AND TO OVERRIDE THE TAX LEVY LIMIT FOR FISCAL YEAR 2016 AS ESTABLISHED IN GENERAL MUNICIPAL LAW §3-c AND SCHEDULING PUBLIC HEARING FOR SAME
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, on June 24, 2011 the New York State Legislature enacted Chapter 97 of the NYS Laws of 2011, hereinafter referred to as the “General Municipal Law §3-c”;
WHEREAS, General Municipal Law §3-c expressly authorizes local governments to override the tax levy limit by the adoption of a local law approved by a vote of at least sixty percent (60%) of the total voting power of the governing body (in this case, the “Roxbury Town Board”) ;
WHEREAS, the Town’s Attorney has prepared a proposed Local Law to Rescind Local Law No. 3 of 2014 since the 2015 Budget was kept within the tax levy limit thereby insuring that the qualifying taxpayers of the Town of Roxbury receive their rebates from New York State and to Override the Tax Levy Limit for fiscal year 2016 as established in General Municipal Law §3-c; and
WHEREAS, the Town Board has reviewed and modified the proposed Local Law to Rescind Local Law No. 3 of 2014 and to Override the Tax Levy Limit for fiscal year 2016 as established in General Municipal law §3-c; and
NOW, THEREFORE, BE IT RESOLVED that the proposed law is ready for consideration by the Town Board; and
BE IT FURTHER RESOLVED that the Town Board shall will hold a public hearing for consideration of the Local Law to Rescind Local Law No. 3 of 2014 and to Override the Tax Levy Limit for fiscal year 2016 as established in General Municipal Law §3-c on October 12, 2015 at 7:15 pm at the Town Hall; and
BE IT FURTHER RESOLVED that the Town Clerk is hereby authorized and directed to publish notice of said hearing in the Catskill Mountain News, and to post copies of such notice in the manner provided by law.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
No action was taken on the Police Policy as still being reviewed by the attorney.
On motion of Gene Cronk second by Carol Murray the Town Board approved the Town Clerk’s monthly report for August 2015 in the amount of $1,847.99 (Town Clerk $687.99 and Building Permits $1,160.00)
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Bosrd approved the Supervisor’s monthly report for July 2015.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Gene Cronk the Town Board approved the Justice Court monthly report for July 2015 in the amount of $2,598.00.
AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Assessor’s report for August 2015.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for August.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Gene Cronk the Town Board approved the monthly water receipts report for August 2015 in the following amounts: Denver Water $787.82; Grand Gorge Water $665.23 and Roxbury Water $337.68.
AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the CDBG (HUD) Program monthly report for August 2015 which reflects a balance of $32,546.00.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
RESOLUTION #74-ADVERTISE BIDS FOR FUEL OIL
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Boardwill advertise for sealed bids for 9,000 gal+/- No. 2 Fuel Oil for the 2015/2016 heating season; and
BE IT FURTHER RESOLVED, said bids must be received before 2:00 pm on October 9, 2015 at which time they will be opened. Any award will be made at the October 12, 2015 Town Board meeting.”
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approves the annual audit of Town finances for the year 2014 as completed by Mostert, Manzanaro & Scott, LLP, CPA and is on file at the Town Clerk’s Office.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
RESOLUTION #75 – JUSTICE COURT RECORD REVIEW
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board, Town of Roxbury acknowledges that pursuant Section 2019-a of the Uniform Justice Court Act the records of the Town Justice Court for the year 2014 have been examined by the firm of Mostert, Manzanero & Scott, LLP; and
BE IT FURTHER RESOLVED, that said examination report shall be filed with the State of New York Unified Court System.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approves the destruction of the following records per SARA codes:
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
No action was taken on revising the Grand Gorge and Roxbury Water District bylaws.
RESOLUTION #76 – RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS PERSONNEL/SALARY ISSUES
On motion of Carol Murray second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board agreed to enter into Executive Session at 8:40 pm to discuss personnel issues involving 2016 budget salaries. Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray, and Attorney Kevin Young.”
AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0
On motion of Carol Murray second by Allen Hinkley the Town Board and attorney returned to the regular meeting at 9:08 pm where it was stated that no action was taken during Executive Session and the Personnel Committee continues to work on the budget salaries.
On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
General #378-439 – $40,002.12
Roxbury Sewer #57-64 – $24,315.56
Highway #185-204 – $245,623.88
Denver Sewer #77-87 – $14,705.70
Roxbury Water #62-70 – $3,304.61
Special Light Districts #11-12 – $2,236.52
Grand Gorge Water #70-77 – $3,682.69
Capital Projects:
Denver Water #60-65 – $2,084.60
CDBG (HUD) Program #4 – $8,250.00
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the meeting adjourned at 9:10 pm.
THIS IS A TRUE COPY
________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Roxbury Town Board Meeting Agenda - September 14, 2015
ROXBURY TOWN BOARD
Regular Meeting
September 14, 2015
Town Hall
Call To Order 7:30 pm
Minutes July 13th Regular Meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: Diana Santos – re: water account
Deb & Jay Gula – request hookup to GG Water
Frances DiGregorio – re: Stratton Falls
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution – Police Policy reviewed and re-adopt or changes needed
· Resolution – Town Clerk monthly Report for August 2015
· Resolution – Supervisor’s monthly Report for July 2015
· Resolution – Justice Court monthly Report for July 2015
· Resolution – Assessor’s monthly report for August 2015
· Resolution – Building Inspector monthly report for August 2015
· Resolution – monthly water receipts report for August 2015
· Resolution – CDBG (HUD) Program funds monthly report for August 2015
· Resolution – advertise bids for fuel oil open October 9th @ 2:00 pm
· Resolution – rescind Local Law #3-2014 overriding the tax levy limit
· Resolution – Annual audit of Town records for 2014 completed by CPA’s
· Resolution – Annual checklist for review of court records for 2014 completed by CPA
· Resolution – records destruction list
· Highway generator
· Revised GG/Roxbury Water District bylaws including water hookup registration
Roxbury Town Board Approved Meeting Minutes - August 10, 2015
APPROVED MINUTES
A Public Hearing and regular meeting of the Town Board were held August 10, 2015 at 7:15 pm at the Grand Gorge Civic Center. Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray and six residents. Absent: Highway Supt. Stephen Schuman, Assessor Robert Breglio and Attorney Kevin Young.
The Public Hearing was called to order at 7:15 pm where the notice was read. The hearing was called for comments on proposed Local Law #2-2015 to revise the current dog licensing law. No comments were heard in favor of or against the law. The hearing closed at 7:17 pm.
The regular meeting was called to order at 7:30 pm.
Supervisor Hynes stated that Highway Supt. Schuman was absent due to a family medical issue, Assessor Breglio was absent due to a medical issue and Attorney Young was absent due to illness.
The Minutes of the July 13, 2015 meeting were approved on motion of Gene Cronk second by Allen Hinkley.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Kevin Hubbell was present to discuss his final project to obtain his Eagle Scout ranking. He requested approval from the Town Board to paint all of the fire hydrants in the hamlet of Roxbury to attain his goal.
RESOLUTION #61-APPROVE EAGLE SCOUT PROJECT
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes Kevin Hubbell the task of painting all fire hydrants in the hamlet of Roxbury for the purpose of obtaining the rank of Eagle Scout.”
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
David Martin of the Grand Gorge Community Action Group (GGCAG) questioned base materials for the playground at the Civic Center, requested cutting back more of the shrubs around the field, requested being able to put a storage shed beside the Western Catskills Community Revitalization Corp. (WCCRC) shed to house their wreaths, flower barrels, etc. and stated the GGCAG will be holding a pancake breakfast on September 19th. Supervisor Hynes has met with the Town insurance rep to discuss the playground issues where a sign must be erected reading “Adult Supervision Required” and the ground materials must be a certified material, the shrubs have already been cut back and the shed will require approval from WCCRC as it would be on their property.
Parks Clerk Carolynn Faraci stated the summer youth program workers time has been extended one week through August 27th, she commended the kids on their work and discussed completed and scheduled work, a complaint of stream work turned in to NYSDEC has been investigated by a DEC officer who found no issues.
Assessor Breglio’s written report showed no major issues, discussed a wrap up on the revaluation, Board of Assessment review wrap up on grievances and expected court dates for Small Claims and Article 7 petitions. Assessor Clerk Stephanie added the Town has received the 2015 EQ Rate from the State showing it at 100%. Mr. Breglio was wished a speedy recovery.
Supv. Hynes reported the water leak by the Park Lane Trailer Park has been repaired as well as the leak across from the Roxbury Country Store.
The Roxbury/Grand Gorge Water revised bylaws have been distributed to the Town Board for review. No action was taken.
Highway Supt. Stephen Schuman provided the Town Board with a written report showing several roads having been stoned & oiled, final stone & oil is expected to be completed this week, weather stripping is being replaced on all overhead garage doors, the water filtration system will be installed soon and he requested the Town Board accept the highest auction bids for the sale of the tractor with mower, air compressor and power washer.
Discussion took place on the repairs needed on the Transfer Station building and the proposal of Cammer Construction.
RESOLUTION #62-ACCEPT CAMMER CONSTRUCTION PROPOSAL
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board accepts the estimates for repairs at the transfer Station as follows: Cammer Construction, Inc. costs $4,750-$7,000 and Peter Steenland welding costs $6,000-$7,500; and
BE IT FURTHER RESOLVED, it is understood by the Town Board that said cost estimates shall be dependent upon opening the floor; and
BE IT FURTHER RESOLVED, some of the welding will be completed by Town Highway employees.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Discussion took place on the letter received from Fred Hults regarding his water bill for the second quarter of 2015 where he used 100 gallons over the minimum 4000 gal/month in May causing a charge of more than the minimum $7.00. The Water Clerk stated the meter readings that month were taken on May 5th instead of May 1st possibly causing the overage in usage. The Water Clerk was not directed to credit the account, therefore the additional charge for water will remain.
A letter was received from Vicky Thomas resigning from the position of School Crossing Guard effective July 16, 2015.
On motion of Gene Cronk second by Allen Hinkley the Town Board regretfully accepted the resignation of Vicky Thomas as School Crossing Guard effective July 16, 2015.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #63-HIRE KATHRYN CLARK AS SCHOOL CROSSING GUARD
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board appoints Kathryn Clark to the part-time position of School Crossing Guard effective immediately for the 2015/2016 school year at a pay rate of $10.08/hour and shall include no benefits.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the monthly report of the Town Clerk for July 2015 in the amount of $1,730.32 (Town Clerk $490.32 and Building Permits $1,240.00).
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the monthly report of the Supervisor for June 2015.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly report of the Justice Court for June 2015 in the amount of $2,498.00.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Carol Murray second by Gene Cronk the Town Board approved the monthly report of the Assessor for July 2015.
AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the monthly report of the Building Inspector for July 2015 reflecting 7 permits issued, 8 site visits/inspections and 2 CO Searches.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly report of Water Receipts in the following amounts: Denver Water $3,395.18; Grand Gorge Water $3,180.22 and Roxbury Water $4,579.49.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the monthly report of CDBG (HUD) Program funds reflecting a balance of $32,546.00.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
It was reported last month the CDBG program would be closed out having unused funds but the M-ARK Project, Inc., who administers the program for the Town, has now requested to extend the program and to increase the limit for one final project to use the balance of $32,546.00.
RESOLUTION #64-EXTEND CDBG PROGRAM AND INCREASE PROJECT MINIMUM
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board, Town of Roxbury authorizes the extension of the CDBG Program to September 30, 2015; and
BE IT FURTHER RESOLVED, the Town Board authorizes the minimum project limit of $25,000 be increased to $32,546 for one final project under the program.”
AYES-Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0
Discussion took place on proposed Local Law #2-2015 for a change to the current dog licensing law to add a $20.00 charge to the dog license of any dog found to be unlicensed during a door to door dog enumeration.
RESOLUTION #65- RESOLUTION OF THE TOWN BOARD FOR THE TOWN OF ROXBURY in the Matter of the Adoption of Local Law No. 2 of 2015 entitled “Amended Dog Licensing Law”
On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, in accordance with Article 7 of the New York State Department of Agriculture and Markets requiring municipalities to adopt dog licensing laws; and
WHEREAS, the Town of Roxbury previously adopted Local Law No. 4 of 2010 entitled Town of Roxbury Dog Licensing Law that went into effect on January 1, 2011; and
WHEREAS, since the adoption of Local Law No. 4 of 2010, the Town Board has determined that there is the need for the imposition of an additional licensing fee when, during an enumeration conducted by the Town, an unlicensed dog is identified; and
WHEREAS, the proposed amendment was presented to the Town Board at least 11 days prior to the Town Board meeting on July 13, 2015; and
WHEREAS, the Town Board adopted a resolution on July 13, 2015 scheduling a public hearing on the proposed amended Law for August 10, 2015; and
WHEREAS, the public hearing on the proposed amended Dog Licensing Law was held on August 10, 2015 at the Grand Gorge Civic Center; and
WHEREAS, the Town Board reviewed and considered all public comments received on the proposed amended Law; and
WHEREAS, the proposed amended Law was on file for inspection at the Clerk’s office prior the hearing and during the public review process; and
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:
The Town of Roxbury Amended Dog Licensing Law, being Local Law No. 2 of 2015, is hereby adopted and the Town Clerk is hereby directed to file said Local Law with the Office of the Secretary of State in accordance with State Law.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0
RESOLUTION #66-SALE OF 1991 BRUSHCUTTER
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Highway Supt. was authorized to post the sale of the 1991 John Deere tractor with mower (brushcutter) on Auctions International; and
WHEREAS, the high bid was $13,600;
NOW, THEREFORE, BE IT RESOLVED, the Town Board authorizes the Highway Supt. to accept the high bid of $13,600 for the brushcutter.”
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
RESOLUTION #67-SALE OF PRESSURE WASHER & AIR COMPRESSOR
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town Highway Supt. was authorized to post the sale of the 1986 L&A Crusader 1 Steam High Pressure Washer and Baldor 5hp Electric Motor Air Compressor on Auctions International; and
WHEREAS, the high bids were $130.00 and $62.00 respectively;
NOW, THEREFORE, BE IT RESOLVED, the Town Board authorizes the Highway Supt. to accept the high bids of $130.00 for the Pressure washer and $62.00 for the Air Compressor.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
The Town Board again discussed upgrading the generator at the highway garage. Previously, it was to be advertised for bids but then the option of purchasing a used generator from the Mountainside DEP sewer plant was available. However, now that generator is no longer available.
RESOLUTION #68-HIGHWAY GARAGE GENERATOR
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board approves advertising for bids on a new generator for the highway garage as soon as specifications are received.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
The Town Board again discussed the roof problems at the Civic Center. Lamont Engineers, PC are to put together estimates to construct a slanted roof over the flat roof. Repairs will be made for this year and grants are expected to be available to use on the new roof.
The Denver Sewer and Roxbury Sewer reconciliations for the year 2014 have been completed and approved by NYCDEP.
Supervisor Hynes stated Lamont Engineer’s will be closing their office on Main Street, Roxbury and plan to move to the Roxbury Sewer building.
The Personnel Committee was reminded to have 2016 salaries to the Budget Officer by September 11, 2015 for the Tentative Budget.
Budget Officer Carolynn Faraci discussed issues with the Property Tax Relief program. To qualify, the Town would have had to rescind the local law overriding the tax levy limit adopted in November 2014. However, due to the delay in approving the 2015-2017 Highway contract, the law was not rescinded in the period of time required. The Town Board was requested to keep this in mind for the 2016 budget.
On motion of Gene Cronk second by Carol Murray the bills were audited and ordered paid in the following amounts:
General #313-377 – $42,682.36
Denver Water #52-59 – $2,198.40
Highway #160-184 – $105,044.33
Roxbury Sewer #51-56 – $7,007.86
Roxbury Water #53-61 – $2,928.20
Denver Sewer #65-76 – $22,453.74
Grand Gorge Water #58-69 – $39,975.56
Special Lights #10 – $2,236.73
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
It was stated that Rebecca Jones from Grand Gorge just completed her final project to obtain the Gold Award in Girl Scouts. This award is the equivalent of Eagle Scout for boys. Her program was a tribute to veterans and the military. Rebecca was wished well in obtaining her goal.
Labor Day events in Kirkside Park on September 6th include a vintage baseball game, music, food, walking tour, kid’s tent and fireworks. All are invited to attend.
On motion of Carol Murray second by Gene Cronk the meeting adjourned at 8:17 pm.
THIS IS A TRUE COPY
___________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Town Board Meeting Agenda - August 10, 2015
ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
August 10, 2015
Grand Gorge Civic Center
Call To Order 7:15 Public Hearing – Proposed Local Law #2-2015 Dog Licensing
7:30 Regular meeting
Minutes July 13th Regular Meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Fred Hults – water bill
Vicky Thomas-resign School Crossing Guard
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution – Police Policy reviewed and re-adopt or changes needed
· Resolution – Town Clerk monthly Report for July 2015
· Resolution – Supervisor’s monthly Report for June 2015
· Resolution – Justice Court monthly Report for June 2015
· Resolution – Assessor’s monthly report for July 2015
· Resolution – Building Inspector monthly report for July 2015
· Resolution – monthly water receipts report for July 2015
· Resolution – CDBG (HUD) Program funds final monthly report for project July 2015
· Resolution – Local Law #2-2015 Dog License Law
· Resolution – accept bid for sale of 1991 brushcutter on auction site
· Resolution – accept bid for sale of old air compressor and old pressure washer on auction site
· Resolution – extend CDBG program and increase one final project to $32,546
· Resolution – revised Roxbury/Grand Gorge Water Law
· Resolution – water hookup registration
· Resolution – School Crossing Guard resignation
· Resolution – appoint School Crossing Guard
· Resolution – sale of used mower on Auctions International
· Highway department vacancy
· Generator for Highway Garage
Personnel Committee – salaries for 2016 Budget to Budget Officer by Sept. 11th
Town Board Approved Meeting Minutes - July 13, 2015
The regular meeting of the Town Board was held July 13, 2015 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Assessor Robert Breglio, Attorney Kevin Young and 6 residents.
APPROVED MINUTES
The regular meeting of the Town Board was held July 13, 2015 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Assessor Robert Breglio, Attorney Kevin Young and 6 residents.
The Minutes of the June 8th meeting were approved on motion of Carol Murray second by Allen Hinkley.
AYES- 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0
Assessor Robert Breglio provided a written monthly report for the Town Board and discussed the following issues: the re-val has been completed but he remains in contact with NYS Office of Real Property Services in keeping with accepted established parameters in order to obtain reimbursement for the Town in having done the re-val, the additional costs to complete the re-val are estimated at $30K-$35K compared to much more had the Town hired an independent company, he discussed complaints of odors from the creamery sewer plant affecting nearby owners property values and requested the Town Board and attorney look into the matter. The Board commended Mr. Breglio on his work. Attorney Young discussed the creamery sewer plant issue and has contacted the company and its engineer to look into the matter.
Diane Mitnick of Short Run Rd. addressed the Town Board with concerns with the seemingly abandoned property next to her owned by Bieniek & Wichman. She had addressed the Town Board last year with pictures, the Building Inspector and Health Officer had inspected the residence at that time. An Order to Remedy Violation was issued to the owners regarding Property Maintenance Code issues and unlicensed motor vehicles that was to be remedied within 30 days. The Health Officer found no apparent health issues at that time. Tax payment status was also discussed. Supervisor Hynes will check into the status of tax payments and Attorney Young will send correspondence to the owners regarding the other issues.
Highway Supt. Stephen Schuman stated reclamation of the Rodrigues gravel bank has almost been completed, several roads are getting stone & oil, will be laying stone & oil on Colonial Dr. even though not on his list this year but savings on oil costs can absorb the cost, requested he be approved to list for sale the 1991 brush cutter, old air compressor and pressure washer on Auction International, requested the Town Board accept the proposal of The Water Guy to install a water filter system at the highway garage in the amount of $2,700 and requested an Executive Session to discuss the vacancy in the Highway Dept. Supv. Hynes stated receiving complaints and requests from residents on Schuman Rd. for a couple of years now as to when their road would be stoned and oiled. Mr. Schuman will consider the matter but would like to keep up on current stone & oiled roads so to prevent losing them.
RESOLUTION #53- SALE OF 1991 BRUSHCUTTER
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Highway Supt. to list the sale of the 1991Brushcutter on Auctions International; and
BE IT FURTHER RESOLVED, the Town Board must approve the amount of any sale.”
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
RESOLUTION #54-SALE OF AIR COMPRESSOR AND PRESSURE WASHER
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Highway Supt. to list the sale of an old air compressor and pressure washer on Auctions International; and
BE IT FURTHER RESOLVED, the Town Board must approve the amount of any sale.”
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
RESOLUTION #55-WATER FILTER SYSTEM HIGHWAY GARAGE
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board accepts the proposal of The Water Guy in the amount of $2,700 to install a water filter system at the Highway Garage.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Parks Clerk, Carolynn Faraci, stated the summer youth program is underway where Lacey Stewart will be working in the park and with Roxbury Arts Group and Hayden O’Shaughnessy will be working in the Park, the second crew will begin On July 20th also to be working in the park, the park is continuing to be booked into 2016 with 2015 almost full, this weekend the park will provide for a car show and two weddings, she will conduct a walking tour on August 19th for the Gilboa Historical Society, and will contact the Tree Amigos regarding a downed tree blocking the stream.
Supv. Hynes stated the leak at the Grand Gorge Trailer Park will be fixed tomorrow.
Councilman Cronk stated he is still waiting to receive the proposal from Steve Cammer for work needed on the Transfer Station buildings. Councilman Hinkley stated he is waiting to receive the proposal from B&B Construction for concrete work at the Transfer Station.
Supv. Hynes will get proposals for cost of work to repair the cafeteria roof at the Civic Center. Discussion took place on other options.
No action was taken on the Police Policy.
On motion of Carol Murray second by Gene Cronk the Town Board approved the Town Clerk’s Monthly report for June 2015 in the amount of $1,939.10 (Town Clerk $1,209.10 and Building Permits $730.00)
AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Supervisor’s monthly report for May 2015.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the Justice Court monthly report for May 2015 in the following amount of $4, 802.50.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Assessor’s monthly report for June 2015.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the CDBG (HUD) Program monthly report for June 2015 showing a balance of $40,796.00.
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
A final request for payment will be made before closing out the CDBG program.
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Building Inspector report for June 2015.
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the annual report of taxes collected by the Tax Collector for the year 2015.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Allen Hinkley the Town Board approved the monthly report of Water District receipts for June 2015 in the following amounts: Denver $252.16; Grand Gorge $381.62 and Roxbury $396.85.
AYES- 5 Murray, Hinkley Cronk, Raeder, Hynes
NAYS-0
Discussion took place on changing the current local law for dog licensing to include a penalty amount of $20 for unlicensed dogs found when conducting a door to door enumeration. A semi annual list of dog licenses was distributed to the Town Board and sent to the Dog Control Officer. Dog license renewals and unpaid dog license reminders are mailed monthly.
RESOLUTION #56-RESOLUTION OF THE ROXBURY TOWN BOARD ACCEPTING PROPOSED AMENDED DOG LICENSING LAW AND SCHEDULING PUBLIC HEARING
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, Article 7 of the New York State Department of Agriculture and Markets Law has been amended to require municipalities to perform all dog licensing functions as of January 1, 2011,
WHEREAS, the Town previously adopted Local Law No. 4 of 2010 entitled Town of Roxbury Dog Licensing Law effective January 1, 2011; and
WHEREAS, the Town Board has determined the need for an amendment to Local Law No. 4 of 2010 which includes the addition of a licensing fee to be charged when the existence of an unlicensed dog is identified during the Town’s performance of an enumeration; and
WHEREAS, the Town Attorney has prepared a proposed Amended Dog Licensing Law; and
WHEREAS, the Town Board has reviewed and modified the proposed Amended Dog Licensing Law; and
NOW, THEREFORE, BE IT RESOLVED that the proposed law is ready for consideration by the Town Board; and
BE IT FURTHER RESOLVED, that the Town Board shall will hold a public hearing for consideration of the Amended Dog Licensing Law on August 10, 2015 at 7:15 pm at the Grand Gorge Civic Center; and
BE IT FURTHER RESOLVED, that the Town Clerk is hereby authorized and directed to publish notice of said hearing in the Catskill Mountain News, and to post copies of such notice in the manner provided by law. “
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Notifications of establishments applying for a new liquor license from the NYS Liquor Authority have been received from the Roxbury Maplehurst LLC, located at 75 Maple Road, Roxbury and Shepard Hills Bar & Grill LLC located at 562 Shepard Hills Road. Both establishments have requested the Town waive the 30 day hold on processing the licenses.
RESOLUTION #57-LIQUOR LICENSE ROXBURY MAPLEHURST, LLC
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town Board has received the required 30 day notification from the Roxbury Maplehurst LLC, located at 75 Maple Rd.,that they will be applying for a liquor license from the NYS Liquor Authority;
NOW, THEREFORE BE IT RESOLVED, the Town Board Town of Roxbury has no objection to the application of The Roxbury Maplehurst for a liquor license; and
BE IT FURTHER RESOLVED, the Town Board waives the 30 day hold on issuance of the license by the NYS Liquor Authority.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
RESOLUTION #58- LIQUOR LICENSE SHEPARD HILLS BAR & GRILL, LLC
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town Board has received the required 30 day notification from Shepard Hills Bar & Grill, LLC located at 562 Shepard Hills Rd., that they will be applying for a liquor license from the NYS Liquor Authority;
NOW, THEREFORE BE IT RESOLVED, the Town Board Town of Roxbury has no objection to the application of Shepard Hills Bar & Grill, LLC for a liquor license; and
BE IT FURTHER RESOLVED, the Town Board waives the 30 day hold on issuance of the license by the NYS Liquor Authority.”
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
RESOLUTION #59-FIREWORKS IN PARK
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, Pyro Engineering, Inc. has applied for a fireworks permit through the Town of Roxbury; and
WHEREAS, the fireworks are to take place in Kirkside Park on September 6, 2015; and
WHEREAS, the Roxbury Fire Chief has reviewed and approved said application;
NOW, THEREFORE BE IT RESOLVED, the Town Board approves of fireworks in Kirkside Park on September 6, 2015.”
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
Larry Shultis retired from the Highway department on July 7, 2015. Mr. Shultis will be sent a letter recognizing him for his many years of dedicated service to the Town of Roxbury.
No specs were received on the generator for the highway department so no bid was advertised. Attorney Young has looked into a used generator that would service the needs of the garage and is awaiting a price.
The annual report of Good Neighbor Funds for the period July 1, 2014 – June 30, 2015 was filed with NYCDEP and a copy distributed to the Town Board. The current balance of funds on hand is $296,425.76.
A semi-annual list of open Building Permits was distributed to the Town Board and given to the Building Inspector.
Attorney Young discussed the Town’s Local Technical Assistance Program (LTAP) through Catskill Watershed Corp. (CWC) for the Generic Environmental Impact Statement (GEIS) for the Grand Gorge Sewer District area that is part of the Schoharie Reservoir. There is still $90,000 available under the program and the Board discussed using the funds for flood elevation studies to help owners in Grand Gorge, and possibly in Roxbury, affected by the proposed new flood zone maps. Attorney Young will look into the matter with CWC.
Discussion took place on the request of Martin Menne at the June meeting to hookup his house on Shepard Lane to Roxbury Water that the Town Board approved. Mr. Menne had received permission from his neighbor Ellen Wong to hook into her lateral line to avoid running a separate lateral line under the railroad tracks for his house. Councilman Cronk now states that he should have to run his own water line under the railroad tracks because the laterals should be separate for each house and also requested the current water district law be changed to reflect that. When discussing permission given from the neighbor, Mr. Cronk stated he didn’t think she understood what she would be getting into.
RESOLUTION #60 – RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS A PERSONNEL ISSUE AND A LITIGATION MATTER
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board agreed to enter into Executive Session at 8:35 pm to discuss a personnel issue involving the Highway Dept. and a litigation matter involving NYCDEP. Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray, Highway Supt. Stephen Schuman and Attorney Kevin Young.”
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
Highway Supt. Stephen Schuman exited Executive Session at 8:53 pm.
On motion of Gene Cronk second by Edward Raeder the Town Board and Attorney returned to the regular meeting at 9:26 pm.
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
It was stated that, during Executive Session, the Board discussed whether to fill the position in the Highway Department created by the recent retirement. No decision was made. The Town Board will allow the position to remain vacant and request that the Highway Superintendent monitor the ability of his department to accomplish the necessary highway maintenance and repair with the reduced staff. The existing Highway Superintendent will also be retiring this year. It was suggested that filling the vacancy could wait until a new Highway Superintendent is elected.
The Town Board also requested that the Town Attorney pursue negotiations with NYCDEP of the overall settlement of the Article 7 brought challenging the assessment of the sewer collection system. The Town Board believed it would be more efficient to complete the settlement then to start over in the TLAP Program.
The Town Board will speak again with Martin Menne regarding hooking up his house on Shepard Lane to the Roxbury Water District.
On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
General #265-312 – $34,697.19
Roxbury Sewer #43-50 – $24,579.24
Highway #137-159 – $297,752.88
Denver Sewer #55-64 – $14,632.17
Roxbury Water #43-52 – $4,464.10
Special Lights #8-9 – $2,236.52
Grand Gorge Water #46-57 – $4,997.31
Capital Projects:
Denver Water #45-51 – $2,244.14
CDBG (HUD) #3 – $38,725.50
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
The next regular meeting of the Town Board will be held August 10, 2015 at the Grand Gorge Civic Center at 7:30 pm or immediately following the Public Hearing on proposed Local Law #2-2015 Dog License Law, whichever is later.
On motion of Edward Raeder second by Carol Murray the meeting adjourned at 9:30 pm.
THIS IS A TRUE COPY
______________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Notice - Public Hearing
NOTICE IS HEREBY GIVEN that a public hearing will be held before the Town Board for the Town of Roxbury at the Roxbury Town Hall on the 10th day of August 2015, at 7:15 p.m., regarding the adoption of an Amended Roxbury Dog Licensing Law.
NOTICE OF PUBLIC HEARING
Town of Roxbury, New York
NOTICE IS HEREBY GIVEN that a public hearing will be held before the Town Board for the Town of Roxbury at the Grand Gorge Civic Center on the 10th day of August 2015, at 7:15 p.m., regarding the adoption of an Amended Roxbury Dog Licensing Law. This amended law is being proposed to address the need for an additional licensing fee of $20.00 to the owner of an unlicensed dog that is identified during the Town’s performance of an enumeration. At such time and place all persons interested in the subject matter thereof will be heard concerning the same.
Copies of the proposed law shall be available at the time of the hearing and shall be available at times prior to and after the hearing at the Town Clerk’s Office during normal business hours for the purpose of inspection or procurement by interested persons.
The proposed Amended Dog Licensing Law makes no other changes other than the addition of the additional licensing fee/penalty for the dog licensing violation.
Dated: July 13, 2015
Roxbury, N.Y.
By Order of Town Board
Town of Roxbury
Town Board Meeting Agenda - July 13, 2015
ROXBURY TOWN BOARD
Regular Meeting
July 13, 2015
Town Hall
Call To Order – 7:30 pm Regular Meeting
Minutes – June 8th Regular Meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution – Police Policy reviewed and re-adopt or changes needed
· Resolution – Town Clerk monthly Report for June 2015
· Resolution – Supervisor’s monthly Report for May 2015
· Resolution – Justice Court monthly Report for May 2015
· Resolution – Assessor’s monthly report for June 2015
· Resolution – CDBG (HUD) Program funds monthly report for June 2015
· Resolution – Building Inspector monthly report for June 2015
· Resolution – Tax Collector annual report for 2015
· Resolution – monthly water receipts report for June 2015
· Resolution – schedule Public Hearing for Dog Licensing Local Law
· Resolution – Liquor License Roxbury Maplehurst LLC
· Resolution – Liquor License Shepard Hills Bar & Groill LLC
· Resolution – approve fireworks in park Labor Day (application approved by RFD)
· Resolution – approval to list for sale 1991 brushcutter on auction site
· Resolution – approval to list old air compressor and old pressure washer on auction site
· Larry Shultis retirement 7/7/15
· Generator Bid – no specs received so did not advertise
· 2012 CDBG Program closed out
· Highway Garage – estimate for water filter installation
· TLAP Program with CWC re: NYCDEP
· Annual Report of Good Neighbor Funds sent to NYCDEP & distributed to Town Board
· Dog licenses & dog law
REMINDER: August 10th meeting is at the Grand Gorge Civic Center
Roxbury Town Board Approved Meeting Minutes - June 8, 2015
The regular meeting of the Town Board was held June 8, 2015 at 7:30 pm at the Town Hall. PRESENT: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Stephen Schuman, Assessor Robert Breglio, Building Inspector William Walcutt, Town Attorney Kevin Young and 9 residents.
APPROVED MINUTES
June 8, 2015
The regular meeting of the Town Board was held June 8, 2015 at 7:30 pm at the Town Hall. PRESENT: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Stephen Schuman, Assessor Robert Breglio, Building Inspector William Walcutt, Town Attorney Kevin Young and 9 residents.
The Minutes of the May 11th regular meeting and the May 22nd special meeting were approved on motion of Allen Hinkley second by Edward Raeder.
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
Assessor, Robert Breglio, presented a written monthly report for the Town Board. Mr. Breglio updated the Board on Greivance Day stating there were 4 petitions, 19 stipulations and 36 grievances, he explained the adjourned hearing process, stated the Board of Assessment Review is deliberating on decisions and discussed NYCDEP easement values. Attorney Young discussed NYCDEP’s grievance on sewer collection lines where they are requesting a pay back or reduction on taxes for a few years. Attorney Young does not recommend doing a Tax Litigation Avoidance Program (TLAP) through Catskill Watershed Corp. (CWC) at this time but rather we should go by value tables. The Board commended Assessor Breglio on the re-val work.
Margaret Ellsworth stated the CDBG Program needs to be closed even though not all of the money was used. Several outreaches were made to the community to apply, however, there was either no responses or applicants were just over the income limits. Mrs. Ellsworth discussed constructing a community kitchen in the North Barn for use by local food industry businesses and caterers. Costs are estimated at $250,000 to be paid for with grant funds. Some funds are already in place and the M-ARK Project would help market the produce to sell. A new company, Transition Catskills would also help promote the kitchen. A request was made to apply for remaining funds from the State. Ellsworth also requested Town Board approval to apply for grant funds for Jay Gould Memorial Reformed Church, will be meeting with business owners to discuss projects eligible for funding under a Main Street grant, commended Community Resource Clerk Carolynn Faraci for all the work she has done in the park and discussed summer youth workers being responsible for attending events at the park and closing up buildings after events.
RESOLUTION #48-RESOLUTION BY THE TOWN OF ROXBURY APPROVING AND ENDORSING THE MARK PROJECT INC TO SUBMIT AN APPLICATION ON BEHALF OF THE TOWN TO NYSDOS FOR FUNDING UNDER THE LWRP PROGRAM
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury desires to apply for financial assistance through the 2016 Consolidated Funding Application (CFA) under the Local Waterfront Revitalization Program; and
WHEREAS, the application proposes funding to assist in the development of a Community Local Growers Kitchen located in the North barn of Kirkside Park on the East Branch of the Delaware River; and
WHEREAS, the proposed funding will contribute to ongoing waterfront revitalization efforts; and
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Roxbury approves and endorses the 2016 Consolidated Funding Application for assistance prepared and to be submitted by the MARK Project Inc.”
WHEREUPON the resolution was put to a vote as follows:
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #49-SUPPORT GRANT APPLICATION FOR GOULD CHURCH
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“NOW, THEREFORE, BE IT RESOLVED, that the Town of Roxbury recognizes that the Jay Gould Reformed Church is a prominent historic structure and community asset located on the highly visible State Route 30/Main Street corridor and greatly contributes to the historic character of Roxbury; and
BE IT FURTHER RESOLVED, that the Town of Roxbury fully supports the proposal being submitted to the NYS Office of Parks, Recreation and Historic Preservation for funds to make repairs to this valuable historic resource.”
WHEREUPON the resolution was put to a vote as follows:
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Carolynn Faraci stated that she continues to book events in the park into 2016, discussed summer work crew details, cleaning up around the park, planting lilies donated by Norma & Dennis Coney of Gilboa, NY, commended Gordon Mead on all of his work in the park, and stated there are a few trees in the park that will be taken down soon.
Highway Supt. Stephen Schuman stated crews have been getting roads ready for stone & oil, have been working dirt roads fixing ruts, he will be meeting with DEC this week regarding Rodrigues gravel pit reclamation, has met with Delaware County Soil & Water regarding proposed stream projects on Robbins Rd., stating the stream work proposed for Schoolview Dr. cannot be done under the Soil & Water program because there is no Town owned land nearby to set up on, however, it may be done under another program, the water problems at the garage will be looked into further, one highway employee is retiring and he has purchased a used truck for $4,000 to be used for parts.
The Personnel Committee will look into the vacancy in the Highway Dept.
Discussion took place on getting a bigger generator for the highway garage and for the radio equipment housed there.
RESOLUTION #50- ADVERTISE FOR HIGHWAY GARAGE GENERATOR
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board will advertise for sealed bids for a larger generator for the Highway Garage; and
BE IT FURTHER RESOLVED said bids will be opened July 13, 2015 at 2:00 pm at the Town Hall; and
BE IT FURTHER RESOLVED the Town Board reserves the right to reject any and all bids.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Councilman Hinkley reported having spoken with B&B Construction regarding the concrete work needed at the Transfer Station. Costs are estimated at $10,000+/-. The highway department would take out the old concrete.
Building Inspector William Walcutt had a written monthly report for the Town Board. He also stated he has received several complaints of noise, odor and rat infestation as a result of the chickens on Main Street Roxbury. The Building Code covers such issues under the Property Maintenance Section, however, it is difficult to enforce or the Town Board could do a Local Law. The Board discussed the matter and felt since Roxbury has always been a farming Town that it did not want to ban it by doing a local law. The owners are down to one rooster so will see if the noise diminishes. Mr. Walcutt also stated the bar building on the Lilly property was demolished today and clean up will take place shortly.
The Town Planning Board has requested the appointment of Edward Hinkley to fill the vacancy on the Planning Board that was held by Melony Lee.
RESOLUTION #51-APPOINT HINKLEY TO PLANNING BOARD
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, effective immediately, the Town Board appoints Edward Hinkley to fill the unexpired term for the vacancy on the Planning Board where said term shall expire 12/31/15.”
AYES-4 Murray, Raeder, Cronk, Hynes
NAYS-0
ABSTAIN-1 Hinkley (relative)
A letter was received from Martin Menne requesting connection to the Roxbury Water District for his house located on Shepard Lane.
RESOLUTION #52-APPROVE MENNE WATER CONNECTION TO ROXBURY WATER
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes Martin Menne to connect to the Roxbury Water District per the conditions of a Water Agreement that must be executed by both parties.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Discussion took place on a water break at the Park Lane Trailer Park. It is anticipated that Cowan Excavating will complete the repair.
Evelyn Irwin questioned the Roxbury Business Association being on the Town’s insurance for the flower baskets. They are under the M-ARK Project for Worker’s Comp and Disability.
Charles Serrie again raised concerns with being charged prevailing wage by a contractor to thaw his frozen water lines this winter in anticipation of being reimbursed by the Town and then not being reimbursed by the Town. Supv. Hynes stated he told the contractor the Town cannot reimburse the owners for frozen lines per the water district bylaws. Supv. Hynes will contact the contractor again to explain the matter so the owner can be reimbursed by the contractor for the difference charged for prevailing cost fees as private homeowners cannot be charged prevailing wage. Mr. Serrie also again requested the Town Board change the water district laws to reflect the owner being responsible from the house to the curb box and not the main, especially for those whose service line runs under the road.
Edward Dalski complained about no flowers on Main Street in the hamlet of Roxbury and the poor condition of the Christmas lights in the hamlet of Roxbury this past year. It was stated flowers were placed on Main Street by the Greater Roxbury Business Assoc. who are also going to hang flower baskets on the poles as soon all permits are approved by all agencies involved and the Roxbury Rotary has the Christmas lighting and all lights are checked each day for outages and fixed.
Councilwoman Carol Murray questioned the work needed on the Civic Center ballfield as Little League has begun. It was stated William Lawrence takes care of the field for the Town and is expected there shortly to remedy.
A letter was received from Stone Tavern Farm indicating they would be applying for a Liquor License for the restaurant at Shepard Hills Golf. No action was taken pending proper notification per NYS Liquor Authority rules.
No action was taken on the Police Policy.
On motion of Carol Murray second by Gene Cronk the Town Board approved the monthly report of the Town Clerk for May 2015 in the amount of $3,257.03 (Town Clerk $907.03 and Building Permits $2,350.00)
AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the monthly report of the Supervisor for April 2015.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the monthly report of the Justice Court for January 2015 in the amount of $2,972.00; February 2015 in the amount of $3,236.00 and April 2015 in the amount of $2,482.00.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Allen Hinkley the Town Board approved the monthly report of the Assessor for May 2015.
AYES-5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS-0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the monthly report of (CDBG (HUD) Funds for May, 2015 reflecting a balance of $79,521.50.
AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0
On motion of Gene Cronk second by Carol Murray the Town Board approved the monthly report of the Building Inspector for May 2015.
AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second y Gene Cronk the Town Board approved the monthly report of Water Receipts for May 2015 in the following amounts: Denver $967.44; Grand Gorge $1,211.38 and Roxbury $487.97.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
Discussion took place on revising the dog law to reflect penalties for unlicensed dogs found during an enumeration. Attorney Young will draft a new law for Town Board review.
Copies of the Annual Water reports for Denver, Grand Gorge and Roxbury Water Districts for the year 2014 were distributed to the Town Board, mailed to all customers, mailed to all applicable agencies and advertised as required. Copies are also available at the Town Clerk’s Office for inspection.
On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
General #220-264 – $124,676.90
Denver Sewer #47-54 – $12,721.18
Highway #115-136 – $122,073.05
Special Lights #7 – $2,236.94
Roxbury Water #34-42 – $3,376.25
Capital Projects :
Grand Gorge Water #39-45 – $3,020.51
CDBG (HUD) Prog #2 – $32,082.00
Denver Water #38-44 – $1,835.98
Other:
Roxbury Sewer #36-42 – $27,392.07
Stratton Falls Escrow #2 – $3,077.50
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
Attorney Young stated receiving several complaints regarding the odors at the Mountainside Creamery sewer facility and discussed the processing of materials sent there. The matter will be looked into further.
On motion of Gene Cronk second by Allen Hinkley the meeting adjourned at 8:45 pm.
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_____________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Roxbury Town Board Meeting Agenda - June 8, 2015
Regular MeetingJune 8, 2015Town Hall
ROXBURY TOWN BOARD
Regular Meeting
June 8, 2015
Town Hall
Call To Order
7:30 pm
Regular Meeting
Minutes
May 11th Regular Meeting
May 22nd Special Meeting
Requests to Speak
Department Reports
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board
Martin Menne-request to hook up to Roxbury Water
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution – Police Policy reviewed and re-adopt or changes needed
· Resolution – Town Clerk monthly Report for May 2015
· Resolution – Supervisor’s monthly Report for Apr. 2015
· Resolution – Justice Court monthly Report for Jan., Feb. & April 2015
· Resolution – Assessor’s monthly report for May 2015
· Resolution – CDBG (HUD) Program funds monthly report for May 2015
· Resolution – Building Inspector monthly report for May 2015
· Resolution – Tax Collector annual report for 2015
· Resolution – monthly water receipts report for May 2015
· Resolution – appoint vacancy on the Planning Board (term expires 12/31/15)
· Resolution – TLAP Program for Sewer Lines
· Building Inspector Issues
· 2014 Annual Water Reports mailed to customers
· Dog licenses & dog law
Town Board Special Meeting Minutes - May 22, 2015
May 22, 2015
A Special Meeting of the Town Board was held May 22, 2015 at 4:00 pm at the Town Hall. PRESENT: Supervisor Thomas S. Hynes, Councilmen Gene Cronk and Carol Murray, Assessor Clerk Stephanie Seminara and 3 residents. ABSENT: Councilmen Allen Hinkley and Edward Raeder.
The Town Clerk read the notice calling for the meeting to fill the vacancy on the Board of Assessment Review and to discuss any other business that may come before the Board.
It was stated Councilman Hinkley was out of Town and Councilman Raeder was working out of Town.
Supervisor Hynes introduced James Muller to the Board members.
RESOLUTION #47-APPOINT MULLER TO BOARD OF ASSESSMENT REVIEW
On motion of Carol Murray second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, a vacancy exists on the Board of Assessment Review due to the resignation of Robert T. Sanford effective May 3, 2015; and
WHEREAS, the Town Board accepted the resignation of Robert T. Sanford on May 11, 2015;
NOW, THEREFORE BE IT RESOLVED, the Town Board appoints James Muller to fill the vacancy on the Board of Assessment Review for the term 5/22/15-9/30/19.”
AYES-3 Murray, Cronk, Hynes
NAYS-0
ABSENT-2 Raeder and Hinkley
Supv. Hynes stated speaking with the owner of the Reed’s Hotel property who stated he will be having the bar building demolished soon.
Supv. Hynes stated waiting to hear back from the bank on the Zoll property. A neighboring property owner is negotiating with the bank for purchase.
On motion of Gene Cronk second by Carol Murray the meeting adjourned at 4:11 pm.
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____________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Carol Murray, Councilwoman
Notice - Roxbury Town Board Special Meeting - May 22, 2015
pecial Meeting May 22, 2015 at 4:00 pm at the Town Hall to fill the vacancy on the Board of Assessment Review and to discuss any other business that may come before the Board.
NOTICE
The Town Board, Town of Roxbury will hold a Special Meeting May 22, 2015 at 4:00 pm at the Town Hall to fill the vacancy on the Board of Assessment Review and to discuss any other business that may come before the Board.
Diane Pickett, Town Clerk
Town of Roxbury
Dated: May 20, 2015
Roxbury Town Board Approved Meeting Minutes - May 11, 2015
The regular meeting of the Town Board was held May 11, 2015 at 7:30 pm at the Town Hall. PRESENT: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Gene Cronk and Allen Hinkley, Highway Supt. Stephen Schuman, Building Inspector William Walcutt, Town Attorney Kevin Young and 7 residents. ABSENT: Councilwoman Carol Murray due to illness.
APPROVED MINUTES
May 11, 2015
The regular meeting of the Town Board was held May 11, 2015 at 7:30 pm at the Town Hall. PRESENT: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Gene Cronk and Allen Hinkley, Highway Supt. Stephen Schuman, Building Inspector William Walcutt, Town Attorney Kevin Young and 7 residents. ABSENT: Councilwoman Carol Murray due to illness.
The Minutes of the April 13, 2015 meeting were approved on motion of Edward Raeder second by Gene Cronk.
AYES-4 Raeder, Cronk, Hinkley, Hynes
NAYS – 0
ABSENT-1 Murray
Supervisor Hynes thanked Dpty. Supervisor Raeder for filling in for him at the April meeting.
Highway Supt. Stephen Schuman reported crews have been busy doing the annual cleaning at the garage, getting roads ready for repairs, will make repairs to Matt Schwille Rd. instead of the lower section of West Settlement Rd. this year due to major repairs needed, reported we should be receiving approximately $260K+/- from the CHIPS program this year due to additional winter recovery funds, reclaiming of the Rodrigues gravel mine will begin this year, he will need to replace the pressure washer at an estimated cost of $4,400 if it can’t be repaired and will try to get one where it will include servicing, discussed recalls on the Dodge trucks and will again look into the water pressure problems at the garage.
The Highway Dept. was thanked for doing the repairs at the Transfer Station.
A possible water leak at the intersection of State Hwy 23 & Park Lane Trailer Park Rd. in Grand Gorge is being looked into by the water operator.
Councilmen Allen Hinkley and Gene Cronk met with the Transfer Station Mgr. David Dumond to discuss necessary repairs needed at the site that include replacing the C&D box walls with new concrete, work needed to the office building and repairs needed on the steel floor plate in the compactor building. Councilman Hinkley will look into prices for the concrete walls for the C&D box, the office building work will be looked into further and the steel plate work may be able to be repaired in-house by the highway dept.
Building Inspector William Walcutt reported on two new houses being built, the Zoll property in Grand Gorge has been auctioned and sold to a bank, he met with Lamont Eng. to conduct a walk thru of the interior of the Lilly house (old Reed’s Hotel) that needs a great amount of repairs. Some of the outbuildings are expected to be demolished by the owner. The Town Board expressed concerns with the old bar building having the doors removed and felt it should be boarded up due to public safety issues. The Building Inspector will contact the owner to board up the openings.
Assessor Robert Breglio was absent due to illness but supplied a written report for the Board. Elizabeth Estelle questioned the contents of the letter received from Stephen Walker regarding re-val issues. The letter was not read but it was stated that he expressed concerns with some taxpayers who contacted him expressing complaints of their meeting with the Assessor regarding their new assessment. Mrs. Estelle stated she also had been contacted by several taxpayers expressing complaints of their meetings with the Assessor, she again expressed concerns with increased taxes especially on farms and fixed income/elderly persons requesting that their assessment changes be “phased in” over a couple of years, she stated meeting with Assemblyman Lopez regarding the re-val and taxes and questioned how much money the Town received to complete the re-val and expressed concerns with formulas used for land values. Other than Councilman Raeder who had spoken with one taxpayer expressing complaints when meeting with the Assessor, no other Board member stated having been contacted by anyone. Attorney Kevin Young explained that the Assessor must follow the State guidelines for assessing where he can’t assess based on who the owner is but rather by what the property is, he discussed Watershed Ag Council (WAC) and Conservation easements, discussed NYCDEP assessments, stated during a re-val assessments can’t be “phased in” over time for some owners but rather they all have to be done at the same time and again urged taxpayers to contact the legislators as they are the ones who can change the laws to assist in lowering taxes for farms and the elderly. Attorney Young also stated that Assemblyman Lopez, during the Halcottsville /Roxbury School meeting, wanted the Town of Roxbury to go to 100% as it would lower school taxes for Halcottville residents in the Roxbury School District. It was stated that no money has been received from the State yet on completing the re-val but customary amounts are $3-$5/parcel. Michael Sheehan requested the Town Board go through the SEQRA process for the re-val to determine its impact on the community. Attorney Young stated assessments do not come under SEQRA. Assessor Clerk Stephanie Seminara added that the Assessor held 22 days of meetings with taxpayers to discuss their assessments and adjustments were made as warranted.
Parks Clerk Carolynn Faraci was absent due to illness so Margaret Ellsworth reported the Love My Park day was well attended with much work being accomplished and the barns are booked for summer and already into 2016. Ellsworth also stated the Soil & Water grant application for Robbins Rd. stream work is due June 1and she requested the Town Board support an application for a Consolidated Funding grant that would include Gould Church and a Main Street Project for commercial/mixed use buildings.
RESOLUTION #42- Resolution by the Town Board approving and endorsing MARK Project Inc in its application to NYS Homes and Community Renewal for funding under the NY Main Street Program
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the MARK Project Inc. desires to apply for up to $500,000. in financial assistance through the 2015 Consolidated Funding Application (CFA) under the NY Main Street Program; and
WHEREAS, the application proposes funding to assist property owners to complete building renovations to downtown “main street” buildings on Main Streets in the Towns of Andes, Middletown, Roxbury, Shandaken and the Villages of Margaretville and Fleischmanns; and
WHEREAS, the proposed funding will contribute to ongoing community revitalization efforts; and
WHEREAS, the grant application requires that the applicant obtain the approval and endorsement of the governing body of the municipality in which the project will be located.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Roxbury approves and endorses the 2015 NY Main Street application for assistance prepared and to be submitted by the MARK Project Inc.
WHEREUPON the resolution was put to a vote as follows:
AYES – 4 Hinkley, Raeder, Cronk, Hynes
NAYS – 0
ABSENT – 1 Murray
Attorney Young discussed NYCDEP challenging the assessments on the Grand Gorge Sewer lines. An agreement has been drafted and the Attorney will review the agreement and conduct due diligence before recommending the Town accept.
Discussion took place on issues with the flat roof on the Civic Center. Councilman Cronk recommended a slanted roof be built over the flat roof. Supervisor Hynes stated that idea had been looked into years ago but were told it couldn’t be done. The matter will be looked into further.
Correspondence was received from Stephen Walker expressing concerns with Assessor issues (as discussed earlier in the meeting) and Transfer Station issues.
A letter was received from Lori Needham, on behalf of Florence Taylor, requesting her water account be credited from charges for the period her water line was frozen and water not used.
The Board agreed that the $7.00 monthly charge for 0-4000 gallons will remain in effect.
Discussion took place on the Grand Gorge & Roxbury water usages due to several customers having to run their water during the cold winter months. Before the April Board meeting, a list of water usages for April 2014-March 2015 was given to the Board and an updated list through April 2015 was distributed at the May meeting.
RESOLUTION #43-WATER ACCOUNT CREDIT
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, due to the severe cold winter, the Town Board directs the Water Clerk to credit water accounts in the Grand Gorge and Roxbury Water Districts as follows: calculate the average usage for October –December 2014 and use that amount to adjust and credit back those accounts over the average for the months of January and February 2015 including late fees.”
AYES-4 Hinkley, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Murray
A letter was received from Robert Sanford resigning from the Board of Assessment Review effective May 3, 2015.
On motion of Gene Cronk second by Edward Raeder the Town Board regretfully accepted the resignation of Robert Sanford from the Board of Assessment Review.
AYES-4 Cronk, Raeder, Hinkley, Hynes
NAYS-0
ABSENT-1 Murray
A letter will be sent to Mr. Sanford thanking him for his many years of service on the Board of Assessment Review.
A letter was received from Elisabeth Weidmann reporting that the water pressure problem at her house in Grand Gorge has been repaired.
No action was taken on the Police Policy.
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Town Clerk’s monthly report for April 2015 in the amount of $2,701.06 (Town Clerk $546.06 and Building Permits $2,155.00)
AYES-4 Raeder, Hinkley, Cronk, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for March 2015.
AYES-4 Raeder, Hinkley, Cronk, Hynes
NAYS-0
ABSENT-1 Murray
There are no monthly reports for the Justice Court for January, February and April 2015 because no invoices have been received yet from the NYS Comptroller Justice Court Fund.
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Assessor’s monthly report for April, 2015.
AYES-4 Hinkley, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the CDBG (HUD) Fund monthly report for April 2015 reflecting a balance of $79,521.50.
AYES- 4 Raeder, Hinkley, Cronk, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for April 2015.
AYES-4 Hinkley, Cronk, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Tax Collector’s monthly report for April 2015.
AYES-4 Raeder, Hinkley, Cronk, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Water District Receipts report for April 2015 in the following amounts: Denver $2,964.94; Grand Gorge $3,205.84 and Roxbury $4,497.49.
AYES-4 Hinkley, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Murray
RESOLUTION #44- STANDARD WORK DAY AND REPORTING RESOLUTION FOR ELECTED AND APPOINTED OFFICIALS
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
BE IT RESOLVED, that the Town of Roxbury /XXXXX hereby establishes the following standard work days for these titles and will report the officials to the New York State and Local Retirement System based on timekeeping systems records or their record of activities:
AYES – 4 Raeder, Cronk, Hinkley, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Allen Hinkley second by Gene Cronk the Town Board stated having no objections to Creekside Restaurant in Grand Gorge renewing their liquor license with New York State.
AYES-4 Hinkley, Cronk, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
No action was taken in filling the vacancy on the Board of Assessment Review.
Discussion took place on the Town Clerk receiving complaints of unlicensed dogs from several dog owners renewing their dog licenses. A copy of the current dog law was distributed to the Town Board who considered conducting a door to door dog enumeration. Attorney Young will review the dog law and report back to the Town Board.
Discussion took place on complaints that have been received from residents on Lake St. expressing concerns with poor water drainage in that area even though the Town just completed a project to remediate the problem. The engineer will be contacted to look into the matter.
The Greater Roxbury Business Assoc. (GRBC) would like to hang flower baskets on NYSEG poles in the hamlet of Roxbury and has requested to be under the Town’s insurance for said project. The Grand Gorge Community Action Group had previously asked the same for the Grand Gorge area and no objections had been stated by the Town Board.
RESOLUTION#45-FLOWER BASKET PERMITS
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Grand Gorge Community Action Group and the Greater Roxbury Business Association to be under the Town’s liability insurance for permit applications to be submitted to NYSEG and NYS Dept. of Transportation (NYSDOT) for hanging flower baskets on poles in the hamlets of Grand Gorge and Roxbury; and
BE IT FURTHER RESOLVED, the Town Clerk was authorized to submit the applications to NYSEG and NYSDOT under the Town’s name on behalf of the organizations named above.”
AYES-4 Hinkley, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Murray
RESOLUTION #46 – RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS A PERSONNEL ISSUE
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board agreed to enter into Executive Session at 8:45 pm to discuss a personnel issue. Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder and Gene Cronk and Attorney Kevin Young.”
AYES-4 Hinkley, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Gene Cronk second by Edward Raeder the Town Board returned to the regular meeting at 9:03 pm.
AYES-4 Cronk, Raeder, Hinkley, Hynes
NAYS-0
ABSENT-1 Murray
It was stated that no decisions were made as a result of Executive Session.
On motion of Edward Raeder second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
AYES-4 Raeder, Hinkley, Cronk, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Edward Raeder second by Gene Cronk the meeting adjourned at 9:05 pm.
THIS IS A TRUE COPY
__________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman