Public Hearing Tax Cap
NOTICE OF PUBLIC HEARING
Town of Roxbury, New York
NOTICE IS HEREBY GIVEN that a public hearing will be held before the Town Board for the Town of Roxbury at the Roxbury Town Hall on the 9th day of November 2017, at 6:45 p.m., regarding the adoption of a proposed Local Law to Override the Tax Levy Limit for Fiscal Year 2018 established in General Municipal Law §3-c. This law is being proposed to comply with subdivision 5 of the General Municipal Law §3-c which expressly authorizes the Town Board to override the tax levy limit by the adoption of a local law approved by vote of at least sixty percent (60%) of the Town Board. At such time and place all persons interested in the subject matter thereof will be heard concerning the same.
Copies of the proposed law shall be available at the time of the hearing and shall be available at times prior to and after the hearing at the Town Clerk’s Office during normal business hours for the purpose of inspection or procurement by interested persons.
The proposed Local Law to Override the Tax Levy Limit for Fiscal Year 2018 Established in General Municipal Law §3-c establishes the Roxbury Town Board’s intent to override the limit on the amount of real property taxes that may be levied by the Town of Roxbury.
Dated: 10/17/17
Roxbury, N.Y.
By Order of Town Board
Town of Roxbury
Public Hearing Road Local Law
NOTICE OF PUBLIC HEARING
Town of Roxbury, New York
NOTICE IS HEREBY GIVEN that a public hearing will be held before the Town Board for the Town of Roxbury at the Roxbury Town Hall on the 9th day of November 2017, at 6:30 p.m., regarding the adoption of a proposed Local Law entitled “Road Takeover Law of the Town of Roxbury”. This Local Law is proposed to ensure that the Town is both consistent and fair to proposed developers and existing taxpayers alike by requiring sufficient new tax base (Assessed Value) including both land and buildings to support any proposed new roads at current Highway Tax rates. In return for this, the Town agrees to take over approved roads that are built to accepted Town specifications and that have the required amount of Assessed Value to support them.
Copies of the proposed Local Law shall be available at the time of the hearing and shall be available at times prior to and after the hearing at the Town Clerk’s Office during normal business hours for the purpose of inspection or procurement by interested persons.
Dated: 10/17/17
Roxbury, N.Y.
By Order of Town Board
Town of Roxbury
Notice: 2018 Preliminary Budget Hearing
TOWN OF ROXBURY
NOTICE OF PUBLIC HEARING
ON PRELIMINARY BUDGET
Notice is hereby given that the Preliminary Budget for the Town of Roxbury for the fiscal year 2018 has been completed and filed in the office of the Town Clerk where it is available for inspection during regular business hours.
Notice is further given that the Town Board will hold a public Hearing on the Preliminary Budget at 7:00 pm on November 9, 2017 in the Town Hall at which time any person may be heard in favor of or against the proposed budget or any item therein.
Pursuant to Section 108 of the Town Law, the proposed salaries of elected officials are as follows: Councilman (4) $4,832.78 ea., Justice (2) $8,375.18 ea., Supervisor $15,089.50, Tax Collector $9,722.64, Town Clerk $42,454.61, Highway Supt. $55,158.71.
The regular monthly meeting of the Town Board will be held immediately following the public hearing.
Dated: October 16, 2017
By Order of the Town Board
Diane Pickett, Town Clerk
NOTICE - The Town of Roxbury Town Board will hold a Special Meeting on October 19, 2017 at 2:00 pm
NOTICE
The Town of Roxbury Town Board will hold a Special Meeting on October 19, 2017 at 2:00 pm immediately following the Bid Opening for Denver Water District Wellfield Access Roads to discuss the bid and to discuss any other business that may come before the Town Board.
By Order of the Town Board
Diane Pickett, Town Clerk
Dated: October 9, 2017
NOTICE – The Town of Roxbury Town Board will hold a Special Meeting on October 19, 2017 at 2:00 pm
ROXBURY TOWN BOARD Regular Meeting October 9, 2017 Town Hall
ROXBURY TOWN BOARD
Regular Meeting
October 9, 2017
Town Hall
Call To Order 7:30 pm Regular Meeting
Minutes September 11th Meeting
Requests to Speak:
Department Reports:
Water / Sewer
Board
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business Munsell letter re: water charges
Water leak by Greg Stock residence
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution-Town Clerk monthly report for September 2017
Resolution-Supervisor’s monthly report for August 2017
Resolution-Assessor’s monthly report for September 2017
Resolution-Building Inspector monthly report for September 2017
Resolution-monthly water receipts report for September 2017
Resolution-Justice Court monthly report for August 2017
Resolution- Fuel Oil Bid
Resolution- Civic Center Roof bid
Resolution-Schedule Public Hearing Local Law revised road takeover specs
Resolution-Schedule Public Hearing 2018 Preliminary Budget Nov 9th @ 7:00 pm
Resolution-fill vacancy on RHPC with term thru 12/31/19
Reminder-2018 Tentative Budget Workshop October 16th @ 7:00 pm
Tire Day @ Highway Garage October 14th 8 am – 4 pm
Clean Sweep program must register October 1-15th
Denver-GG-Roxbury water projects status
OTHER REMINDERS
Highway Contract expires 12/31/17
Water & Sewer Operator Agreements (LVDV Operations) expire 12/31/17
(new ones need to be in place by 9/1/17 for 2018 budgeting purposes)
July 2017 Planning Board Minutes
Roxbury Town Planning Board Meeting Roxbury Town Hall
July 19, 2017
The regular meeting of the Town of Roxbury Planning Board was held July 19, 2017 at 7:30 pm at the Roxbury Town Hall.
Present: Chairman Phillip Zorda, Members Robert Cole, Brad Zambri, David Cowan and Edward Hinkley, Kristin Janke-Schneider of the Delaware County Planning Department.
Absent: Joseph Farleigh, Jean Stone
Brian Murray, a town landowner, was also present. The meeting was called to order at 7:30 pm.
The Minutes of the June 21, 2017 meeting were approved on motion of Dave Cowan second by Robert Cole.
AYES-5 Cowan, Cole, Zambri, Hinkley, Zorda
NAYS-0
Sketch Map No. 157.3-2-25
Mary Ann Todd – Lake St. – 2 lot subdivision
A sketch plan of a 2 lot subdivision prepared by Victor Fairbairn for Mary Ann Todd was reviewed. It was proposed that the commercial kitchen and a 0.21 acre parcel be subdivided from the original lot, leaving the residence on the remaining 0.51 acre parcel. Concerns were raised about access to the kitchen and the ability to install separate sewer and water connections to the kitchen within the kitchen parcel.
On motion of Robert Cole second by Dave Cowan, the Planning Board denied the subdivision as shown on the sketch map.
AYES-5 Cowan, Cole, Zambri, Hinkley, Zorda
NAYS-0
Brian Murray owns parcel 1157.-3-8.1 upon which a small airstrip exists. He discussed his ideas for expanding the airstrip.
On motion of Brad Zambri second by Edward Hinkley the meeting adjourned at 8:00 pm.
October 2017 Roxbury Library Association Tuesday Forum Program
FOR IMMEDIATE RELEASE
Contact Person: Dian Seiler, Director, Roxbury Library
Telephone and Fax: (607)-326-7901
On Tuesday, October 10, 2017, at 1:00 p.m., at the Roxbury Library,
Roxbury resident Wheldon J. Farleigh will offer a talk on Woodchuck Lodge
for the October 2017 Roxbury Library Association Tuesday Forum program.
Regular RLA Tuesday Forum attendees will provide refreshments following
Mr. Farleigh’s presentation.
The Roxbury Library Association welcomes the public to all RLA Tuesday
Forum programs, activities, and gatherings, which are free of charge.
Located at 53742 State Highway 30, the Roxbury Library is directly
opposite the town’s United Methodist Church on Main Street.
For details about the Tuesday, October 10, 2017, RLA Tuesday Forum program
and about upcoming RLA Tuesday Forum programs, activities, and gatherings,
please contact Roxbury Library Director Dian Seiler or Roxbury Library
Clerk Helen Faraci at (607)-326-7901.
NOTICE AND INSTRUCTIONS TO BIDDERS
Sealed bids will be received by the Town of Roxbury, hereinafter referred to as the "Owner," until 2:15 PM, Friday, October 6, 2017, at the Town Clerk’s Office, 53690 State Highway 30, Main Street, Roxbury, NY 12474, at which time said bids will be publicly opened and read aloud for Grand Gorge Civic Center Roof Replacement:Contract No. 1 – Roof ReplacementUnder the Base Bid, Contract No. 1 shall include all tools, labor, material and equipment necessary to:Remove existing membrane roof on the lower roof of Civic Center, repair decking, provide new membrane roof with all required appurtenances, and dispose of all materials removed. Approximate lower roof area is 6300 SF.Additive Alternate No. 1 will add the upper roof of the Civic Center to the project. Approximate upper roof area is 4300 SF.
All bids must be made on the blank form of proposal attached hereto.
A bidder may withdraw any proposal submitted prior to the hour set for the closing of the bids provided the request is signed in a manner identical with the proposal being withdrawn.
The Owner will be responsible for payment in accordance with the terms of the contract when the work is completed.
The Owner is exempt from New York State sales taxes on material, supplies, and equipment to be permanently incorporated in the Work. Tax Exemption No. 15-6001121. Said taxes shall not be included in the Bid.
A complete set of Bidding and Contract Documents may be obtained from Lamont Engineers upon payment of a $50.00 deposit. Full deposit refund for the returned set will be made provided that the complete set of Bidding and Contract Documents (Project Manual) is returned to Lamont Engineers, postage paid and in good condition within 30 days after Bid Opening. Any sets returned after the 30-day period are non-refundable. Additional sets of Bidding and Contract Documents may be obtained upon payment of a $25.00 deposit for each set. Deposits for additional sets will be returned less the actual cost of reproduction if the complete sets are returned in good condition within the 30-day period. Requests for delivered sets of Bidding and Contract Documents will be honored overnight upon receipt of a non-refundable fee of $25.00 per set for handling and delivery.
Prospective bidders who obtain electronic project documents are responsible to contact Lamont Engineers, P.C. to register their contact information on the project documents distribution list for the purposes of receiving bidding Addenda and other bidding information.
The Town Board of the Town of Roxbury reserves the right to waive any informalities or irregularities in the bids received and to reject any or all bids without explanation.
A Pre-bid meeting will be held with the Engineer at the Grand Gorge Civic Center (60933 State Highway 30, Grand Gorge) on Thursday, September 28th, 2017 at 10:00 AM (see Document 00860 for Location Map). Please refer all questions to Michael D. Harrington, Principal Engineer, Lamont Engineers, P.C., (518) 234-4028.
Date: September 20, 2017
Town Board
Town of Roxbury
NOTICE
NOTICE
The Town Board, Town of Roxbury will hold a Budget Workshop on the 2018 Tentative Town Budget on October 16, 2017 at 7:00 pm at the Town Hall. The Town Board will be reviewing the Tentative Budget figures for preparation of the Preliminary Budget which will require a Public Hearing. The Town Board will also discuss any other business that may come before them.
By Order of the Town Board
Town of Roxbury
Diane Pickett, Town Clerk
Dated: September 20, 2017
BID NOTICE
BID NOTICE
Pursuant to Section 103 of the General Municipal Law, the Town Board, Town of Roxbury, will receive sealed bids for approximately 6,000 gallons +/- of No. 2 Fuel Oil to be delivered as needed to various buildings in the Town. This bid will be for the 2017/2018 heating season.
All bids must meet New York State specifications and must be accompanied by a certificate of non-collusion.
Bids shall be marked “FUEL OIL BID” and must be received at the Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY 12474 no later than 2:00 pm on October 6, 2017 at which time they shall be opened. The bid will be awarded at the Regular Monthly Meeting of the Town Board to be held October 9, 2017 at 7:30 pm at the Town Hall.
The Town Board reserves the right to reject any and all bids.
By Order of the Town Board
Town of Roxbury
Diane Pickett, Town Clerk
Dated: September 20, 2017
Roxbury Revelry - A Labor Day Celebration in in the Village of Roxbury
Join us for Roxbury Revelry on Sunday, Sept. 3 and experience all the wonder, fun and down home splendor of summer in one perfectly seasoned day — music in the park, eclectic shopping adventures with a cavalcade of kids' artwork
F O R I M M E D I A T E R E L E A S E
The Roxbury Arts Group Announces
A Labor Day Celebration in in the Village of Roxbury
Roxbury Revelry featuring Sara Milonovich and Daisycutter
845.586.3500 and roxburyny.com or 607-326-7608 or roxburyartsgroup.org
All the idyllic pleasures of summer packed into one perfect day
Roxbury Revelry gives you vintage base ball, concert, shopping and fireworks!
Join us for Roxbury Revelry on Sunday, Sept. 3 and experience all the wonder, fun and down home splendor of summer in one perfectly seasoned day — music in the park, eclectic shopping adventures with a cavalcade of kids’ artwork and — for all ye cranks — vintage base ball served up in the old-fashioned, no mitts allowed 19th century style.
Batter Up!
Better eat your Wheaties (or better yet, a real country breakfast at Cassie’s) before heading to the expansive green of Kirkside Park’s baseball diamond at 1 p.m. — the mitts will definitely be off for a full-throttled, double-header featuring our own hometown boys of summer, the Roxbury Nine, squaring off against local rivals from over the hill, The Mountain Athletic Club of Fleischmanns and the visiting Brooklyn Atlantics. Your whole family can savor the competitive joys of our national pastime with none of the commercialization, concession stand lines or cussin’. (Anything audible in that department will be fined a nickel, at least).
Shop Roxbury while you stroll . . .
Late afternoon, take your clan for a leisurely stroll along the historic Main Street of this “grande dame” of the Catskills. Among the stately and serene 19th century architecture, there’s also shopping galore: Roxbury General with its “gifts and necessities for every occasion”; Roxbury Wine and Spirits with a full stock of New York State’s own crafted libations; and Roundback Antiques, specializing in the finest oak furniture and accessories. All three stores will offer you a free Shop Roxbury raffle ticket just for browsing and a second ticket with any $10 purchase. Your raffle ticket will put you in the running for premium firework seating, a round of golf at Shephard Hills and a free lift ticket for Plattekill Mountain.
A Little Nashville . . . only smarter!
As the afternoon slowly glides into the gloaming, you’ll be in the perfect state of mind by 6 p.m. for a concert in Kirkside Park with Daisycutter, headlined by farm-girl-gone-to-fiddle Sara Milonovich. Sara was cutting her teeth on frets while tuning up the family tractor and she brings a strong dose of upstate realism to her songwriting. Apprenticed to Catskills fiddle legend Hilt Kelly at the tender age of nine, she used those rural roots to seed a folk sound at once gritty and lyrical, with strong multi-instrumental prowess from Andy Goessling as well as Greg Anderson on guitar, Leo Traversa on bass, and Ben Wittman on drums. A founder of RootStock to support Northeast farming communities, Daisycutter delivers a sound that is both literate and “ass-kicking.” Bring along a picnic or grab a little something from the Ate.O.Ate Food Truck, a blanket or lawn seat, sit back, and enjoy the music.
Encore: It’s a Blast
It’s going to be hard to top Daisycutter’s musical pyrotechnics, but at 8:30 the twilight skies above Kirkside with will spangled with fireworks by MTC’s very own licensed pyrotechnician Glen Faulkner and his merry band of fiery fuse-a-liers. End your evening with the oohs, aahs and starry-eyed ka-bangs of Catherine Wheels, Roman Candles and Rockets Red Glare!
Vintage base ball, sunny shopping, rollicking fok fun and fireworks to blaze the night away — all for FREE! A suggested donation of $5 will help sustain the magic of Kirkside Park events for summers yet to come.
This event is brought to you by the Town of Roxbury, in partnership with the MARK Project, the Roxbury Arts Group, and the Greater Roxbury Business Association. Funded in part by the A. Lindsay and Olive B. O’Connor Foundation, business sponsors, and individual donors.
For more information, contact Peg Ellsworth at 845.586.3500 and roxburyny.com or the Roxbury Arts Group at 607.326.7908 and roxburyartsgroup.org.
Roxbury Town Board Unapproved Meeting Minutes - August 14,2017
UNAPPROVED MINUTES
The regular meeting of the Town Board was held August 14, 2017 at 7:30 pm at the Grand Gorge Civic Center. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder and Carol Murray, Hwy. Supt. Neil German, Assessor Robert Breglio, Assessor Clerk Stephanie Seminara, Parks Clerk Carolynn Faraci, Attorney Kevin Young and 6 residents. Councilman Allen Hinkley was absent.
On motion of Gene Cronk second by Carol Murray the Town Board approved the Minutes of the July 10, 2017 meeting.
AYES-4 Cronk, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
Hwy. Supt. Neil German distributed a quote for a used Hamm roller from R.H Finke at a cost of $44,500 less trade-in of an old roller of $25,000 for a final cost of $19,500 that would be paid off in monthly payments. German also requested hiring Trent Perry to fill an HEO vacancy, further reported crews continue to stone & oil roads, clean ditches and have removed the 30 MPH signs on Hubbell Corners Rd. and replaced them with State approved 25 MPH signs.
RESOLUTION #89-PURCHASE/TRADE IN ROLLER
On motion of Carol Murray second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the purchase of a used Hamm Model 3412 Dirt Roller from Finke Equipment. at a cost of $44,500 less $25,000 trade-in for a final cost of $19,500 to be paid in 6 monthly installments of $3,250 per month.”
AYES-4 Murray, Cronk, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #90-PERRY HIRED HIGHWAY DEPT.
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the hiring of Trent Perry as full-time HEO on the Highway Dept. effective September 12, 2017 at a rate of $18.66 per hour plus benefits.”
AYES-4 Cronk, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
Assessor Robert Breglio submitted a written report to the Town Board and stated he has begun checking new building permit work and status of old work in anticipation of the 2018 Tax Roll, he will now have access to the STAR credit check lists, has been making sure all exemption paperwork is in order due to the Comptroller’s office checking on same, and reported things are working out well with the new Building Inspector.
Parks Clerk Carolynn Faraci reported she met with representatives and interns from Lynhurst which is connected with Roxbury’s original Gould/Shepard properties that included a tour of the Jay Gould Church, Kirkside Adult home, Kirkside Park and Shepard Hills Golf Course. They would like to continue the tour annually as well as having the interns rotate working here. They are also planning to take some saplings of certain trees from the golf course to plant at Lynhurst as the ones there are now gone. Faraci also requested some changes to the current pavilion rental agreement as there have been some issues. Attorney Young will look into the matter and supply a draft copy to the Town Board.
Supv. Hynes reported a plugged sewer line has been repaired in Denver Sewer District. Stones and cloth wipes were the problem.
Supv. Hynes reported work has been completed on the office building at the Transfer Station and the gate continues to be worked on. Councilman Cronk expressed concerns with excessive C&D box overage charges and would like to see large contractor loads denied dumping there. The matter was discussed but no action was taken.
Tara Jo Donadio of Cornell Cooperative Extension was given the floor to do a power point presentation of the Clean Energy Program being offered through NYSERDA. The program was discussed as well as funding. No action was taken.
No action was taken on the letter received from the Munsell’s regarding their water usage and charges as we are waiting to hear back from the owners.
A letter was received from Richard Kohlberger who was also present at the meeting, and is the owner of Early Sunrise Farm on Cronk Road. He is requesting the road be abandoned allowing him to use it as a private road because it provides access only to his property and he would like to expand his farming. If abandoned, the Town would not have to maintain the road anymore and it would allow him a more secure property with no traffic coming up the road. Attorney Young will research the matter.
Attorney Young discussed DEP updating their analysis of the impact of their land purchases in the Town of Roxbury where it is the highest in Delaware County. It has been proven there has not been any major building here and the purchases appear to interfere with flood mitigation measures. Therefore, DEP will supposedly not solicit for more land purchases in the Town at this time.
Discussion took place on a letter received from Joel & Susanna Craig requesting reimbursement of plumber fees associated with a sewer line repair required on their sewer line at Roxbury Run Village last fall that was backing up into their unit. It originally appeared the problem was the responsibility of the owner, but upon further inspection it was found to be on the District’s line.
RESOLUTION #91-REIMBURSE CRAIG PLUMBER BILL
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes a reimbursement to Joel Craig, owner of Roxbury Run Village Unit 8-2, in the amount of $259.20 for plumber fees he incurred for a plugged sewer line that was found to be the responsibility of the Sewer District.”
AYES-4 Cronk, Reader, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for July 2017 in the amount of $3,061.45 (Town Clerk $471.45 and Building Permits $2,590.00)
AYES-4 Cronk, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Carol Murray second by Edward Raeder the Town Board approved the Supervisor’s monthly report for June 2017.
AYES-4 Murray, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Gene Cronk the Town Board approved the Assessor’s monthly report for July 2017.
AYES-4 Raeder, Cronk, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Carol Murray second by Edward Raeder the Town Board approved the Building Inspector’s monthly report for July 2017.
AYES-4 Murray, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Monthly Report of Water Receipt’s for July 2017 in the following amounts: Denver $2,951.30; Grand Gorge $3,274.42 and Roxbury $4,182.51.
AYES-4 Cronk, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Gene Cronk the Town Board approved the Justice Court monthly report for June 2017 in the amount of $8,912.00.
AYES-4 Raeder, Cronk, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #92-PUBLIC HEARING CDBG APPLICATION
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town of Roxbury will hold a Public Hearing on September 11, 2017 at 6:45 pm at the Town Hall, 53690 State Hwy 30, Roxbury, NY for the purpose of receiving citizen’s comments regarding the Town’s intent to apply for up to $400,000 in financial assistance to NYS Homes and Community Renewal via a 2017 Consolidated Funding Application under the Community Development Block Grant program to provide housing rehabilitation and repairs for 10 low-moderate income homeowners.”
AYES-4 Cronk, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
The CPA’s have concluded their audit of financials for the year 2016. No major problems were found. A copy has been given to the Town Board, filed with the State Comptroller’s Office and is on file at the Town Clerk’s Office.
No action was taken on bonding for any of the water projects.
GeoLogic has completed a Data Evaluation for the Grand Gorge/Roxbury Water Project that was distributed to the Town Board and is on file at the Town Clerk’s Office.
Discussion took place on changing the start time for the September regular meeting due to having a lengthy presentation scheduled.
RESOLUTION #93-SEPTEMBER MEETING TIME CHANGE
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the regular monthly meeting of the Town Board was scheduled to be held September 11, 2017 at 7:30 pm at the Town Hall;
NOW, THEREFORE BE IT RESOLVED, the Town Board approves changing the regular monthly meeting of the Town Board scheduled for September 11, 2017 to begin at 7:00 pm instead of 7:30 pm.”
AYES-4 Cronk, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
Discussion took place on possible changes to the road takeover specifications, partially due to assessments being at 100% now. A copy of the current specs were distributed to the Board. Attorney Kevin Young will look into the matter.
Supervisor Hynes stated the road into the Denver Water well field needs work for better ingress & egress. Michael Harrington of Lamont Engineers will get pricing to repair the road.
Supv. Hynes stated negotiations are still ongoing with the Hinkley appraisal associated with the Grand Gorge/Roxbury Water Project.
Discussion took place on being able to re-open the Roxbury Springs to supply water to Roxbury and Grand Gorge Water Districts. No word has been received from NYS Dept. of Health yet.
No action was taken on the water line repair by Greg Stock’s residence. Supv. Hynes still needs to speak with the owner.
Supv. Hynes reported the graffiti on Main Street Roxbury has been taken care of.
One more resident arrived to the meeting.
Councilwoman Carol Murray moved to go into Executive Session, Edward Raeder seconded the motion and the Town Board went into Executive Session at 9:00 pm to discuss a personnel matter. Present were: Supervisor Thomas S.Hynes, Councilmen Gene Cronk, Edward Raeder and Carol Murray and Attorney Kevin Young.
AYES-4 Murray, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
The Town Board and Attorney exited Executive Session where Councilman Gene Cronk moved and Edward Raeder seconded to return to the regular meeting at 9:27 pm.
AYES-4 Cronk, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
It was stated no decisions were made on the Highway Contract.
On motion of Gene Cronk second by Carol Murray the bills were audited and ordered paid in the following amounts:
AYES-4 Cronk, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Carol Murray the meeting adjourned at 9:30 pm.
THIS IS A TRUE COPY
____________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Carol Murray, Councilwoman
The Regular Monthly Meeting of the Roxbury Town Board - Monday September 11, 2017
NOTICE
Town of Roxbury Residents
The Regular Monthly Meeting of the Roxbury Town Board
scheduled for Monday September 11, 2017 at 7:30
has been changed to begin at 7:00 pm.
By Order of the Roxbury Town Board
Diane Pickett, Town Clerk
Dated: August 21, 2017
NOTICE OF PUBLIC HEARING 2017 Consolidated Funding Application for CDBG
NOTICE OF PUBLIC HEARING
2017 Consolidated Funding Application for CDBG
The Town of Roxbury will hold a Public Hearing on September 11, 2017 at 6:45 pm at the Town
Hall, 53690 State Hwy 30, Roxbury, NY. The purpose of this hearing is to receive citizen’s
comments regarding the Town’s intent to apply for up to $400,000 in financial assistance to NYS
Homes and Community Renewal via a 2017 Consolidated Funding Application under the
Community Development Block Grant program to provide housing rehabilitation and repairs for
10 low-moderate income homeowners. Any and all citizens are invited to attend this Public
Hearing. It is the policy of the Town of Roxbury not to discriminate on the basis of disability.
Please contact Diane Pickett, Town Clerk, at 607-326- 7641 if you need any special
accommodations and the Town will make appropriate arrangements to ensure that you can
participate in this public meeting.
Diane Pickett, Town Clerk
Town of Roxbury
Dated: August 21, 2017
ROXBURY TOWN BOARD Regular Meeting August 14, 2017
ROXBURY TOWN BOARD
Regular Meeting
August 14, 2017
Grand Gorge Civic Center
Call To Order 7:30 pm Regular Meeting
Minutes July 10th Meeting
Requests to Speak: Tara Jo Donadio-Clean Energy Communities Program
Department Reports: Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business Munsell letter re: water charges
Water leak by Greg Stock residence
New Business
Letters to the Board: Graffiti on Main Street Roxbury
Joel & Susanna Craig-Denver Sewer
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution-Town Clerk monthly report for July 2017
Resolution-Supervisor’s monthly report for June 2017
Resolution-Assessor’s monthly report for July 2017
Resolution-Building Inspector monthly report for July 2017
Resolution-monthly water receipts report for July 2017
Resolution-Justice Court monthly report for June 2017
Resolution-schedule Public Hearing September 11th @ ______pm for CDBG Housing Rehab Application
Resolution-advertise for bids for Kirkside Park Kitchen Construction
Amount to bond for water district projects-Denver, GG and Roxbury
Changes requested for Park Pavilion Usage Agreement
Revise Road Takeover Specs?
Denver Water Project work status
GG/Roxbury Water Project property appraisal
OTHER REMINDERS
Highway Contract expires 12/31/17
Water & Sewer Operator Agreements (LVDV Operations) expire 12/31/17
(new ones need to be in place by 9/1/17 for 2018 budgeting purposes)
Roxbury Town Board Approved Meeting Minutes - July 10 2017
APPROVED MINUTES
July 10, 2017
The regular monthly meeting of the Town Board was held July 10, 2017 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder and Carol Murray, Parks Clerk Carolynn Faraci, Assessor Clerk Stephanie Seminara, Town Attorney Kevin Young and 4 residents. Absent: Councilman Allen Hinkley (out of Town) and Highway Supt. Neil German.
The Public Hearings originally scheduled for 7:00 pm for a second hearing on Small Business Enterprise application and 7:20 pm for a second hearing on the Grand Gorge Civic Center repairs application were not needed.
The Minutes of the June 12, 2017 meeting were approved on motion of Edward Raeder second by Gene Cronk.
AYES-4 Raeder, Cronk, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
Assessor Clerk Stephanie Seminara stated the EQ Rate for 2017 is still at 100%, the Board has been given a written report from the Assessor and there are no other problems/issues to be discussed.
Parks Clerk Carolynn Faraci reported two students have started with the summer work program, vandalism on park buildings has stopped and has several bookings for the pavilion/park.
Grant Writer Peg Ellsworth was absent but submitted a written report stating she has received plans on the kitchen and will be getting the committee together to go over them. Carolynn Faraci added the kitchen will be for local grower’s use and not caterers and the Town Board will have to make decisions regarding a user’s handbook, rental pricing and other issues before the kitchen is up and running.
Highway Supt. Neil German was absent but submitted a written report stating crews continue to do stone & oil, grader patching, grading and rolling roads, he has been told the old roller is worth about $20,000-$22,000 and therefore requested instead of placing it on the auction site to sell, R.H. Finke has offered $25,000 towards a trade-in with them and they will locate any roller the Town wants. It was also reported John Bubach is planning to leave the Highway Dept. the end of July.
A few months ago, Dennis & Jackie Slater requested a reduced speed limit for Hubbell Corners Rd. to 30 MPH. A response has been received from NYS Dept. of Transportation (NYSDOT) approving of a reduced speed limit of 25 MPH. The illegally posted 30 MPH speed limit sign there now will be removed and a 25 MPH sign will be erected.
Supv. Hynes stated the new Denver Water Pressure Reducing Valve (PRV) was tested on Friday and all went well.
The baby swing at the Grand Gorge Civic Center playground has been damaged with its straps being cut off. The swing will be replaced.
Councilman Cronk again expressed concerns with not getting a receipt for his property taxes from the Tax Collector having asked for it three times and feels a receipt should be sent regardless of whether the box on the tax bill requesting a receipt is marked or not.
Richard Tunison of the Hitching Post introduced himself and stated he plans to open the restaurant on Labor Day weekend. He has submitted a notice that he will be applying for a liquor license through the State and requests a waiver of the 30 day hold from the Town Board. He discussed the renovations taking place and has already spoken with the Building Inspector and NYS Dept. of Health. The Town Board wished him well in his new venture.
On motion of Gene Cronk second by Carol Murray the Town Board approved the Town Clerk’s monthly report for June 2017 in the amount of $5,005.75 (Town Clerk $695.75 and Building Permits $4,310.00)
AYES-4 Cronk, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Carol Murray second by Edward Raeder the Town Board approved the Supervisor’s monthly report for May 2017.
AYES-4 Murray, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Gene Cronk the Town Board approved the Assessor’s monthly report for June 2017.
AYES-4 Raeder, Cronk, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Carol Murray the Town Board approved the Building Inspector’s monthly report for June 2017.
AYES-4 Raeder, Murray, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Carol Murray second by Gene Cronk the Town Board approved the Water District receipts report for June 2017 in the following amounts: Denver Water $102.30; Grand Gorge $155.91 and Roxbury $395.57.
AYES-4 Murray, Cronk, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Gene Cronk the Town Board approved the Justice Court monthly report for May 2017 in the amount of $4,265.00.
AYES-4 Raeder, Cronk, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #81-LIQUOR LICENSE FOR HITCHING POST
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town Board has received notification that Liz’s Hitching Post LLC will be applying for NYS Liquor License; and
WHEREAS, it has been requested to waive the 30 day hold period; and
WHEREAS, a liquor license has been at that location in the past;
NOW, THEREFORE BE IT RESOLVED, the Town Board has no objections to a liquor license being issued to Liz’s Hitching Post LLC; and
BE IT FURTHER RESOLVED the Town Board will request waiver of the 30 day hold on issuance of the license from the NYS Liquor Authority.”
AYES-4 Raeder, Cronk, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
Attorney Young discussed the need for an amended Bond Resolution for the Denver Water District Project that is required by NYS EFC who we are applying to for partial funding.
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
RESOLUTION #82- A RESOLUTION AMENDING THE BOND RESOLUTION DATED JANUARY 3, 2017, AUTHORIZING THE ISSUANCE OF $400,000 BONDS OF THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK, TO PAY PART OF THE $1,000,000 MAXIMUM ESTIMATED COST OF THE INCREASE AND IMPROVEMENT OF THE FACILITIES OF THE TOWN’S DENVER WATER DISTRICT, TO INCREASE THE AMOUNT OF BONDS AUTHORIZED TO $1,000,000.
“WHEREAS, by bond resolution dated January 3, 2017, the Town Board of the Town of Roxbury, Delaware County, New York, authorized the issuance of $400,000 bonds to pay part of the $1,000,000 estimated maximum cost of the increase and improvement of the Town’s Denver Water District;
WHEREAS, the Town Board now desires to authorize the issuance of bonds sufficient to pay said estimated maximum cost, to permit work to proceed pending receipt of the grant monies expected to be available; NOW, THEREFORE, BE IT,
RESOLVED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:
Section A. The Title and Sections 1 and 2 of the bond resolution of the Town of Roxbury, duly adopted by the Town Board on January 3, 2017, titled:
A RESOLUTION AUTHORIZING THE ISSUANCE OF $400,000 BONDS OF THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK, TO PAY PART OF THE $1,000,000 MAXIMUM ESTIMATED COST OF THE INCREASE AND IMPROVEMENT OF THE FACILITIES OF THE TOWN’S DENVER WATER DISTRICT, IN AND FOR SAID TOWN.
are hereby amended to read as follows:
A RESOLUTION AMENDING THE BOND RESOLUTION DATED JANUARY 3, 2017, AUTHORIZING THE ISSUANCE OF $1,000,000 BONDS OF THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK, TO PAY THE $1,000,000 MAXIMUM ESTIMATED COST OF THE INCREASE AND IMPROVEMENT OF THE FACILITIES OF THE TOWN’S DENVER WATER DISTRICT, IN AND FOR SAID TOWN.
RESOLVED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:
Section 1. For the specific object or purpose of paying the cost of the increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements, in the Town of Roxbury, Delaware County, New York, there are hereby authorized to be issued $1,000,000 bonds of said Town pursuant to the provisions of the Local Finance Law.
Section 2. It is hereby determined that the maximum estimated cost of the aforesaid specific object or purpose is $1,000,000, and the plan for the financing thereof is by the issuance of the $1,000,000 bonds of the Town of Roxbury, Delaware County, New York, authorized to be issued pursuant to this resolution, provided, however, that the amount of bonds to be issued shall be reduced by any grant monies received, including any amounts ultimately received from the anticipated grant from the State of New York under the New York State Water Infrastructure Improvement Act in the amount of $600,000.
Section B. The validity of such bonds and bond anticipation notes may be contested only if:
(1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money, or
(2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with,
and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or
(3) Such obligations are authorized in violation of the provisions of the Constitution.
Section C. This resolution, which is effective immediately, shall be published in The Catskill Mountain News, the official newspaper of the Town, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law.
The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows:
Councilman Gene Cronk VOTING AYE
Councilman Edward Raeder VOTING AYE
Councilwoman Carol Murray VOTING AYE
Supervisor Thomas S. Hynes VOTING AYE
Councilman Allen Hinkley ABSENT
Attorney Young discussed the changes to the Lamont Engineering., PC agreement for the Denver Water Project.
RESOLUTION #83- RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY
AUTHORIZING A CONTRACT AMENDMENT FOR THE DENVER RUN WATER DISTRICT PROJECT AND AUTHORIZING THE TOWN SUPERVISOR TO EXECUTE CONTRACT AMENDMENT
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) determined the necessity of a project named Denver Run Water District Water System Improvements Project relating to the increase and improvement of the distribution facilities of the Denver Run Water District (the “Denver Run Water District Project”); and
WHEREAS, by resolution dated April 10, 2017, the Town Board authorized the Denver Run Water District Project; and
WHEREAS, by resolution dated April 10, 2017, the Town of Roxbury’s Denver Water District (“DWD”) and Lamont Engineers (“Lamont”) entered into a Final Design and Construction Phase Service Contract (the “Contract”) for the Denver Run Water District Project; and
WHEREAS, the New York State Environmental Facilities Corporation (“EFC”) requires certain provisions to be included in the Contract; and
WHEREAS, Lamont revised the Contract to add a EFC/SRF Non-Construction Bid Packet (“Bid Packet”) as required by the EFC; and
WHEREAS, the Town Board has reviewed the Bid Packet; and
NOW, THEREFORE BE IT RESOLVED THAT:
The Town Board hereby approves the amendment to the Contract to include the Bid Packet.
The Town Supervisor is hereby authorized to execute a contract amendment to add the Bid Packet to the Contract.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Murray, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #84-ANNUAL GOOD NEIGHBOR FUND REPORT
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the Annual Report of Good Neighbor funds to NYC DEP (Dept. of Environmental Protection) reflecting a balance of $274,136.20 through June 30, 2017.”
AYES-4 Cronk, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #85-BUBACH RESIGNS FROM HIGHWAY DEPT.
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board has received a letter of resignation from Highway Dept. employee John K. Bubach effective July 27, 2017;
BE IT RESOLVED, the Town Board regretfully accepts the resignation of John K. Bubach from the Highway Dept. with a last day of work to be July 27, 2017.”
AYES-4 Murray, Raeder, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #86-TRADE IN ROLLER TO R.H. FINKE
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, at the June 12, 2017 meeting, the Town Board approved the Highway Supt. to put the old roller on the Auction’s International site for sale; and
WHEREAS, the Highway Supt. has been told the roller is worth approximately $20,000-$22,000; and
WHEREAS, the Highway Supt. has been offered $25,000 from R.H. Finke as a trade-in; and
WHEREAS, R.H. Finke will locate any roller the Town wants;
NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes the Highway Supt. trade in the roller with R.H. Finke when ready to get a new/used roller; and
BE IT FURTHER RESOLVED the Highway Supt. is to get prices for the Town Board on a new or used roller from R. H. Finke.”
AYES-4 Cronk, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #87-SUPPORT GRANT APPLICATION FOR GOULD CHURCH
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“NOW, THEREFORE, BE IT RESOLVED, that the Town of Roxbury recognizes that the Jay Gould Reformed Church is a prominent historic structure and community asset located on the highly visible State Route 30/Main Street corridor and greatly contributes to the character of Roxbury; and
BE IT FURTHER RESOLVED, that the Town of Roxbury fully supports the proposal being submitted to the NYS Office of Parks, Recreation and Historic Preservation for funds to make repairs to this valuable historic resource.”
WHEREUPON the resolution was put to a vote as follows:
AYES-4 Raeder, Murray, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
No action was taken on the water line repair by the Greg Stock residence. Supv. Hynes is to speak with the homeowner.
No action was taken on the Grand Gorge/Roxbury water project property appraisal. Supervisor Hynes is to meet with the landowner.
Discussion took place on the building permit fee for NYC DEP’s $6M project at the Grand Gorge Sewer Plant.
RESOLUTION #88-NYCDEP BUILDING PERMIT FEE
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board accepts the Building Inspector’s calculation of the building permit fee of $9,375 for NYCDEP’s application for repairs/alterations at the Grand Gorge Sewer Plant.”
AYES-4 Raeder, Murray, Cronk, Hynes
NAYS-0
ABSENT-1 Hinkley
An inspection conducted by the State of the Heart of the Catskills Humane Society facility reflects all items as satisfactory.
Attorney Young will contact LVDV Operations, Inc. regarding renewal contracts for operating services they provide for the Denver, Grand Gorge and Roxbury Water Districts and for the Denver and Roxbury Sewer Districts as current contracts expire 12/31/17.
On motion of Gene Cronk second by Carol Murray the bills were audited and ordered paid in the following amounts:
AYES-4 Cronk, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
A reminder was given that the August 14th Town Board meeting will be held at the Grand Gorge Civic Center at 7:30 pm.
On motion of Edward Raeder second by Carol Murray the meeting adjourned at 8:06 pm.
THIS IS A TRUE COPY
_______________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Carol Murray, Councilwoman
Planning Board Minutes
Planning Board Minutes
Please click here for a PDF of the Planning Board Minutes
Meeting Agenda: July 10, 2017
ROXBURY TOWN BOARD
Public Hearings
Regular Meeting
July 10, 2017
Town Hall
Call To Order 7:00 pm Public Hearing -Small Business Enterprise(hearing now not
needed as going for different funding)
7:20 pm Public Hearing-Grand Gorge Civic Center Renovations
(hearing now not needed as going for different funding)
7:30 pm Regular Meeting
Minutes June 12th Meeting
Requests to Speak:
Department Reports: Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
Resolution-Town Clerk monthly report for June 2017
Resolution-Supervisor’s monthly report for May 2017
Resolution-Assessor’s monthly report for June 2017
Resolution-Building Inspector monthly report for June 2017
Resolution-monthly water receipts report for June 2017
Resolution-Justice Court monthly report for May 2017
Resolution-apply for funds for GG Civic Center repairs/renovations
Resolution-Liquor License for Liz’s Hitching Post LLC
Resolution-revised Bond Resolution Denver Water Project
Resolution-Amendment #1 to Lamont Eng. Final Design & Construction Phase Services Contract
Resolution-Annual Good Neighbor Fund Report
Stock water repair bill
GG/Roxbury Water Project property appraisal
NYC DEP building permit fee
Heart of the Catskills Dog Shelter Report-all satisfactory
AUGUST MEETING WILL BE AT GRAND GORGE CIVIC CENTER AT 7:30 PM
OTHER REMINDERS
Highway Contract expires 12/31/17
Water & Sewer Operator Agreements (LVDV Operations) expire 12/31/17
(new ones need to be in place by 9/1/17 for 2018 budgeting purposes)