Roxbury Town Board Meeting Agenda - January 3, 2016

ROXBURY TOWN BOARD

Public Hearing
Regular Meeting

January 3, 2017

Town Hall

Call To Order  7:15 pm Public Hearing-Denver Water Bonding

7:30 pm Regular Meeting

Minutes December Meetings (12th and 28th)

Requests to Speak:

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution – Appointments & Committees
·       Resolution-Supv. appointment of Deputy Supv.
·       Resolution-Supv. appointment of Bookkeeper
·       Resolution-Hwy. Supt. appointment of Dpty. Hwy. Supt.
·       Resolution-Town Clerk appointment of Dpty. Town Clerk #1
·       Resolution-Official Undertaking manner and verbiage for Elected & Appointed officials
·       Resolution-Town Board Meeting Schedule for 2017 (2nd Mondays @ 7:30 pm @ Town Hall, April & August @ GG Civic Center and November meeting is Thursday Nov. 9th)
·       Resolution-Planning Board meeting schedule for 2017 (third Wednesday of month @ 7:30 pm @ Town Hall)
·       Resolution-Historic Preservation meeting schedule for 2017 (Jan, Apr, Jun, Oct the 3rd Saturday @ 10:00 am @ Town Hall)
·       Resolution-Procurement Policy reviewed and re-adopt or changes needed
·       Resolution-Investment Policy reviewed and re-adopt or changes needed
·       Resolution-Sexual Harassment Policy reviewed and re-adopt or changes needed
·       Resolution-Computer Use Policy reviewed and re-adopt or changes needed
·       Resolution-Local Privacy Notification Policy reviewed and re-adopt or changes needed
·       Resolution-Code of Ethics reviewed and re-adopt or changes needed
·       Resolution-Travel Reimbursement Policy reviewed and re-adopt or changes needed
·       Resolution-Section 504 Grievance Procedure reviewed and re-adopt or changes needed
·       Resolution-Workplace Violence Prevention policy reviewed and re-adopt or changes
·       Resolution-Employee Handbook reviewed and re-adopt or changes needed
·       Resolution-Police Policy reviewed and re-adopt or changes needed
·       Resolution-Building Inspector agreement reviewed and re-adopt or changes
·       Resolution-designate Supervisor & Deputy Supervisor as check signers
·       Resolution-Atlantic Inland of Cortland as Fire Inspector
·       Resolution-Catskill Mountain News official newspaper
·       Resolution-NBT Bank, N.A. and National Bank of Delaware County for banking
·       Resolution-Mostert, Manzanaro & Scott, LLP as Town CPA
·       Resolution-mileage rate $.535/mile (down from $.54)
·       Resolution-payment to Legion Posts $150 each as budgeted
·       Resolution-payment to Roxbury Fire District for polling site $300 as budgeted
·       Resolution-payment to Roxbury & GG Sr. Clubs $500 each as budgeted
·       Resolution-Delaware County Planning Dept.  contract for 2017in the amount of $3,500
·       Resolution-Town Clerk monthly report for December 2016
·       Resolution-Supervisor’s monthly report for December 2016
·       Resolution-Assessor’s monthly report for December 2016
·       Resolution-Building Inspector monthly report for December 2016
·       Resolution-monthly water receipts report for December 2016
·       Resolution-Justice Court monthly report for December 2016
·       Resolution-Denver Water Public Interest Order
·       Resolution-Denver Water Bond Resolution
·       Resolution- bid for Denver Water PRV Building
·       Resolution-fill Planning Board Alternate term thru 12/31/19
·       Planning Board training hours report thru 12/31/16 distributed to Town Board
·       Open Building Permit list thru 12/31/16 distributed to Town Board
·       Annual Building Permit report thru 12/31/16 distributed to Town Board
·       Town Clerk Annual report thru 12/31/16 distributed to Town Board
·       Old Highway Garage roof repair
·       NYCDEP Collection System Assessment
·       GG Tire sewer hookup

REMINDERS:

Highway Contract expires 12/31/17

Water & Sewer Operator Agreements expire 12/31/17

(new ones need to be in place by 9/15/17 for 2018 budgeting purposes)

Roxbury Town Board Year End Meeting Agenda - December 28, 2016

ROXBURY TOWN BOARD
Year End Meeting

December 28, 2016
Town Hall

Call To Order   4:00 PM

Requests to Speak:

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-accept Jill Ribich Planning Board resignation effective 12/8/16
·       Resolution-fill Planning Board Alternate term thru 12/31/19
·       Resolution-reappoint Phillip Zorda and Robert Cole to Planning Board (1/1/17-12/31/21)
·       Resolution-reappoint Margaret Ellsworth and Nicole Haroldson to Historic Commission (1/1/17-12/31/19)
·       Resolution-approve year end budget transfers and amendments as needed
·       Resolution-Supervisor’s monthly report for November 2016
·       Resolution-approve Justice Court monthly report for November 2016
·       Dennis Slater request for 30 MPH on Hubbell Corner’s Rd

REMINDERS:

·      1/3/17   Public Hearing on Denver Water bonding @ 7:15 pm

Organizational Meeting @ 7:30

This is the only meeting for January unless a Special Meeting is called for some purpose

·      The Highway Worker’s Contract expires 12/31/17

Roxbury Town Board Approved Meeting Minutes - December 12, 2016

APPROVED MINUTES

December 12, 2016

A Public Hearing and regular meeting of the Town Board were held December 12, 2016 at 7:15 pm at the Town Hall.  Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder and Allen Hinkley, Highway Supt. Neil German, Building Inspector William Walcutt, Assessor Clerk Stephanie Seminara,  Attorney Kevin Young and 6 residents. Absent: Councilwoman Carol Murray (arrived late).

The Public Hearing was called to order at 7:15 pm.  The notice was read calling for the meeting to receive comments on proposed Local Law #2 of 2016 entitled “A Local Law Prohibiting the Posting of Signs on the Veterans Memorial Located at the Corner of State Route 30 and County Route 41”.  No comments were heard in favor of or against the proposed law.

The Hearing closed at 7:19 pm.

Councilwoman Murray arrived at 7:25 pm.

The regular meeting was called to order at 7:30 pm.

The Minutes of the November 10th regular meeting and the November 21st Special Meeting were approved on motion of Gene Cronk second by Allen Hinkley.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Highway Supt. Neil German reported crews have been busy plowing, doing maintenance, truck repairs and cutting brush when weather permits, the old gas tank has been placed on the Auction’s International site, removed part of the old highway building to make roof repairs and the new highway employee is working out well.

Greg Henderson and Joseph Massa were present to express their concerns with a proposed sign to be erected near their Stratton Falls property in memory of a teenager who perished at the falls in the 1970’s and requested the Town Board not allow the sign to be erected.  Liability and insurance coverage are factors.  They stated having spoken with the family on several occasions to try to work out a compromise on size options and feel the sign the family would like to put up would reflect negatively on their property where they are in the process of refurbishing the house as a resort.  The family has requested to erect the sign through Delaware County DPW but the Town would have to request it through the County on the family’s behalf.  Councilman Hinkley was against allowing the sign to be erected because it is against the wishes of the property owner and feels the Town Board shouldn’t be infringing on that.  Attorney Young discussed different options the Town Board could take.

Michael Harrington of Lamont Engineers, PC was present to discuss the proposed water project, funding and requirements for bonding up to $1M for 30 years. A public hearing would have to be held before a bond resolution could be approved by the Town Board and the bond resolution must be in place before any work can begin. Attorney Young discussed the bonding and SEQR process. Discussion also took place on bonds if grant funding is denied.  It has been agreed the work on the Pressure Reducing Valve (PRV) is a priority and options were discussed to have General Fund loan money to Denver water and have it paid back in one year.  The Town Board directed Mr. Harrington to wait on doing anymore on the tank telemetry until spring. No action was taken on awarding the bid for the PRV building.

Mr. Harrington thinks the Town should expect to get a hardship letter on the Grand Gorge/Roxbury Water project in February that would mean a water grant may not be needed.

A written report was distributed to the Town Board from the Assessor.  Assessor Clerk Stephanie Seminara had nothing further to report.

Building Inspector William Walcutt reported having been to court on the Dugan Hill matter, Christopher Doyle had begun cleaning out some of the cars on his property but has halted now due to health issues, the old hardware building owned by David Merwin has been condemned due to fire code issues and he has inspected an apartment house owned by Rosa Siltanen per the request of the Roxbury Fire Chief.  He also stated NYCDEP is okay with the $60,000 building permit fee for work to be done on the Grand Gorge Sewer Plant upgrades for electrical, HVAC and plumbing.  The Town Board questioned the fee of $60,000 and inspection responsibility.  Mr. Walcutt stated the fee was per the fee schedule and figured as 1% of the total cost of the work.  Councilman Cronk disagreed that the Building Inspector could do the inspection of the boilers because he is not certified.  Supervisor Hynes also requested the Building Inspector submit a name for Deputy Building Inspector for Town Board approval as specified in his contract to fill in when he’s on vacation.

A letter was received from Dennis & Jackie Slater requesting the Town place a 30 mph speed sign on Hubbell Corners Rd. due to the high rate of speeds.  No action taken.

A letter was received from the Catskill Mountain Quilters Hall of Fame expressing sincere apologies for hanging their Quilt Show banner at the Veteran’s Memorial site in the square.

Rich Davis of the Grand Gorge Community Action Group (GGCAG) has measured the swing heights at the Civic Center playground and found they are 15 inches too high.  He has checked into pricing at $3.50/foot.  Councilman Raeder will check the prices at Stamford Farmers Co-Op to see if cheaper.  Mr. Davis volunteered to hang new chains when received.   The GGCAG community Christmas party will be held at the Civic Center on Dec. 17th 2-4:30 pm.  Mr. Davis expressed concerns with the cafeteria lock at the Civic Center.  Supervisor Hynes stated he will contact Stinson Lock to make repairs.

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for November 2016 in the amount of $2,507.97 (Town Clerk $1,572.97 and Building Permits $935.00)

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for October 2016.

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for November 2016.

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for November 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Carol Murray the Town Board approved the water receipts monthly report for November 2016 in the following amounts: Denver $604.34; Grand Gorge $290.73 and Roxbury $512.82.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Edward Raeder second by Gene Cronk the Town Board approved the Justice Court monthly report for September 2016 in the amount of $5,782.50 and October 2016 in the amount of $3,034.00.

AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #90-SCHEDULE SPECIAL YEAR END MEETING

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board will hold a Special Meeting on December 28, 2016 at 4:00 pm at the Town Hall for the purpose of concluding all  business for the year 2016”.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

RESOLUTION #91-SCHEDULE 2017 ORGANIZATIONAL MEETING

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board will hold the annual Organizational Meeting on January 3, 2017 at 7:30 pm at the Town Hall”.

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

RESOLUTION #92-REVISE EMPLOYEE HANDBOOK SECTION 807 INSURANCE BUYOUT PAYMENTS

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury adopted an Employee Handbook on October 13, 2003; and

WHEREAS, the Town Board has revised certain sections of the Employee Handbook on October 25, 2004, January 6, 2014 and December 8, 2014; and

WHEREAS, Section 807 Medical/Dental Insurance Buy-Out states “Method and Form of Payment – Payment of the buy-out will be made in monthly increments, to be included in the first paycheck of each month.” and

WHEREAS, the Roxbury Highway Worker’s Contract allows for payment of the buy-out to be made in the first two paychecks of each month; and

WHEREAS, the Town Board would like uniformity of buy-out payments to all employees on the buy-out;

NOW, THEREFORE BE IT RESOLVED, the Town Board revises Employee Handbook Section 807 Medical /Dental Insurance Buy-Out to read as follows: “Method and Form of Payment – Payment of the buy-out will be made in monthly increments, to be included in the first two paychecks of each month.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Discussion took place on the proposed Local Law #2 of 2016 that would prohibit posting of signs at the Veterans Memorial site located at the corner of State Route 30 and County Route 41.

RESOLUTION #93-RESOLUTION OF THE TOWN BOARD FOR THE TOWN OF ROXBURY

In the Matter of the Adoption of Local Law No. 2 of 2016 entitled “A Local Law Prohibiting the Posting of Signs on the Veterans Memorial Site Located at the Corner of State Route 30 and County Route 41”.

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town of Roxbury maintains a Veterans Memorial Site located at the corner of State Route 30 and County Route 41; and

WHEREAS, in order to preserve and enhance the aesthetics of property located in the

Town the Town Board determined the necessity of the adoption of a local law to prohibit the posting of signs at the Veterans Memorial Site in order to prohibit the desecration of a Public Monument due to posting of signs on said property; and

WHEREAS, the proposed Law was presented to the Town Board at least 11 days prior to the Special Town Board Meeting on November 21, 2016; and

WHEREAS, the Town Board adopted a resolution on November 21, 2016 scheduling a public hearing on the proposed Law for December 12, 2016; and

WHEREAS, the public hearing on the proposed Local Law was held on December 12, 2016 at the Town Hall; and

WHEREAS, the Town Board reviewed and considered all public comments received on the proposed Law; and

WHEREAS, the proposed Law was on file for inspection at the Clerk’s office prior the hearing and

during the public review process; and

NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:

The Town of Roxbury Local Law entitled “A Local Law Prohibiting the Posting of Signs at the Veterans Memorial Site Located at the Corner of State Route 30 and County Route 41”, being Local Law No. 2 of 2016 is hereby adopted; and

IT IS FURTHER RESOLVED, that the Town Clerk is hereby directed to take such actions as are necessary to implement this resolution and effect adoption of the Local Law.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Discussion took place on bonding for the Denver Water District improvements.

RESOLUTION #94- In the Matter of the Increase and Improvement of the Facilities of the Denver Water District in the Town of Roxbury, Delaware County, New York at an Estimated Maximum Cost of $1,000,000

On motion of Carol Murray second by Gene Cronk the Town Board adopted the following Order:

ORDER CALLING PUBLIC HEARING

In the Matter of
the Increase and Improvement of the
Facilities of the Denver Water District in the
Town of Roxbury, Delaware County, New York
at an Estimated Maximum Cost of $1,000,000

WHEREAS, the Town Board of the Town of Roxbury, Delaware County, New York, has duly caused Lamont Engineers, engineers duly licensed in the State of New York, to prepare a Preliminary Engineering Report, dated August 31, 2016, constituting a map, plan and an estimate of cost, pursuant to Section 202‑b of the Town Law (the “Report”), relating to the increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements all as more fully described in the Report, which Report is on file in the office of the Town Clerk where it is available for public inspection during normal business hours; and

WHEREAS, the Denver Water District is entirely contained within the Town; and

WHEREAS, the maximum amount proposed to be expended for said increase and improvement is $1,000,000, which amount shall be allocated and charged as the cost of various capital improvements to the facilities of the Denver Water District, and shall be borne by the Denver Water District; and

WHEREAS, the capital project heretofore described, based on information supplied to the Town Board, has been determined by the Town Board to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which will not result in any significant environmental effects; and

WHEREAS, it is now desired to call a public hearing on the question of such increase and improvement of the facilities of the Denver Water District in the manner described above, and to hear all persons interested in the subject thereof, in accordance with the provisions of Section 202‑b of the Town Law; NOW, THEREFORE, IT IS HEREBY

ORDERED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:

Section 1. A public hearing will be held at the Roxbury Town Hall, in Roxbury, New York, in said Town, on January 3, 2017, at 7:15 o’clock P.M., Prevailing Time, on the question of the increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators and various building and site improvements, in the Town of Roxbury, Delaware County, New York, in the manner described in the preambles hereof, and to hear all persons interested in the subject thereof, concerning the same, and to take such action thereon as is required or authorized by law.

Section 2. The aforesaid hearing shall be noticed as follows:

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN that the Town Board of the Town of Roxbury, Delaware County, New York, will meet at the Roxbury Town Hall, in Roxbury, New York, in said Town, on January 3, 2017 at 7:15 o’clock P.M., Prevailing Time, for the purpose of conducting a public hearing in relation to the proposed increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements, in the Town of Roxbury, Delaware County, New York, all as more fully described in the August 31, 2016 Preliminary Engineering Report of Lamont Engineers, Cobleskill, New York, and including incidental expenses in connection therewith, at an estimated maximum cost of $1,000,000.

The aforesaid project has been determined by the Town Board to be a “Type II” Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which, as proposed, the Town Board has determined will not result in any significant environmental effects.

At said public hearing said Town Board will hear all persons interested in the subject matter thereof.

Section 3. The Town Clerk is hereby authorized and directed to cause a copy of this Notice of Public Hearing to be published once in the Catskill Mountain News, the official newspaper, and also to cause a copy thereof to be posted on the sign board of the Town Clerk, such publication and posting to be made not less than ten days, nor more than twenty days, before the date designated for the hearing, and shall constitute the notice required to be given under Section 202-b of the Town Law.

Section 4. This order shall take effect immediately.

The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows:

Carol Murray, Councilwoman VOTING AYE
Gene Cronk, Councilman VOTING AYE
Edward Raeder, Councilman VOTING AYE
Allen Hinkley, Councilman VOTING AYE
Thomas S. Hynes, Supervisor VOTING AYE

RESOLUTION #95-DENVER WATER PROJECT SEQR TYPE II ACTION

On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury has determined the necessity of a project named Denver Water District Water System Improvements Project to repair and replace critical water system infrastructure of the Denver Water District; and

WHEREAS, said Denver Water District Water System Improvements Project is subject to the requirements of the New York State Environmental Quality Review Act (6 NYCRR Part 617) and regulations enacted pursuant thereto; and

WHEREAS, the Town Board has carefully considered the likely environmental impacts of the Denver Water District Water System Improvements Project;

THEREFORE BE IT RESOLVED by the Town Board of the Town of Roxbury that the Denver Water District Water System Improvements is a Type II Action pursuant to SEQR and no further environmental review is required”.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

RESOLUTION #96-COMMUNITY KITCHEN GRANT #C1000672

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town of Roxbury Town Board acknowledges receipt of grant #C1000672 from the NYS Department of State; and

WHEREAS, these funds will be issued for the purposes of developing a Community Kitchen in Kirkside Park; and

WHEREAS, the Town of Roxbury Town Board also appoints the MARK Project, Inc. to administer the grant and conduct project oversight;

NOW, THEREFORE BE IT RESOLVED the Town of Roxbury Town Board authorizes the Town Supervisor, Thomas S. Hynes to serve as the signatory on any and all grant related documents.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #97-ADOPT LIMITED ENGLISH PROFICIENCY PLAN (LEP)

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, organizations receiving Federal financial assistance for projects are required to adopt a Limited English Proficiency (LEP Plan; and

WHEREAS, the LEP Plan will direct Town employees who need to assist residents with limited English skills requiring Town of Roxbury services; and

WHEREAS, the Town of Roxbury receives Federal financial assistance for projects as needed (ie: loans from USDA-Rural Development, etc.);

NOW, THEREFORE BE IT RESOLVED, the Town Board, Town of Roxbury adopts a Limited English Proficiency (LEP) Plan that will assist residents with limited English skills, on a case to case basis, in obtaining services from the municipality.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

It was reported Judge Gockel will be the only Judge for the period of January – April.

The Town Board received word that Jill Ribich has resigned as Planning Board alternate/Secretary effective 12/8/16. The Town Board will await a recommendation from the Planning Board for appointment.

The Town Board discussed the roof repairs needed on the old Highway garage.  The Highway Dept. has removed much of the damaged area.  A quote was received from Douglas Cronk to make the necessary repairs in the amount of $2,300 for labor and materials.

RESOLUTION #98-ACCEPT QUOTE FOR GARAGE REPAIRS

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board accepts the quote of Douglas Cronk, in the amount of $2,300 for repairs needed at the old highway garage.”

AYES-4 Hinkley, Raeder, Murray, Hynes
NAYS-0
ABSTAIN-1 Cronk (relative to contractor)

Attorney Kevin Young distributed and discussed the report on NYC DEP land purchases showing where more land has been purchased in Delaware County than elsewhere due to lower land prices and also discussed a moratorium on DEP land purchases. DEP is expected to do another study on the impact of the sales on each community and will not solicit purchasing land in some communities.

RESOLUTION #99-RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY REQUESTING THAT THE NYCDEP EXTEND ITS LAND ACQUISITION MORATORIUM TO INCLUDE THE TOWN OF ROXBURY

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the New York City Department of Environmental Protection (“NYCDEP”) has implemented  a Land Acquisition Program (“LAP”) in the watershed of the New York City water supply as part of a comprehensive watershed protection program intended to protect the City’s water supply by reserving open space and prohibiting residential and/or commercial development by future generations; and

WHEREAS, of the thirty-one (31) towns participating in the LAP, fifteen (15) of those towns are located in the County of Delaware; and

WHEREAS, during the time period from January 1, 2010 to date, 2,698 acres in the Town of Roxbury have been acquired by the NYCDEP; and

WHEREAS, during the period from January 1, 2010 to date, the NYCDEP has acquired 1,667 acres in the Town of Windham located in Greene County and 1,886 acres in the Town of Bovina located in Delaware County; and

WHEREAS, the NYCDEP has instituted a voluntary moratorium on active solicitation of land acquisition in the Towns of Windham and Bovina in order to take time to evaluate the impacts on these communities from the continued land acquisition; and

WHEREAS, Delaware County has requested that NYCDEP consider placing a temporary moratorium on solicitation, as well,  in the Towns of Roxbury, Walton and Kortright, all of which are located in Delaware County in order to take time to complete their impact evaluation; and

WHEREAS, it is the desire of the Town Board of the Town of Roxbury that the NYCDEP place a temporary moratorium on the solicitation of land within the Town of Roxbury; and

WHEREAS, a moratorium on solicitation, however, will not preclude the NYCDEP from responding to inquiries from property owners desiring to have their land purchased by the NYCDEP;

NOW, THEREFORE, BE IT RESOLVED THAT the Town Board officially requests that the NYCDEP institute a voluntary moratorium upon its solicitation of land under its Land Acquisition Program within the borders of the Town of Roxbury, County of Delaware, State of New York pending completion of their impact evaluation.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

RESOLUTION #100- RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY THAT IT WILL NOT SEEK AUTHORIZATION FROM THE COUNTY TO PLACE A PLAQUE ON COUNTY PROPERTY NEAR STRATTON FALLS

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury received a letter from Wayne D. Reynolds, P.E., Commissioner of the Delaware County Department of Public Works requesting authorization from the Town to allow Sue Brase to place a plaque on County property; and

WHEREAS, the County is not in favor of placing anymore signs within the County Highway right-of-way other than those required by Federal Manual of Traffic Control Devices for the safety and motoring public; and

WHEREAS, the Town generally is not in favor of placing anymore signs on Town and/or County Roads  other than those signs necessary for public safety; and

NOW THEREFORE BE IT RESOLVED THAT The Town Board of the Town of Roxbury will not seek authorization from the County to place a plaque on County property near Stratton Falls.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

Nothing has been received from NYCDEP regarding the Grand Gorge Tire Sewer hookup.

Councilman Cronk expressed concerns with the quarterly costs being charged for the Town C&D box at the Transfer Station and feels owners and/or contractors doing large construction projects should be getting their own box to have on site. No decisions were made on how to rectify the situation.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

General #578-622 – $113,836.37
Denver Water #78-87 – $14,910.65
Highway #252-272 – $115,978.15
Roxbury Sewer #86-93 – $6,748.34
Roxbury Water #94-100 – $3,829.64
Denver Sewer #106-120 – $15,955.20
Grand Gorge Water #96-101 – $4,175.90
Special Lights #18 – $2,087.84

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Councilman Hinkley discussed the phone plan of the Constable and requested the plan be upgraded for additional minutes/calls.  The matter will be looked into.

On motion of Allen Hinkley second by Carol Murray the meeting adjourned at 9:08 pm.

THIS IS A TRUE COPY
_____________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Notice of Public Hearing - January 3, 2017

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN that the Town Board of the Town of Roxbury, Delaware County, New York, will meet at the Roxbury Town Hall, in Roxbury, New York, in said Town, on January 3, 2017 at 7:15 o’clock P.M., Prevailing Time, for the purpose of conducting a public hearing in relation to the proposed increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements, in the Town of Roxbury, Delaware County, New York, all as more fully described in the August 31, 2016 Preliminary Engineering Report of Lamont Engineers, Cobleskill, New York, and including incidental expenses in connection therewith, at an estimated maximum cost of $1,000,000.

The aforesaid project has been determined by the Town Board to be a “Type II” Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which, as proposed, the Town Board has determined will not result in any significant environmental effects.

At said public hearing said Town Board will hear all persons interested in the subject matter thereof.

Dated:    Roxbury, New York
December 12, 2016
BY ORDER OF THE TOWN BOARD
OF THE TOWN OF ROXBURY,
DELAWARE COUNTY, NEW YORK
By Diane Pickett,Town Clerk

Notice - Roxbury Town Board Special Meeting, December 28, 2016

NOTICE

The Town Board, Town of Roxbury, will hold a Special Meeting on December 28, 2016 at 4:00 pm at the Town Hall for the purpose of concluding all business for the year 2016.  The Organizational Meeting will be held on January 3, 2017 at 7:30 pm at the Town Hall.

By Order of the Town Board
Diane Pickett, Town Clerk
Dated:  Dec. 12, 2016

Roxbury Town Board Meeting Agenda - December 12, 2016

ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
December 12, 2016
Town Hall

Call To Order  7:15 pm Public Hearing-Proposed Local Law re: Veteran’s Memorial Site signs

7:30 pm Regular Meeting

Minutes  November Meetings

Requests to Speak:
Everett Farrell-Engineering RFQ
Greg Henderson/Joe Massa-memorial sign @ Stratton Falls
Michael Harrington-Denver Water project

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector

Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for November 2016
·       Resolution-Supervisor’s monthly report for October 2016
·       Resolution-Assessor’s monthly report for November 2016
·       Resolution-Building Inspector monthly report for November 2016
·       Resolution-monthly water receipts report for November 2016
·       Resolution-Justice Court monthly report for September & October 2016
·       Resolution-schedule Year End Meeting December 28th @ 4:00 pm?
·       Resolution-schedule Organizational Meeting January 3rd @7:30 pm?
·       Resolution-award bid for Denver Water PRV Building
·       Resolution-revise Employee Handbook Section 807 (…to be included in the first TWO paychecks of each month.)
·       Resolution-Draft Local Law re: signs at the memorial
·       Resolution-authorize Supv. to execute DOS grant for Community Kitchen
·       Resolution-Denver Water District Project set Public Hearing
·       Resolution-Denver Water District bonding
·       Moratorium on NYCDEP land purchases
·       Denver Water District work update
·       NYCDEP Collection System Assessment
·       GG Tire sewer hookup

Roxbury Town Board Approved Special Meeting Minutes - November 21, 2016

APPROVED MINUTES

November 21, 2016

A Special Meeting of the Town Board was held November 21, 2016 at 7:00 pm at the Town Hall. Present were:  Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray and 1 resident.

The meeting was called to discuss matters concerning Denver Water District and any other business that may come before the Town Board.

Sealed bids for a Denver Water Pressure Reducing Valve (PRV) building were opened on November 17, 2016 at 3:00 pm at the Town Hall.  A total of four (4) bids were received and were as follows:

Michael Harrington of Lamont Engineers, PC discussed the bids and recommended awarding the base bid and go with a larger vault.  Different options were discussed regarding the deducts and further discussed tank telemetry and bonding for all.  The Town Board will meet with Roxbury Run Village Association’s Board to discuss the matter before a decision is made on awarding the bid.  Supervisor Hynes will set up the meeting.

RESOLUTION #87-AUCTION HIGHWAY GARAGE GAS TANK

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes the Highway Supt. to place the highway garage gas tank on Auctions International site for bids.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #88-ORDER NEW HIGHWAY TRUCK

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Highway Supt. is authorized to order the new truck approved in the 2017 budget that will arrive and be paid for in 2017.”

AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0

RESOLUTION #89-SCHEDULE PUBLIC HEARING ON PROPOSED LOCAL LAW PROHIBITING SIGNS AT THE VETERANS MEMORIAL SITE

On motion of Carol Murray second by Gene Cronk the following resolution was adopted:

“RESOILVED, a public hearing will be held before the Town Board for the Town of Roxbury at the Roxbury Town Hall, 53690 State Hwy 30, Roxbury, New York on the 12th day of December 2016, at 7:15 p.m., regarding the adoption of a proposed Local Law prohibiting the posting of signs on the Veterans Memorial Site located at the corner of State Route 30 and County Route 41, thereby preserving and enhancing the aesthetics of this property that is located in the Town by prohibiting the desecration of a Public Monument due to the posting of signs on said property.  At such time and place all persons interested in the subject matter thereof will be heard concerning the same.”

AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0

On motion of Carol Murray second by Gene Cronk the meeting adjourned at 7:48 pm.

THIS IS A TRUE COPY
________________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Roxbury Town Board Approved Meeting Minutes - November 10, 2016

APPROVED MINUTES

November 10, 2016

A Public Hearing and regular monthly meeting of the Town Board was held November 10, 2016 at 7:00 pm at the Town Hall.  Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Dpty. Hwy. Supt. William Sprague and 1 resident.  Absent were:  Hwy. Supt. Neil German, Assessor Robert Breglio, Building Inspector William Walcutt and Attorney Kevin Young.

The Public Hearing on the 2017 Preliminary Budget was called to order at 7:00 pm.  The notice calling for the hearing was read.  Budget Officer, Carolynn Faraci explained three proposed changes to the budget that include: General Fund Appropriations #7510.4 Historian contractual increase from $500 to $1,000 and #3120.4 Constable contractual decrease from $30,000 to $17,000.  General Fund Revenues #1081 PILOT decrease from $2,451 to $2,417 and #2770 Election Reimb. decrease from $8,520 to $8,450.

Discussion took place on needed repairs on the old highway garage but is for nominal costs. Supervisor Hynes reported the 2017 County budget is expected to increase approximately 2%.

With no other comments being made, the hearing closed at 7:15 pm.

The regular meeting was called to order at 7:20 pm.

On motion of Gene Cronk second by Carol Murray the Minutes of the October 10th regular meeting and October 17th special meeting were approved.

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

Glenn Faulkner of MTC Cable updated the Town Board on the progress of expanding broadband service in the area where State grant funds will be used towards costs.  400 homes have just been hooked up and Denver valley is expected to be completed by year end.   They are also in the process of submitting applications to the State for funding four other projects and are requesting a letter of support from the Town.

Steve Finch of MTC Cable reported that the 180 foot tower being installed in Grand Gorge is a little behind schedule but is moving along with the pinned rock anchor foundation being installed currently.  The tower will be in partnership with the County for use as well.  There is also a wireless provider very interested in signing on for cell service.

Supervisor Hynes questioned the building that MTC was to install in the Town parking lot.  MTC reported it will be installed as part of the next phase of work.  They will also check into the problems the Assessor’s office is having with the speed of their computers and issues with cameras at the park.

Dpty. Hwy. Supt. William Sprague requested putting the old gas tank at the highway garage on the Auctions International site to sell which no Board member was against, requested ordering the new truck now that is in the 2017 proposed budget and which the Board has no problem with ordering, stated having received one quote for stone & oil for the highway garage parking lot but will wait for a second quote and stated NYS DOT is requiring a resolution to confirm four Town roads for the purposes of CHIPS funding.

RESOLUTION #80-RESOLUTION FOR THE ADOPTION OF FOUR PUBLIC TOWN HIGHWAYS IN THE TOWN OF ROXBURY

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS; pursuant to §189 of New York State Highway Law, in order to establish a public town highway it must be demonstrated that the roadway has been kept in repair or taken in charge by public authorities for a period of ten years or more;

WHEREAS, the Town Highway Superintendent has advised the Town Board of the existence of four town roads that have been utilized as public highways and have been continually maintained by the Town Highway Department for a period of at least 10 years; and

WHEREAS, pursuant to New York State Highway Law, §140(8) Town Highway Superintendents are required to maintain an inventory that sufficiently describes and records highways in the Town Clerk’s office.

NOW THEREFORE BE IT RESOLVED that the Town Board hereby authorizes the Town Highway Superintendent to add the following dead end roads to the Town’s highway inventory pursuant to New York State Law:

1.         Tom Hinkley Road (from Lower Meeker Hollow Road to dead end, a distance of .30 mile)

2.         Eber Cartwright Road (from County Hwy 36 to dead end, a distance of .14 mile)

3          Fairway Drive (from Burroughs Memorial Road to dead end, a distance of .51 mile)

4.         Shepard Lane (from Park Street to dead end, a distance of .14 mile)

WHEREUPON, the Resolution was put to a vote, and recorded as follows:

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

RESOLUTION #81-MTC CABLE SUPPORT LETTER

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, MTC Cable (MTC) is preparing to submit four grant funding applications to the New NY Broadband Program; and

WHEREAS, the projects will include bringing broadband to new local areas and to upgrade existing lines to other local areas; and

WHEREAS, the Town supports the benefits of broadband availability;

NOW, THEREFORE BE IT RESOLVED, the Town Board, Town of Roxbury supports the applications being submitted by MTC to the New NY Broadband Program for four broadband projects in local communities.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Discussion took place on filling the vacancy on the highway department.  Per Dpty. Hwy. Supt. William Sprague, Highway Supt. Neil German requests hiring Colin Oliver as HEO effective December 1, 2016.

RESOLUTION #82-HIRE OLIVER FOR HIGHWAY DEPT.

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, a vacancy exists in the Highway Dept.; and

WHEREAS, the Highway Supt. requests hiring Colin Oliver as a Heavy Equipment Operator (HEO);

NOW, THEREFORE BE IT RESOLVED, the Town Board hires Colin Oliver as HEO on the Highway Dept., full-time, effective 12/1/16 or after per Hwy. Supt.,  at the reduced pay rate of $18.25 per hour plus benefits.”

AYES-5Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Dpty. Supt. Sprague also stated the highway dept. is planning to do some work for the Town of Halcott and them for us so it has been requested by the Halcott Supt. Alan Reynolds to add each other to our Shared Services Agreements.

RESOLUTION #83-ADD TOWN OF HALCOTT TO SHARED SERVICES AGREEMENT

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board, Town of Roxbury, adopted a resolution on December 14, 2015 authorizing the Town of Roxbury Chief Executive Officer to sign a contract for shared highway services to permit the Town of Roxbury highway department head to share services with highway department heads in other municipalities; and

WHEREAS, said Shared Services contract included services with the Towns of Stamford, Town of Andes, Town of Harpersfield, Town of Middletown, Town of Gilboa, Village of Delhi and County of Delaware; and

WHEREAS, on December 29, 2015 the Town Board added NYS Dept. of Transportation (NYSDOT) to the Shared Services contract; and

WHEREAS, said Shared Services contract expires 12/13/20;

NOW, THEREFORE BE IT RESOLVED, the Town Board, Town of Roxbury, hereby amends the Town of Roxbury Shared Services Agreement to include shared services with the Town of Halcott; and

BE IT FURTHER RESOLVED this resolution shall take effect immediately.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Parks Clerk Carolynn Faraci reported the dollhouse window sashes are expected to be completed next week, but due to being more labor intensive than originally thought, the cost will be $43 per sash compared to $32 as quoted.  No Board member opposed the increase.  Mrs. Faraci added the park bridge repairs should begin soon.

A report has been received from Lamont Engineers PC regarding the Denver Water work for tank telemetry and adding bids for the PRV building are scheduled to be opened November 17th at 3:00 pm at the Town Hall.

RESOLUTION #84-SCHEDULE SPECIAL MEETING ON DENVER WATER

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board schedules a Special Meeting to be held November 21, 2017 at 7:00 pm at the Town Hall to discuss Denver Water District issues and any other business that may come before the Town Board.”

AYES-Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

Councilman Hinkley, having received a call from Building Inspector William Walcutt, discussed issues with the amount of fees to be charged to NYCDEP for upgrades/repairs to the Grand Gorge Sewer Plant building. Questions arise with what part of the work actually requires a permit.  The Board’s decision was to have the Building Inspector get the plans/specs of the project from DEP before a decision on a fee can be determined. The matter was also discussed in a written report from the Town Attorney.

The Board also discussed issues with the Building Inspector taking unannounced vacations and no deputy to fill in for him.  It was stated that his contract requires him to appoint a deputy, subject to Town Board approval, to make determinations in his absence.  The Town Board made no decisions in the matter.

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Town Clerk’s monthly report for October 2016 in the amount of $2,846.18 (Town Clerk $786.18 and Building  Permits $2,060.00)

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Edward Raeder second by Carol Murray the Town Board approved the Supervisor’s monthly report for September 2016.

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

A written Assessor’s Report was distributed to the Town Board.

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for October 2016.

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for October 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the monthly report of water receipts for October 2016 in the following amounts: Denver $3,602.78; Grand Gorge $4,024.61 and Roxbury $5,159.02.

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

There is no Justice Court report for September or October 2016 as invoices have not yet been received from the State.

The Board discussed the 2017 Preliminary Town Budget and the previously discussed proposed changes to General Fund Appropriations and Revenues.

RESOLUTION #85-ADOPT 2017 TOWN BUDGET

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed and discussed the 2017 Preliminary Town Budget; and

WHEREAS, the proposed changes to the 2017 Preliminary Budget include the following: General Fund Appropriations #7510.4 Historian contractual increase from $500 to $1,000 and #3120.4 Constable contractual decrease from $30,000 to $17,000.  General Fund Revenues #1081 PILOT decrease from $2,451 to $2,417 and #2770 Election Reimb. decrease from $8,520 to $8,450.

NOW, THEREFORE BE IT RESOLVED, the Town Board adopts the 2017 Town Budget, which includes the changes listed above and authorizes the filing of same with the appropriate agencies.”

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

The Town Board thanked the Budget Officer for her work on the budget and added that the 2017 Town Budget stayed below the allowable tax cap levy for 2017.

RESOLUTION #86-UNPAID WATER BALANCES TO TAXES

On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, pursuant to subdivision 3 of Section 198 of the Town Law, all unpaid water balances due and owing for the period ending September 30th of each year are to be paid by November 1st of that same year; and

WHEREAS, any unpaid water balances for the period ending September 30th shall be added to the taxes levied for the next year; and

NOW, THEREFORE BE IT RESOLVED the Town Board authorizes the unpaid water balances due and owing through the period ending September 30, 2017 be added to the taxes to be levied for the year 2017 in the following amounts: Denver Water $1,581.80; Grand Gorge Water $9,884.20 and Roxbury Water $4,064.96.”

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

Attorney Kevin Young was absent but submitted a written report for the Town Board including:

NYCDEP Collection System Assessment-Atty. Beebe has submitted the appraisal figures to DEP who is in the process of reviewing them to decide if they will withdraw their action.

Building Inspector-same issue as discussed earlier regarding a proposed NYCDEP building permit application.

Signs at Veteran’s Memorial-a draft Local Law was distributed to the Town Board to review and decide if they want to proceed with a public hearing.

GEIS Project-a proposed amended application has been submitted to CWC and is currently also being reviewed by DEP.

Grand Gorge Tire Sewer Hookup-the owner can apply for funds through CWC to cover costs with 100% of costs to be paid if DEP decides to eliminate the local match on the Business Septic Fund.

Supervisor Hynes stated he has spoken with the Tax Collector regarding the April 2016 bank interest and we should expect a check from her in a couple of days.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

General Fund #512-577 – $36,222.33
Denver Water #69-77 – $3,220.96
Highway Fund #234-251 – $39,766.56
Roxbury Sewer #77-85 – $8,997.04
Roxbury Water #84-93 – $3,716.39
Denver Sewer #95-105 – $13,819.35
Grand Gorge Water #85-95 – $3,862.88
Special Lights #16-17 – $2,087.84
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Gene Cronk the meeting adjourned at 8:25 pm.

THIS IS A TRUE COPY
________________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Town of Roxbury Board Meeting Agenda - November 10, 2016

ROXBURY TOWN BOARD

Public Hearing
Regular Meeting
November 10, 2016
Town Hall

Call To Order 7:00 pm Public Hearing on 2017 Preliminary Budget

7:30 pm Regular Meeting

Minutes October 10th & 17th meetings

Requests to Speak:  MTC Cable re: update broadband project

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for October 2016 (Town Clerk $786.18: Bldg Permits $2,060.00)
·       Resolution-Supervisor’s monthly report for September 2016
·       Resolution-Assessor’s monthly report for October 2016
·       Resolution-Building Inspector monthly report for October 2016
·       Resolution-monthly water receipts report for October 2016 (Denver $3,602.78; GG $4,024.61; Roxb $5,159.02)
·       Resolution-Justice Court monthly report for September & October 2016
·       Resolution- 2017 Budget
·       Resolution-unpaid water balances to 2017 tax bills
·       Resolution-Highway Dept. vacancy
·       Resolution-confirm Town Roads Shepard Lane, Fairway Dr., Eber Cartwright Rd. & Tom Hinkley Rd.
·       Denver Water District valve replacement
·       NYCDEP Collection System Assessment
·       April 2016 Tax Collection bank interest
·       GG Tire sewer hookup

Roxbury Town Board Approved Meeting Minutes - October 10, 2016

APPROVED MINUTES

October 10, 2016

The regular meeting of the Town Board was held October 10, 2016 at 7:30 pm at the Town Hall.  Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Assessor Robert Breglio, Assessor Clerk Stephanie Seminara, Parks Clerk Carolynn Faraci, Attorney Kevin Young and three residents.

On motion of Carol Murray second by Edward Raeder the Minutes of the September meeting were approved.

AYES-5 Murray, Raeder, Hinkley, Cronk, Hynes
NAYS-0

Rich Davis of the Grand Gorge Community Action Group stated their group will be holding the annual Halloween Party at the Civic Center on October 29th 2:00 pm – 4:30 pm and all are invited.

Assessor Robert Breglio provided a written monthly report for the Town Board and reported the following: there are issues with the new STAR check program where only Basic Star amounts were sent to several Enhanced eligible owners so additional checks will be sent to make up the difference, he has been visiting new building permit sites for valuation on next year’s roll and discussed the question by Supv. Hynes of whether a carport is assessable or not stating his determinations rests on permanency of the structure as installed/built.

Attorney Young discussed the Chazen report for assessment value of  NYC DEP’s Grand Gorge sewer collection system.  It has come in at $10M, higher than in the past, and negotiations will take place with DEP on how to make up the difference. The Town Board was agreeable with Attorney Beebe taking the Town Board’s offer to DEP.

Highway Supt. Neil German stated crews are replacing sluice pipes, cleaning ditches, brush cutting and getting ready for winter, stated the items placed on Auctions International for sale have come in as follows: 1972 tractor with mower $3,700 and the old highway garage lights $62.50, he requested hiring Colin Oliver to start 12/1/16, repairs need to be made to the water truck and some road signs need to be replaced.

Supv. Hynes reported a leak at Denver Water has been repaired and further discussed the need for upgrading the pressure reducing valve in the district.  Depending on whether the Town Board installs one or two valves, the two valves being recommended by the engineer, the cost would be $25,000 – $35,000 and a bond would be required to pay for it.

RESOLUTION #72-DENVER WATER DISTRICT VALVE VAULT REPLACEMENT

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board approves Lamont Engineers, P.C. to proceed with plans for rehabilitation/reconstruction of the Pressure Reducing Valve Vault with engineering costs to be charged as Additional Services to the District.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

LVDV Operations, Inc. has made a personnel change for the water/sewer operator, therefore, Dan Sperbeck is no longer the operator.  Mike Jonker will fill in until said time when a permanent operator is named.

Parks Clerk Carolynn Faraci reported there is one more event scheduled this month in the park and then the restrooms will be winterized and plans are to decorate four large round hay bales in the hamlet for Halloween with the hay bales being donated by Dickie Perry.

Supv. Hynes reported the leaking hot water tank at the Civic Center has been replaced, the gym floor will be sealed by Alan Davis of Roxbury School and concrete work at the Transfer Station is expected to be completed next year.  The swings at the Civic Center playground will also be lowered, which Grand Gorge Community Action Group members have offered to do for the Town.

Copies of the 2017 Tentative Town Budget were distributed to the Town Board on September 30, 2016.  A reminder was given a Budget Workshop on the 2017 Tentative Budget is scheduled for October 17, 2016 at 7:00 pm at the Town Hall.

A Dog Control Officer inspection was conducted by State Ag & Markets and has shown all items to be satisfactory.

Supv. Hynes reported receiving a price for replacing the fence at the Civic Center ball field in the amount of $9,500.  No decision was made.

On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for September 2016 in the amount of $3,403.08 (Town Clerk $2,878.08 and Building Permits $525.00)

AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for August 2016.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Edward Raeder the Town Board approved the Assessor’s monthly report for September 2016.

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for September 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the monthly report of water district receipts for September 2016 in the following amounts: Denver $696.52; Grand Gorge $137.36 and Roxbury $250.64.

AYES-5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS-0

No Justice Report was available for September 2016 as we have not yet received an invoice from the State.

RESOLUTION #73-HIRE ROE AS SCHOOL CROSSING GUARD

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board appoints Austin Roe as School Crossing Guard, retroactive to September 19, 2016 at a rate of pay of $10.28/hr.”

AYES-5  Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Sealed bids for fuel oil were opened October 7, 2016 at 2:00 pm at the Town Hall.  A total of three (3) bids were received and were as follows on a per gallon price:

RESOLUTION #74-AWARD FUEL OIL BID TO MAIN CARE

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board awards the 2016/2017 Fuel Oil bid to Main Care Energy at a fixed price of $1.749/gallon; and

BE IT FURTHER RESOLVED said deliveries shall begin November 1, 2016.”

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

The matter of overriding the Tax Cap Levy was discussed.  It is expected that the override will not be needed this year per proposed budget figures, therefore, no action was taken to schedule a Public Hearing on the matter.

RESOLUTION #75-SCHEDULE A PUBLIC HEARING ON THE 2017 PRELIMINARY BUDGET

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board schedules a Public Hearing on November 10, 2016 at 7:00 pm at the Town Hall for the purpose of hearing public comments on the 2017 Preliminary Town Budget; and

BE IT FURTHER RESOLVED, unless changed at the Budget Workshop, Pursuant to Section 108 of the Town Law, the proposed salaries of elected officials are as follows:  Councilman (4) $4,761.36 ea., Justice (2) $8,251.41 ea., Supervisor $14,866.50, Tax Collector $9,722.64, Town Clerk $41,827.20, Highway Supt. $54,343.56; and

BE IT FURTHER RESOLVED, copies of said Preliminary Budget will be available at the Town Clerk’s Office after the October 17th Budget Workshop and at the November 10th Public Hearing”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Discussion took place on the proposed health and dental rates for 2017.  To renew the current plans, health rates will  increase 12.78%  and dental rates will decrease 10%.

RESOLUTION #76-RENEW HEALTH & DENTAL PLANS

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board approves renewal of the current health insurance plan with Excellus BlueCross BlueShield in the following amounts per month: Single $760.11; 2 person $1,520.22 and Family $2,166.31; and the dental plan with MVP Health Care in the following amounts per month: Single $41.49, 2 Person $84.43 and Family $150.44.

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

The Town has received a capital return check in the amount of $1,428.12 from New York Municipal Insurance Reciprocal (NYMIR) who insures the Town’s general coverage.

A Fiscal Stress Report has been received from the State showing the Town of Roxbury is not under fiscal stress.

No action was taken to fill the vacancy on the Highway Dept.

Grand Gorge Tire sewer hookup is still under review by NYCDEP.

A Tire Day for Town of Roxbury and Town of Middletown residents will be held Saturday October 15, 2016 between 8:00 am – 4:00 pm and will be at the Roxbury Highway garage.  Certain requirements must be met for tire drop off.

Discussion took place on the Town not yet having received the April bank interest from the Tax Collector. Supervisor Hynes will look into the matter.

The November meeting of the Town Board will be held Thursday November 10th at the Town Hall immediately following the Public Hearing or at 7:30 whichever is later.  Therefore, there will be no meeting Monday November 14th.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

General #476-511 – $25,182.97
Denver Water #60-68 – $12,983.52
Highway #210-233 – $42,778.96
Roxbury Sewer #68-76 – $14,842.35
Roxbury Water #75-83 – $5,838.27
Denver Sewer #86-94 – $13,019.70
Grand Gorge Water #77-84 – $6,009.57
Special Lights #15 – $2,087.84

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Allen Hinkley the meeting adjourned at 8:30 pm.

THIS IS A TRUE COPY
_________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

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October 17, 2016

A Special Meeting of the Town Board was held October 17, 2016 at 7:00 pm at the Town Hall to conduct a budget workshop and to hear any other business to come before the Board.  Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Neil German, Dpty. Hwy. Supt. William Sprague,  Budget Officer Carolynn Faraci and four residents.

Michael Harrington of Lamont Engineers, PC updated the Town Board on the status of the Denver Water District project work that has been submitted for Drinking Water State Revolving Fund monies (DWSRF) in the amount of $1M where the District would be responsible for 40% of costs. A summary of work and costs was distributed to the Town Board.  One of the items submitted is to install a new Pressure Reducing Valve (PRV) building to house two valves.   Since the current PRV is not sufficient to handle the water pressure it is warranted to install the new valves now.  The Town Board would also like the engineer to look into costs to install an alarm on the water tank to notify of a low water level as it is desperately needed as soon as possible.  Harrington discussed the bidding process for the PRV building.  He also recommends applying for water grant funding as well.

RESOLUTION #77-ADVERTISE BIDS FOR DENVER WATER PRV BUILDING & VALVES

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes Lamont Engineers, PC to proceed with work associated with advertising for bids for the new Pressure Reducing Valve (PRV) building for Denver Water District.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Harrington reported Grand Gorge /Roxbury Water project is estimated at $3.5M for DWSRF grant funding and feels it should score well for funding which would be a 40% cost to the Districts.  A summary of work and costs was distributed to the Town Board.  The Town Board has decided to hold off on SEQRA work for now and the Hinkley property purchase is on hold as well until outcome of grant funding.  Part of the work under the application is filtration of the springs to which the Town Board authorizes Lamont Engineers, PC to prepare a plan for and submit to NYS Dept. of Health now.

Councilman Raeder questioned the costs for tank controls & generator cost differences between the Denver Water and Grand Gorge/Roxbury Water projects.  Harrington will look into the matter.

Budget Officer Carolynn Faraci stated the current 2017 Tentative Budget is well under the tax cap levy of .68%.

Councilwoman Murray questioned the General Fund Constable contractual line that will be looked into further by the Budget Officer for response.

A change was made to Roxbury Sewer for the amount to raise by tax being $41,471.70 per the DEP approved budget and rate formulas.

No changes were made to any salaries in the Tentative Budget.

Supervisor Hynes reported the County Budget is currently expected to increase 3% but it is being worked on to lower it.

The Town Board again discussed the Auctions International high bids for the 1972 Ford tractor with mower at $3,700 and the old lights from the highway garage at $62.50.

RESOLUTION#78-APPROVE EQUIPMENT & LIGHTS SALE AT AUCTION

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the sale of the following items to the high bidders on the Auctions International site: 1972 Ford Tractor with mower $3,700 and several old lights from the highway garage for $62.50.”

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

Discussion took place on adopting a Grievance Procedure Policy per Section 504 of the Rehabilitation Act of 1973 pertaining to persons believing to have been subjected to discrimination on the basis of disability.  Said policy is required for future Office of Community Renewal funding.

RESOLUTION #79-ADOPT SECTION 504 GRIEVANCE PROCEDURE

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) of the U.S. Department of Health and Human Services prohibits discrimination due to disability to participate in any program or activity receiving Federal financial assistance ; and

WHEREAS it is the policy of the Town of Roxbury not to discriminate on the basis of disability;

NOW, THEREFORE BE IT RESOLVED, the Town of Roxbury adopts an internal grievance procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) of the US Department of Health and Human Services.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Supv. Hynes distributed a list of NYCDEP land purchases in Delaware County to date.

On motion of Edward Raeder second by Carol Murray the meeting adjourned at 8:45 pm.

THIS IS A TRUE COPY
__________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Roxbury Town Board Meeting Agenda - October 10, 2016

ROXBURY TOWN BOARD
Regular Meeting
October 10, 2016
Town Hall

Call To Order 7:30 pm Regular Meeting

Minutes September 12th Public Hearings & meeting

Requests to Speak:

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for September 2016
·       Resolution-Supervisor’s monthly report for August 2016
·       Resolution-Assessor’s monthly report for September 2016
·       Resolution-Building Inspector monthly report for September 2016
·       Resolution-monthly water receipts report for September 2016
·       Resolution-Justice Court monthly report for September 2016
·       Resolution-hire new school crossing guard
·       Resolution-Fuel Oil bids
·       Resolution-schedule Public Hearing Local Law to override tax cap levy for 2017 Budget November 10th @_______pm
·       Resolution-schedule Public Hearing 2017 Preliminary Budget for November 10th @_______pm
·       Resolution-health insurance rates
·       Reimbursement from NYMIR $1,428
·       2017 Tentative Budget has been distributed to Town Board
·       Fiscal Stress report from State
·       Highway Dept. vacancy
·       Quarterly Dog Control Officer Report-no issues found
·       April 2016 Tax Collection bank interest
·       GG Tire sewer hookup

REMINDER:    2017 Tentative Budget Workshop Monday October 17th @ 7:00 pm

November Regular Meeting is Thursday the 10th

Roxbury Town Board Approved Meeting Minutes - September 12, 2016

APPROVED MINUTES

September 12, 2016

Two Public Hearings and the regular meeting of the Town Board were held September 12, 2016 at 7:15 pm at the Town Hall.  Present were:  Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Dpty. Hwy. Supt. William Sprague, Assessor Robert Breglio, Parks Clerk Carolynn Faraci, Attorney Kevin Young and 2 residents.  Absent: Hwy. Supt. Neil German (due to illness) and Building Inspector William Walcutt.

The Public Hearing for closeout of the 2012 Community Development Block Grant (CDBG) was called to order at 7:15 pm.  The notice calling for the hearing was read.  Margaret Ellsworth of the M-ARK Project Inc. discussed the project that funded 18 housing rehabilitation projects in the Town of Roxbury.  The total cost including administration fees was in the amount of $400,000.

No comments were heard in favor of or against closeout of the program.

The Hearing closed at 7:22 pm.

Four additional residents arrived.

The Public Hearing for comments on submission of an application to NYS Homes and Community Renewal for a new CDBG for housing rehab was called to order at 7:25 pm.  The notice calling for the hearing was read.  Margaret Ellsworth discussed the program and recommends submitting for only a $200,000 grant for 6-8 projects as there were only a few homeowners that were not able to be served by previous program funds. Maureen Sauveur expressed concerns with the homeowner application process and getting put on a waiting list.  Ellsworth will look into the matter.  Town Board members spoke in favor of submitting another application. No comments were heard against submitting the application.

The Hearing closed at 7:34 pm.

The regular meeting was called to order at 7:34 pm.

The Minutes of the August 8, 2016 meeting were approved on motion of Gene Cronk second by Allen Hinkley.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

One additional resident arrived.

William and Patricia Davis were present to discuss issues they have with property they purchased next to their home in Grand Gorge.  They purchased the property from Federal National Mortgage Assoc. in March of 2016 for $4,500 and removed the house in May 2016.  Issues pertain to the house having been condemned and notice posted by the Building Inspector in 2013 and currently having an assessed value of $44,800 that they were unaware of upon the purchase and  that they will now be responsible for paying 2016 School Tax and 2017 Town/County taxes on.  Assessor Robert Breglio upheld his assessment referencing Real Property Tax Law as it pertains to the house still standing as of March 1, 2016 (taxable status date), conditions of the structures, value of the primary acre with municipal water and sewer and that the Building Inspector had stated at an October 2015 Town Board meeting that the property was now in acceptable condition to him per his inspection.  Breglio also added the owner’s were aware of the Grievance process having been in to speak with him regarding their primary residence assessment and further stated the assessment on the new property will decrease on March 1, 2017 due to the house being removed and will only reflect the primary acre and garage unless the owners decide to combine the two properties for taxable purposes which would further remove the second primary acre value. Attorney Young agreed with the Assessor’s interpretation of the tax law regarding the matter.  The Davis’s also had issues with the Building Inspector not returning calls and not responding with requests for copies of building permits and plans that would now make the property condition acceptable.  The Town Board will contact the Building Inspector regarding the issues raised and to attend the next meeting to discuss the matter further.

Assessor Robert Breglio spoke about items from his written report to the Town Board including issues with people not getting building permits for required work and therefore the Assessor not knowing about the work until viewing changes on real estate sale listings.  He also discussed issues with the STAR check program that is now being administered by the State.

Attorney Kevin Young stated having received a report from Chazen regarding NYCDEP sewer collection system values.  The matter will be discussed further at a later date for future assessments.

Highway Supt. Neil German was absent but Deputy Hwy. Supt. William Sprague reported stone and oiling for this year has been completed, the Hwy. Supt. would like to post an old tractor with mower and old garage light fixtures for sale on the Auctions International site, requested the Town sell the carriages being stored at the old highway garage because they have not been used in several years and it would clear storage space for highway materials/equipment,  the Highway Supt. is requesting Ralph Sprague to fill the Highway Mechanic vacancy and they are waiting on the rest of the parts to fix the truck damaged by the Town of Middletown.

RESOLUTION #64-USED MOWER & LIGHT FIXTURES TO ONLINE AUCTION

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, The Town Board authorizes the Highway Supt. to post the 1972 Ford 2000 tractor & mower and the highway garage halogen light fixtures for sale on the online Auctions International site to obtain bids for same.”

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

RESOLUTION #65-UPGRADE RALPH SPRAGUE TO HWY. MECHANIC

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, there exists a vacancy in the position of Highway Mechanic due to the retirement of Edward Docskalik; and

WHEREAS, Ralph Sprague currently holds the position of Mechanic’s Assistant;

NOW, THEREFORE BE IT RESOLVED, the Town Board appoints Ralph Sprague from Mechanic’s Assistant to the position of Mechanic effective September 13, 2016 at a rate of pay of $21.22/hour.”

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

Dpty. Supt. Sprague requested filling the current vacancy in the Highway Dept.  He was directed to have the Hwy. Supt. make his recommendation to the Town Board.

Parks Clerk Carolynn Faraci reported there are still four events booked for the pavilion this year, has six events already booked for next year, the flower boxes on Main Street will soon be getting filled with mums and stated the dollhouse windows are still out being repaired.

Brian Perazone expressed concerns with event signs being posted on the Veterans Memorial property and requested the Town Board enact a law with penalties that would prevent such posting.  The Attorney will look into doing a local law on the matter.

Supervisor Hynes stated the water running across the pony farm driveway in Grand Gorge was due to an open valve on the old Frevert Well waterline.  The valve has been shut off.

Supervisor Hynes also reported a leak still exists on the Roxbury waterline in between the school and Benecke residence and is expected to be repaired soon.

Attorney Young is still awaits a response from NYCDEP regarding costs for Grand Gorge Tire to hook up to the Grand Gorge DEP sewer line.

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Town Clerk’s monthly report for August 2016 in the amount of $2,647.16 (Town Clerk $1647.16 and Building Permits $1,000.00)

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Supervisor’s monthly reports for June and July 2016.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for August 2016.

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s report for August 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Gene Cronk the Town Board approved the Water Receipts monthly reports for August 2016 in the following amounts: Denver $651.42; Grand Gorge $487.64 and Roxbury $1,061.07.

AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Justice Court monthly reports for July 2016 in the amount of $2,667.00 and August 2016 in the amount of $3,855.50.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

No action was taken on hiring a School Crossing Guard as no applications have been received.

RESOLUTION #66-SCHEDULE BUDGET WORKSHOP

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board will hold a Special Meeting on October 17, 2016 at 7:00 pm at the Town Hall to conduct a Budget Workshop on the 2017 Tentative Budget and to discuss any other business that may come before the Town Board.”

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

RESOLUTION #67-ADVERTISE BIDS FOR FUEL OIL

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes advertising for sealed bids for fuel oil for the 2016/2017 heating season; and

BE IT FURTHER RESOLVED, said bids must be received before 2:00 pm on October 7, 2016 at which time they shall be opened; and

BE IT FURTHER RESOLVED, any award will be made at the regular monthly meeting of the Town Board to be held October 10, 2016.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #68-RE-APPOINT GOCKEL TO BOARD OF ASSESSMENT REVIEW

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“RESOLVED, the Town Board re-appoints Henry Gockel to the Board of Assessment Review for the five year term 10/1/16-9/30/21.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

No action was taken on renewing the health insurance plans as the State has not yet accepted the proposed rates.

RESOLUTION #69-CLOSEOUT OF 2012 CDBG PROGRAM

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, in 2012 the Town of Roxbury was awarded a Community Development Block Grant (CDBG) Project #1004HR64-12 for owner occupied housing rehabilitation from NYS Homes and Community Renewal in the amount of $400,000; and

WHEREAS, the program was administered by the M-ARK Project, Inc. on behalf of the Town of Roxbury; and

WHEREAS, all work was completed and final funds were dispersed in October 2015; and

WHEREAS, funds were dispersed to eighteen homeowners in the amount of $351,000 and for administration in the amount of $49,000; and

WHEREAS, a Public Hearing on closeout of the program was advertised in the Catskill Mountain News; and

WHEREAS, the Public Hearing was held September 12, 2016 at 7:15 pm at the Town Hall; and

WHEREAS, no negative comments were heard on the closeout of the 2012 CDBG Program,

NOW, THEREFORE BE IT RESOLVED, the Town Board of the Town of Roxbury officially closes out 2012 CDBG Project #1004HR64-12.”

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

RESOLUTION #70-NEW APPLICATION FOR CDBG PROGRAM FUNDS

On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board Town of Roxbury wishes to submit an application to NYS Housing and Community Renewal for a Community Development Block Grant (CDBG) for owner occupied home repair in the amount of $200,000; and

WHEREAS, the notice of the Public Hearing was advertised in the Catskill Mountain News; and

WHEREAS, the Public Hearing was held September 12, 2016 at 7:25 pm at the Town Hall; and

WHEREAS, there were no negative comments heard at the Public Hearing for application to NYS Housing and Community Renewal;

NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes an application to NY Homes and Community Renewal for a Community Development Block Grant (CDBG) for owner occupied home repair not to exceed $200,000; and

BE IT FURTHER RESOLVED, the Town Board authorizes the M-ARK Project, Inc. as a sub-recipient to administer the program.”

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

RESOLUTION #71-EQUIPMENT DESTRUCTION LIST

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes the following equipment for destruction as non-working from the Highway Dept Office: Brother Model 575 Fax Machine Serial #U61227A4W711923.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

To apply for the County Clean Sweep Program for hazardous wastes applicants must register with the program through September 15, 2016.

A Tire Day has been scheduled for October 15, 2016, 8:00 am -4:00 pm at the Roxbury Highway Garage.  It is being done jointly with the Town of Middletown.  Requirements for use: Town of Roxbury or Town of Middletown residents only, Transfer Station Permit required, will take tires fitting up to 17” wheels, rims must be removed and a limit of 10 tires per household.

Attorney Young stated Attorney Beebe acknowledges that he will receive no payment for the NYCDEP collection system assessment work until completed and the Town Board accepts the terms of the agreement.

Joseph Resch requested the Town Board have the Civic Center gym floor refinished and to have the gym repainted the original school colors of green and white.  Supervisor Hynes will check with Alan Davis of Roxbury School regarding the matter on what materials to use on the floor.

Sam Maniscalco’s car received bumper and gas tank damage from stones that came from a Town of Roxbury dump truck when the tailgate opened unknowingly to the truck driver.  Attorney Young was directed to prepare General Release papers for the car owner to sign, based upon his copies of estimates, and the Town will pay the damages outright to the owner.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

General #422-475 – $49,480.10
Denver Water #54-59 – $2,081.00
Highway #186-209 – $321,359.38
Roxbury Sewer #57-67 – $30,075.12
Roxbury Water #66-74 – $4,035.56
Denver Sewer #77-85 – $16,263.33
Grand Gorge Water #68-76 – $3,381.85
Special Lights #13-14 – $2,087.84

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the meeting adjourned at 8:41 pm.

THIS IS A TRUE COPY
___________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Roxbury Town Board Special Meeting - October 17, 2016

NOTICE

The Town Board, Town of Roxbury, will hold a Special Meeting on October 17, 2016 at 7:00 pm at the Town Hall for the purpose of conducting a Budget Workshop on the 2017 Tentative Budget and to discuss any other business that may come before the Town Board.

Diane Pickett
Town Clerk
Dated:  September 14, 2016

Roxbury Town Board Public Hearing and Regular Meeting Agenda - September 12, 2016

ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
September 12,  2016
Town Hall

Call To Order 7:15 pm  Public Hearing – CDBG Program Closeout

7:25 pm Public Hearing – application for new CDBG Program

7:30 pm Regular Meeting

Minutes August 8th meeting

Requests to Speak:
Patricia Davis – property purchase

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board
Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for August 2016
·       Resolution-Supervisor’s monthly report for June & July 2016
·       Resolution-Assessor’s monthly report for August 2016
·       Resolution-Building Inspector monthly report for August 2016
·       Resolution-monthly water receipts report for August 2016
·       Resolution-Justice Court monthly report for July  2016
·       Resolution-hire new school crossing guard
·       Resolution-schedule budget workshop in October
·       Resolution-advertise bids for 2016/2017 fuel oil to be opened October 7th @ 2:00 pm
·       Resolution-reappoint Henry Gockel Brd of Assessement Review 10/1/16-9/30/21
·       Resolution-health insurance rates
·       Resolution – closeout of 2012 CDBG housing repair program
·       Resolution – application for new CDBG housing repair program
·       Resolution-equipment destruction list
·       Resolution-Hwy. Supt. request for filling Hwy. Mechanic vacancy
·       Highway Dept. vacancy
·       Clean Sweep-residences must register by Sept. 15th
·       Schedule Tire Day
·       Beebe invoices
·       Status Grand Gorge Tire sewer hookup

Roxbury Town Board Approved Meeting Minutes - August 8, 2016

APPROVED MINUTES

August 8, 2016

The regular meeting of the Town Board was held August 8, 2016 at 7:30 pm at the Grand Gorge Civic Center.  Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk,  Edward Raeder, Allen Hinkley and Carol Murray, Assessor Robert Breglio and 6 residents.  Absent:  Highway Supt. Neil German and Attorney Kevin Young.

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Minutes of the July 11, 2016  Public Hearing and regular meeting.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

Margaret Ellsworth reported the grant application for the Grand Gorge Civic Center work has been submitted for a Community Development Block Grant (CDBG) and should hear if awarded or not in December, a grant has been submitted for repairs to the north tower of the Gould Church, an audit was performed by the State on the CDBG housing rehabilitation grant with no major issues found, a public hearing must be held to close out the CDBG housing rehab grant and will be scheduled for Sept. and Katie Camillone was acknowledged for her good work on the CDBG housing rehab project. Peg also suggested the Town apply again for another CDBG housing rehab grant as there was interest last time from residents who were too late for the program funds.  Joe Resch questioned possibly getting historic preservation grant funds for Civic Center repairs due to the building being historic.  Peg discussed the matter.

Parks Clerk, Carolynn Faraci reported events for Sept. 4th of Labor Day weekend include a concert  and fireworks in the park at 6:00 pm and 8:30 pm respectively, Hinkley electric will look more into installing additional lights in the park, the park bridge repairs should be completed in September, a new girl has started work as part of the summer youth program in the park and Town Hall and stated the youth program staff this year has done an excellent job.  Discussion took place on the recent vandalism to the park dollhouse, possibly boarding up the building so no other damage could occur, and removing a problem tree.   The Town Board decision was the dollhouse would not be boarded up because now that cameras are there they should be a deterrent for future damage.  The Town is still waiting for information from the State regarding the community kitchen.

Robert Breglio submitted a written monthly report to the Town Board and stated a summer youth intern has been working in the Assessor’s office with filing, etc, the State has been more forthcoming with information on the new STAR Check program, he has not had any more problems with the Real Property data base since the County finally updated the State file from Sept. 2015 and he continues to work on the 2017 roll changes and expects field work to be completed in October.  Mr. Breglio also discussed issues with Roxbury School who is upset with the Town’s agreement with the County where the School would only get 25% of proceeds from PILOT Programs on commercial solar farms.  To date, no applications have been received for a commercial solar farm.  It was stated the breakdown, Town 50%, County 25% and School 25% was decided because the Town would have to do most of the work pertaining to solar farms.

Supv. Hynes reported in the Grand Gorge Water District on the service line of Sean Smith who plans to repair his own line and chlorine has now been found in the constant stream of water running across the driveway of the mini horse barn that appears to be an old valve from the Frevert well line.

The Town Board discussed repairs to a sewer line servicing Roxbury Run Village #8-2 that was backing up into the unit.  The owner is requesting mold remediation and cleanout of his crawl space that  still contains small amounts of sewage.  Lime will be spread and further cleanout will be looked into.

Repairs to the building at the Transfer Station have been completed.  Concrete work is expected to be completed in the fall.  Councilman Hinkley will schedule the  concrete work with B&B Construction.

Highway Supt. Neil German was absent because he was meeting with Soil & Water personnel regarding issues on Johnson Hollow Rd.  He submitted a written report for the Board which includes: stone and oil is almost completed for the year, Ed Docskalik’s last day of work will be August 25, 2016 due to retirement, damage to a Roxbury truck in the estimated amount of $24,604 will be paid for by the Town of Middletown who caused the damage, he is okay with the bid submitted for the 1979 International truck and all high bids submitted to Auctions International for sale of several pieces of equipment.

A letter was received from Edward Docskalik stating he will be retiring and his last day of work will be August 25, 2016.

RESOLUTION #56-DOCSKALIK RETIREMENT

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, the Town Board has received a letter from Edward Docskalik, Mechanic, stating he will be retiring with his last day of work to be August 25, 2016; and

WHEREAS, Mr. Docskalik has 15+ years of full-time service with the Town of Roxbury; and

WHEREAS, per the highway contract, full-time employees with 15+ years of service retiring at the age of 62 shall be covered by the Town’s health/dental insurance until the age for Medicare (currently being 65 years of age);

NOW, THEREFORE BE IT RESOLVED, the Town Board accepts the retirement of Edward Docskalik effective August 25, 2016; and

BE IT FURTHER RESOLVED, the Town Board shall cover  the cost of his health/dental insurance until the age for Medicare (currently 65 years of age).”

AYES-Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0

Supv. Hynes stated he and Mike Harrington of Lamont Engineers met with Roxbury Run Village Association board members to discuss some of their concerns with Denver Water and Sewer operations and issues.  Mike Harrington of Lamont Engineers P.C. discussed a proposed grant funding application for work on the Denver Water  system to address issues with lines, valves and tank control system.  Lamont Eng. proposes doing a study and cost estimate of work at a cost of  $5,000 so an application can be submitted by Sept. 2nd.  Discussion also took place on needed repairs and upgrades for the Denver Sewer system.  Supv. Hynes will look into Catskill Watershed  Corp. (CWC) funding and Mike Harrington will look into NYCDEP funding for infrastructure repairs. Previous operator John Sanford will be contacted to assist Lamont Eng. with marking locations of said items to be worked on as there are no maps available for the system.

RESOLUTION #57-LAMONT ENG. DENVER WATER DISTRICT STUDY

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board accepts the terms of the proposal from Lamont Engineers, PC for engineering and planning services related to preliminary engineering and funding applications for the development of a Water System Improvement Project for the Denver Water District at a cost of $5,000 as  initial work authorization.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

Discussion also took place on proposed land acquisition and infrastructure repairs in the Grand Gorge and Roxbury Water Districts.  The Town would like to use the Assessor’s value of the land needed as we have gone to 100% values unless the owner would rather  have a formal appraisal.  Supv. Hynes and Mr. Harrington will meet with the property owner to further discuss the matter. The infrastructure repairs would also require the services of a hydro geologist. Lamont Eng. was directed to continue with the funding application for Roxbury and Grand Gorge water that is due Sept. 2nd. Harrington recommended holding a workshop to discuss all work to be submitted for a total price.

Harrington gave an update on getting the Roxbury springs back into use for Roxbury and Grand Gorge Water District use.  NYS Dept. of Health (NYSDOH) required one year of testing to determine if the springs were under the influence of groundwater.  That testing has been completed but DOH is now requiring special testing for spikes in the data for once in the spring and once in the fall.  Therefore, it will be another year before knowing if the springs can be used again or not.  The other alternative would be to filter the springs which would also involve additional testing during operation.  Harrington will discuss the possible options further with DOH.

A letter was received from Ellen Wong requesting that she be allowed to hook up to the Roxbury Sewer.  Her residence is already in the water district but is not in the sewer district.  The Town will submit a request for sewer hookup to NYC DEP on her behalf.

On motion of Carol Murray second by Gene Cronk the Town Board approved the Town Clerk’s monthly report for July 2016 in the amount of $1,590.75 (Town Clerk $1,015.75 and Building Permits $575.00).

AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0

No Supervisor’s report was available for June 2016.

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Assessor’s report for July 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for July 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Edward Raeder the Town Board approved the Water District Receipts reports for July 2016 in the following amounts: Denver $3,353.96; Grand Gorge $3,450.41 and Roxbury $4,365.65.

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Justice Court monthly report for June 2016 in the amount of $4,206.00.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

On motion of Edward Raeder second by Carol Murray the Town Board approved the final report of the Tax Collector for 2016 collections.

AYES-5 Raeder, Murray, Cronk, Hynkley, Hynes
NAYS-0

RESOLUTION #58- JUSTICE COURT AUDIT

On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board, Town of Roxbury acknowledges that pursuant Section 2019-a of the Uniform Justice Court Act the records of the Town Justice Court for the year 2015 have been examined by the firm of Mostert, Manzanero & Scott, LLP; and

BE IT FURTHER RESOLVED, that said examination report shall be filed with the State of New York Unified Court System.”

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

Sealed bids for the sale of a 1979 International Truck without dump body was advertised and opened on August 5, 2016 at the 2:00 pm at the Town Hall.  Only one bid was received and was as follows:

Jason York       $1,555.00

RESOLUTION #59-BID AWARD SALE OF 1979 INTERNATIONAL TRUCK

On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the sale of the 1979 International Truck to high bidder Jason York at a bid price of $1,555.00.”

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

The following highway equipment was placed for sale by bid on the Auction’s International site with bids closing on 8/5/16 at 6:15 pm : 2001 Ford F-550 pickup with dump & plow VIN#7474; 2003 Chevrolet Silverado 3500 Pickup with dump VIN#9004; Lincoln Arc Welder 225; 1999 Ford F-550 parts and ATD-7229 3 ton Capacity Bottle Jack.

RESOLUTION #60-BID AWARD EQUIPMENT THROUGH AUCTIONS INTERNATIONAL

On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the sale of the following equipment to the highest bidders through Auctions International in the following amounts:

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

RESOLUTION #61-SCHOOL CROSSING GUARD RESIGNATION

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, School Crossing Guard, Kathryn Clark has not submitted a formal letter of resignation but rather has turned in her vest and STOP sign;

BE IT RESOLVED, the Town Board accepts these actions as a resignation of Kathryn Clark as School Crossing Guard effective immediately.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

No interest in the School Crossing Guard position has been received at this time.

On motion of Gene Cronk second by Edward Raeder the Town Board approved the following Tax Collector records for destruction:

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #62-SCHEDULE PUBLIC HEARING FOR CDBG CLOSEOUT

On  motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town of Roxbury will hold a Public Hearing on September 12, 2016 at 7:15 pm at the Town Hall, 53690 State Hwy 30, Roxbury, NY to discuss the locality’s Community Development Block Grant project, CDBG Project #1004HR64-12.  The purpose of this hearing is to receive citizen’s comments regarding close out of the CDBG Project.”

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

RESOLUTION #63-GENERAL FUND LOAN TO DENVER SEWER DISTRICT

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED. The Town Board authorizes the Bookkeeper to transfer funds from the General Fund to Denver Sewer District as needed to cover costs of the District through the end of the year 2016; and

BE IT FURTHER RESOLVED, Denver Sewer District shall reimburse General Fund all monies transferred within one (1) year of the transfer.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

No action was taken on Attorney Beebe’s invoices.

Attorney Young is still working on resolving the sewer hookup for Grand Gorge Tire through NYC DEP.

A water customer has requested a return envelope be included in the quarterly bills for Roxbury Water.  The matter was discussed by the Town Board and the decision was that no return envelope would be included with the bills.

The Budget Officer reminded the Personnel Committee to return the 2017 budget salaries to her by September 9th so they can be included on the Tentative Budget.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

General #355-421 – $53,593.76
Roxbury Sewer #52-56 – $6,766.04
Highway #166-185 – $77,862.53
Denver Sewer #63-76 – $22,390.99
Roxbury Water #57-65 – $4,182.53
Special Light Districts #12 – 2,087.84
Grand Gorge Water #55-67 – $35,885.47

Capital Projects:
Denver Water #48-53 – $1,787.97
GEIS Project #14 – $621.00

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Gene Cronk the meeting adjourned at 8:57 pm.

THIS IS A TRUE COPY
___________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Roxbury Town Board Meeting Agenda - August 8, 2016

ROXBURY TOWN BOARD
Regular Meeting
August 8, 2016

Grand Gorge Civic Center

Call To Order 7:30 pm  Regular Meeting

Minutes July 11th meeting

Requests to Speak:

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board: Ed Docskalik-retirement notice

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for July 2016
·       Resolution-Supervisor’s monthly report for June 2016
·       Resolution-Assessor’s monthly report for July 2016
·       Resolution-Building Inspector monthly report for July 2016
·       Resolution-monthly water receipts report for July 2016
·       Resolution-Justice Court monthly report for June  2016
·       Resolution-Tax Collector Final Report
·       Resolution-School Crossing guard resignation
·       Resolution-hire new school crossing guard
·       Resolution-records destruction list (Tax Collector Files)
·       Resolution-schedule Public Hearing for close out of CDBG Hsg Rehab Program
·       Resolution – General Fund loan money to Denver Sewer to cover costs
·       Kirkside Park Dollhouse
·       Grand Gorge Tire sewer hookup
·       Return envelopes for water payments

REMINDER:  Personnel Committee-salary sheet due to Budget Officer by Sept. 9th

Roxbury Town Board Approved Meeting Minutes- July 11, 2016

APPROVED MINUTES

July 11, 2016

A Public Hearing and regular meeting of the Town Board were held July 11, 2016 at 7:15 pm at the Town Hall.  Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Assessor Robert Breglio, Parks Clerk Carolynn Faraci, Attorney Kevin Young and 2 residents.

The Public Hearing was called to order at 7:15 pm.  The notice was read calling for the hearing regarding a proposed grant application to NYS Homes & Community Renewal under a Community Development Block Grant Program for repairs and renovation work at the Grand Gorge Civic Center.  Margaret Ellsworh discussed the project which includes windows, repairing the roof over the cafeteria, reconstruction of the main entrance to make it more energy efficient and accessibility issues.  No comments were heard from the public for or against the project.

The Public Hearing closed at 7:26 pm.

The regular meeting was called to order at 7:30 pm.  Two additional residents arrived.

The Minutes of the June 13, 2016 meeting were approved on motion of Allen Hinkley second by Carol Murray.

AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0

Joseph Resch thanked the Town Board spreading new mulch on the Civic Center playground and expressed concerns with kids are using lighters to burn the insides of the playground equipment, issues with full garbage cans at the playground, kids using the gym are leaving it a mess, requested the swings be lowered, reported the fence at the ball field requires fixing and requested signs be posted as a Smoke Free / Drug Free zone.  The Board will have the Constable check the ball field more often and will look into the other matters discussed.

Assessor Robert Breglio gave a written report to the Town Board and reported the following items: the 2016 Final Assessment Roll was filed with the Town Clerk on July 1, the rescheduled Grievance Day was held June 16th where only a few applications were received, the Board of Assessment Review (BAR) was made up of  County personnel including the Board of Supervisor’s Chairman, the Board of Supervisor’s Clerk and the Treasurer as the Town’s Board of Assessment Review did not have a quorum due to illness and vacation, the Assessor had given the BAR write-ups on all applications and, except for one, reductions were given to all, stated the notice for 2017 Grievance Day will include Grievance Day and adjourned hearing dates and requested the Town Board consider going to a 5 person BAR in the future to avoid what happened this year. Mr. Breglio also discussed concerns with the new STAR Check program.

Highway Supt. Neil German stated crews have been stoning & oiling, mowing, readying roads for work, stated the cameras at the garage have been installed, stated the blacktop driveway at the garage will need to be sealed next year and an employee is out on medical leave.  Councilman Hinkley requested repairs be looked into on the Kirkside Park driveway.

Parks Clerk Carolynn Faraci stated the summer youth crew has begun work in the park, she may be getting 2 more kids for the youth program, 100 boy scouts will be using the park for a picnic this week on their way through Roxbury and she may be refunding a park renter for non-use due to extenuating circumstances.

Supv. Hynes stated a sewer line break was repaired in the Denver Sewer District and warned of a high cost of repair due to having to trace the line out slowly as the lines were laid out strangely and care had to be taken with electric and phone lines.  No maps were available showing where lines were.

Shawn Smith, who incurred a large water line service break earlier this year that the Grand Gorge Water District had repaired and paid for, requested to be able to make payments over the next couple of years instead of by November 1, 2016.  The Board did not change the requirement of being paid by November 1, 2016 and any balance will be placed on the taxes.

A letter was received from William & Patricia Davis regarding a water bill they received for property that they purchased from Fannie Mae.  The Town Board discussed the matter and the Town Attorney will further look into the matter and will respond to the Davis’s.

On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for June 2016 in the amount of $1,922.00 (Town Clerk $757.00 and Building Permits $1,165.00)

AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0

On motion of Edward Raeder second by Gene Cronk the Town Board approved the Supervisor’s monthly report for May 2016.

AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Carol Murray the Town Board approved the Assessor’s monthly report for June 2016.

AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0

On motion of Gene Cronk second by Carol Murray the Town Board approved the Building Inspector’s monthly report for June 2016.

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

On motion of Allen Hinkley second by Edward Raeder the Town Board approved the monthly water receipts report for June 2016 in the following amounts: Denver $225.72; Grand Gorge $167.17 and Roxbury $266.64.

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Edward Raeder the Town Board approved the Justice Court monthly report for May 2016 in the amount of $3,316.00.

AYES-5 Murray, Raeder, Hinkley, Cronk, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Tax Collector’s revised monthly report for April 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

No final report was received from the Tax Collector.

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the annual Good Neighbor Fund report filed with NYCDEP, for the period 7/1/15-6/30/16, and reflects a balance of $242,082.95.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the following records to be destroyed per NYS MU-1 Retention and Disposition guidelines:

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

Attorney Young discussed SEQRA review required for the CDBG application for the Grand Gorge Civic Center.

RESOLUTION #55-CIVIC CENTER CDBG APPLICATION NEG DEC

“WHEREAS, the Town Board of the Town of Roxbury desires to make general repairs and renovations to the Grand Gorge Civic Center, including in-kind replacement of windows, roof repair, and redevelopment of entrance to improve accessibility (“Action”); and

WHEREAS, the Town Board of the Town of Roxbury has reviewed a Short Environmental Assessment Form (EAF) pursuant to the mandates of the State Environmental Quality Review Act (ECL Article 8 and 6 NYCRR Part 617); and

WHEREAS, the Town Board considered an Environmental Assessment Form (“EAF”), carefully considered the criteria set forth in 6 NYCRR 617.7; and

WHEREAS, the Town Board has considered all the questions in Parts 1 and 2 of the EAF, and has determined that the EAF identified and addressed all areas of concern and none of the potential environmental impacts associated with the proposed Action are significant.

NOW, THEREFORE, BE IT RESOLVED, that based upon the Town Board’s review of the EAF and evaluation of the criteria for determining significance found at 6 NYCRR Part 617.7, the Town Board hereby finds that the Action will not have a significant impact on the environment; and

BE IT FURTHER RESOLVED, that this determination of significance shall be considered a Negative Declaration made pursuant to Article 8 of the Environmental Conservation Law, and the Town hereby determines that the requirements of the SEQRA regulations, 6 NYCRR § 617.7, have been met; and it is

FURTHER RESOLVED, that the Town Board hereby determines that the Action will not result in significant adverse environmental effects and that no environmental impact statement or further SEQRA consideration is required; and it is

WHEREUPON, this Resolution was declared adopted by the Town Board of the Town of Roxbury:

Town Board Member Allen Hinkley so moved; Town Board Member Gene Cronk Seconded, and the Town Board voted as follows:

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

An inspection was conducted by NYS Ag & Markets on the Heart of the Catskills Humane Society building in June 2014.  The inspection report was distributed to the Town Board and no problems were found.

The Transfer Station will be closed Wednesday July 13th to undergo repairs.  Notices have been posted at the Station and advertised in the paper.

Attorney Young discussed the status Grand Gorge Tire’s request for sewer hookup where we are now trying to get CWC to pick up 100% of the cost.

An annual audit has been conducted by the CPA’s for the year 2015 and no problems were found.  A final copy of the audit will be on file at the Town Clerk’s Office when received.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

General #301-354 – $79,526.75
Roxbury Sewer #45-51 – $8,967.85
Highway #144-165 – $75,627.70
Denver Sewer #48-62 – $33,967.95
Roxbury Water #47-56 – $4,778.47
Special Lights #10-11 – $2,087.76
Grand Gorge Water #46-54 – $5,007.29

Capital Projects:
Denver Water #42-47 – $1,620.08
GEIS Project #13 – $1,560.00

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

The School Crossing Guard has turned in her equipment but the Town awaits a formal resignation letter.

Attorney Young discussed new federal laws regarding handicapped accessibility of all municipal owned buildings.

A reminder was given the August 8, 2016 Town Board meeting will be held at the Grand Gorge Civic Center at 7:30 pm.
On motion of Gene Cronk second by Allen Hinkley the meeting adjourned at 8:48 pm.

THIS IS A TRUE COPY
_________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Roxbury Town Board Meeting Agenda - July 11, 2016

ROXBURY TOWN BOARD
Public Hearing
Regular Meeting

July 11, 2016

Town Hall

Call To Order 7:15 pm  Public Hearing CDBG Grant Civic Center

7:30 pm  Regular Meeting

Minutes June 13th  regular meeting

Requests to Speak:

Department Reports:          
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for June 2016
·       Resolution-Supervisor’s monthly report for May 2016
·       Resolution-Assessor’s monthly report for June 2016
·       Resolution-Building Inspector monthly report for June 2016
·       Resolution-monthly water receipts report for June 2016
·       Resolution-Justice Court monthly report for May  2016
·       Resolution-Tax Collector Final Report
·       Resolution – Annual Good Neighbor Fund Report to NYCDEP
·       Resolution-School Crossing guard resignation
·       Resolution-hire new school crossing guard
·       Resolution-records destruction list
·       Resolution – Neg Dec Civic Center upgrades
·       NYS Ag & Markets Municipal Shelter Inspection Report (Heart of Catskills HS)
·       Transfer Station closed for repairs Wednesday July 13th
·       Grand Gorge Tire sewer hookup
·       Constable vehicle

REMINDER:  August 8th meeting at the Grand Gorge Civic Center

Town Board Approved Meeting Minutes - June 13, 2016

APPROVED MINUTES

June 13, 2016

A Public Hearing and regular meeting of the Town Board were held June 13, 2016 at 7:15 pm at the Town Hall.  Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Assessor Robert Breglio, Parks Clerk Carolynn Faraci, Attorney Kevin Young and 11 residents.  Absent: Highway Supt. Neil German.

The Public Hearing regarding draft Local Law #1-2016 Flood Prevention Law was called to order at 7:15 pm.  The notice of the Public Hearing was read.  Attorney Young stated the purpose of the law being for the Town to continue to be eligible for FEMA funds and added the law would restrict building in the flood plain.  No one commented on the law but Charles Serrie requested to look at the proposed flood map regarding the Conro property in Grand Gorge where he determined it was not in the flood zone.

The hearing closed at 7:25 pm.

The regular meeting of the Town Board was called to order at 7:30 pm.

The Minutes of the May 9, 2016 meeting were approved on motion of Carol Murray second by Allen Hinkley.

AYES-5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS-0

Bill Morton conducted a presentation on the Adirondack Scenic Byway that would connect the Adirondack Trail to the Catskill Trail system.  The byway would include the State Hwy 30 and 30A corridors and would be a positive designation on communities for promotion of businesses in along the byway via tourism. Discussion took place on pros and cons and on the input and responsibilities of the towns and villages which will also require approval from State DOT.  Carol O’Beirne of the Catskill Mountain Scenic Byway offered support of the project and Margaret Ellsworth offered to represent the Town on the steering committee.  Attorney Young questioned if an inter-municipal agreement would be required to which it was stated individual agreements with each town/village will be required.

Assessor Robert Breglio gave a written report to the Town Board.  Discussion took place on the STAR program changes, Grievance Day has been re-scheduled for June 16, 2016 4-8 pm due to not having a quorum on May 26, 2016 and added, per the law, the Board of Assessment Review will consist of the County Board of Supv. Chairman, County Board of Supv. Clerk and County Treasurer.  Applicants that had submitted Grievance forms for the May grievance have been notified of the June grievance day.  Breglio also added the EQ Rate is staying at 100%.

Margaret Ellsworth requested a public hearing for the CDBG application of grant funds for the Grand Gorge Civic Center, stated the planning committee is getting started on the plans for the community kitchen that will be housed in the north barn of the park and reported the kiosk signs will be ready in two weeks.

RESOLUTION #45-SCHEDULE PUBLIC HEARING ON GG CIVIC CENTER CDBG APPLICATION

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, The Town of Roxbury intends to apply for up to $600,000 in financial assistance to NYS Homes and Community renewal via a 2016 Consolidated Funding Application under the Community Development Block Grant program for public facilities; and

WHEREAS, said funds are to be used for improvements to the Grand Gorge Civic Center,

NOW, THEREFORE BE IT RESOLVED,  The town of Roxbury authorizes the MARK Project to apply for up to $600,000 in financial assistance to NYS Homes and Community renewal via a 2016 Consolidated Funding Application under the Community Development Block Grant program for public facilities, with funds to be used for improvements to the Grand Gorge Civic Center; and

BE IT FURTHER RESOLVED a public hearing is called for July 11, 2016, at 7:15 at the Roxbury Town Hall to solicit public comment and input to this application process.”

AYES-5 Murray, Raeder, Hinkley, Cronk, Hynes
NAYS-0

Parks Clerk Carolynn Faraci reported the dollhouse windows are in Oneonta being repaired and the park building is booked through the beginning of August.

Cherie Serrie questioned why the Conro property was not taken out of the hamlet designation.  It was stated because it is a large parcel in the center of the hamlet.

Richard Davis of the Grand Gorge Community Action Group (GGCAG) requested Town Board support for an application for grant funds to purchase additional chairs and tables for the Civic Center as it is being used more.  The Town Board had no objections and suggested he speak with Peg Ellsworth for grant information.  He also stated the group has discussed having a carnival on the ball field.  The Town Board expressed concerns with noise, lights, parking, emergency vehicle access, etc. and requested more information from the group.  Davis also commented how nice the field has been taken care of.  The Town will be removing the excess dirt and old soccer goals.

Supv. Hynes stated the water leak on Ridge Rd. Spur has been repaired and is at the cost of the District as it was at the main.

Steve Cammer is to begin work at the Transfer Station on July 12th after the noon closing so it will be closed on Wednesday July 13th as well.  Councilman Hinkley will contact B&B Construction to see if they can do the concrete work at the same time.

Highway Supt. Neil German was absent but requested that he sell some highway equipment on an auction site and requested approval to dispose of the old refrigerator at the garage.

RESOLUTION #46 – LIST HIGHWAY EQUIPMENT TO SELL ON AUCTION SITE

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and approved:

“RESOLVED, the Town Board authorizes the Highway Supt. to list the following equipment for sale on the Auctions International site:  2001 Ford F550 pickup, 2004 Chevrolet 3500 pickup, 1979 International Dump Truck and Lincoln welder.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the disposal of the GE Refrigerator at the Highway Garage as it does not work.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

A letter was received from Patricia Keith regarding a violation received from the Building Inspector.  The matter will be discussed when the Building Inspector is present.

On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for May 2016 in the amount of $2,724.64 (Town Clerk $464.64 and Building Permits $2,260.00)

AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Supervisor’s monthly report for April 2016.

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Assessor’s monthly report for May 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for May 2016.

AYES-Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly water receipts report for May 2016 in the following amounts: Denver $790.02, Grand Gorge $493.90 and Roxbury $612.33.

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

On motion of Allen Hinkley second by Carol Murray the Town Board approved the Justice Court monthly report for February 2016 in the amount of $3,389.00.

AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0

No final report was received from the Tax Collector.

Discussion took place on the proposed draft flood maps.  Attorney Young reiterated the Town must adopt them to remain in the FEMA flood program for funds.

RESOLUTION #47- RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY DETERMINING THAT THERE ARE NO ADVERSE IMPACTS ON THE ENVIRONMENT FROM ADOPTION OF THE FLOOD DAMAGE PREVENTION LAW

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

WHEREAS, the Town Board is adopting a local law that repeals and supersedes Local Law No. 1 of the year 2012 entitled “Flood Damage Prevention” in order to maintain the community’s eligibility to participate in the National Flood Insurance Program (“NFIP”);

WHEREAS, the possible environmental impacts of the adoption of this Law have been considered by the Town Board;

NOWTHEREFORE BE IT RESOLVED, that the Town Board has determined that the adoption of new local law entitled “Flood Damage Prevention Law” will not have significant adverse impacts on the environment; and

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

RESOLUTION #48-RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY ADOPTING LOCAL LAW #1-2016 FLOOD DAMAGE PREVENTION LAW

“In the Matter of the Adoption of Local Law No. 1 of 2016 entitled “Flood Damage Prevention Law

WHEREAS, the Town Board has reviewed and considered the proposed Local Law No. 1 of 2016;

WHEREAS, the Local Law was presented to the Town Board at least 10 days prior to the Town

Board meeting on June 13, 2016;

WHEREAS, the Town Board adopted a resolution on May 9, 2016 scheduling a public hearing on the proposed Local Law No. 1 of 2016;

WHEREAS, the public hearing was properly noticed in the Town’s official newspaper on May 25, 2016;

WHEREAS, the public hearing on the proposed Local Law was held on June 13, 2016 at the Town Hall;

WHEREAS, the Town Board reviewed and considered all public comments received on the proposed Local Law;

WHEREAS, the proposed Local Law was on file for inspection at the Town Clerk’s office prior to the hearing and during the public review process;

WHEREAS, the proposed Local Law maintains the Town’s eligibility to participate in the National Flood Insurance Program (“NFIP”) and serves to strengthen and protect the Town’s environmental resources, public safety, health and welfare;

WHEREAS, the Town Board has caused to be prepared a Short Environmental Assessment Form (EAF) pursuant to the mandates for the State Environmental Quality Review Act (ECL Article 8 and 6 NYCRR Part 617) for the proposed adoption of Local Law No. 1 of 2016;

WHEREAS, the Town board has duly considered the contents of the EAF for the adoption of Local Law No. 1 of 2016 and completed Parts 2 and 3 thereof;

WHEREAS, the Town Board has identified the relevant areas of environmental inquiry and taken a hard look at them for the adoption of the proposed Local Law No. 1 of 2016; and

WHEREAS, the Town Board has issued a negative declaration under SEQRA for the adoption of the proposed Local Law No. 1 of 2016 thereby complying with the mandates of the State Environmental Quality Review Act.

NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:

THAT THE Town Board of the Town of Roxbury hereby determines that proposed Local Law No. 1 of 2016, attached hereto and made a part hereof, is hereby adopted as a Local Law entitled “Flood Damage Prevention Law”; and

IT IS FURTHER RESOLVED, that the Town Clerk and the Attorney for the Town are hereby directed to take such actions as are necessary to implement this resolution and effect adoption of the Local Law.”

Town Board Member Carol Murray so moved; Town Board Member Edward Raeder Seconded, and the Town Board voted as follows:

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

RESOLUTION #49-TRANSFER GOOD NEIGHBOR FUNDS TO GENERAL FUND

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the transfer of $15,101.55 from Good Neighbor Fund to General Fund to cover highway generator costs.”

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

RESOLUTION #50-TRANSFER HWY FUNDS TO HWY EQUIPMENT RESERVE

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the transfer of $50,000 from the Highway Fund to the Highway Equipment Reserve Fund.”

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

RESOLUTION #51-TRANSFER HIGHWAY EQUIPMENT RESERVE FUNDS TO HIGHWAY FUND

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the transfer of $47,062.50 from the Highway Equipment Reserve Fund to the Highway Fund towards one half of the cost of the new 2016 Ford F550 with dump body and plow.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

RESOLUTION #52-BOARD OF ASSESSMENT REVIEW PAY

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Board of Assessment Review is currently paid on payroll;

NOW, THEREFORE BE IT RESOLVED, the Town Board approves changing the Board of Assessment Review pay from payroll to contractual by voucher effective 1/1/2017.”

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

RESOLUTION #53-BUTLER HIRED TO TRANSFER STATION

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Transfer Station is short on help due to health issues;

BE IT RESOLVED, the Town Board hires Ronald Butler retroactive to May 25, 2016 as extra help to fill in at the Transfer Station as Manager or Laborer as needed; and

BE IT FURTHER RESOLVED, the rate of pay shall be reflective of Manager $17.53/hr or Laborer $11.80/hr.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

The  Annual Water Quality Reports for the year 2015 for  Denver, Grand Gorge and Roxbury Water Districts have been mailed to all customers and a copy of each is on file at the Town Clerk’s Office.

Attorney Young stated he is still waiting for a written response from NYC DEP regarding Grand Gorge Tire sewer hookup.  CWC will pay 75% of the cost and the Town has requested that NYCDEP pay 25%.

Supervisor Hynes stated a new vehicle for the Constable is available in Binghamton.  The lights and radio will need to be installed.

RESOLUTION #54-PURCHASE NEW CONSTABLE VEHICLE

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the purchase of a 2016 Chevrolet Tahoe as a Constable Vehicle on State bid from Matthews Auto at a cost of $39,199.89; and

BE IT FURTHER RESOLVED, per the 2016 Town Budget, the Town Board directs the Town Clerk to request NYCDEP approval to  use Good Neighbor Funds in the amount of $32,000 towards the cost of the vehicle; and

BE IT FURTHER RESOLVED, per the 2016 Town Budget, and upon approval from NYC DEP to use $32,000 from Good Neighbor Fund, approves the transfer of same from Good Neighbor Fund to General Fund.”

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

Congratulations from the Town Board were bestowed on Constable Stephen Williamson on having now been chosen Law Officer of the Year by the 6th District of the American Legion.  His name will be submitted for the state selection process.

On motion of Carol Murray second by Edward Raeder the bills were audited and ordered paid in the following amounts:

General #226-300 – $133,437.65
Roxbury Sewer #36-44 – $42,582.23
Highway #117-143 – $190,789.42
Denver Sewer #41-47 – $13,878.67
Roxbury Water #34-46 – $10,025.27
Special Lights #8-9 – $2,087.52
GG Water #36-45 – $3,431.86
Capital Projects:
Denver Water #34-41 – $2,545.29
GEIS Project #12 – $2,202.34

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

On motion of Gene Cronk second by Edward Raeder the meeting adjourned at 8:56 pm.

THIS IS A TRUE COPY
______________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Roxbury Town Board June 13, 2016, Meeting Agenda

ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
June 13, 2016
Town Hall

Call To Order   7:15 pm  Public Hearing Local Law Flood Maps

7:30 pm  Regular Meeting

Minutes May 9th  regular meeting

Requests to Speak:
Bill Morgan – Adirondack Scenic Byway Presentation
Nicole Franzese- flood maps
Cherie Serrie – ?
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:
Patricia Keith re: violation

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for May 2016
·       Resolution-Supervisor’s monthly report for April 2016
·       Resolution-Assessor’s monthly report for May 2016
·       Resolution-Building Inspector monthly report for May 2016
·       Resolution-monthly water receipts report for May 2016
·       Resolution-Justice Court monthly report for February  2016
·       Resolution-Tax Collector final report
·       Resolution-Flood Maps
·       Resolution-transfer GNF to General Fund for Hwy generator
·       Resolution-transfer $50,000 from Hwy Fund to Hwy Equipment Reserve
·       Resolution-transfer $47,062.50 from Hwy Equipment Reserve to Highway Fund for new truck
·       Resolution-change BAR members to be paid contractually instead of on payroll effective 1/1/17
·       Transfer Station closed for repairs Wednesday July 13th
·       2015 Annual Water Reports  sent to customers
·       Grand Gorge & Roxbury Water project
·       Grand Gorge Tire sewer hookup
·       Constable vehicle