Town of Roxbury Planning Board scheduled for November 21, 2018 has been changed
NOTICE
The regular monthly meeting of the Town of Roxbury Planning Board scheduled for November 21, 2018 has been changed and will be held November 20, 2018 at 7:30 pm at the Town Hall due to the holiday.
By Order of the Roxbury Planning Board
Phillip Zorda, Chairman
Dated: October 17, 2018
Town of Roxbury Planning Board will hold a Public Hearing
PUBLIC HEARING
PLEASE TAKE NOTICE that the Town of Roxbury Planning Board will hold a Public Hearing, pursuant to Section 276 of the Town Law on the application of
George Suess – Tax Map #157.2-1-4 – Maple Lane – 2 lot subdivision -Sketch Plan
for the approval of a subdivision plat.
SAID HEARING will be held on November 20, 2018 at the Roxbury Town Hall, 53690 St. Hwy. 30, Roxbury, NY at 7:30 pm, at which time all interested persons will have the opportunity to be heard.
It is the policy of the Town of Roxbury not to discriminate on the basis of disability. Please contact Diane Pickett, Town Clerk at (607) 326-7641 if you need any special accommodations and the Town will make the appropriate arrangements to ensure that you can participate in this public meeting.
By Order of the Roxbury Planning Board
Phillip Zorda, Chairman
Dated: October 17, 2018
*******************************************
GRAND GORGE FIRE DISTRICT LEGAL NOTICE OF PUBLIC HEARING ON 2019 BUDGET
GRAND GORGE FIRE DISTRICT
LEGAL NOTICE OF PUBLIC HEARING ON 2019 BUDGET
NOTICE IS HEREBY GIVEN that the Proposed Budget of the Grand Gorge Fire District of the Town of Roxbury, State of New York, will be presented to the Board of Fire Commissioners of the Grand Gorge Fire District, for its consideration.
A PUBLIC HEARING will be held from 6:00 p.m. to 7:00 p.m. at the Grand Gorge Fire Hall, 60753 St. Hwy 30, Grand Gorge NY 12434, in the Town of Grand Gorge, State of New York on the 7th day of November, 2018.
Pursuant to Town Law 105, the Board of Fire Commissioners must hold a public hearing on the budget, make the proposed budget available to the public prior to the public hearing, allow the public to comment on the budget at the public hearing. This public hearing must be held to allow maximum public participation in the hearing.
The purpose of the public hearing is to allow any person to be heard in favor of or against the proposed budget as it is submitted, or for or against any item or items contained in the proposed budget, and hearing all persons interested in the subject concerning same.
That a copy of the proposed budget is available at the Office of the Town Clerk of the Town of Roxbury at Main Street, Roxbury NY 12474 and Fire District Secretary at 60753 St. Hwy 30, Grand Gorge NY 12434 where it may be inspected by any interested person during office hours.
Dated: October 18, 2018
Gail Miner, Secretary/Treasurer
Board of Fire Commissioners
Grand Gorge Fire District
60753 St. Hwy 30
Grand Gorge NY 12434
Unapproved October 8 Regular Meeting and October 17 Special Meeting minutes
Please note the September minutes were approved at the October meeting.
Please Click Here for the Unapproved October 8 Regular Meeting and October 17 Special Meeting minutes
Roxbury Town Planning Board Meeting Roxbury Town Hall October 17, 2018
Please note that we have rescheduled the November meeting from the 21st to the 20th and that we have scheduled a Public Hearing on the George Suess subdivision.
Roxbury Town Planning Board Meeting
Roxbury Town Hall
October 17, 2018
The regular meeting of the Town of Roxbury Planning Board was called to order at 7:30 PM at the Roxbury
Town Hall.
Present: Chairman Phillip Zorda, members Robert Cole, David Cowan, Brad Zambri and Diane Munro; Kristin
Janke-Schneider of the Delaware County Planning Department
The Minutes of the September 19, 2018 meeting were approved on motion of David Cowan, second by Robert
Cole.
AYES – All
Parcel No. 92.1-2-21.1
Henry Gockel, NYS Rt 23 – Two Lot Subdivision
Mr. Gockel presented a sketch of a proposed subdivision of parcel 92.1-2-21.1 on NYS Rt 23 in Grand Gorge.
We told him the proposal looked ok and told him the procedure to follow and indicated that he would need to
contact NYS DOT about a driveway to Rt 23.
Parcel No. 157.2-1-4
George Suess, Maple Lane and Montgomery Hollow Road – Two Lot Subdivision – Sketch Plan
Rob Allison presented an application and drawing of a subdivision proposed for parcel 157.2-1-4 owned by
George Suess on the corner of Maple Lane and Montgomery Hollow Road in Roxbury. There are two houses
on the property and Mr. Suess wishes to create a separate parcel for the house on Maple Lane. The houses
share a well, but have individual connections to the town sewer. The subdivision will create a parcel of 10.33
acres and one of 0.23 acres.
A motion to classify this as a minor subdivision was made by Brad Zambri second by Robert Cole.
AYES – All
A motion to hold a Public Hearing on the subdivision on November 20, 2018 was made by Diane Munro
second by David Cowan.
AYES – all
As the regular November meeting is schedule for the 21st, the day before Thanksgiving and several members
would be unable to attend, it was decided to move the meeting to the 20th.
There was a discussion on WAC easements.
On motion of Brad Zambri, second by David Cowan, the meeting adjourned at 8:40 PM.
AYES – all
Phillip Zorda
Chairman
Roxbury Town Planning Board Meeting Roxbury Town Hall September 19, 2018
TOWN OF ROXBURY
P.O. Box 189
Roxbury, NY 12474
NOTICE OF PUBLIC HEARING
The Town of Roxbury will hold a public hearing on October 17th 2018 at 6:45 located at the Town Office Building, 53690 State Highway 30, Roxbury, NY 12474 for the purpose of hearing public comments on the Town of Roxbury’s community development needs, and to discuss the possible submission of a Community Development Block Grant (CDBG) application for the 2018 program year. The CDBG program is administered by the New York State Office of Community Renewal (OCR), and will make available to eligible local governments approximately $12 million for housing, economic development, public facilities, public infrastructure, and planning activities, with the principal purpose of benefitting low/moderate income persons. The hearing will provide further information about the CDBG program and will allow for citizen participation in the development of any proposed grant applications and/or to provide technical assistance to develop alternate proposals. Comments on the CDBG program or proposed project(s) will be received at this time. The hearing is being conducted pursuant to Section 570.486, Subpart I of the CFR and in compliance with the requirements of the Housing and Community Development Act of 1974, as amended.
The location of hearing is accessible to persons with disabilities. If special accommodations are needed for persons with disabilities, those with hearing impairments, or those in need of translation from English, those individuals should contact Diane Pickett, Town Clerk, at 607-326-7641 at least one week in advance of the hearing date to allow for necessary arrangements. Written comments may also be submitted to Diane Pickett at PO Box 189, Roxbury, NY 12474 until Friday November 2, 2018.
Diane Pickett
Town Clerk
Town of Roxbury
ROXBURY TOWN BOARD Regular Meeting October 8, 2018 Town Hall
ROXBURY TOWN BOARD
Regular Meeting
October 8, 2018
Town Hall
Call To Order 7:30 Regular Meeting
Minutes September Meeting
Requests to Speak: Mike Harrington-Water Project Update
Department Reports: Water / Sewer
Planning Board
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from Residents
Audits
ISSUES FOR ADOPTION / DISCUSSION
Resolution-Town Clerk monthly report for September 2018
Resolution-Supervisor’s monthly report for August 2018
Resolution-Assessor’s monthly report for September 2018
Resolution-Building Inspector monthly report for September 2018
Resolution-monthly water report for September 2018
Resolution-Justice Court monthly report for August 2018
Resolution-award bid for 2018/2019 heating fuels
Resolution-CDBG recaptured funds held @ WCCRC (project?)
Resolution-Public Hearing 2019 Preliminary Budget (Nov. 8, 2018 @ _______PM)
Resolution-schedule Public Hearing for proposed Local Law for Tax Cap Override (Nov 8, 2018 @ ______PM)
Resolution-Denver Water Project ACS utility location agreement
Resolution-SEQRA kitchen project & lead agency
Resolution-General Fund loan Denver Sewer money for bills
Resolution- Budget Transfer General Fund
Resolution-liquor license for The Roxbury Barn
Resolution-schedule Public Hearing for CDBG Application October 17th @ 6:45 pm
Resolution- amend/update Sexual Harassment Policy
Resolution-MVP Dental Rates renewal
Water District maps and District tax
Tax Cap Override proposed Local Law distributed to T/Board
Health Inspector report Nedos house
Dadras bill for park kitchen
Becker Ave. one way street request
ZS Security quote for additional cameras Kirkside Park
Open Building Permit list (to date) distributed to Town Board
REMINDERS:
Budget Workshop Thursday October 17th @ 7:00 pm
November Meeting Thursday November 8th @ 7:30 pm
Notice: The Town Board, Town of Roxbury, will hold a Special Meeting on October 17, 2018 at 7:00 pm
NOTICE
The Town Board, Town of Roxbury, will hold a Special Meeting on October 17, 2018 at 7:00 pm at the Town Hall for the purpose of conducting a Budget Workshop on the 2019 Tentative Budget and to discuss any other business that may come before the Board. Copies of the Preliminary Budget will be available for public review after the Budget Workshop.
Diane Pickett
Town Clerk
Dated: October 1, 2018
UNAPPROVED MINUTES September 10, 2018
NOTE-the August minutes were approved at that meeting.
UNAPPROVED MINUTES
September 10, 2018
The regular monthly meeting of the Town Board was held September 10, 2018 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Allen Hinkley and Kenneth Davie, Highway Supt. Neil German, Parks Clerk Carolynn Faraci, Attorney Kevin Young and 6 residents. Absent: Councilwoman Carol Murray (on vacation).
On motion of Edward Raeder second by Allen Hinkley the Minutes of the August 2018 meeting were approved.
AYES-4 Raeder, Hinkley, Davie, Hynes
NAYS-0
ABSENT-1 Murray
Glenn Schweizer of Brook Rd. submitted a letter to the Town Board and spoke about his concerns of much more traffic on their narrow, one lane private road due to a wedding venue above them. Noise, septic concerns, trespassing on their property and vandalism were added concerns and he requested the Town Board ban wedding venues based on these conditions. Attorney Young recommends the Town not get involved in private road matters, recommended the owners have their attorneys look into their deeds regarding any easements and offered to research the building codes with the building inspector to make sure the venue is in compliance with the codes. Amending the gathering law was also discussed, however, it would have to apply to all gatherings in the Town.
Highway Supt. Neil German reported the following items:
*Paving is done, crews are getting ready for winter, cleaning ditches and cutting brush.
*The Becker Ave. one way street issue was discussed. The County has been involved and it appears speed bumps may be installed to control speed on the road.
*There are highway personnel issues he would like addressed that would require changes to the Employee Handbook. Attorney Young will meet with the Personnel Committee to discuss the matter.
Margaret Ellsworth reported the following items:
*She discussed an invoice from Dadras Architect for additional work they did regarding the kitchen contract that went over the contract amount, and recommended payment of same because the additional costs were due to additional drawings needed. The total cost is still considerably under the other bids received. The Town Board decided to withhold payment of the bill until the M-ARK Project receives paperwork from the architect that is needed to request grant reimbursement for their last invoice in December.
*The ERPF Center has free slate sidewalk pieces. The Town will look into it for possible use in the park.
*Labor Day events in the park were a great success and well attended.
Supervisor Hynes will contact Western Catskills revitalization regarding the unused CDBG funds it is holding for the Town.
Parks Clerk/Bookkeeper Carolynn Faraci reported the following items:
*The Historic Preservation Commission requests the appointment of Christine O’Shaughnessy to fill the vacancy on the Historic Commission
*The summer youth work program is done for this year. 3 kids worked under the Youth Program and 3 kids worked under the CDO Workforce program at both the Park and Roxbury Arts Group.
*Reservation of fireworks for next year’s Labor Day event in the park will be made for Sunday
*2019 rentals of the pavilion are at 16 days to date
*Mrs. Faraci’s personal truck used for taking care of the flower boxes has been taken off the road so other provisions will have to be made for next year.
*The Comptroller has sent out a Special District survey. They had the Roxbury Sewer and Hubbell Corner Sewer Districts as separate Districts but a correction will be made to show they are both Roxbury Sewer District.
Karen Hinkley of Grand Gorge questioned why the flood study maps done on Grand Gorge were not accepted by the Board to change the FEMA Flood maps which now show her property in the flood zone. It was stated the study identified more properties that had never had water issues. Attorney Young discussed the FEMA map adoption process and stated the study was done to have a report/data on file for residents to use if they wanted to submit an application to FEMA for a map amendment on their own property and recommended they should have an engineer work with them on the application. Attorney Young added that CWC will also be doing a Hazard Mitigation Study in all hamlets if requested.
Michael Harrington of Lamont Engineers, PC submitted a written report and discussed the following on the Water Projects:
DENVER WATER
*Received a verbal amended proposal from ACS on the utility mapping and requested approving it. Roxbury Run Village is okay with having the work done. Since the engineer has not received anything in writing, the Town Board will wait on approval until they can review the proposal.
*Well #1 isolation valve has been repaired but the bacteriological sample failed so another sample must be taken. Well #6 work will begin when there are better ground conditions.
*Design work on Phase 2 controls should be ready for Dept. of Health submission in October.
*Paperwork continues to be received from EFC on Project Financing.
*An amended Engineer’s contract was distributed to the Town Board and requested it be approved to cover the current services being conducted by them. Once approved, the engineer will submit that and the MWBE plan to EFC for future reimbursement payments.
ROXBURY/GRAND GORGE
*The Engineer has reviewed the 2 bids received for the test production well construction and recommends award to Layne as low bidder.
*GeoLogic needs to authorize the monitoring wells and they report limited responses to the residential well surveys
*Wetland delineation work is complete and have been identified only right along the river so site plans should not be impacted
*They are waiting to receive the Wellfield Property Survey that will be needed for the subdivision plan.
*Limited success has been achieved in cleaning the spring cartridge filters rendering them disposable and will also require continuous turbidity monitoring.
*It is felt the filter system is operating adequately to collect samples for the Dept. of Health in hopes of
putting the springs back into use.
*The engineering and hydrogeologist contracts need amendment to cover services being conducted and reimbursement for same.
*The engineer and attorney will review the WQIP grant contract for signature.
Sealed bids for the Roxbury/Grand Gorge Water Project production well construction were opened on September 6, 2018 at 3:00 pm at the Town Hall. A total of two bids were received and were as follows:
RESOLUTION #75 -RESOLUTION AUTHORIZING THE TOWN BOARD OF THE TOWN OF ROXBURY AWARDING BID CONTRACT NO. 1 – PRODUCTION WELL CONSTRUCTION TO LAYNE CHRISTENSEN COMPANY
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) determined the necessity of Roxbury and Grand Gorge Waster District Contract No. 1 –Production Well Construction; and
WHEREAS, on behalf of Roxbury and Grand Gorge Waster Districts the Town of Roxbury solicited competitive bids for the installation of the production well;
WHEREAS, two bids were received and Layne Christensen Company was the lowest bidder; and
WHEREAS, Lamont Engineers conducted due diligence to determine whether Layne Christensen Company’s bid was complete and whether Layne Christensen Company was responsible and qualified; and
WHEREAS, Lamont Engineers reported that Layne Christensen Company’s bid was complete and that Layne Christensen Company was responsible and qualified.
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:
1. The Town Board awards Contract No. 1 – Production Well Construction to Layne Christensen Company; and
2. The Town Supervisor is hereby authorized to execute the documents necessary to facilitate the award of the contract.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Hinkley, Davie, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
Harrington discussed the Delaware River Basin Commission (DRBC) application for review that is a necessary part of the Roxbury/GG Water Project.
Discussion took place on amending the GeoLogic agreement for work.
RESOLUTION #76- RESOLUTION OF THE TOWN BOARD FOR THE TOWN OF ROXBURY APPROVING GEOLOGIC NY, P.C. AMENDMENT NO. 2 TO THE GRAND GORGE-ROXBURY – WATER SYSTEM UPGRADE CONTRACT
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (“Town Board”) determined the need for hydrogeologic consulting services associated with the development of a new potable water supply well (PW – 3) for the Roxbury Water District and the Grand Gorge Water District; and
WHEREAS, the Town Board of the Town of Roxbury (“Town”) retained Geologic NY, P.C. to review, evaluate and summarize data to determine if the proposed site is suitable for further evaluation as a potential location for well PW-3; and
WHEREAS, the Town Board, the Lamont Engineers and the Town Attorney reviewed the Proposal entitled “New Potable Water Supply Well (Roxbury Water District and Grand Gorge Water District)” prepared by GeoLogic, NY, PC. dated June 8, 2017 (“Proposal”); and
WHEREAS, by Resolution dated June 12, 2017, the Town entered into an Agreement based upon the Proposal with Geologic NY PC. dated June 19, 2017 (“Agreement”);
WHEREAS, by Resolution dated November 9, 2017, the Town and Geologic NY PC executed an Amendment to the Agreement; and
WHEREAS, by letter dated September 10, 2018, GeoLogic NY, P.C. proposed an amendment to the contract to include the following additional services: installation of additional monitoring wells ($23,927); management and administration of installation of PW – 3 ($43,770) and to include tasks that were not part of the original contract that had been completed as of September, 2018 ($15,979.32). In addition, GeoLogic NY, P.C. sought to modify the schedule of rates to include its 2018 Schedule of Rates;
WHEREAS, the Town Board has reviewed GeoLogic NY, P.C.’s Amendment 2, evaluated and confirmed the necessity for the additional hydrogeologic services, compared the two rate schedules; evaluated alternatives including soliciting new hydrogeologic proposals; and confirmed that based upon GeoLogic NY, P.C.’s history and experience with this well field and existing water supply wells and the past success of a very similar project at this well field that it was in the overall best interest of the two water districts to approve of Amendment 2; and
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:
The Town Board hereby authorizes Amendment No. 2 as stated in GeoLogic NY, P.C.’s letter dated September 10, 2018 for the New Potable Water Supply Well; and
The Town Board authorizes the Town Supervisor to execute Amendment No. 2 to Agreement.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Hinkley, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Murray
Discussion took place on amending the Engineering agreements for Denver, Grand Gorge and Roxbury Water Projects.
RESOLUTION #77- RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY AUTHORIZING A CONTRACT AMENDMENT FOR THE DENVER WATER DISTRICT PROJECT AND AUTHORIZING THE TOWN SUPERVISOR TO EXECUTE CONTRACT AMENDMENT
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) determined the necessity of a project named Denver Water District Water System Improvements Project relating to improvement to the distribution/supply facilities of the Denver Water District (the “Denver Water District Project”); and
WHEREAS, by resolution dated April 10, 2017, the Town of Roxbury’s Denver Water District (“DWD”) and Lamont Engineers (“Lamont”) entered into a Final Design and Construction Phase Service Contract (the “Contract”) for the Denver Water District Project; and
WHEREAS, by resolution dated July 20, 2017, the DWD and Lamont executed Amendment No. 1 to the Contract; and
WHEREAS, Lamont Engineers by letter dated September 10, 2018 has requested an amendment (“Amendment No. 2”) to authorized funding in the additional amount of $75,000 for the next phase of engineering services which will include: final design and bidding phase services related to well field access road; final design and bidding phase services related to Phase 2 controls, and piping and valve replacement, and pump house building improvements; developing RFPs and Soliciting Proposals for Phase 2 Electrical Engineering, and Utility Location Services; and development of a MWBE utilization plan, construction administration and observation, and coordination of funding drawdowns. In addition, Lamont sought to modify Attachment A entitled schedule of rates to substitute the 2018 Schedule of Rates in lieu of the 2016 Schedule of Rates.
WHEREAS, the Town Board has reviewed Lamont Engineering’s Amendment 2, evaluated and confirmed the necessity for the additional engineering services, compared the two rate schedules, confirmed that Lamont would hold the 2018 Schedule of Rates for the remainder of the project; evaluated alternatives including soliciting new engineering proposals; and confirmed that based upon Lamont’s history and experience with the town’s water and sewer systems and the past success of similar projects that it was in the overall best interest of DWD to approve of Amendment 2.
NOW, THEREFORE BE IT RESOLVED THAT:
1. The Town Board hereby approves the Amendment 2 to the Contract to include the $75,000 increment and the 2018 Schedule of Rates.
2. The Town Supervisor is hereby authorized to execute Amendment 2.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Hinkley, Raeder, Davie, Hynes
NAYS-0
ABSENT -1 Murray
RESOLUTION #78-RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY AUTHORIZING LAMONT ENGINEERS AMENDMENT 1 RELATED TO THE ROXBURY AND GRAND GORGE WATER SYSTEMS
On motion of Edward Raeder second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury Water District and the Grand Gorge Water District (the “Districts”) have entered into contracts for improvements to their water systems (the “Project”); and
WHEREAS, the Districts and Lamont Engineers (“Lamont”) entered into an initial contract a Betsy that meeting is that the 230 okay you got directions or whatever okay for engineering services related to the Project (the “Contract”);
WHEREAS, by a letter dated September 10, 2018, Lamont proposed an amendment to the contract for the continued design phase services to include: development of the bid documents for test production well, continued coordination with hydrologist throughout well field evaluation and the DRBC permitting process, continued coordination of springs filtration pilot testing, site planning and building design for a well field site and springs plumbing and treatment site, development of schematic control system design, development of an MWBE work plan, coordination of funding drawdowns, and coordination and administration of funding. In addition, Lamont sought to modify Attachment A entitled schedule of rates to substitute the 2018 Schedule of Rates in lieu of the 2017 Schedule of Rates; and
WHEREAS, the Town Board has reviewed Lamont Engineering’s Amendment 1, evaluated and confirmed the necessity for the additional engineering services, compared the two rate schedules, confirmed that Lamont would hold the 2018 Schedule of Rates for the remainder of the project; evaluated alternatives including soliciting new engineering proposals; and confirmed that based upon Lamont’s history and experience with the town’s water and sewer systems and the past success of similar projects that it was in the overall best interest of the two water districts to approve of Amendment 1.
NOW THEREFORE BE IT RESOLVED THAT
The Town Board of the Town of Roxbury authorizes the Town Supervisor to execute Amendment No. 1 to the Contract to further the Project development.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Raeder, Davie, Hinkley, Hynes
NAYS-0
ABSENT-1
A letter was received from Residents of Howard Greene Road expressing concerns with a wedding venue on that road. Concerns include noise (music & fireworks) late into the night, guests parking in neighbor’s driveways, long line up of vehicles parked alongside the road, further concerns with possible lawsuits if someone is injured wandering on a neighbor’s property in the dark. Attorney Young will research the building codes with the building inspector to make sure there are no violations.
On motion of Kenneth Davie second by Allen Hinkley the Town Board approved the Town Clerk’s monthly report for August 2018 in the amount of $2,704.25 (Town Clerk $849.25 and Building Permits $1,855.00)
AYES-4 Davie, Hinkley, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Supervisor’s monthly report for July 2018.
AYES-4 Hinkley, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Kenneth Davie second by Edward Raeder the Town Board approved the Assessor’s monthly report for August 2018.
AYES-4 Davie, Raeder, Hinkley, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Building Inspector’s monthly report for August 2018.
AYES-4 Raeder, Hinkley, Davie, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Kenneth Davie second by Allen Hinkley the Town Board approved the Water District monthly reports for August 2018 reflecting the following receipts: Denver $515.82, Grand Gorge $453.64 and Roxbury $1,337.01)
AYES-4 Davie, Hinkley, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Justice Court monthly report for July 2018 in the amount of $5,563.00.
AYES-4 Hinkley, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Murray
RESOLUTION #79-ADVERTISE BIDS FOR HEATING FUEL
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Town Clerk to advertise for sealed bids for Heating Fuel for the 2018/2019 heating season; and
BE IT FURTHER RESOLVED, the bids shall be opened October 5, 2018 at 2:00 pm at the Town Hall.”
AYES-4 Raeder, Hinkley, Davie, Hynes
NAYS-0
ABSENT-1 Murray
RESOLUTION #80-APPOINT O’SHAUGHNESSY TO HISTORIC COMMISSION
On motion of Kenneth Davie second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board appoints Christine O’Shaughnessy to fill the vacancy on the Historic Preservation Commission effective immediately and with said term to expire 12/31/19.”
AYES-4 Davie, Hinkley, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
RESOLUTION #81-HIRE CRONK AS SCHOOL CROSSING GUARD
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board appoints Sarah Cronk as School Crossing Guard effective immediately and through 12/31/18.”
AYES-4 Raeder, Hinkley, Davie, Hynes
NAYS-0
ABSENT-1 Murray
RESOLUTION #82-AMEND ABSTRACT AMOUNTS
On motion of Edward Raeder second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, the Town Board approves amendments to abstract amounts approved in prior month’s Minutes as follows:
AYES-4 Raeder, Davie, Hinkley, Hynes
NAYS-0
ABSENT-1 Murray
RESOLUTION #83-EXECUTE PARK KITCHEN CONTRACT WITH BEAVERDAM BUILDERS
On motion of Kenneth Davie second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, on June 11, 2018 the Town Board awarded the Park kitchen bid to Beaverdam Builders in the amount of $148,574; and
WHEREAS, on August 13, 2018 the Town Board revised the bid award to Beaverdam Builders to the amount of $150,059;
NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes the Town Supervisor to execute the contract with Beaverdam Builders for construction of the Park kitchen in the amount of $150,059.”
AYES-4 Davie, Hinkley, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
The Clean Sweep Program for hazardous materials will require homeowners and businesses/farms to register starting September 1st and drop off days will be October 20th for households and October 19th for businesses/farms.
A Tire Day will be scheduled for October 13th at the lot beside the Roxbury Highway Garage with the following restrictions for use: Town of Middletown or Roxbury residents only, Transfer Station Permit required, will take tires fitting up to 17 inch wheels, rims must be removed, limit 10 tires per household.
School tax bills have gone out late this year due to corrupted files given to County Real Property Tax Services from another Assessor thus causing the holdup. They were expected to be mailed around September 7th and will allow for a later payment date that will be reflected on the bill.
The 2018 County Salary & Benefit Survey was distributed to the Town Board.
No action was taken on additional cameras at Kirkside Park.
The current open building permit list was distributed to the Town Board.
Supervisor Hynes reported that an automatic door opener will be installed on the overhead door at the Transfer Station due to issues recently with opening the door fully.
RESOLUTION #84-SCHEDULE BUDGET WORKSHOP
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, the Town of Roxbury Town Board will hold a Budget Workshop in preparation for the 2019 Tentative Budget on October 17, 2018 at 7:00 pm at the Town Hall; and
FURTHER RESOLVED, copies of the Tentative Budget will be available for the public after said workshop.”
AYES-4 Hinkley, Davie, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Allen Hinkley second by Kenneth Davie the bills were audited and ordered paid in the following amounts:
AYES-4 Hinkley, Davie, Raeder, Hynes
NAYS-0
ABSENT-1 Murray
On motion of Edward Raeder second by Kenneth Davie the meeting adjourned at 10:10 pm.
THIS IS A TRUE COPY
________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman (ABSENT)
Kenneth Davie, Councilman
BID NOTICE
BID NOTICE
Pursuant to Section 103 of the General Municipal Law, the Town Board, Town of Roxbury, will receive sealed bids for approximately 8,000 gallons +/- of Winter Blend and 2,000 gallons +/- No. 2 Fuel Oil to be delivered as needed to various buildings in the Town. This bid will be for the 2018/2019 heating season.
All bids must meet New York State specifications and must be accompanied by a certificate of non-collusion.
Bids shall be marked “FUEL OIL BID” and must be received at the Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY 12474 no later than 2:00 pm on October 5, 2018 at which time they shall be opened. The bid will be awarded at the Regular Monthly Meeting of the Town Board to be held October 8, 2018 at 7:30 pm at the Town Hall.
The Town Board reserves the right to reject any and all bids.
By Order of the Town Board
Town of Roxbury
Diane Pickett, Town Clerk
Dated: September 10, 2018
Roxbury Fire District Notice
Please take notice the Board of Fire Commissioners of the Roxbury Fire District will hold a public hearing on Thursday, October 16, 2018 at 7:00pm in the basement of the building of the Roxbury Fire House located at 53613 State Highway 30, Roxbury, NY 12474 in regards to the proposed 2019 District Budget. Copies of the proposed budget are available for inspection during regular office hours at the Office of the Town Clerk. In addition, the Commissioners will hold their regular October meeting on 10/16/2018, immediately following the hearing, to act on the budget and to discuss and act on district business.
Laura Bouton
Secretary for the Roxbury Fire District
ROXBURY TOWN BOARD Regular Meeting September 10, 2018 Town Hall
ROXBURY TOWN BOARD
Regular Meeting
September 10, 2018
Town Hall
Call To Order 7:30 Regular Meeting
Minutes July Meeting
Requests to Speak: Mike Harrington-Water Project Update
Department Reports: Water / Sewer
Planning Board
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: Glenn Schweizer-Brook Rd. wedding venue
Residents of Howard Greene Rd-concerns with issues on road
Discussion from Residents
Audits
ISSUES FOR ADOPTION / DISCUSSION
Resolution-Town Clerk monthly report for August 2018
Resolution-Supervisor’s monthly report for July 2018
Resolution-Assessor’s monthly report for August 2018
Resolution-Building Inspector monthly report for August 2018
Resolution-monthly water report for August 2018
Resolution-Justice Court monthly report for July 2018
Resolution-award bid Roxb/GG Water Project test production well construction
Resolution-advertise for bids 2018/2019 heating fuels to be opened October 5, 2018 @2:00 pm
Resolution-vacancy on RHPC with term thru 12/31/19
Resolution-hire School Crossing Guard (1 application received)
Resolution-CDBG recaptured funds held @ WCCRC (project?)
Resolution-GeoLogic agreement R/GG Water Project next phase of work
Resolution-Lamont Eng. agreement Denver Water Project
Resolution-Lamont Eng. agreement R/GG Water Project next phase of work
School tax bills going out Sept. 7th
2018 Town Salary Survey Results distributed to Town Board
Becker Ave. one way street request
ZS Security quote for additional cameras Kirkside Park
Open Building Permit list (to date) distributed to Town Board
Roxbury Historic Preservation Commission (RHPC) will hold a Special Meeting on August 30, 2018 at 10:00 AM at the Town Hall
NOTICE
The Town of Roxbury Historic Preservation Commission (RHPC) will hold a Special Meeting on August 30, 2018 at 10:00 AM at the Town Hall to review applications that have been received and any other business that may come before the Commission.
By Order of RHPC
Michael Mathis, Chairman
Dated: 8/24/18
August Unapproved Minutes
NOTE: The July minutes were approved at the August meeting
UNAPPROVED MINUTES
August 13, 2018
The regular meeting of the Roxbury Town Board and Public Hearing were held August 13, 2018 at 7:30 pm at the Grand Gorge Civic Center. Present were: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Carol Murray and Kenneth Davie, Parks Clerk Carolynn Faraci, Attorney Allyson Phillips and four residents. Absent: Councilman Allen Hinkley (illness) and Highway Supt. Neil German.
The Public hearing on proposed Local Law #1 of the year 2018 to amend the current building law was called to order at 7:15 pm. The notice calling for the hearing was read. Attorney Allyson Phillips explained the change whereby the Code Officer would give owners 30 days to rectify items stated in a Notice of Violation but would also work with owners if time extensions are needed. No comments were heard from residents in favor of or against the proposed law.
The Hearing closed at 7:21 pm.
The regular meeting was called to order at 7:30 pm. Assessor Clerk Stephanie Seminara and one more resident arrived.
The Minutes of the July 9, 2018 meeting were approved on motion of Edward Raeder second by Carol Murray.
AYES-4 Raeder, Murray, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
Diane Munro introduced herself and submitted a letter to the Town Board requesting their nomination of her for the vacancy on the Olympic Regional Development Authority.
RESOLUTION #66-RESOLUTION NOMINATING DIANE MUNRO TO FILL THE OPEN SEAT DESIGNATED FOR DELAWARE COUNTY REPRESENTATION ON THE OLYMPIC REGIONAL DEVELOPMENT AUTHORITY BOARD OF DIRECTORS
On motion of Kenneth Davie second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the position on the Board of Directors of the Olympic Regional Development Authority (ORDA) designated to be filled by a resident of Delaware County, NY as the representative of the entire County of Delaware and all its towns and residents is vacant; and
WHEREAS, Diane Munro was born and raised in Delaware County and is now a full-time resident of the Town of Roxbury; and
WHEREAS, Diane Munro has achieved advanced degrees in Education and Administration and has over 40 years of career and community service that includes leading, serving on, and answering to diverse Boards of Directors, including serving as the Vice-Chair of the Coalition for Belleayre and as a member of the Community Advisory Panel; and
WHEREAS, Diane Munro thoroughly meets all criteria to adequately and ably represent the economic and recreation interests of all residents in the Town of Roxbury and Delaware County;
BE IT RESOLVED the Town of Roxbury Town Board nominates Diane Munro for consideration by the Delaware County Board of Supervisors as the Delaware County representative to the Olympic Regional Development Authority Board of Directors; and
BE IT FURTHER RESOLVED that upon approval by the Board of Supervisors that the Chair of the County Board of Supervisors forward Diane Munro’s name to the Office of the Governor of New York in support of said appointment.”
AYES-4 Davie, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
Joseph Resch reported advertising for the Business Expo is out and he has been busy getting sponsors.
Parks Clerk/Bookkeeper Carolynn Faraci reported the following:
Per the CPA’s the Good Neighbor Fund monies can be turned over to the General fund but must be kept in a separate cash account still named Good Neighbor Fund
In 2019 the NYS 45 and NYS 45ATT will have to be completed with all info quarterly instead of yearly
A trip is planned to Lyndhurst mansion on September 13th as they had been here last year touring the park & historical sites
The north barn area for the new kitchen has been cleaned out by the summer youth workers and is ready for construction
A willow tree branch fell across the stream in the park and has been cleaned up by highway crews
Park bookings into 2019 continue
The Tax cap for the 2019 budget is at 2%
The Summer Festival has been scheduled for July 6, 2019
The CDO Summer Youth workers were taken on a trip to Hanford Mills and were able to speak with other Delaware County youth workers about projects
One of our youth workers was injured today and appropriate paperwork will be completed.
Margaret Ellsworth was absent due to illness but submitted a written report for the Town Board:
*She would like to have the kitchen bid award amounts revised after having spoken with the architect and Beaverdam Builders and submitted a sheet showing those amounts requested including historic doors
*Consolidated Funding grant applications have been submitted for the River Cottage and Kirkside Planning money
*An application will be submitted to the O’Connor Foundation in September for the Civic Center windows
Assessor Clerk Stephanie Seminara submitted a written report to the Town Board and reported the Assessor’s office has been looking into sales between 2015 and 2018 and they are up and they are still negotiating on an Article 78 property to be settled where Attorney Allyson Phillips will speak with the other attorney at her office working on the case for the Town. She also thanked and acknowledged Supervisor Hynes for being the only Supervisor at the County Board of Supervisor’s meeting to stand behind the resolution passed by them earlier this year requiring all Assessor’s to enter their information on the live system instead of by an outside source that could be corrupted whereby corrupting all other Town’s information. Currently, the County Board of Supervisor’s is not enforcing the resolution.
Michael Harrington of Lamont Engineers submitted a written report on water project status:
DENVER WATER
*Utility Location Trial Day was done on Aug. 1 to Cluster 1 and was reasonably successful
*A quote to locate utilities at the remaining Clusters seemed excessive so will be revised
*Blizzard Electric has completed final electrical connections to Wells #1 & #6
Titan attempted to work on Well #1but ran into problems with the isolation valve that will have to be replaced. Well #6 pump is seized up and will need to be replaced. It’s too wet to do it now.
*A site visit with the electrical consultant will take place tomorrow
*EFC will modify the Project Finance Agreement to include the $600,000 water grant
*Lamont contracts will have to be amended so they can continue services
ROXBURY/GG WATER
PW-3
*Received verbal approval from DOH on the test production well bid documents and requested advertising for bids
*GeoLogic will be submitting and Aquifer Testing Plan to DRBC soon and reports limited responses to the residential well surveys mailed to owners
*Field work on the Wellfield Property Survey and Wetland Delineation have been completed
SPRINGS
*The recent heavy rains have clogged the filter system so will run to waste during future events
*New pilot filters are back on line and flows have increased. Samples will be collected and tested per DOH so hopefully they can be approved for use
*Potential discharge of filter backwash has been discussed with DEC and may involve DEP
OTHER
*Monthly water use has decreased significantly recently in both Roxbury & Grand Gorge
*Pay Request #1 funds have been received
*Contract amendments are needed for both GeoLogic and Lamont Engineers for continued work
*Continue to work with DEC to get a contract for the WQIP funds
RESOLUTION #67-ROXBURY/GRAND GORGE WATER PROJECT TEST PRODUCTION WELL ADVERTISEMENT FOR BID
On motion of Kenneth Davie second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Roxbury and Grand Gorge Water Districts have been approved for funding to undergo water system improvements; and
WHEREAS, part of those improvements require the construction of a test production well;
NOW, THEREFORE BE IT RESOLVED, the Town Board of the Town of Roxbury authorizes Lamont Engineers, PC to prepare bid documents and advertise for the construction of a test production well for the Roxbury/Grand Gorge Systems Improvement Project.”
AYES-4 Davie, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
No report was received from the Highway Supt.
Attorney Allyson Phillips discussed the proposed local law amending the building law. She also stated it would be a Type II Action under SEQRA and therefore exempt from review.
RESOLUTION #68- RESOLUTION TO AMEND LOCAL LAW NO. 1 OF 2007 PROVIDING FOR THE ADMINISTRATION AND ENFORCEMENT OF THE NYS UNIFORM FIRE PREVENTION AND BUILDING CODE
On motion of Edward Raeder second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury, New York (the “Town”), has introduced a local law to amend Local Law No. 1 of 2007 providing for the Administration and Enforcement of the New York State Uniform Fire Prevention and Building Code (the Uniform Code) and the State Energy Conservation Construction Code (the Energy Code) in this Town;
WHEREAS, the proposed Local Law would amend provisions related to Compliance Orders to require a fixed thirty (30) day time-period to remedy violations described in the Compliance Order. Additional miscellaneous revisions are also proposed;
WHEREAS, the Town Board adopted a resolution on July 9, 2018 scheduling a public hearing on the Local Law for August 13, 2018;
WHEREAS, the public hearing was properly noticed in the Town’s official newspaper on July 18, 2018;
WHEREAS, the public hearing on the proposed Local Law was held on August 13, 2018 at the Grand Gorge Civic Center;
WHEREAS, the Town Board reviewed and considered all public comments received on the Local Law;
WHEREAS, the proposed Local Law was on file for inspection at the Town Clerk’s office prior to the hearing and during the public review process; and
WHEREAS, the adoption of the Local Law constitutes a Type II action that is exempt from review under the State Environmental Quality Review Act (ECL Article 8 and 6 NYCRR Part 617);
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK: THAT THE Town Board of the Town of Roxbury hereby determines that Proposed Local Law No. 1 of 2018, attached hereto and made a part hereof, is hereby adopted as an amendment to Local Law No. 1 of 2007 Providing for the Administration and Enforcement of the New York State Uniform Fire Prevention and Building Code; and
IT IS FURTHER RESOLVED, that the Town Clerk and the Attorney for the Town are hereby directed to take such actions as are necessary to implement this resolution and effect adoption of the Local Law.”
AYES-4 Raeder, Davie, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
A letter was received from James Addy regarding high water usage charged the second quarter of 2018. The water operators took another reading after receiving Mr. Addy’s call and the meter appears to be working correctly. Thoughts are an undetected sticking toilet led to the water use. Supervisor Hynes stated he would be calling the homeowner. No other action was taken by the Town Board.
A letter was received from MarieVanValkenburgh opposing the proposed new County Highway building. No action was taken by the Town Board.
The Town Board offered thanks to Richard Davis for repairing the dugouts at the Civic Center ball field.
On motion of Carol Murray second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for July 2018 in the amount of $2,120.56 (Town Clerk $565.56 and Building Permits $1,555.00)
AYES-4 Murray, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Carol Murray the Town Board approved the Supervisor’s monthly report for June 2018.
AYES-4 Raeder, Murray, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Kenneth Davie second by Edward Raeder the Town Board approved the Assessor’s monthly report for July 2018.
AYES-4 Davie, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Carol Murray second by Kenneth Davie the Town Board approved the Building Inspector’s monthly report for July 2018.
AYES-4 Murray, Davie, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Kenneth Davie second by Carol Murray the Town Board approved the Water District Monthly reports for July 2018 with the following amounts receipted: Denver $3,068.10; Grand Gorge $3,735.15 and Roxbury $3,735.15)
AYES-4 Davie, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Carol Murray second by Edward Raeder the Town Board approved the Justice Court monthly report for June 2018 in the amount of $4,243.00.
AYES-4 Murray, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
No action was taken on the vacancy on the Historic Preservation Commission.
RESOLUTION #69-RESOLUTION BY THE TOWN BOARD IN RELATION TO CONTROL OF SNOW ON COUNTY HIGHWAYS SECTION 135-A OF THE HIGHWAY LAW
On motion of Kenneth Davie second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, that in pursuance of Section 135-a of the Highway Law, the Town Board of the Town of Roxbury hereby approves a certain agreement executed by the Town Superintendent of Highways of the Town of Roxbury with the County Superintendent of Highways of Delaware County for the performance by the Town of Roxbury for the work of control of snow on the County Roads within the boundaries of the County, upon the terms, rules and regulations as are contained in copy of such agreement that is annexed hereto and made a part hereof.”
AYES-4 Davie, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #70-RESOLUTION BY THE TOWN BOARD IN RELATION TO CONTROL OF SNOW ON NEW YORK CITY ROADS
On motion of Edward Raeder second by Kenneth Davie the following resolution was offered and adopted:
RESOLVED, as authorized by agreement between New York City and the County of Delaware, and by Resolution No. 46 of 1991 of the Delaware County Board of Supervisors, the Town Board of the Town of Roxbury hereby approves a certain agreement executed by the Town Superintendent of Highways of Delaware County for the performance by the Town of Roxbury of the work of control of snow on the New York City Roads within the boundaries of the County, upon the terms, rules and regulations as are contained in copy of such agreement that is annexed hereto and made a part thereof.”
AYES-4 Raeder, Davie, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
No applications have been received for the position of School Crossing Guard. The Town Clerk was directed to re-advertise for the position.
RESOLUTION #71-GOOD NEIGHBOR FUNDS
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, per a letter from NYCDEP dated June 26, 2018, they have determined they will no longer administer any remaining Good Neighbor Funds held by the Town of Roxbury;
NOW, THEREFORE BE IT RESOLVED, per recommendation from the Town’s CPA, the Town Board authorizes the Bookkeeper to transfer Good Neighbor fund balances from Capital Projects-Good Neighbor Fund account to General Fund-Good Neighbor Fund account with use being the same criteria as required by NYCDEP.”
AYES-4 Murray, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
No action was taken on the recaptured CDBG funds. The Town Board is waiting to hear from the M-ARK Project on any eligible projects.
Supervisor Hynes stated having met with Kevin Morse of Kaatirondack Benefit Planning regarding health insurance plans and rates for 2018/2019. Mr. Morse recommends staying with Excellus BlueCross BlueShield. A rate sheet showing different options was distributed to the Town Board for review.
RESOLUTION #72-RENEW HEALTH INSURANCE PLAN
On motion of Kenneth Davie second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves renewal of the Excellus BlueCross BlueShield Simply Blue Plus Platinum 2 health plan effective 12/1/18 at the following monthly rates: Single $895.02; Sub & Spouse $1,790.04 and Family $2,550.81.”
AYES-4 Davie, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #73-JUSTICE COURT AUDIT
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board, Town of Roxbury acknowledges that pursuant Section 2019-a of the Uniform Justice Court Act the records of the Town Justice Court for the year 2017 have been examined by the firm of Mostert, Manzanero & Scott, LLP; and
BE IT FURTHER RESOLVED, that said examination report shall be filed with the State of New York Unified Court System.”
AYES-4 Raeder, Murray, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #74-REVISED AWARD FOR KIRKSIDE PARK KITCHEN BID
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, on June 11, 2018 the Town Board awarded the bid for the Kirkside Park Kitchen to Beaverdam Builders in the amount of $148,574; and
WHEREAS, said award was contingent upon further discussion between the architect and M-ARK Project, Inc.;
NO BE IT RESOLVED, the Town Board revises the bid amount awarded to Beaverdam Builders in the amount of $150,059 as follows:
AYES-4 Raeder, Murray, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
Supervisor Hynes stated still working with Delaware County on the request for Becker Ave. to be a One Way Street.
No action was taken on additional cameras at Kirkside Park.
The open building permit list was distributed to the Town Board.
A reminder was given that 2019 salaries and department budget sheets are to be to the Budget Officer by September 7th.
On motion of Carol Murray second by Edward Raeder the bills were audited and ordered paid in the following amounts:
AYES-4 Murray, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
The Town Clerk reported there was another dog attack on a dog this weekend where the attack dog did not have any rabies vaccination or dog license.
Joseph Resch was informed by the Court Clerk that the Court is requesting emergency lighting and a new toilet in the restroom.
On motion of Kenneth Davie second by Carol Murray the meeting adjourned at 8:48 pm.
____________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Edward Raeder, Councilman
Allen Hinkley, Councilman (Absent)
Carol Murray, Councilwoman
Kenneth Davie, Councilman
Roxbury Revelry! Sunday, September 2th, 1 PM to 9 PM
FOR IMMEDIATE RELEASE
Roxbury Revelry!
Sunday, September 2th, 1 PM to 9 PM
This Labor Day weekend, Roxbury, NY’s historic Kirkside Park will resound with the excitement of a true community experience. The MARK Project in partnership with the Roxbury Arts Group and the Town of Roxbury offers a full day of family fun. The 14-acre, exquisitely manicured park will be abuzz with community, friends, families, and fun, celebrating the unofficial close to the summer season, Catskills style. Admission is FREE with a suggested Donation of $5.
The festivities begin at 1 PM with a baseball double header, when the Roxbury Nine – decked out in 19th century gear will take the field against longtime rivals the Brooklyn Atlantics and be joined by members of the Mountain Athletic Club of Fleischmanns and the Bovina Dairymen. The games will run through the afternoon.
At 5pm, community becomes the focus as the Kirkside Barns become the backdrop for an all out-home cookin’ potluck dinner. Bring a dish to share with your community!! Plates, and utensils will be provided. At 6pm Get ready for a good time! Tuba Skinny is bringing it with them all the way from the streets of the Big Easy. This eight-piece band will take you back in time to the swingin’ 1930’s streets of New Orleans. Formed in 2009, Tuba Skinny has steadily evolved from a loose collection of street musicians into a solid ensemble dedicated to bringing the traditional New Orleans sound to audiences around the world. Drawing on a wide range of musical influences—from spirituals to Depression-era blues, from ragtime to traditional jazz—their sound evokes the rich musical heritage of their New Orleans home. The band has gained a loyal following through their distinctive sound, their commitment to reviving long-lost songs, and their barnstorming live performances.
At dusk (approximately 8:30 PM) the night sky will light up with a magnificent fireworks display, putting a colorful cap on the now annual Roxbury Revelry MTC General Manager and Licensed Pyrotechnician Glen Faulkner and his team promise a memorable close to the season.
The event is free with a suggested donation of $5 and is brought to you by the Town of Roxbury, in partnership with the MARK Project, and the Roxbury Arts Group. Funded in part by the A. Lindsay and Olive B. O’Connor Foundation and Delaware County Econoic Development. For more information contact Peg Ellsworth at 845 586 3500 or the Roxbury Arts Group at 607 326 7908 or visit www.roxburynny.com or visit Kirkside Park, Roxbury on Facebook.
NOTICE
NOTICE
The Town of Roxbury Planning Board meeting scheduled for August 15, 2018 is canceled due to having no business to discuss. The next meeting of the Planning Board will be held September 19, 2018 at 7:30 pm at the Town Hall.
By Order of the Roxbury Planning Board
Phillip Zorda, Chairman
Dated: 8/13/18
DRAFT AGENDA ROXBURY TOWN BOARD Regular Meeting August 13, 2018 Grand Gorge Civic Center
DRAFT AGENDA
ROXBURY TOWN BOARD
Regular Meeting
August 13, 2018
Grand Gorge Civic Center
Call To Order 7:15 Public Hearing-Building Codes
7:30 Regular Meeting
Minutes July Meeting
Requests to Speak: Mike Harrington-Water Project Update
Department Reports: Water / Sewer
Planning Board
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: James Addy-water bill issues
Marie VanValkenburg-letter re: new Delaware County DPW building
Discussion from Residents
Audits
ISSUES FOR ADOPTION / DISCUSSION
Resolution-Town Clerk monthly report for July 2018
Resolution-Supervisor’s monthly report for June 2018
Resolution-Assessor’s monthly report for July 2018
Resolution-Building Inspector monthly report for July 2018
Resolution-monthly water report for July 2018
Resolution-Justice Court monthly report for June 2018
Resolution-vacancy on RHPC with term thru 12/31/19
Resolution-Local Law Building Code change
Resolution-agreement Delaware County road plowing
Resolution-agreement with Delaware County for NYCDEP Sewer Plant Rd. plowing
Resolution-hire School Crossing Guard (advertise for position?)
Resolution-Good Neighbor Funds (per DEP now Town funds- put in reserve fund?)
Resolution-CDBG recaptured funds held @ WCCRC (project?)
Resolution-Health Insurance Renewal Rates
Resolution-Justice Court Audit for year 2017
Resolution-revise bid award for Park Kitchen
Becker Ave. one way street request
ZS Security quote for additional cameras Kirkside Park
Open Building Permit list (to date) distributed to Town Board