UNAPPROVED MINUTES July 9, 2018
Please note the June Minutes were approved at the July meeting.
UNAPPROVED MINUTES
July 9, 2018
The regular meeting of the Town Board was held July 9, 2018 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Carol Murray and Kenneth Davie, Parks Clerk Carolynn Faraci, Building Inspector Tomi Tompkins, Attorney Allyson Phillips and five residents. Absent: Councilman Allen Hinkley (on vacation) and Highway Supt. Neil German.
On motion of Carol Murray second by Edward Raeder the Town Board approved the Minutes of the June 11, 2018 meeting.
AYES-4 Murray, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
Attorney Allyson Phillips discussed the technical bulletin for changes to the building codes proposed to be more specific with a 30 day time period when an Order to Remedy is served on a homeowner. Building Inspector Tomi Tompkins stated all the other Towns he has also gives the 30 day period, and, as long as he sees progress being made on the situation, he works with the courts to grant extensions of time. Councilman Davie still feels 30 days is too short of a period for homeowners.
Councilman Davie also expressed concerns with the long process of getting applications approved through the Historic Preservation Commission (RHPC) having heard from a resident. Carolynn Faraci, who works with the RHPC, says that she is not in receipt of any open applications.
Margaret Ellsworth gave the following report:
Growers Kitchen- the awarded bid is expected to be amended at the next meeting after having spoken with the architect regarding some of the alternatives
River Cottage Grant-she requested being able to submit one planning grant for the River Cottage and Kirkside Adult Home since they are both on the same property.
RESOLUTION #55-RESOLUTION BY THE TOWN BOARD OF ROXBURY APPROVING AND ENDORSING MARK PROJECT, INC. IN ITS APPLICATION FOR THE TOWN OF ROXBURY TO NYS DEPARTMENT OF STATE FOR FUNDING UNDER THE LOCAL WATERFRONT REVITALIZATION PROGRAM
On motion of Kenneth Davie second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury desires to apply for up to $70,000 in financial assistance through the 2018 Consolidated Funding Application (CFA) under the NYS Department of State Local Waterfront Revitalization Program; and
WHEREAS, the application proposes funding to assist the Town in the planning for acquisition and revitalization of Riverside Cottage located adjacent to Kirkside Park situated on the East Branch of the Delaware River and a feasibility study for the former Kirkside Retirement Home to be transformed into a hospitality and entrepreneurial training site. Kirkside is also located adjacent to Kirkside Park on the East branch of the Delaware River; and
WHEREAS, the proposed funding will contribute to ongoing community and waterfront revitalization efforts;
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Roxbury approves and endorses the 2018 NYS Department of State application for assistance prepared and to be submitted on behalf of the Town of Roxbury by the MARK Project Inc.”
Passed by the following vote of all Town Board Members voting in favor thereof:
Affirmative Town Board Members:
AYES-4 Davie, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
Parks Clerk Carolynn Faraci reported the pavilion floors have been repainted, the two summer youth programs have begun with a total of 5 kids and another fishing derby has been scheduled for May 18, 2019.
The Town Board congratulated Rita Karpoich and Lucci Kelly for all their work on the 2018 Roxbury Summer Celebration that was a huge success.
Attorney Phillips stated having researched making Car Show 4 A Cause a holiday. Unfortunately, holidays can only be recognized under certain conditions, which do not apply for this, but discussed doing a proclamation instead.
RESOLUTION #56- RESOLUTION PROCLAIMING JULY 21, 2018 “CAR SHOW 4 A CAUSE DAY” IN THE TOWN OF ROXBURY
On motion of Carol Murray second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, Car Show 4 A Cause is a non-profit group of volunteers that hosts an annual car show in the Town of Roxbury (“Town”); and
WHEREAS, the annual car show provides an opportunity for the Town’s residents and visitors to display the hard work and dedication they have devoted to their collectable automobiles and other motorized vehicles while raising money for residents who have been struggling with a medical condition; and
WHERAS, the 2018 Car Show 4 A Cause even is scheduled to take place in Historic Kirkside Park on July 21, 2018; and
WHEREAS, the Town Board wishes to demonstrate its support for the 2018 Car Show 4 A Cause event, recognize the hard work and dedication of the event organizers, sponsors, and participants, and encourage the public’s attendance by designating July 21st as “Car Show 4 A Cause Day” in the Town of Roxbury.
NOW THEREFORE, BE IT RESOLVED, by order of the Town Board of the Town of Roxbury, that Saturday, July 21, 2018 is hereby proclaimed “Car Show 4 A Cause Day” in the Town of Roxbury.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Murray, Davie, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
No Highway Report was received.
A large water leak was found behind the Army/Navy Store in Grand Gorge and has been repaired.
A written report from Michael Harrington of Lamont Engineers regarding status of the Denver and Grand Gorge/Roxbury Water Projects was distributed to the Town Board.
Attorney Phillips discussed the Hinkley property acquisition agreement pertaining to the Grand Gorge/Roxbury Water Project. A down payment will have to be made and surveys of the property will be required for the necessary subdivision. The owner has already signed.
RESOLUTION #57- RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY
AUTHORIZING EXECUTION OF PROPETY PURCHASE AGREEMENT FOR THE ROXBURY/GRAND GORGE WATER DISTRICT PROJECT
On motion of Edward Raeder second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) has determined the necessity of a project named Roxbury/Grand Gorge Water District Water System Improvements Project relating to the increase and improvement of the distribution facilities of the Town’s Roxbury Water District and Grand Gorge Water District (the “Project”); and
WHEREAS, the Town Board, through its engineer, has conducted extensive investigation, planning and some design for the Project including the development of a water supply well and related appurtenances; and
WHEREAS, in order to proceed with the planning and permitting for this Project, the Town must select and acquire a location for the proposed water supply well; and
WHEREAS, the selected location for a water supply well and related appurtenances must meet certain specified criteria regarding size, location, yield, environmental, and availability; and
WHEREAS, the engineer retained by the Town Board has identified two areas of 13.7 acres and 0.96 acres, being a portion of the parcel identified as Tax Parcel No. 157.-1-25.4, (hereinafter, the “Property”) that meets the above specified criteria and could serve as the location for the proposed water supply well; and
WHEREAS, an agreement for the purchase of the Property for its fair market value has been negotiated and approved by the Town Attorney; and
WHEREAS, it is in the interest of the Town to proceed with this Project.
NOW, THEREFORE BE IT RESOLVED THAT: The Town Supervisor is authorized to execute, on behalf of the Town, the Purchase Agreement appended hereto, which has been reviewed and approved by the Town Attorney.
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Raeder, Davie, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
Attorney Phillips stated she has received verbal clarification that all violations found by NYS Dept. of Labor (NYSDOL) regarding the Workplace Violence Prevention Plan have been successfully abated and nothing more is required from the Town. A letter from NYSDOL should be forthcoming.
A letter of resignation has been received from Austin Roe, School Crossing Guard effective 6/15/18.
RESOLUTION #58-ROE RESIGNS AS SCHOOL CROSSING GUARD
On motion of Kenneth Davie second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board regretfully accepts the resignation of Austin Roe as School Crossing Guard effective 6/15/18”
AYES-4 Davie, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
A letter was received from Donald Ferguson of Becker Ave. in Grand Gorge expressing concerns with speeding cars and requested the road be made a one way street. The matter was discussed by the Town Board whereby Supervisor Hynes has already contacted Delaware County DPW and State DOT regarding the issue. The matter was tabled until hearing back from those agencies.
On motion of Carol Murray second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for June, 2018 in the amount of $2,304.25 (Town Clerk $594.25 and Building Permits $1,710.00)
AYES-4 Murray, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Carol Murray the Town Board approved the Supervisor’s monthly report for May 2018.
AYES-4 Raeder, Murray, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Kenneth Davie second by Carol Murray the Town Board approved the Assessor’s monthly report for June 2018.
AYES-4 Davie, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Carol Murray the Town Board approved the Building Inspector’s Report for June 2018.
AYES-4 Raeder, Murray, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Carol Murray second by Kenneth Davie the Town Board approved the Water District Monthly Reports for June 2018 with the following amounts being receipted: Denver $68.20; Grand Gorge $33.25 and Roxbury $315.52.
AYES-4 Murray, Davie, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Carol Murray the Town Board approved the Justice Court monthly report for May 2018 in the amount of $2,747.00.
AYES-4 Raeder, Murray, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
No action was taken on filling the vacancy on the Historic Preservation Commission.
RESOLUTION #59- RESOLUTION FOR PUBLIC HEARING ON THE ADOPTION OF A LOCAL LAW AMENDING LOCAL LAW NO. 1 OF 2007 PROVIDING FOR THE ADMINISTRATION AND ENFORCEMENT OF THE NYS UNIFORM FIRE PREVENTION AND BUILDING CODE
On motion of Kenneth Davie second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury, New York (the “Town”), has adopted Local Law No. 1 of 2017 providing for the Administration and Enforcement of the New York State Uniform Fire Prevention and Building Code (the Uniform Code) and the State Energy Conservation Construction Code (the Energy Code) in this Town; and
WHEREAS, the Town Attorney has reviewed Local Law No. 1 of 2017 and has determined that certain amendments should be made to make the law consistent with current NYS regulations; and
WHEREAS, specifically, the local law would amend provisions related to Compliance Orders to require a fixed thirty (30) day time-period to remedy violations described in the Compliance Order. Additional miscellaneous revisions are also proposed.
NOW, THEREFORE, BE IT RESOLVED, that said Town Board shall meet at the Grand Gorge Civic Center, 60933 State Highway 30, Grand Gorge, New York, on August 13, 2018, at 7:15 P.M., to hear all persons interested in the matter of the adoption of the local law, and
BE IT FURTHER RESOLVED, that the Town Clerk is hereby authorized and directed to publish notice of said hearing in the Catskill Mountain News, the official newspaper of the Town, and to post copies of such notice in the manner provided by law.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Davie, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #60-ADVERTISE FOR SCHOOL CROSSING GUARD
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Clerk is authorized to advertise for the position of School Crossing Guard whereby applicants must be at least 16 years of age.”
AYES-4 Murray, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #61-REPORT OF GOOD NEIGHBOR FUNDS
On motion of Kenneth Davie second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the Annual Report of Good Neighbor Funds to NYC DEP for the period 7/1/17-6/30/18 that reflects a balance of $208,197.00.”
AYES-4 Davie, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
A letter was also received from NYCDEP regarding Good Neighbor Funds. They feel the Town has already spent the original amount of $443,000 and only still shows a balance due to reimbursing the fund with grant monies when received for the projects. Therefore, the balance of funds are Town funds that we no longer have to request use of by NYCDEP and they will not require any further annual report be sent in the future. Discussion took place on how to use the funds, to place it in a specific reserve fund or other. The matter was tabled until the bookkeeper can check with the CPA’s on proper uses.
RESOLUTION #62-2017 FINAL BUDGET TRANSFERS
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the following final budget transfers for the year 2017:
AYES-4 Murray, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
Discussion took place on a balance of CDBG funds still being held by then project administrator Western Catskills Community Revitalization Corp. (WCCRC) in the amount of $3,823 recaptured due to the owner selling the house while under the lien period. The funds can be used for another eligible CDBG project for another eligible homeowner. The matter was tabled until hearing back from the MARK Project, Inc. on an eligible homeowner and project.
On motion of Edward Raeder second by Kenneth Davie the Town Board authorizes a letter of support for BOCES applications to NYSEG and NYS Dept. of Transportation (NYSDOT) for hanging a banner over State Hwy. 23 in Grand Gorge celebrating their 50th Anniversary.
AYES-4 Raeder, Davie, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #63-RE-HIRE THORINGTON TO HIGHWAY
On motion of Kenneth Davie second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board re-hires David Thorington as HEO on the Highway Dept. on a part-time basis as needed throughout the year retroactive to June 18, 2018 at a rate of $20.97/hr.”
AYES-4 Davie, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #64-AMEND S. HASKIN HIRE DATE
On motion of Kenneth Davie second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, per the Town Highway Supt., the Town Board amends the hire date of Scott Haskin to be July 3, 2018.”
AYES-4 Davie, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
Discussion took place on proposed rental rates for the park pavilion and soon to be kitchen for the year 2019 that were distributed to the Town Board. Concerns were expressed the kitchen rates were too low but a final rate will be determined after the kitchen has been completed and operation costs figured.
RESOLUTION #65-PARK & KITCHEN RENTAL RATES 2019
On motion of Carol Murray second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the following rental rates for the Park Pavilion and kitchen to be effective 1/1/19; and
BE IT FURTHER RESOLVED, the Town Board reserves the right to change the kitchen rates as needed once the kitchen is built and l events already booked for 2019 with a signed contract will remain at current year pricing.”
AYES-4 Murray, Davie, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
The Annual Audit has been completed by the CPA’s for the year 2017, has been distributed to the Town Board, has been filed with the State and a copy is available for inspection at the Town Clerk’s Office.
The 2018 Final Roll has been completed and a copy is on file at the Town Clerk’s office.
No action was taken on the ZS Security quote for additional cameras at Kirkside Park
The open building permit list was distributed to the Town Board.
The August 13th Town Board meeting will be held at the Grand Gorge Civic Center.
On motion of Kenneth Davie second by Carol Murray the bills were audited and ordered paid in the following amounts:
AYES-4 Davie, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
The Parks Clerk stated having received no response or payment from only one family for the broken windows at the Kirkside Park dollhouse. Attorney Phillips will re-send the letter.
On motion of Carol Murray second by Kenneth Davie the meeting adjourned at 8:45 pm.
THIS IS A TRUE COPY
_________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Edward Raeder, Councilman
Carol Murray, Councilwoman
Kenneth Davie, Councilman
SCHOOL CROSSING GUARD
SCHOOL CROSSING GUARD
The Town of Roxbury is seeking to fill the part-time position
of School Crossing Guard for the 2018/2019 school year.
Applicants must be at least 16 years of age. For more
information please contact the Town Clerk’s Office,
53690 State Hwy 30, Roxbury, NY 12474, 607-326-7641
where applications are available. The Town of Roxbury
is an Equal Opportunity Provider and Employer.
PROCLAMATION CAR SHOW 4 A CAUSE DAY
PROCLAMATION
CAR SHOW 4 A CAUSE DAY
WHERAS, Car Show 4 A Cause is a non-profit group of volunteers that hosts an annual car show in the Town of Roxbury (“Town”); and
WHEREAS, the annual car show provides an opportunity for the Town’s residents and visitors to display the hard work and dedication they have devoted to their collectable automobiles and other motorized vehicles while raising money for residents who have been struggling with a medical condition; and
WHERAS, the 2018 Car Show 4 A Cause even is scheduled to take place in Historic Kirkside Park on July 21, 2018; and
WHEREAS, the Town Board wishes to demonstrate its support for the 2018 Car Show 4 A Cause event, recognize the hard work and dedication of the event organizers, sponsors, and participants, and encourage the public’s attendance by designating July 21st as “Car Show 4 A Cause Day” in the Town of Roxbury.
NOW THEREFORE, BE IT RESOLVED, by order of the Town Board of the Town of Roxbury, that Saturday, July 21, 2018 is hereby proclaimed “Car Show 4 A Cause Day” in the Town of Roxbury.
ROXBURY TOWN BOARD Regular Meeting July 9, 2018
ROXBURY TOWN BOARD
Regular Meeting
July 9, 2018
Town Hall
Call To Order 7:30 Regular Meeting
Minutes June Meeting
Requests to Speak: Mike Harrington-water projects funding & work status
Department Reports: Water / Sewer
Planning Board
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: Austin Roe-resignation as School Crossing Guard
Donald Furgerson-request Becker Ave. as One Way street
Discussion from Residents
Audits
ISSUES FOR ADOPTION / DISCUSSION
Resolution-Town Clerk monthly report for June 2018
Resolution-Supervisor’s monthly report for May 2018
Resolution-Assessor’s monthly report for June 2018
Resolution-Building Inspector monthly report for June 2018
Resolution-monthly water report for June 2018
Resolution-Justice Court monthly report for May 2018
Resolution-vacancy on RHPC with term thru 12/31/19
Resolution-schedule Public Hearing for Local Law amending the Building Law (Aug 13 @ _____pm)
Resolution-accept resignation of Austin Roe
Resolution-hire School Crossing Guard
Resolution-annual report of Good Neighbor Fund (7/1/17-6/30/18)
Resolution-budget transfers
Resolution-Good Neighbor Funds (per DEP now Town funds- put in reserve fund?)
Resolution-CDBG recaptured funds held @ WCCRC (project?)
Resolution-support letter for BOCES banner applications
Resolution-rehire David Thorington on Hwy as needed retroactive to June 18, 2018
Resolution-change Haskin hire date to 7/3/18 per Highway Supt.
Resolution-proposed Kirkside Park rates Pavillion & Kitchen 2019
Resolution-Hinkley property acquisition contract
Clarification of bid award for Park Kitchen (add’l options)
Annual Audit and Management Letter for year 2017 distributed to Town Board and on file in Town Clerk’s Office
Techinal Bulletin re: Building Code Order to Remedy
2018 Final Assessment Roll on file at Town Clerk’s Office
ZS Security quote for additional cameras Kirkside Park
Open Building Permit list (to date) distributed to Town Board
DOL violation status-attorney letter & docs sent to DOL
REMINDER: AUGUST 13th MEETING AT GRAND GORGE CIVIC CENTER @ 7:30 pm
NOTICE OF FILING OF COMPLETED ASSESSMENT ROLL
NOTICE OF FILING OF
COMPLETED ASSESSMENT ROLL
Pursuant to Section 516 of the Real Property Tax Law, Notice is hereby given that the Final Assessment Roll for the Town of Roxbury, County of Delaware, for the year 2018 has been completed by the undersigned Assessor. A certified copy thereof will be filed in the office of the Town Clerk on the 1 st day of July, 2018, where the same will remain open to public inspection.
Dated June 27, 2018
Bob Breglio
Assessor, Town of Roxbury
Unapproved Minutes for June, 2018
Please note the May minutes were approved at the June meeting.
UNAPPROVED MINUTES
June 11, 2018
The regular meeting of the Town Board was held June 11, 2018 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Allen Hinkley, Carol Murray and Kenneth Davie, Dpty. Hwy. Supt. William Sprague, Assessor Robert Breglio, Assessor Clerk Stephanie Seminara, Parks Clerk Carolynn Faraci, Attorney Allyson Phillips and seven residents. Absent: Neil German (medical leave).
The Minutes of the May 14, 2018 meeting were approved on motion of Allen Hinkley second by Carol Murray.
AYES-5 Hinkley, Murray, Raeder, Davie, Hynes
NAYS-0
Rita Karpoich, one of the organizers of the Roxbury Summer Fest, updated the Town Board on status of the event to be held July 7th. Several vendors have registered, there will be a myriad of events for everyone and she requested the American flags used for holidays be displayed along State Hwy 30 that day. Supervisor Hynes will speak with Martin Finch of the local American Legion regarding the flags. Mrs. Karpoich was thanked for all her work on the event.
Margaret Ellsworth reported the following:
* Bids for Grower’s Kitchen at Kirkside Park – lengthy discussion took place on use of the kitchen specifically questioning if for a grower to process their products or for caterer’s/resident’s using the pavilion for events. All are options the Town Board must consider for the guidelines for use that will have to be developed.
*Grand Gorge Civic Center windows/doors grant application originally planned for a CDBG Funding application will now be through a different funding source because CDBG funds cannot be used for municipal occupied/used buildings and the justice court is housed there.
*Requested a resolution for support of Woodchuck Lodge’s grant application to NYS Office of Parks, Recreation & Historic Preservation
*Requested a resolution for grant application to NYS Dept. of State in planning for acquisition and revitalization of Kirkside Cottage.
*Attended the Roxbury Historic Preservation Commission meeting where Martin Lerner was approved to install solar panels on the roof of the Café. Ellsworth will look into solar panel installation funds for others.
Sealed bids for the Kirkside Park Grower’s Kitchen were opened on May 24, 2018 at 2:00 pm at the Town Hall. Only one bid was received and was as follows:
RESOLUTION #43-AWARD GROWER’S KITCHEN BID
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board accepts the bid of Beaverdam Builders for the Grower’s Kitchen at Kirkside Park in the amount of $148,574; and
BE IT FURTHER RESOLVED, the bid award is contingent upon further discussion between the architect and M-ARK Project, Inc. regarding some of the other options priced.”
AYES-5 Hinkley, Raeder, Murray, Davie, Hynes
NAYS-0
RESOLUTION#44-RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY APPROVING AND ENDORSING WOODCHUCK LODGE INC. IN ITS APPLICATION TO THE NYS OFFICE OF PARKS, RECREATION & HISTORIC PRESERVATION FOR A STRUCTURAL ANALYSIS TO BE PERFORMED ON THE BUILDING TO GUIDE US INTO THE FUTURE
On motion of Kenneth Davie second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury recognizes that Woodchuck Lodge is listed on the State and National Registers
of Historic Places and it the writing cabin of America’s best loved essayist and naturalist John Burroughs.
WHEREAS, The Town also recognizes that proposed funding will contribute to the long term sustainability of this historic treasure and further enhance community revitalization efforts; and
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Roxbury fully endorses the application to the 2018 NYS Office of Parks Recreation and Historic Preservation Program for assistance prepared and to be submitted by The Woodchuck Lodge Inc.”
Passed by the following vote of all Town Board Members voting in favor thereof:
AYES-5 Davie, Murray, Raeder, Hinkley, Hynes
NAYS-0
RESOLUTION #45-RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY APPROVING AND ENDORSING M-ARK PROJECT, INC. IN ITS APPLICATION FOR THE TOWN OF ROXBURY TO NYS DEPARTMENT OF STATE FOR FUNDING UNDER THE LOCAL WATERFRONT REVITALIZATION PROGRAM
On motion of Carol Murray second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury desires to apply for up to $50,000 in financial assistance through the 2018 Consolidated Funding Application (CFA) under the NYS Department of State Local Waterfront Revitalization Program
WHEREAS, the application proposes funding to assist the Town in the planning for acquisition and revitalization of Riverside Cottage located adjacent to Kirkside Park situated on the East Branch of the Delaware River
WHEREAS, the proposed funding will contribute to ongoing community and waterfront revitalization efforts; and
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Roxbury approves and endorses the 2018 NYS Department of State application for assistance prepared and to be submitted by The MARK Project Inc.”
Passed by the following vote of all Town Board Members voting in favor thereof:
AYES-5 Murray, Davie, Raeder, Hinkley, Hynes
NAYS-0
Parks Clerk, Carolynn Faraci reported the following:
*Fishing Derby went well with 6 children participating and 10 fish caught, thanks to all who helped, and participants requested doing it again next year
*Youth Program this year allows for three kids who will work in the park and two will be shared with Roxbury Arts Group. Workers are to be paid by the County.
*Flower barrel watering is now much easier due to having rigged up a pumping system.
*Workplace Violence Prevention Training can be given in-house by the Town of Roxbury
Mrs. Faraci has also been approached by a few people who were upset because they were told David Dumond, Transfer Station Manager was forced to work for no pay on Memorial Day. She clarified, per the Employee Handbook and Mr. Dumond’s contract, both Memorial Day and Christmas Day are paid time-off holidays that he is paid for, however, he chose to work Memorial Day.
Attorney Allyson Phillips reported she has completed the workplace risk assessments for Town buildings required by the Workplace Violence Prevention law. A draft has been given to the Supervisor and Employee Representative to review before sending to NYS Dept. of Labor.
Dpty. Highway Supt. William Sprague reported the new grader is here, crews will be doing stone/oil next week and the Hwy. Supt. may be back part-time next week. Councilman Hinkley requested the Town parking lot by Cassie’s Café be stoned/oiled.
A written monthly Assessor Report was given to the Town Board. Assessor Clerk Stephanie Seminara reported on some changes to exemptions for next year: 1) Enhanced STAR applicants will now be required to enroll in the Income Verification Program (IVP) and the State will notify eligible owners instead of the local Assessor’s office; 2) Senior Exemption owners will now have to enroll in the IVP Program and 3) currently, if someone was not approved for the STAR Exemption they could appeal to local Board of Assessment Review on Grievance Day but now they will have to appeal through the State.
Assessor Robert Breglio reported he is reviewing home sales over the last four years and is working with Office of Real Property Services (ORPS) to update the model values in anticipation of the next re-val. Mark Los will help with the commercial properties again.
Mike Harrington of Lamont Engineers distributed status sheet on the Water Projects:
DENVER WATER
*Site mapping should be done by June 22nd and a trial day will be scheduled once completed.
*Waiting for Blizzard Electric to make final connections to Well #1 & #6. Once completed Titan can do their work on the wells
*He has received 4 quotes for Electrical Engineering and will be reviewing them.
GG/ROXBURY
*PW3- the data logger has been installed in MW5 and will be removed June 14. It will measure how much the new well is affected by use of PW1. Test drilling bid docs have been sent to GeoLogic for input on technical requirements. The docs will be sent to the Town attorney and on to Dept. of Health (DOH) for approval. Still awaiting feedback from Mike Hinkley regarding the draft purchase agreement.
*Springs – The Micro Particulate Analysis (MPA) shows moderate risk therefore staying classified as under direct influence of groundwater. He will check with DOH to see is dry weather testing is still warranted. Attempts to repair the leaking pipe at the spring’s basin has failed and it is thought the cracked pipe extends to the outside of the basin. Discussion took place regarding the pilot filter system clogging frequently and what options there are to remedy the matter. Supervisor Hynes expressed concerns with the timeline needed for the filtering.
*Distribution System-per pumping logs, there appears to be leaks in both water districts. He has been directed by the Town Board to get prices on leak detection work. He will speak with Bob Townsend regarding the service lines to Midrox and Conte.
*Other-proposals have been received for the Property Survey, Wetlands Survey and Electrical Engineering. The short-term loan closing is scheduled for 6/21/18.
Joseph Resch stated the Grand Gorge Business Alliance will again be holding a Business Expo this year at the Civic Center and requested the Town Board sponsor them in an application for a permit to NYSEG and NYS Dept. of Transportation to allow them to hang a banner over the State roads in Grand Gorge advertising the event.
RESOLUTION #46-SPONSOR BANNER FOR GRAND GORGE BUSINESS EXPO
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board agrees to sponsor an application to NYSEG and NYS Dept. of Transportation (NYSDOT) to hang a banner over the State roads in Grand Gorge advertising the Business Expo whereby said permit will be under the Town’s insurances.”
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
A draft local law revising the building law was distributed to the Town Board. Attorney Allyson Phillips discussed the change from “a reasonable amount of time’ to a “30 day time period” to come into compliance once a violation is issued. If more time is required to come into compliance, the Building Inspector will work with the owner through the courts. Lengthy discussion took place on the change, and therefore the Board has requested the Building Inspector to attend the July meeting to discuss and scheduling the Public Hearing for the Local Law was postponed until the July meeting.
On motion of Kenneth Davie second by Carol Murray the Town Board approved the Town Clerk’s monthly report for May 2018 in the amount of $2,418.25 (Town Clerk $593.25 and Building Permits $1,825.00)
AYES-5 Davie, Murray, Hinkley, Raeder, Hynes
NAYS-0
No Supervisor’s report for May 2018 due to just having received the bank statements.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Assessor’s monthly report for May 2018.
AYES-5 Hinkley, Murray, Raeder, Davie, Hynes
NAYS-0
On motion of Kenneth Davie second by Carol Murray the Town Board approved the Building Inspector’s monthly report for May 2018.
AYES-5 Davie, Murray, Raeder, Hinkley, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the monthly Water Reports for May 2018 with receipts of the following: Denver $550.22; Grand Gorge $897.00 and Roxbury $547.10.
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the Justice Court monthly report for April 2018 in the amount of $2,580.00.
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
No action taken on filling the vacancy on the Historic Preservation Commission.
RESOLUTION #47-FINAL BUDGET TRANSFERS 2017
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the final Budget Transfers for the year 2017 per completion of the 2017 Annual Financial Report and the 2017 Annual Audit.”
AYES-5 Hinkley, Raeder, Murray, Davie, Hynes
NAYS-0
RESOLUTION #48-APPROVE LVDV OPERATIONS AGREEMENT FOR ROXBURY SEWER SERVICES
On motion of Kenneth Davie second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board Town of Roxbury approves the Operation & Maintenance Contract with LVDV Operations, Inc. for Roxbury Sewer Services for the following years and amounts:
BE IT FURTHER RESOLVED, the Town Supervisor is authorized to execute said contract.”
AYES-5 Davie, Hinkley, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #49-RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY AUTHORIZING THE TOWN SUPERVISOR TO EXECUTE A CONTRACT WITH THE CATSKILL WATERSHED CORPORATION (“CWC”) TO RECEIVE STORMWATER RETROFIT FUNDS FOR THE OPERATION AND MAINTENANCE OF STORMWATER RETROFIT MEASURES
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury previously entered in a contract with the CWC to implement a Stormwater Retrofit Project to address the flooding of basements and backyards of residents on the east side of Lake Street and to install piping from Lake Street outlets to the East Branch of the Delaware River to prevent overland stormwater from picking up pollutants and debris and reaching the river (the, “Lake Street Stormwater Retrofit Project”); and
WHEREAS, the Town purchased property located on Lake Street as part of the Lake Street Stormwater Retrofit Project with funding provided through a contract with CWC; and
WHEREAS, the CWC Board of Directors has recently approved Operation and Maintenance (“O&M”) funding for the Lake Street Stormwater Retrofit Project in an amount not to exceed $238,122.00; and
WHEREAS, CWC has prepared an agreement between the Town and CWC to provide the aforesaid O&M Funding for the Lake Street Stormwater Retrofit Project which has been reviewed and approved by the Town Attorney; and
WHEREAS, the Town Board desires to authorize the Supervisor to enter into the agreement with the CWC.
THEREFORE, NOW BE IT RESOLVED THAT:
The Town Board of the Town of Roxbury authorizes the Town Supervisor to execute the agreement with CWC for O&M funding for the Lake Street Stormwater Retrofit Project.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
RESOLUTION #50-REVISED HIRE DATE FOR HASKIN
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, at the May 14, 2018 Town Board meeting, the Town Board hired Scott Haskin to the Highway Dept. effective May 29, 2018; and
WHEREAS, the Highway Supt. would like to revise the start date to be effective July 2, 2018;
THEREFORE BE IT RESOLVED, the Town Board amends the effective hire date of Scott Haskin as July 2, 2018 per the Highway Supt.”
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
Discussion took place on payment of the new grader where it appears if we wait until next year to pay it off we will have to pay $9,200 in interest.
RESOLUTION #51-TRANSFER FUNDS FROM HIGHWAY EQUIPMENT RESRERVE TO HIGHWAY FUND FOR GRADER
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, the Town Board approves that funds be transferred from Highway Equipment Reserve to Highway Fund in the amount of $217,175 to pay off the new Caterpillar Grader in 2018.”
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
Discussion took place on the proposed Assembly/Senate bill regarding Electronic Death Registration System (EDRS). The NYS Town Clerk’s Association also opposes the bills.
RESOLUTION #52-OPPOSE PROPOSED ASSEMBLY/SENATE BILLS REGARDING ELECTRONIC DEATH REGISTRATION SYSTEM (EDRS)
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, a proposed bill has been introduced to the Assembly #A.9837-A and Senate #S.7630-A requiring NYS Dept. of Health (NYSDOH) to fully implement the Electronic Death Registration System (EDRS) for all Town Clerk/Registrars prior to January 1, 2019; and
WHEREAS, the bills would also impose a penalty on those municipalities who do not register for the EDRS through NYSDOH unless a waiver is applied for and approved by NYSDOH; and
WHEREAS, the Town of Roxbury agrees the EDRS should be implemented; and
WHEREAS, the Town of Roxbury has no control over the implementation of NYSDOH programs such as the EDRS; and
WHEREAS, NYSDOH has already authorized EDRS registration for only municipalities having a hospital or other eligible medical facility; and
WHEREAS, the Town of Roxbury has no hospital or eligible medical facility; and
WHEREAS, the Town of Roxbury has not been authorized by NYSDOH to register for EDRS;
BE IT RESOLVED, the Town Board, Town of Roxbury opposes proposed Assembly bill #A.9837-A and proposed Senate bill #S.7630-A regarding the implementation of NYSDOH EDRS due to the proposed bills allowing for penalties to be imposed on the Town for not registering with NYSDOH for the EDRS and the Town not having any control over NYSDOH implementation of the program and subsequent authorization from NYSDOH to register.”
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
No action taken on additional cameras at Kirkside Park.
The Annual Water Quality Reports for Denver, Grand Gorge and Roxbury Water Districts have been mailed to all customers and required agencies. Copies of the reports are at the Town Clerk’s Office.
The list of open building permits was distributed to the Town Board.
The Building Inspector has issued Order to Remedy Violations to three residents in Grand Gorge.
A list of employees/elected officials attending the Workplace Violence Prevention Training was distributed to the Town Board. Eight employees/elected officials did not attend.
On motion of Carol Murray second by Edward Raeder the bills were audited and ordered paid in the following amounts:
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
RESOLUTION #53-RESOLUTION TO ENTER INTO EXECUTIVE SESSION
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, motion made and seconded for the Town Board and Attorney to enter into Executive Session at 9:35 pm to discuss a personnel matter. Present were: Supervisor Hynes, Councilmen Raeder, Hinkley, Murray and Davie and Attorney Phillips.”
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
RESOLUTION #54-RESOLUTION TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR MEETING
On motion of Carol Murray second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, motion made and seconded for the Town Board and Attorney to exit Executive Session and return to the regular meeting at 9:47 pm.”
AYES-5 Murray, Davie, Raeder, Hinkley, Hynes
NAYS-0
Supervisor Hynes stated no action was taken in Executive Session.
On motion of Edward Raeder second by Carol Murray the meeting adjourned at 9:48 pm.
THIS IS A TRUE COPY
________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Kenneth Davie, Councilman
ROXBURY TOWN BOARD Regular Meeting June 11, 2018
ROXBURY TOWN BOARD
Regular Meeting
June 11, 2018
Town Hall
Call To Order 7:30 Regular Meeting
Minutes May Meeting
Requests to Speak: Mike Harrington-water projects funding & work status
Department Reports: Water / Sewer
Board
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from Residents
Audits
ISSUES FOR ADOPTION / DISCUSSION
Resolution-Town Clerk monthly report for May 2018
Resolution-Supervisor’s monthly report for May 2018
Resolution-Assessor’s monthly report for May 2018
Resolution-Building Inspector monthly report for Mayl 2018
Resolution-monthly water report for May 2018
Resolution-Justice Court monthly report for April 2018
Resolution-Tax Collector report for May 2018
Resolution-vacancy on RHPC with term thru 12/31/19
Resolution- ZS Security quote for additional cameras Kirkside Park
Resolution-approve final budget transfers and amendments 2017
Resolution-schedule Public Hearing for amended Building Law (July 9 @ _____pm)
Roxbury Sewer LVDV Operations Agreement for 2018-2022 services
Resolution-CWC Lake St. Project O&M Contract
Resolution-Kirkside Park Kitchen Bid
Resolution-new hire date for Scott Haskin 7/2/18
Resolution-transfer from Equipment Reserve Fund to Highway Fund (grader)
Resolution-oppose proposed Assembly/Senate bill re: NYS DOH Electronic Death Registration
Annual Water Quality Reports (Denver-GG-Roxbury) sent to customers and available @ Town Clerk’s Office
Open Building Permit list (to date) distributed to Town Board
DOL violation status
Copy of Violence Prevention Training attendees (8 employees did not attend)
The Town of Roxbury Historic Preservation Commission (RHPC) will hold a Special Meeting
NOTICE
The Town of Roxbury Historic Preservation Commission (RHPC) will hold a Special Meeting on June 9, 2018 at 10:00 am at the Town Hall to discuss an application requiring RHPC review and any other business that may come before the Commission.
Michael Mathis, Chairman RHPC
Dated: May 31, 2018
Town of Roxbury Planning Board will hold a Public Hearing
Town of Roxbury
PO Box 189 – 53690 State Hwy 30
Roxbury, NY 12474
Phone 607-326-7641 / FAX 607-326-7641
PUBLIC HEARING
PLEASE TAKE NOTICE that the Town of Roxbury Planning Board will hold a Public Hearing, pursuant to Section 276 of the Town Law on the application of Elizabeth Henry – Tax Map #91.-1-64.2 – Murray Rd. – 3 lot subdivision -Sketch Plan for the approval of a subdivision plat.
SAID HEARING will be held on June 20, 2018 at the Roxbury Town Hall, 53690 St. Hwy. 30, Roxbury, NY at 7:30 pm, at which time all interested persons will have the opportunity to be heard.
It is the policy of the Town of Roxbury not to discriminate on the basis of disability. Please contact Diane Pickett, Town Clerk at (607) 326-7641 if you need any special accommodations and the Town will make the appropriate arrangements to ensure that you can participate in this public meeting.
By Order of the Roxbury Planning Board
Phillip Zorda, Chairman
Dated: May 21, 2018
The 2017 Annual Water Quality Reports
NOTICE
Notice is hereby given that the Town of Roxbury, Delaware County, New York, has completed the 2017 Annual Water Quality Reports required by NYS Dept. of Health, for the Roxbury, Grand Gorge and Denver Water Districts. Copies of the reports will be mailed to all water customers. Copies of the reports are also available for inspection at the Town Clerk’s Office, 53690 State Hwy. 30, Roxbury, NY, during regular business hours.
Diane Pickett, Town Clerk
Dated: May 18, 2018
Annual Drinking Water Quality Report for 2017 Grand Gorge Water District
Click here for the Annual Drinking Water Quality Report for 2017 Grand Gorge Water District
Annual Drinking Water Quality Report for 2017 Denver Water District
Click here for the Annual Drinking Water Quality Report for 2017 Denver Water District
Annual Drinking Water Quality Report for 2017 Roxbury Water District
Click here for the Annual Drinking Water Quality Report for 2017 Roxbury Water District
ROXBURY TOWN BOARD Regular Meeting May 14, 2018 Town Hall
ROXBURY TOWN BOARD
Regular Meeting
May 14, 2018
Town Hall
Call To Order 7:30 Regular Meeting
Minutes April Meeting
Requests to Speak: Mike Harrington-water projects funding & work status
Jillian Lyke-creating a Town holiday
Sarah Irwin-Old Pharmacy Building
Department Reports: Water / Sewer
Board
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: Gary & Linda Michelsen-junk vehicles
Discussion from Residents
Audits
ISSUES FOR ADOPTION / DISCUSSION
Resolution-Town Clerk monthly report for April 2018
Resolution-Supervisor’s monthly report for March 2018
Resolution-Assessor’s monthly report for April 2018
Resolution-Building Inspector monthly report for April 2018
Resolution-monthly water report for April 2018
Resolution-Justice Court monthly report for February & March 2018
Resolution-Tax Collector report for April 2018
Resolution-vacancy on RHPC with term thru 12/31/19
Resolution- ZS Security quote for additional cameras Kirkside Park
Resolution-Town sponsor Sidewalk Festival for permits
Roxbury Sewer LVDV Operations Agreement for 2018-2022 services (not signed yet)
Resolution-policy for closing a Town road for an event other than highway maintenance
Resolution-revise Employee Handbook for cancer screening paid time off
Resolution-adjust February abstract (Capital Projects)
Resolution-fill highway department position
NYSERDA grant eligibility
NYSEG costs for springs, filtering, etc re: R/GG Water Project
Open Building Permit list (to date) distributed to Town Board
Building Code changes
2017 Tax Collector records have been received
DOL violation status
Dog Enumeration Funds to date
NOTICE OF COMPLETION OF 2018 TENTATIVE ASSESSMENT ROLL & HEARING OF COMPLAINTS
NOTICE IS HEREBY GIVEN THAT THE ASSESSOR OF THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK, HAS COMPLETED THE TENTATIVE ASSESSMENT ROLL FOR THE CURRENT YEAR; THAT A COPY THEREOF WILL BE FILED ON OR BEFORE MAY 1ST, 2018 WITH THE TOWN CLERK, AT WHOSE OFFICE IT MAY BE SEEN AND EXAMINED BY ANY PERSON INTERESTED THEREIN UNTIL THE FOURTH THURSDAY IN MAY. FURTHER, THE ASSESSOR WILL BE IN ATTENDANCE WITH SUCH TENTATIVE ASSESSMENT ROLL AT:
Town of Roxbury
Assessor’s Office
53690 State Hwy 30
Friday 5/11/2018 4pm – 8pm
Saturday 5/12/2018 10am – 2pm
Wednesday 5/16/2018 10am – 2pm
Friday 5/18/2018 4pm – 8pm
ON THURSDAY, MAY 24, 2018, FOR A PERIOD OF FOUR HOURS, THE BOARD OF REVIEW WILL MEET AT THE ROXBURY TOWN HALL FROM 4-8PM IN SAID TOWN, TO HEAR AND EXAMINE ALL COMPLAINTS ON THE APPLICATION OF ANY PERSON BELIEVING HIMSELF AGGRIEVED THEREBY. A PUBLICATION CONTAINING PROCEDURES FOR CONTESTING AN ASSESSMENT (RP-524INST AND RP-524) IS AVAILABLE AT THE ASSESSOR’S OFFICE OR ONLINE AT
www.tax.ny.gov/pdf/publications/orpts/grievancebooklet.pdf?_ga=1.127460237.1005680945.1451917180
www.tax.ny.gov/pdf/current_forms/orpts/rp524_fill_in.pdf
Robert Breglio, Assessor
RFD Notice
Please take notice the Board of Fire Commissioners of the Roxbury Fire District will hold a public hearing on Thursday, May 24th at 7:00pm at the Roxbury Fire House located at 53613 State Highway 30, Roxbury, NY 12474, to vote on a resolution to expend moneys from the Capital Equipment Reserve Fund for the purchase of a new Mack Tanker. The purchase of the 2019 Mack Tanker will replace the 1987 Mack Tanker currently in service. This tanker is a necessity to ensure water supply to residents with and without adequate water sources nearby.
UNAPPROVED MINUTES April 9, 2018
Please note the March minutes were approved at the April meeting.
UNAPPROVED MINUTES
April 9, 2018
The regular meeting of the Town Board was held April 9, 2018 at 7:30 pm at the Grand Gorge Civic Center. Present were: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Allen Hinkley, Carol Murray and Kenneth Davie, Assessor Clerk Stephanie Seminara, Parks Clerk Carolynn Faraci, Attorney Allyson Phillips of Young & Sommer and eight residents. Absent: Highway Supt. Neil German and Attorney Kevin Young.
The Minutes of the March 12, 2018 meeting were approved on motion of Carol Murray second by Edward Raeder.
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
Sue McIntyre, Director of the Delaware County Solid Waste Management Center was present to discuss the regulation changes by NYSDEC which includes requiring the Town to re-register the Transfer Station, requiring additional signage at the site and stewardship of certain products.
Margaret Ellsworth reported the kitchen specs are done, a pre-bid meeting will be held May 7th and a date is to be determined for the bid opening. Prevailing wage is required and the kitchen equipment will be under a separate bid.
Another grant application is expected to be submitted for the Grand Gorge Civic Center. The Grand Gorge Business Alliance and Community Action Group have offered to help with getting a good response of income surveys where a 55% return is required and only 13% were returned the last time. The surveys are expected to be mailed out by the Town this time.
The application for the next round of CGBG housing rehab grants will be in the next month or two.
Carolynn Faraci reported a children’s fishing derby will be held in the park on May 19th. A $500 grant was received and the fish will be purchased from Cobleskill College.
Pavilion rentals are booked through November 2018 and some for 2019 already.
Payments for the dollhouse broken windows from the first time have been received but is still awaiting payments from the second round of broken windows.
The Annual Town Audit has been completed and filed with the State.
Discussed changes to the new monthly Supervisor’s report with changes required by the State.
The Town CPA’s will be here in May to conduct the annual Town audit for the year 2017.
Faraci stated an application from Margaret Ellsworth for a shed has been received by the Historic Preservation Commission (HPC) but since they don’t have a quorum to meet this month she has brought it to the attention of the Town Board. Per HPC law, if no action is taken within 30 days of receiving the application the application is deemed approved, however, Ellsworth wants to get the work started as soon as possible and cannot obtain a building permit until the HPC responds or the 30 days elapses.
On motion of Kenneth Davie, second by Edward Raeder the Town Board tabled any action on the application of Margaret Ellsworth to the Historic Preservation Commission for a shed until the Town Attorney reviews the HPC law regarding the Town Board duties and advises the Town Board of the procedures.
AYES-5 Davie, Raeder, Hinkley, Murray, Hynes
NAYS-0
Faraci discussed Governor Cuomo’s bill that just passed where employers must allow employees, who are eligible for paid time off, 4 hours per year for cancer screening which will not be used against any vacation, sick or personal time. Proof of screening will be required from the doctor. The matter will also be added to the Employee Handbook and employees notified.
Assessor Clerk Stephanie Seminara stated the Assessor is ready to file the 2018 Tentative Tax Roll with the County, change notices will be sent out and Grievance Day will be held in May.
Highway Supt. Neil German was absent but requested the Town Board accept the high bids for the equipment placed for sale on Auction’s International.
RESOLUTION #34-HIGHWAY EQUIPMENT SOLD ON AUCTION’S INTERNATIONAL
On motion of Kenneth Davie second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves sale of the following Highway Equipment to the highest bidders on Auction’s International as follows:
2006 Chevy Kodiak C4500 Truck $12,100 (VIN#1GBE4C3216F415752)
Snap-On Mig Welder $230
2005 Smith Stainless Steel Dump Box $990
2004 Smith Stainless Steel Dump Box $310
AYES-5 Davie, Raeder, Hinkley, Murray, Hynes
NAYS-0
Discussion took place on purchasing a new Western Star Dump Truck with plow & sander at a cost of $247,786. The vehicle can be ordered now and would not be available until after 2019 so it can be budgeted for in that year.
RESOLUTION #35- WESTERN STAR TRUCK
On motion of Kenneth Davie second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board approves placing an order for a 2019 Western Star Dump Truck with plow and sander at a cost of $247,786 as part of an Onondaga County bid to be budgeted for and purchased in 2019.”
AYES-5 Davie, Hinkley, Raeder, Murray, Hynes
NAYS-0
Attorney Allyson Phillips discussed the matter regarding Mountainside Creamery encroachment on County and Town Lands. The Town and County is looking to release NYS Dept. of Transportation of their service, as that is where the old NYS Route 30 road was, so the Town and County can sell their parcels to the creamery.
RESOLUTION #36-A Resolution Requesting the New York State Department of Transportation to Release Its Maintenance Jurisdiction over a Portion of Highway Right of Way Along Route 30 in the Town of Roxbury and Allowing Consideration of a Conveyance of The Town of Roxbury’s Interest in Said Portion of Right of Way To Mountainside Farms Inc.
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, Mountainside Farms Inc. has expressed a desire to acquire property being a portion of State Route 30 Right of Way in the Town of Roxbury, being currently for highway purpose due to buildings that have encroached upon the property, said property being between the lands of Mountainside Farms Inc. and the alignment of State Route 30; and
WHEREAS, the Town of Roxbury at one point in the past maintained a Town Road over the subject property prior to it becoming a State Road; and
WHEREAS, the New York State Department of Transportation has indicated a willingness to release its maintenance jurisdiction over that portion of property requested by Mountainside Farms Inc.; and
WHEREAS, with the abandonment by the New York State Department of Transportation, the Town can proceed to convey its interest in that portion of land to Mountainside Farms Inc.; and
WHEREAS, a description of said parcels of land is shown on a New York State Department of Transportation Conveyance Map entitled; Roxbury – Grand Gorge, S.H. 5459, Map No. 4-C, Parcels No. 92 and 93 as prepared by Joanne Darcy Crum, L.S. and dated April 4, of 2017.
NOW THEREFORE BE IT RESOLVED, that the Town of Roxbury hereby requests the New York State Department of Transportation to release its maintenance jurisdiction over that portion of highway right of way along State Route 30 in the Town of Roxbury as determined by NYSDOT to be surplus property; and
BE IT FURTHER RESOLVED that the Town Supervisor is herewith authorized to engage in negotiations with Mountainside Farms, Inc. for the conveyance of the Town’s interest in said parcels (combined total of approximately 0.315 acres) at a cost consideration to be approved by the Town Board by separate resolution after negotiations have been completed.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Hinkley, Murray, Raeder, Davie, Hynes
NAYS-0
A letter was received from Theresa Speck, potential buyer of the Hillcrest Drive property currently owned by Fred Morse & Carol Wilson, requesting water & sewer for a proposed yoga studio and apartments. A portion of the property is in the water and sewer district, however, where the building would be built is not in water/sewer. The water connection would only require a signed connection agreement.
On motion of Allen Hinkley second by Kenneth Davie the Town Board authorizes the Town Supervisor to send a letter to NYCDEP requesting them to consider the entire property in the service area and allow connection to the sewer.
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
A note of thanks was received from the Grand Gorge Sr. Social Club for the $500 budgeted in 2018.
A note of thanks was received from Gilboa Basketball for allowing them the use of the Civic Center gym.
Constable Williamson has been recognized and awarded the Annual Service Award from Otsego Northern Catskills BOCES.
A letter has been received regarding snowmobiles on private property. The Town Board discussed the matter and agreed there is not much to do without catching them. Attorney Phillips stated there are no laws for the Town Board to adopt.
Supervisor Hynes has been in contact with the NYSEG Energy Efficiency Dept. and discussed switching all light bulbs at the Civic Center to LED to save money. Under the NYSEG program, the cost would be $4,674.
RESOLUTION #37-NYSEG ENERGY EFFICIENCY PROGRAM
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board authorized an application to NYSEG to replace the lighting systems at the Grand Gorge Civic Center to LED bulbs at a cost of $4,674 through their Energy Efficiency Program.”
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s Monthly report for March 2018 in the amount of $1,373.50 (Town Clerk $173.50 and Building Permits $1,200.00)
AYES-5 Hinkley, Murray, Raeder, Davie, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Supervisor’s monthly reports for January and February 2018.
AYES-5 Raeder, Hinkley, Murray, Davie, Hynes
NAYS-0
On motion of Kenneth Davie second by Allen Hinkley the Town Board approved the Assessor’s monthly report for March 2018.
AYES-5 Davie, Hinkley, Raeder, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Building Inspector’s monthly report for March 2018.
AYES-5 Hinkley, Murray, Raeder, Davie, Hynes
NAYS-0
On motion of Carol Murray second by Kenneth Davie the Town Board approved the Monthly Water Reports for March 2018 with the following amounts received: Denver $308.00; Grand Gorge $105.23 and Roxbury $308.22.
AYES-5 Murray, Davie, Raeder, Hinkley, Hynes
NAYS-0
No action taken on the Justice Court monthly reports for February & March 2018 as no invoice has been received from the State yet.
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Tax Collector’s monthly report for March 2018.
AYES-5 Hinkley, Raeder, Murray, Davie, Hynes
NAYS-0
No action taken on the vacancy on the Historic Preservation Commission.
No action taken on the ZS Security quote for additional camera at Kirkside Park.
RESOLUTION #38-HIGHWAY EQUIPMENT RESERVE FUND
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the transfer of $75,000 from Highway Fund savings to the Highway Equipment Reserve Fund.”
AYES-5 Raeder, Hinkley, Murray, Davie, Hynes
NAYS-0
RESOLUTION #39-EQUIPMENT DESTRUCTION
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the following equipment is approved for destruction:
AYES-5 Hinkley, Raeder, Murray, Davie, Hynes
NAYS-0
No action taken on the Roxbury Sewer Agreement with LVDV Operations, Inc. for 2018.
An inspection by NYS Dept. of Labor has found violations pertaining to the Town’s Violence Prevention Law and procedures. The Town Attorney will look into the matter and advise the Town Board.
The open building permit list was distributed to the Town Board.
No action taken on possible building code law changes as Attorney Young is still reviewing.
A letter has been received from the Grand Gorge Fire Department requesting Becker Ave. in Grand Gorge be closed on May 6, 2018 at 1:00 pm for approximately 2 hours for a wet-down ceremony.
On motion of Kenneth Davie second by Edward Raeder the Town Board approved closing Becker Ave. at 1:00 pm for approximately 2 hours for the Grand Gorge Fire Dept. wet-down ceremony pending review by the Town Attorney of any laws pertaining to the matter.
AYES-5 Davie, Raeder, Hinkley, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the bills were audited and ordered paid in the following amounts:
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
On motion of Kenneth Davie second by Allen Hinkley the meeting adjourned at 9:05 pm.
THIS IS A TRUE COPY
__________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Kenneth Davie, Councilman
ROXBURY TOWN BOARD Regular Meeting April 9, 2018
ROXBURY TOWN BOARD
Regular Meeting
April 9, 2018
Grand Gorge Civic Center
Call To Order 7:30 Regular Meeting
Minutes March Meeting
Requests to Speak: Mike Harrington-water projects funding & work status
Sue McIntyre-new Transfer Station laws
Department Reports: Water / Sewer
Board
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: GG Senior Social Club-thank you
Complaint of snowmobiles
Discussion from Residents
Audits
ISSUES FOR ADOPTION / DISCUSSION
Resolution-Town Clerk monthly report for March 2018
Resolution-Supervisor’s monthly report for January & February 2018
Resolution-Assessor’s monthly report for March 2018
Resolution-Building Inspector monthly report for March 2018
Resolution-monthly water report for March 2018
Resolution-Justice Court monthly report for February 2018
Resolution-Tax Collector report for March 2018
Resolution-vacancy on RHPC with term thru 12/31/19
Resolution-Mountainside Creamery and Town/County lands
Resolution- ZS Security quote for additional cameras Kirkside Park
Resolution-transfer $75,000 from Highway Savings to Highway Equipment Reserve
Resolution-Equipment destruction
Civic Center Grant-income survey
Constable BOCES recognition
Open Building Permit list (to date) distributed to Town Board
Building Code changes
Legal Notice RHPC
NOTICE
The regular quarterly meeting of the Roxbury Historic Preservation Commission (RHPC) scheduled for April 21, 2018 has been canceled due to not having a quorum of members to attend. The next quarterly meeting of the RHPC will be held July 21, 2018 at 10:00 am at the Town Hall.
By Order of the RHPC
Lewis Wendell, Chairman
Dated: April 6, 2018
GG Fire District Special Election Affidavits
*Affidavit of Posting Fire District Secretary
*Affidavit of Town Clerk
Click to view - GG Fire District Special Election Affidavits
Unapproved March 12th, 2018 Meeting Minutes
UNAPPROVED MINUTES
March 12, 2018
The regular meeting of the Town Board was held March 12, 2018 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Allen Hinkley, Carol Murray and Kenneth Davie, Highway Supt. Neil German, Assessor Clerk Stephanie Seminara and five residents. Absent: Parks Clerk Carolynn Faraci and Town Attorney Kevin Young.
The Minutes of the February 12, 2018 meeting were approved on motion of Carol Murray second by Edward Raeder.
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
Highway Supt. Neil German reported he has received a quote on a new 2019 Western Star truck with dump body, wing & side wing in the amount of $245,000 that is under a National NJPA bid so it would not have to be a formal bid by the Town. He also stated he has three trucks down with transmission problems. The Town Board discussed the new truck and directed the Hwy. Supt. to check with the vendor to see whether they would allow us to order the truck now and invoice us after 2019 so it can be placed in the 2019 Town Budget.
Michael Harrington of Lamont Engineers distributed a list of items to the Town Board regarding status of the Water Projects.
Denver Water Project
*Per the meeting with Roxbury Run Village Assoc. the quote from Subsurface Utility Imaging (SUI) for completing a utility location map was too high. Instead, an aerial mapping quote has been received from Land Mapping in the amount of $10,000 where a $2,000 payment would be needed for the flight. Assessor Clerk Stephanie Seminara suggested using RPS pictometry that the Assessor Office uses but there are certain criteria that has to be met to be acceptable.
* Replacement transformers for Well#1 and #6 are expected to be completed in the spring
RESOLUTION#25- DENVER WATER PROJECT AERIAL MAPPING
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Denver Water Project requires aerial mapping of utility locations; and
WHEREAS, Lamont Engineering, PC has received a quotation from Land & Mapping in the amount of $10,000 to complete the aerial utility mapping; and
WHEREAS, Land & Mapping would require $2,000 for the flight to begin the work;
NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes Land and Mapping to conduct the aerial utility mapping required for the Denver Water Project at a cost of $10,000; and
BE IT FURTHER RESOLVED, the Town Board approves immediate payment of $2,000 for the flight.”
AYES-5 Hinkley, Raeder, Murray, Davie, Hynes
NAYS-0
Roxbury/Grand Gorge Water Project
*Installation of monitoring well MW-5 for the new PW-3 on the Hinkley property has been completed. Slug testing was performed and is being analyzed.
*A report has been submitted to NYS Dept. of Health (NYSDOH) for the Springs Filtration
*A proposal was received from Titan in the amount of $4,800 to assemble the springs filter system. Discussion took place on Titan also supplying the filters and an additional cost of approximately $3,000. Harrington also discussed the risks of approving this work.
*Micro Particulate Analysis testing of the springs is also required by NYSDOH at a cost of $2,500 for two samples. The Town Board directed Lamont Engineering to proceed on this step.
*Discussion on Ag District designation required by NYS EFC.
RESOLUTION #26-RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY
APPROVING EXECUTION OF A CONTRACT WITH TITAN DRILLING CORP.
FOR WORK TO BE PERFORMED AT THE ROXBURY SPRINGS FILTRATION PROJECT
On motion of Kenneth Davie second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) has determined the necessity of entering into a contract with Titan Drilling Corp. to provide labor and materials to construct the demonstration filter system in accordance with Lamont Engineering drawings dated March 2, 2018,; and
WHEREAS, at a meeting of said Town Board on March 12, 2018, the Town reviewed the Titan Drilling Corp. proposal attached hereto; and
WHEREAS, the Town Board now desires to approve and execute the attached Contract; and
NOW, THEREFORE BE IT RESOLVED THAT:
1.The form and content of the Contract attached hereto is hereby approved.
2.The Town Supervisor is hereby authorized to execute the attached Contract for the services described therein.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
The Town Board received a written monthly report from Assessor Robert Breglio. Assessor Clerk Stephanie Seminara added that exemptions have been received and entered and the County mainframe issue has been resolved and all lost data has been re-entered for the 2018 Tentative Roll.
Stacy Capaldo of Cronk Lane was present to discuss her concerns with neighbor Willard Palmer who addressed the Town Board in February regarding the loud music issue. Mrs. Capaldo reported being harassed by the Palmer’s, expressed concerns with the closeness of the Palmer’s new mobile home to her house because the new trailer was not put in the same location as the old trailer and the closeness of the new fence to the property line thereby requesting what the set back requirements are, reported having visits from law enforcement due to noise complaints received, claimed Mr. Palmer had started a petition to have them move and expressed concerns with the previous Building Inspector’s practices on condemning the Merwin building where she had been previously living which caused him to be fired by the Town. The Town Board discussed the matters whereby they still feel it is a civil matter between neighbors. Supervisor Hynes added the previous Building Inspector was not let go due to his practices solely on the Merwin building.
Supervisor Hynes stated Parks Clerk Carolynn Faraci was absent due to illness and Attorney Kevin Young was absent due to having to attend a meeting in Conesville.
Joseph Resch of the Grand Gorge Business Association (GGBA) reported they have met and would like to help the Town and M-ARK Project Inc. with income surveys that are required for a grant submission for more funds to make needed repairs/upgrades to the Grand Gorge Civic Center and the possibility of the letter/survey coming from the GGBA in hopes of getting a better response. The Town Board was invited to attend their next meeting on April 3rd at 6:30 pm at the Civic Center to discuss strategies for the income surveys. Supervisor Hynes will speak with Margaret Ellsworth of the M-Ark Project regarding the criteria of the grant.
A letter was received from MTC Cable reporting on increases for Cable/Phone/Internet rates effective April 1, 2018.
A card was received from the Roxbury Senior Club thanking the Town Board for the $500 they received as budgeted in the 2018 Town Budget.
On motion of Carol Murray second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for February 2018 in the amount of $645.01 (Town Clerk $145.01 and Building Permits $500.00)
AYES-5 Murray, Reader, Hinkley, Davie, Hynes
NAYS-0
The Supervisor’s monthly report for January 2018 was not available.
On motion of Allen Hinkley second by Kenneth Davie the Town Board approved the Assessor’s written monthly report for February 2018.
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Building Inspector’s written monthly report for February 2018.
AYES-5 Raeder, Hinkley, Murray, Davie, Hynes
NAYS-0
On motion of Carol Murray second by Allen Hinkley the Town Board approved the Water District monthly reports for February 2018 in the following amounts of receipt: Denver $559.68; Grand Gorge $597.59 and Roxbury $1,214.40.
AYES-5 Murray, Hinkley, Raeder, Davie, Hynes
NAYS-0
On motion of Kenneth Davie second by Edward Raeder the Town Board approved the Justice Court monthly report for January 2018 in the amount of $4,350.
AYES-5 Davie, Raeder, Hinkley, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Tax Collector’s report for February 2018.
AYES-5 Hinkley, Murray, Raeder, Davie, Hynes
NAYS-0
No action was taken on filling the vacancy on the Historic Preservation Commission.
Sealed Bids for Highway Fuels were advertised and opened on March 9, 2018 at 2:00 pm at the Town Hall. A total of two bids were received and were as follows per gallon:
RESOLUTION #27-AWARD HIGHWAY FUEL BID
On motion of Kenneth Davie second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board awards the Highway Fuel bid as follows: Diesel and Winter Blend to Mirabito Energy at fixed prices of $2.1817/gallon and $2.2897/gallon respectively.”
AYES-5 Davie, Murray, Raeder, Hinkley, Hynes
NAYS-0
Sealed bids for Highway Material Hauling were advertised and opened on March 9, 2018 at 2:15 pm at the Town Hall. A total of six bids were received and were as follows on a per ton basis:
RESOLUTION #28-AWARD HIGHWAY MATERIAL HAULING BID
On motion of Kenneth Davie second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board awards the Highway Material Hauling bid to the two lowest bidders for each material as follows:
AYES-5 Davie, Raeder, Hinkley, Murray, Hynes
NAYS-0
RESOLUTION #29-RENEW JUNKYARD LICENSE
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town Clerk has received a Junkyard License renewal application and fee from Martin Hagerott, dba Marty Built, Inc. located at 565 Charcoal Rd.;
BE IT RESOLVED, the Town Board approves the renewal of a Junkyard License for Martin Hagerott, dba Marty Built Inc. which shall expire March 31, 2019.”
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
RESOLUTION #30-DESTRUCTION APPROVAL TAX COLLECTOR RECORDS
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the destruction of the following Tax Collector records pursuant to MU-1 Records Retention & Destruction Schedules:
AYES-5 Hinkley, Murray, Raeder, Davie, Hynes
NAYS-0
Per prior meeting discussion regarding open building permits, a draft letter was received from the Town Attorney to send to open building permit owners that did not respond to notices mailed in 2017. The draft letter includes harsher verbiage requiring a response within 30 days of the date of the letter or formal enforcement action will be taken.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Building Inspector to mail agreed upon letters to open building permit owners who did not respond to notice sent in 2017.
AYES-5 Hinkley, Murray, Raeder, Davie, Hynes
NAYS-0
Discussion took place on fees to be charged to Denver, Grand Gorge and Roxbury Water District customers who require the water meter to be replaced due to neglect by the owner thus causing damage to the meter.
RESOLUTION #30-WATER METER REPLACEMENT CHARGES
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, per water district Water Use Laws, the Town Board approves the following charges to water customers in the Denver, Grand Gorge and Roxbury Water Districts who allow damage to occur to their water meters due to neglect, requiring the meter to be replaced, the fees shall be as follows for cost of the meter and labor for LVDV Operations (Water Operators): Denver $187.00 and Grand Gorge/Roxbury $257.00.”
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
The Mountainside property issue was tabled until the Town Attorney is present to discuss the matter with the Town Board.
No action was taken on the quote from ZS Security for additional cameras in Kirkside Park. Per notes from Parks Clerk Carolynn Faraci, she had emailed the company to contact Supervisor Hynes to discuss the matter and he has yet to hear from the company.
A letter has been received from Cheryl Hinkley that she has resigned from cleaning the Town Hall effective Feb. 14, 2018. She will continue to clean the Civic Center and a new cleaning person will be sought for the Town Hall.
RESOLUTION #31-HINKLEY RESIGNS TOWN HALL CLEANING
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board regretfully accepts the resignation of Cheryl Hinkley as cleaning person for the Town Hall effective Feb. 14, 2018.”
AYES-5 Hinkley, Murray, Raeder, Davie, Hynes
NAYS-0
The Town’s Annual Financial Report for the year 2017 has been filed with the State Comptroller and a copy is available for inspection at the Town Clerk’s Office.
The 2017 Roxbury Sewer Reconciliation has been approved by NYCDEP.
A copy of the open building permit list through 2/28/18 was distributed to the Town Board.
The Town Clerk/Records Management Officer submitted a memo to the Town Board notifying them that she had requested, but has not received any 2017 tax collection records from the Tax Collector of that year and also gave them a copy of the bank statement of 2/28/18 showing a balance on hand. No discussion or action taken by the Town Board.
No action was taken on possible building code changes until the Town Attorney reviews the information.
Per the request of Transfer Station Manager, David Dumond, an application has been received from Anthony Geller to be an extra fill-in at the Transfer Station. No decision was made by the Town Board who will look into the matter further with the Transfer Station personnel.
An email was received from Martin Menne requesting adjustment of fees on his water account due to having to let his water run to prevent freezing of his water line under State Hwy 30.
RESOLUTION#32-MENNE WATER CREDIT
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, the Water Clerk was directed to credit water account #155 Martin Menne $7.64 for the February 2018 water charge of $21.35 for 12,200 gallons of usage to $13.71 by averaging the usages for Jan, Feb and Mar 2018.”
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
A written request was received from Fred Morse requesting the possibility of water and sewer connection to a parcel he owns on Hillcrest Drive.
RESOLUTION #33- RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY AUTHORIZING THE SEWER AND WATER CONNECTION APPLICATIONS OF FRED MORSE AND CAROL WILSON FOR PROPERTY LOCATED ON HILLCREST DRIVE
TAX MAP #179.-1-7.211
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board has received a written request for availability of connection to the Roxbury Sewer system for a vacant parcel of land identified as Tax Map No. 179.-1-7.211; and
WHEREAS, the Town of Roxbury adopted its existing “Sewer use Law” (“SUL”) as amended on November 9, 2009; and
WHEREAS, Article 13 of the Town of Roxbury’s SUL addresses the Town’s requirements with regard to new sewer connections; and
WHEREAS, the Town Board requires the requisite $100.00 application fee for a sewer connection from the owners of property (“the applicants”); and
WHEREAS, applicants will be required to remit charges to the Town for the sewer connection that include a Special Benefit Assessment of $2,000.00 for the proposed two bedroom apartment pursuant to Section 1302(1)(b)(ii) of the SUL and an additional $526.00 for the proposed yoga studio pursuant to Section 1302(1)(c)(ii) of the SUL; and
WHEREAS, the Town of Roxbury will arrange for the installation of the necessary street lateral, if necessary; and
WHEREAS, the applicants will be responsible for all costs in connection with the Town’s installation of such street lateral; and
WHEREAS, the Town Board has received a written request for availability of connection to the Roxbury Water system for a vacant parcel of land identified as Tax Map No. 179.-1-7.211; and
WHEREAS, the Town of Roxbury adopted its existing Water Supply Law (“WSL”) on May 13, 2013; and
WHEREAS, pursuant to Section 26 of the WSL, applicants/owners are required to have and maintain a water meter approved by the Roxbury Water District; and
WHEREAS, pursuant to Section 26, Table 1, the property owner will be responsible for the timely payment of calculated water rents; and
WHEREAS, the Roxbury Water District will supply the curb box; and
WHEREAS, the property owners will be responsible for all costs to install the curb box and attached water lateral from the water main to and in the building;
THEREFORE, NOW BE IT RESOLVED THAT:
1. The Town Board of the Town of Roxbury has evaluated the request for sewer connection and has considered the “Criteria Non-Household Connection” set forth in Section 1301C of the SUL and hereby approves connection availability for Tax Map No. 179.-1-7.211 provided the building is partially within the sewer district; the Town Board has the sole authority to grant a connection, and provided all proper applications and fees are submitted by the owners; and
2. The Town Board requires that the Town of Roxbury arrange for and oversee the installation of the sewer street lateral and that all costs associated with this installation shall be the responsibility of the Applicants; and
3. The Town Board of the Town of Roxbury has evaluated the request for water supply connection and hereby approves the availability of Roxbury Water connection for Tax Map No. 179.-1-7.211, provided a Water Connection Agreement is received from the owner; and
4. The Roxbury Water District requires the installation and maintenance of a water
meter and curb box by the owners, whereby the Water District will supply the water meter and curb box but the installation costs are to be at the expense of the owner; and
5. All other costs for the installation of the water lateral from the water main to and
into the building shall be at the expense of the owner.
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Hinkley, Raeder, Murray, Davie, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the bills were audited and ordered paid in the following amounts:
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
A reminder was given that the next monthly meeting will be April 9, 2018 at 7:30 pm at the Grand Gorge Civic Center.
On motion of Edward Raeder second by Kenneth Davie the meeting adjourned at 9:20 pm.
THIS IS A TRUE COPY
_____________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Kenneth Davie, Councilman
NOTICE OF SPECIAL ELECTION TO BE HELD ON APRIL 17, 2018
NOTICE OF SPECIAL ELECTION TO BE HELD ON APRIL 17, 2018
GRAND GORGE FIRE DISTRICT IN THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK
NOTICE IS HEREBY GIVEN that pursuant to a resolution duly adopted by the Board of Fire Commissioners of the Grand Gorge Fire District, in the Town of Roxbury, Delaware County, New York, a Special Election of the qualified voters of said Fire District, will be held at the Grand Gorge Fire House, 60753 State Hwy 30, Grand Gorge, New York 12434 on April 17, 2018, at 6:00 P.M. (Prevailing Time) and the polls shall remain open until 9:00 P.M. (Prevailing Time) or as much longer as may be necessary to enable the voters then present to cast their votes upon the following Proposition:
PROPOSITION
SHALL the bond resolution of Grand Gorge Fire District, in the Town of Roxbury, New York, entitled: “CAPITAL RESERVE AND BOND RESOLUTION OF THE GRAND GORGE FIRE DISTRICT, IN THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK, ADOPTED MARCH 13, 2018, AUTHORIZING THE PURCHASE OF AN AMBULANCE AND ASSOCIATED EQUIPMENT; STATING THAT THE ESTIMATED MAXIMUM COST THEREOF, INCLUDING PRELIMINARY COSTS AND COSTS INCIDENTAL THERETO AND THE FINANCING THEREOF, IS $236,000.00; APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE; AUTHORIZING THE EXPENDITURE OF AN AMOUNT NOT TO EXCEED $51,000.00 FROM A TYPE CAPITAL RESERVE FUND ESTABLISHED PURSUANT TO GENERAL MUNICIPAL LAW 6-G; AUTHORIZING THE EXPENDITURE OF AN AMOUNT NOT TO EXCEED $35,000.00 FROM THE FISCAL YEAR 2018 BUDGET LINE ITEM “A18 – OTHER”; AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $150,000.00 BONDS OF THE FIRE DISTRICT TO FINANCE THE BALANCE OF SAID APPROPRIATION; STATING THAT THE PERIOD OF PROBABLE USEFULNESS OF SAID PROJECT IS TEN (10) YEARS; AND PROVIDING FOR THE LEVY AND COLLECTION OF TAXES TO PAY THE PRINCIPAL OF SAID BONDS AND THE INTEREST THEREON AS THE SAME BECOME DUE AND PAYABLE” be approved?
BY ORDER OF THE BOARD OF FIRE COMMISSIONERS
DATED: MARCH 13, 2018
GAIL MINER FIRE DISTRICT SECRETARY