NOTICE OF FILING OF COMPLETED ASSESSMENT ROLL
NOTICE OF FILING OF
COMPLETED ASSESSMENT ROLL
Pursuant to Section 516 of the Real Property Tax Law, Notice is hereby given that the Final Assessment Roll for the Town of Roxbury, County of Delaware, for the year 2018 has been completed by the undersigned Assessor. A certified copy thereof will be filed in the office of the Town Clerk on the 1 st day of July, 2018, where the same will remain open to public inspection.
Dated June 27, 2018
Bob Breglio
Assessor, Town of Roxbury
Unapproved Minutes for June, 2018
Please note the May minutes were approved at the June meeting.
UNAPPROVED MINUTES
June 11, 2018
The regular meeting of the Town Board was held June 11, 2018 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Allen Hinkley, Carol Murray and Kenneth Davie, Dpty. Hwy. Supt. William Sprague, Assessor Robert Breglio, Assessor Clerk Stephanie Seminara, Parks Clerk Carolynn Faraci, Attorney Allyson Phillips and seven residents. Absent: Neil German (medical leave).
The Minutes of the May 14, 2018 meeting were approved on motion of Allen Hinkley second by Carol Murray.
AYES-5 Hinkley, Murray, Raeder, Davie, Hynes
NAYS-0
Rita Karpoich, one of the organizers of the Roxbury Summer Fest, updated the Town Board on status of the event to be held July 7th. Several vendors have registered, there will be a myriad of events for everyone and she requested the American flags used for holidays be displayed along State Hwy 30 that day. Supervisor Hynes will speak with Martin Finch of the local American Legion regarding the flags. Mrs. Karpoich was thanked for all her work on the event.
Margaret Ellsworth reported the following:
* Bids for Grower’s Kitchen at Kirkside Park – lengthy discussion took place on use of the kitchen specifically questioning if for a grower to process their products or for caterer’s/resident’s using the pavilion for events. All are options the Town Board must consider for the guidelines for use that will have to be developed.
*Grand Gorge Civic Center windows/doors grant application originally planned for a CDBG Funding application will now be through a different funding source because CDBG funds cannot be used for municipal occupied/used buildings and the justice court is housed there.
*Requested a resolution for support of Woodchuck Lodge’s grant application to NYS Office of Parks, Recreation & Historic Preservation
*Requested a resolution for grant application to NYS Dept. of State in planning for acquisition and revitalization of Kirkside Cottage.
*Attended the Roxbury Historic Preservation Commission meeting where Martin Lerner was approved to install solar panels on the roof of the Café. Ellsworth will look into solar panel installation funds for others.
Sealed bids for the Kirkside Park Grower’s Kitchen were opened on May 24, 2018 at 2:00 pm at the Town Hall. Only one bid was received and was as follows:
RESOLUTION #43-AWARD GROWER’S KITCHEN BID
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board accepts the bid of Beaverdam Builders for the Grower’s Kitchen at Kirkside Park in the amount of $148,574; and
BE IT FURTHER RESOLVED, the bid award is contingent upon further discussion between the architect and M-ARK Project, Inc. regarding some of the other options priced.”
AYES-5 Hinkley, Raeder, Murray, Davie, Hynes
NAYS-0
RESOLUTION#44-RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY APPROVING AND ENDORSING WOODCHUCK LODGE INC. IN ITS APPLICATION TO THE NYS OFFICE OF PARKS, RECREATION & HISTORIC PRESERVATION FOR A STRUCTURAL ANALYSIS TO BE PERFORMED ON THE BUILDING TO GUIDE US INTO THE FUTURE
On motion of Kenneth Davie second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury recognizes that Woodchuck Lodge is listed on the State and National Registers
of Historic Places and it the writing cabin of America’s best loved essayist and naturalist John Burroughs.
WHEREAS, The Town also recognizes that proposed funding will contribute to the long term sustainability of this historic treasure and further enhance community revitalization efforts; and
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Roxbury fully endorses the application to the 2018 NYS Office of Parks Recreation and Historic Preservation Program for assistance prepared and to be submitted by The Woodchuck Lodge Inc.”
Passed by the following vote of all Town Board Members voting in favor thereof:
AYES-5 Davie, Murray, Raeder, Hinkley, Hynes
NAYS-0
RESOLUTION #45-RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY APPROVING AND ENDORSING M-ARK PROJECT, INC. IN ITS APPLICATION FOR THE TOWN OF ROXBURY TO NYS DEPARTMENT OF STATE FOR FUNDING UNDER THE LOCAL WATERFRONT REVITALIZATION PROGRAM
On motion of Carol Murray second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury desires to apply for up to $50,000 in financial assistance through the 2018 Consolidated Funding Application (CFA) under the NYS Department of State Local Waterfront Revitalization Program
WHEREAS, the application proposes funding to assist the Town in the planning for acquisition and revitalization of Riverside Cottage located adjacent to Kirkside Park situated on the East Branch of the Delaware River
WHEREAS, the proposed funding will contribute to ongoing community and waterfront revitalization efforts; and
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Roxbury approves and endorses the 2018 NYS Department of State application for assistance prepared and to be submitted by The MARK Project Inc.”
Passed by the following vote of all Town Board Members voting in favor thereof:
AYES-5 Murray, Davie, Raeder, Hinkley, Hynes
NAYS-0
Parks Clerk, Carolynn Faraci reported the following:
*Fishing Derby went well with 6 children participating and 10 fish caught, thanks to all who helped, and participants requested doing it again next year
*Youth Program this year allows for three kids who will work in the park and two will be shared with Roxbury Arts Group. Workers are to be paid by the County.
*Flower barrel watering is now much easier due to having rigged up a pumping system.
*Workplace Violence Prevention Training can be given in-house by the Town of Roxbury
Mrs. Faraci has also been approached by a few people who were upset because they were told David Dumond, Transfer Station Manager was forced to work for no pay on Memorial Day. She clarified, per the Employee Handbook and Mr. Dumond’s contract, both Memorial Day and Christmas Day are paid time-off holidays that he is paid for, however, he chose to work Memorial Day.
Attorney Allyson Phillips reported she has completed the workplace risk assessments for Town buildings required by the Workplace Violence Prevention law. A draft has been given to the Supervisor and Employee Representative to review before sending to NYS Dept. of Labor.
Dpty. Highway Supt. William Sprague reported the new grader is here, crews will be doing stone/oil next week and the Hwy. Supt. may be back part-time next week. Councilman Hinkley requested the Town parking lot by Cassie’s Café be stoned/oiled.
A written monthly Assessor Report was given to the Town Board. Assessor Clerk Stephanie Seminara reported on some changes to exemptions for next year: 1) Enhanced STAR applicants will now be required to enroll in the Income Verification Program (IVP) and the State will notify eligible owners instead of the local Assessor’s office; 2) Senior Exemption owners will now have to enroll in the IVP Program and 3) currently, if someone was not approved for the STAR Exemption they could appeal to local Board of Assessment Review on Grievance Day but now they will have to appeal through the State.
Assessor Robert Breglio reported he is reviewing home sales over the last four years and is working with Office of Real Property Services (ORPS) to update the model values in anticipation of the next re-val. Mark Los will help with the commercial properties again.
Mike Harrington of Lamont Engineers distributed status sheet on the Water Projects:
DENVER WATER
*Site mapping should be done by June 22nd and a trial day will be scheduled once completed.
*Waiting for Blizzard Electric to make final connections to Well #1 & #6. Once completed Titan can do their work on the wells
*He has received 4 quotes for Electrical Engineering and will be reviewing them.
GG/ROXBURY
*PW3- the data logger has been installed in MW5 and will be removed June 14. It will measure how much the new well is affected by use of PW1. Test drilling bid docs have been sent to GeoLogic for input on technical requirements. The docs will be sent to the Town attorney and on to Dept. of Health (DOH) for approval. Still awaiting feedback from Mike Hinkley regarding the draft purchase agreement.
*Springs – The Micro Particulate Analysis (MPA) shows moderate risk therefore staying classified as under direct influence of groundwater. He will check with DOH to see is dry weather testing is still warranted. Attempts to repair the leaking pipe at the spring’s basin has failed and it is thought the cracked pipe extends to the outside of the basin. Discussion took place regarding the pilot filter system clogging frequently and what options there are to remedy the matter. Supervisor Hynes expressed concerns with the timeline needed for the filtering.
*Distribution System-per pumping logs, there appears to be leaks in both water districts. He has been directed by the Town Board to get prices on leak detection work. He will speak with Bob Townsend regarding the service lines to Midrox and Conte.
*Other-proposals have been received for the Property Survey, Wetlands Survey and Electrical Engineering. The short-term loan closing is scheduled for 6/21/18.
Joseph Resch stated the Grand Gorge Business Alliance will again be holding a Business Expo this year at the Civic Center and requested the Town Board sponsor them in an application for a permit to NYSEG and NYS Dept. of Transportation to allow them to hang a banner over the State roads in Grand Gorge advertising the event.
RESOLUTION #46-SPONSOR BANNER FOR GRAND GORGE BUSINESS EXPO
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board agrees to sponsor an application to NYSEG and NYS Dept. of Transportation (NYSDOT) to hang a banner over the State roads in Grand Gorge advertising the Business Expo whereby said permit will be under the Town’s insurances.”
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
A draft local law revising the building law was distributed to the Town Board. Attorney Allyson Phillips discussed the change from “a reasonable amount of time’ to a “30 day time period” to come into compliance once a violation is issued. If more time is required to come into compliance, the Building Inspector will work with the owner through the courts. Lengthy discussion took place on the change, and therefore the Board has requested the Building Inspector to attend the July meeting to discuss and scheduling the Public Hearing for the Local Law was postponed until the July meeting.
On motion of Kenneth Davie second by Carol Murray the Town Board approved the Town Clerk’s monthly report for May 2018 in the amount of $2,418.25 (Town Clerk $593.25 and Building Permits $1,825.00)
AYES-5 Davie, Murray, Hinkley, Raeder, Hynes
NAYS-0
No Supervisor’s report for May 2018 due to just having received the bank statements.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Assessor’s monthly report for May 2018.
AYES-5 Hinkley, Murray, Raeder, Davie, Hynes
NAYS-0
On motion of Kenneth Davie second by Carol Murray the Town Board approved the Building Inspector’s monthly report for May 2018.
AYES-5 Davie, Murray, Raeder, Hinkley, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the monthly Water Reports for May 2018 with receipts of the following: Denver $550.22; Grand Gorge $897.00 and Roxbury $547.10.
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the Justice Court monthly report for April 2018 in the amount of $2,580.00.
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
No action taken on filling the vacancy on the Historic Preservation Commission.
RESOLUTION #47-FINAL BUDGET TRANSFERS 2017
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the final Budget Transfers for the year 2017 per completion of the 2017 Annual Financial Report and the 2017 Annual Audit.”
AYES-5 Hinkley, Raeder, Murray, Davie, Hynes
NAYS-0
RESOLUTION #48-APPROVE LVDV OPERATIONS AGREEMENT FOR ROXBURY SEWER SERVICES
On motion of Kenneth Davie second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board Town of Roxbury approves the Operation & Maintenance Contract with LVDV Operations, Inc. for Roxbury Sewer Services for the following years and amounts:
BE IT FURTHER RESOLVED, the Town Supervisor is authorized to execute said contract.”
AYES-5 Davie, Hinkley, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #49-RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY AUTHORIZING THE TOWN SUPERVISOR TO EXECUTE A CONTRACT WITH THE CATSKILL WATERSHED CORPORATION (“CWC”) TO RECEIVE STORMWATER RETROFIT FUNDS FOR THE OPERATION AND MAINTENANCE OF STORMWATER RETROFIT MEASURES
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury previously entered in a contract with the CWC to implement a Stormwater Retrofit Project to address the flooding of basements and backyards of residents on the east side of Lake Street and to install piping from Lake Street outlets to the East Branch of the Delaware River to prevent overland stormwater from picking up pollutants and debris and reaching the river (the, “Lake Street Stormwater Retrofit Project”); and
WHEREAS, the Town purchased property located on Lake Street as part of the Lake Street Stormwater Retrofit Project with funding provided through a contract with CWC; and
WHEREAS, the CWC Board of Directors has recently approved Operation and Maintenance (“O&M”) funding for the Lake Street Stormwater Retrofit Project in an amount not to exceed $238,122.00; and
WHEREAS, CWC has prepared an agreement between the Town and CWC to provide the aforesaid O&M Funding for the Lake Street Stormwater Retrofit Project which has been reviewed and approved by the Town Attorney; and
WHEREAS, the Town Board desires to authorize the Supervisor to enter into the agreement with the CWC.
THEREFORE, NOW BE IT RESOLVED THAT:
The Town Board of the Town of Roxbury authorizes the Town Supervisor to execute the agreement with CWC for O&M funding for the Lake Street Stormwater Retrofit Project.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
RESOLUTION #50-REVISED HIRE DATE FOR HASKIN
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, at the May 14, 2018 Town Board meeting, the Town Board hired Scott Haskin to the Highway Dept. effective May 29, 2018; and
WHEREAS, the Highway Supt. would like to revise the start date to be effective July 2, 2018;
THEREFORE BE IT RESOLVED, the Town Board amends the effective hire date of Scott Haskin as July 2, 2018 per the Highway Supt.”
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
Discussion took place on payment of the new grader where it appears if we wait until next year to pay it off we will have to pay $9,200 in interest.
RESOLUTION #51-TRANSFER FUNDS FROM HIGHWAY EQUIPMENT RESRERVE TO HIGHWAY FUND FOR GRADER
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, the Town Board approves that funds be transferred from Highway Equipment Reserve to Highway Fund in the amount of $217,175 to pay off the new Caterpillar Grader in 2018.”
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
Discussion took place on the proposed Assembly/Senate bill regarding Electronic Death Registration System (EDRS). The NYS Town Clerk’s Association also opposes the bills.
RESOLUTION #52-OPPOSE PROPOSED ASSEMBLY/SENATE BILLS REGARDING ELECTRONIC DEATH REGISTRATION SYSTEM (EDRS)
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, a proposed bill has been introduced to the Assembly #A.9837-A and Senate #S.7630-A requiring NYS Dept. of Health (NYSDOH) to fully implement the Electronic Death Registration System (EDRS) for all Town Clerk/Registrars prior to January 1, 2019; and
WHEREAS, the bills would also impose a penalty on those municipalities who do not register for the EDRS through NYSDOH unless a waiver is applied for and approved by NYSDOH; and
WHEREAS, the Town of Roxbury agrees the EDRS should be implemented; and
WHEREAS, the Town of Roxbury has no control over the implementation of NYSDOH programs such as the EDRS; and
WHEREAS, NYSDOH has already authorized EDRS registration for only municipalities having a hospital or other eligible medical facility; and
WHEREAS, the Town of Roxbury has no hospital or eligible medical facility; and
WHEREAS, the Town of Roxbury has not been authorized by NYSDOH to register for EDRS;
BE IT RESOLVED, the Town Board, Town of Roxbury opposes proposed Assembly bill #A.9837-A and proposed Senate bill #S.7630-A regarding the implementation of NYSDOH EDRS due to the proposed bills allowing for penalties to be imposed on the Town for not registering with NYSDOH for the EDRS and the Town not having any control over NYSDOH implementation of the program and subsequent authorization from NYSDOH to register.”
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
No action taken on additional cameras at Kirkside Park.
The Annual Water Quality Reports for Denver, Grand Gorge and Roxbury Water Districts have been mailed to all customers and required agencies. Copies of the reports are at the Town Clerk’s Office.
The list of open building permits was distributed to the Town Board.
The Building Inspector has issued Order to Remedy Violations to three residents in Grand Gorge.
A list of employees/elected officials attending the Workplace Violence Prevention Training was distributed to the Town Board. Eight employees/elected officials did not attend.
On motion of Carol Murray second by Edward Raeder the bills were audited and ordered paid in the following amounts:
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
RESOLUTION #53-RESOLUTION TO ENTER INTO EXECUTIVE SESSION
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, motion made and seconded for the Town Board and Attorney to enter into Executive Session at 9:35 pm to discuss a personnel matter. Present were: Supervisor Hynes, Councilmen Raeder, Hinkley, Murray and Davie and Attorney Phillips.”
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
RESOLUTION #54-RESOLUTION TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR MEETING
On motion of Carol Murray second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, motion made and seconded for the Town Board and Attorney to exit Executive Session and return to the regular meeting at 9:47 pm.”
AYES-5 Murray, Davie, Raeder, Hinkley, Hynes
NAYS-0
Supervisor Hynes stated no action was taken in Executive Session.
On motion of Edward Raeder second by Carol Murray the meeting adjourned at 9:48 pm.
THIS IS A TRUE COPY
________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Kenneth Davie, Councilman
ROXBURY TOWN BOARD Regular Meeting June 11, 2018
ROXBURY TOWN BOARD
Regular Meeting
June 11, 2018
Town Hall
Call To Order 7:30 Regular Meeting
Minutes May Meeting
Requests to Speak: Mike Harrington-water projects funding & work status
Department Reports: Water / Sewer
Board
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from Residents
Audits
ISSUES FOR ADOPTION / DISCUSSION
Resolution-Town Clerk monthly report for May 2018
Resolution-Supervisor’s monthly report for May 2018
Resolution-Assessor’s monthly report for May 2018
Resolution-Building Inspector monthly report for Mayl 2018
Resolution-monthly water report for May 2018
Resolution-Justice Court monthly report for April 2018
Resolution-Tax Collector report for May 2018
Resolution-vacancy on RHPC with term thru 12/31/19
Resolution- ZS Security quote for additional cameras Kirkside Park
Resolution-approve final budget transfers and amendments 2017
Resolution-schedule Public Hearing for amended Building Law (July 9 @ _____pm)
Roxbury Sewer LVDV Operations Agreement for 2018-2022 services
Resolution-CWC Lake St. Project O&M Contract
Resolution-Kirkside Park Kitchen Bid
Resolution-new hire date for Scott Haskin 7/2/18
Resolution-transfer from Equipment Reserve Fund to Highway Fund (grader)
Resolution-oppose proposed Assembly/Senate bill re: NYS DOH Electronic Death Registration
Annual Water Quality Reports (Denver-GG-Roxbury) sent to customers and available @ Town Clerk’s Office
Open Building Permit list (to date) distributed to Town Board
DOL violation status
Copy of Violence Prevention Training attendees (8 employees did not attend)
UNAPPROVED MINUTES May 14, 2018
Please note-the April 9th minutes were approved at the May meeting.
UNAPPROVED MINUTES
May 14, 2018
The regular monthly meeting of the Town Board was held May 14, 2018 at 7:30 pm at the Town Hall. Present: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Allen Hinkley, Carol Murray and Kenneth Davie, Dpty. Highway Supt. William Sprague, Assessor Clerk Stephenie Seminara, Parks Clerk Carolynn Faraci, Attorney Allyson Phillips and 27 residents. Absent: Highway Supt. Neil German (medical leave)
On motion of Carol Murray second by Edward Raeder the Town Board approved the April 9, 2018 Minutes.
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
Jillian Lyke did a presentation on the Car Show for a Cause event held each July, whose proceeds benefit area residents that are going through medical issues and requested the Town Board consider making the third Saturday of July a Town holiday in honor of the event. The Town Attorney will look into the matter.
Deputy Highway Supt. William Sprague reported they will be getting the new grader Wednesday, crews are getting roads ready for stone & oil that is expected to begin mid June, he has not heard any news from NYSDEC regarding the recent oil spill from the cold patch pile and all violations from the Dept. of Labor inspection on the highway garage have been remedied and they await a follow up visit.
Highway Supt. Neil German, who is out on medical leave, has requested the hiring of Scott Haskin due to the retirement of David Thorington. He does not have his CDL yet but should shortly.
RESOLUTION #39-HIRE SCOTT HASKIN TO HIGHWAY DEPT.
On motion of Kenneth Davie second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board hires Scott Haskin to the Highway Dept. effective May 29, 2018 at a reduced HEO pay of $18.97 per hour plus benefits per the Highway Worker’s Association Contract.”
AYES-5 Davie, Hinkley, Raeder, Murray, Hynes
NAYS-0
Councilman Davie recognized Deputy Hwy. Supt. William Sprague for the good job he has done filling in for the Hwy. Supt. in his absence and for the quick action taken on the oil spill in dealing with DEC.
The Town Board concurred.
Assessor Clerk Stephanie Seminara had nothing to report other than what was already distributed to the Town Board in the written Assessor’s report.
Margaret Ellsworth of the M-ARK Project Inc. reported the following:
-The bid opening for the Park Kitchen project has been changed from May 17 to May 24 at 2:00 pm due to discrepancies found in the specs identified at the bidder walk through
-Consolidated Funding round for grants is open for the Grand Gorge Civic Center work of which an income survey is required with the application and she will need a revised Engineer’s scope of work by July 27th
-She would like to try to get the school kids involved to try to prevent further vandalism at the park dollhouse and will work on a plan to do so
– She requested the Town Board approve her to submit a grant application for Town acquisition and a plan for Kirkside Summer Cottage to house the Roxbury Museum
-Tourism funding will be used towards the costs associated with the Summer Festival, Labor Day events, fishing derby and Soup & Sip
-Requested info of clean up schedule for the collapsed old pharmacy building. Supv. Hynes stated it is being handled by the Building Inspector and is expected to be cleared by Memorial Day. Under the NYS Building Code the Town must take certain steps for situations like this.
-The new sign for the parking lot has been completed and will be erected.
-Listed several projects awarded grant funds
Parks Clerk Carolynn Faraci reported the following:
-Park Restroom are now open. The toilets are winterized and closed every year and the building locked up but the toilets had been used sometime during the winter. The broken toilet has also been repaired.
-The large market cart had also had the pin removed sometime during the winter after she had locked up the buildings which could have caused a problem if any food had been set on it.
-A fishing derby will be held May 19th in the park for kids up to 15 years of age. A free trout dinner will be served afterwards. The stream will be stocked the night before with brown and tiger trout at least 9” in length that will be purchased from SUNY Cobleskill.
-She has set up the cameras in the park and highway garage with alarms
-The CPA’s will be conducting the annual Town audit on May 16 & 17
-She has requested two kids for summer work. There are two programs through the County for the Park and the Roxbury Arts Group.
-The registered mail she sent to a parent for payment of damage to the park dollhouse had been denied pickup. Attorney Phillips says it should be delivered by either personal service or sent registered mail.
Supv. Hynes stated Roxbury kid’s soccer will be using the Civic Center field as the Kirkside Park field is too wet and soft.
The sewer break in the Denver Sewer District has been repaired.
All the lights at the Civic Center are scheduled to be changed to LED the end of the week. It will be under an energy efficiency program.
The gate at the Transfer Station is still being worked on.
The Civic Center door has been repaired due to damage to the panic bar.
Mike Harrington of Lamont Engineers gave the Town Board a written report on status of the water projects and discussed same.
Denver Water
He requested trying a test day with the locator. Councilman Hinkley questioned if the piping location work could be done in sections. It could but it is something that Roxbury Run Village Association really wants done under the project. Discussion took place on the valve replacement that was done and it was agreed to be charged to the Project and not the District.
Roxbury/GG
It was noted the spring pipe is broken at the wall. The Town Board requested that it be repaired as soon as possible.
Sarah Irwin as well as several other residents expressed concerns with the collapsed old pharmacy building including mold, insulation, rodents, possible asbestos, liability issues if someone gets hurt and being next to a eatery and demanded clean up of same. Supv. Hynes again stated it is being addressed by the Building Inspector in accordance with NY Building Code guidelines and expects it to be cleaned up by Memorial Day. It was also discussed if the Town removes the debris it would be put on the owner’s tax bill for that property and reimbursed to the Town by the next year’s tax collection. Councilman Hinkley explained the issues with the Town’s responsibilities and taxes being paid up to date by the owners. Councilman Davie explained insurance issues and costs of self cleanup by the owners. Attorney Allyson Phillips discussed the process and procedures the Town must follow with the local law regarding the building code and the liability issues involved if not followed. The Attorney will also speak to the Building Inspector about status. The residents also expressed concerns with the former Reed’s Hotel property being in disrepair.
Information had been received from NYS Dept. of State regarding changes to the Uniform Building Code and State Energy Code that may affect the Town’s building code enforcement. Attorney Phillips has reviewed the Town’s local law regarding the Building Code and has determined it does not require revisions per the notice as the Town does not have more restrictive laws in place than the Uniform Building Code.
Phillips, did, however, discuss Section 15 regarding time periods on an Order to Remedy which requires a 30 day period. A public hearing would be needed to adopt the policy.
Copies of the Dept. of Labor inspection reports were distributed to the Town Board. The Highway Dept. will rectify the violations at the Highway Garage. Per the violations found regarding the Workplace Violence Prevention Policy, all Town employees and Elected Officials will be attending a training session tomorrow at the Town Hall to be given by the Dept. of Labor.
A letter was received from Linda & Gary Michelson expressing concerns with property conditions in Grand Gorge which are unsightly, containing junk vehicles and debris and requested the Board address the matter. The letter will be given to the Building Inspector to look into.
Supv. Hynes had sent a letter to NYSDOT regarding the poor condition of State Hwy 30 between Roxbury and Margaretville. NYSDOT has responded they are aware of the matter, however, due to budget restraints, they can only do patch paving until a full resurfacing project can be funded.
A note has been received from South Kortright School thanking the Town Board for use of the Civic Center gym.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for April 2018 in the amount of $2,818.77 (Town Clerk $888.77 and Building Permits $1,930.00)
AYES-5 Hinkley, Murray, Raeder, Davie, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the Supervisor’s monthly reports for March and April 2018.
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
On motion of Kenneth Davie second by Allen Hinkley the Town Board approved the Assessor’s monthly report for April 2018.
AYES-5 Davie, Hinkley, Raeder, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Building Inspector’s monthly report for April 2018.
AYES-5 Raeder, Hinkley, Murray, Davie, Hynes
NAYS-0
On motion of Carol Murray second by Kenneth Davie the Town Board approved the monthly Water Reports for April 2018 which show the following receipts: Denver $3,660.60; Grand Gorge $2,841.40 and Roxbury $5,145.00)
AYES-5 Murray, Davie, Raeder, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the monthly Justice Court reports for February and March 2018 in the amounts of $3,289.00 and 5,522.00 respectively.
AYES-5 Hinkley, Raeder, Murray, Davie, Hynes
NAYS-0
On motion of Kenneth Davie second by Carol Murray the Town Board approved the Tax Collector monthly report for April 2018.
AYES-5 Davie, Murray, Raeder, Hinkley, Hynes
NAYS-0
The Tax Collector has also reconciled with the County Treasurer for the 2018 Warrant. The Town has been paid all tax money due under the Warrant and a total of $421,873.25 in unpaid taxes were returned to the County for collection by them.
No action taken on filling the vacancy on the Historic Preservation Commission.
No action taken on the quote for additional cameras at Kirkside Park as the Supervisor and Park Clerk are still waiting to hear back from the camera company as they have questions.
RESOLUTION #40-TOWN SPONSOR ANNUAL ROXBURY SUMMER FESTIVAL
On motion of Kenneth Davie second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board agrees to sponsor the annual Roxbury Summer Festival and authorizes applications to the submitted to NYSEG and NYSDOT for permits of use under the Town of Roxbury liability insurances.”
AYES-5 Davie, Murray, Raeder, Hinkley, Hynes
NAYS-0
No action taken on renewing the Roxbury Sewer operator agreement.
Discussion took place on adopting a policy for the closure of a Town Highway for purposes other than highway maintenance. It was decided a policy was not needed for the few times and duration of closure that would be requested for an event.
RESOLUTION #41- RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY
AMENDING THE TOWN OF ROXBURY EMPLOYEE HANDBOOK TO ADD NEW SECTION ENTITLED “LEAVE FOR CANCER SCREENING”
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) has adopted an Employee Handbook to communicate the Towns personnel policies and practices to its employees and elected officials; and
WHEREAS, On December 18, 2017, the New York Civil Service Law was amended to provide that public officers and public employees shall receive paid, excused leave to undertake cancer screenings; and
WHERAS, the law became effective in March 2018; and
WHERAS, the Town Board now desires to amend its Employee Handbook to incorporate this new legal requirement into its adopted personnel policies and practices.
WHEREAS, the Town Board now desires to approve and execute the attached Contract; and
NOW, THEREFORE BE IT RESOLVED THAT:
The Employee Handbook is hereby amended to include a new Section 608 which provides as follows:
Leave for Cancer Screening
Employees are entitled to up to four (4) hours of paid leave for the purpose of obtaining cancer screening with no charge to leave accruals. Cancer screening includes physical exams, blood work or other laboratory tests for the detection of cancer. Satisfactory medical documentation that the employee’s absence was for the purpose of obtaining cancer screening may be required by the Department Head or Town Supervisor.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Hinkley, Raeder, Murray, Davie, Hynes
NAYS-0
RESOLUTION #42-AMEND FEBRUARY 2018 ABSTRACT
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the February 2018 abstract to be amended as follows due to bills having been incorrectly charged in the Capital Projects Fund:
Original Abstract:
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
Building Inspector Tomi Tompkins has completed the Energy Code Enforcement Training under NYSERDA’s Clean Energy Communities Program which now makes the Town of Roxbury eligible for grant funds for projects.
The Town Board was made aware, due to Roxbury Water spring filtering, NYSEG electric bills have increased.
The open building permit list was distributed to the Town Board.
The Town has received the 2017 Tax Collector records.
A report of Dog Enumeration funds was distributed to the Town Board in case they ever want to do a dog enumeration project. These funds have been collected with paid dog licenses since the new law was adopted in 2011.
A two year report was received from the County regarding the bed tax that was implemented in 2016.
A drawing of the future home of the new Catskill Watershed Corp. building was shown to the Town Board.
On motion of Edward Raeder second by Carol Murray the bills were audited ordered and paid in the following amounts:
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
Councilman Hinkley requested the Town Clerk send the Town Board copies of all information that is normally in their packets at the meeting so they have it before the meeting to review it and to also have the packet of information available at the meeting.
On motion of Carol Murray second by Kenneth Davie the meeting adjourned at 9:30 pm.
THIS IS A TRUE COPY
____________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Kenneth Davie, Councilman
The Town of Roxbury Historic Preservation Commission (RHPC) will hold a Special Meeting
NOTICE
The Town of Roxbury Historic Preservation Commission (RHPC) will hold a Special Meeting on June 9, 2018 at 10:00 am at the Town Hall to discuss an application requiring RHPC review and any other business that may come before the Commission.
Michael Mathis, Chairman RHPC
Dated: May 31, 2018
Town of Roxbury Planning Board will hold a Public Hearing
Town of Roxbury
PO Box 189 – 53690 State Hwy 30
Roxbury, NY 12474
Phone 607-326-7641 / FAX 607-326-7641
PUBLIC HEARING
PLEASE TAKE NOTICE that the Town of Roxbury Planning Board will hold a Public Hearing, pursuant to Section 276 of the Town Law on the application of Elizabeth Henry – Tax Map #91.-1-64.2 – Murray Rd. – 3 lot subdivision -Sketch Plan for the approval of a subdivision plat.
SAID HEARING will be held on June 20, 2018 at the Roxbury Town Hall, 53690 St. Hwy. 30, Roxbury, NY at 7:30 pm, at which time all interested persons will have the opportunity to be heard.
It is the policy of the Town of Roxbury not to discriminate on the basis of disability. Please contact Diane Pickett, Town Clerk at (607) 326-7641 if you need any special accommodations and the Town will make the appropriate arrangements to ensure that you can participate in this public meeting.
By Order of the Roxbury Planning Board
Phillip Zorda, Chairman
Dated: May 21, 2018
The 2017 Annual Water Quality Reports
NOTICE
Notice is hereby given that the Town of Roxbury, Delaware County, New York, has completed the 2017 Annual Water Quality Reports required by NYS Dept. of Health, for the Roxbury, Grand Gorge and Denver Water Districts. Copies of the reports will be mailed to all water customers. Copies of the reports are also available for inspection at the Town Clerk’s Office, 53690 State Hwy. 30, Roxbury, NY, during regular business hours.
Diane Pickett, Town Clerk
Dated: May 18, 2018
Annual Drinking Water Quality Report for 2017 Grand Gorge Water District
Click here for the Annual Drinking Water Quality Report for 2017 Grand Gorge Water District
Annual Drinking Water Quality Report for 2017 Denver Water District
Click here for the Annual Drinking Water Quality Report for 2017 Denver Water District
Annual Drinking Water Quality Report for 2017 Roxbury Water District
Click here for the Annual Drinking Water Quality Report for 2017 Roxbury Water District
ROXBURY TOWN BOARD Regular Meeting May 14, 2018 Town Hall
ROXBURY TOWN BOARD
Regular Meeting
May 14, 2018
Town Hall
Call To Order 7:30 Regular Meeting
Minutes April Meeting
Requests to Speak: Mike Harrington-water projects funding & work status
Jillian Lyke-creating a Town holiday
Sarah Irwin-Old Pharmacy Building
Department Reports: Water / Sewer
Board
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: Gary & Linda Michelsen-junk vehicles
Discussion from Residents
Audits
ISSUES FOR ADOPTION / DISCUSSION
Resolution-Town Clerk monthly report for April 2018
Resolution-Supervisor’s monthly report for March 2018
Resolution-Assessor’s monthly report for April 2018
Resolution-Building Inspector monthly report for April 2018
Resolution-monthly water report for April 2018
Resolution-Justice Court monthly report for February & March 2018
Resolution-Tax Collector report for April 2018
Resolution-vacancy on RHPC with term thru 12/31/19
Resolution- ZS Security quote for additional cameras Kirkside Park
Resolution-Town sponsor Sidewalk Festival for permits
Roxbury Sewer LVDV Operations Agreement for 2018-2022 services (not signed yet)
Resolution-policy for closing a Town road for an event other than highway maintenance
Resolution-revise Employee Handbook for cancer screening paid time off
Resolution-adjust February abstract (Capital Projects)
Resolution-fill highway department position
NYSERDA grant eligibility
NYSEG costs for springs, filtering, etc re: R/GG Water Project
Open Building Permit list (to date) distributed to Town Board
Building Code changes
2017 Tax Collector records have been received
DOL violation status
Dog Enumeration Funds to date
RFD Notice
Please take notice the Board of Fire Commissioners of the Roxbury Fire District will hold a public hearing on Thursday, May 24th at 7:00pm at the Roxbury Fire House located at 53613 State Highway 30, Roxbury, NY 12474, to vote on a resolution to expend moneys from the Capital Equipment Reserve Fund for the purchase of a new Mack Tanker. The purchase of the 2019 Mack Tanker will replace the 1987 Mack Tanker currently in service. This tanker is a necessity to ensure water supply to residents with and without adequate water sources nearby.
Legal Notice RHPC
NOTICE
The regular quarterly meeting of the Roxbury Historic Preservation Commission (RHPC) scheduled for April 21, 2018 has been canceled due to not having a quorum of members to attend. The next quarterly meeting of the RHPC will be held July 21, 2018 at 10:00 am at the Town Hall.
By Order of the RHPC
Lewis Wendell, Chairman
Dated: April 6, 2018
GG Fire District Special Election Affidavits
*Affidavit of Posting Fire District Secretary
*Affidavit of Town Clerk
Click to view - GG Fire District Special Election Affidavits
NOTICE OF SPECIAL ELECTION TO BE HELD ON APRIL 17, 2018
NOTICE OF SPECIAL ELECTION TO BE HELD ON APRIL 17, 2018
GRAND GORGE FIRE DISTRICT IN THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK
NOTICE IS HEREBY GIVEN that pursuant to a resolution duly adopted by the Board of Fire Commissioners of the Grand Gorge Fire District, in the Town of Roxbury, Delaware County, New York, a Special Election of the qualified voters of said Fire District, will be held at the Grand Gorge Fire House, 60753 State Hwy 30, Grand Gorge, New York 12434 on April 17, 2018, at 6:00 P.M. (Prevailing Time) and the polls shall remain open until 9:00 P.M. (Prevailing Time) or as much longer as may be necessary to enable the voters then present to cast their votes upon the following Proposition:
PROPOSITION
SHALL the bond resolution of Grand Gorge Fire District, in the Town of Roxbury, New York, entitled: “CAPITAL RESERVE AND BOND RESOLUTION OF THE GRAND GORGE FIRE DISTRICT, IN THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK, ADOPTED MARCH 13, 2018, AUTHORIZING THE PURCHASE OF AN AMBULANCE AND ASSOCIATED EQUIPMENT; STATING THAT THE ESTIMATED MAXIMUM COST THEREOF, INCLUDING PRELIMINARY COSTS AND COSTS INCIDENTAL THERETO AND THE FINANCING THEREOF, IS $236,000.00; APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE; AUTHORIZING THE EXPENDITURE OF AN AMOUNT NOT TO EXCEED $51,000.00 FROM A TYPE CAPITAL RESERVE FUND ESTABLISHED PURSUANT TO GENERAL MUNICIPAL LAW 6-G; AUTHORIZING THE EXPENDITURE OF AN AMOUNT NOT TO EXCEED $35,000.00 FROM THE FISCAL YEAR 2018 BUDGET LINE ITEM “A18 – OTHER”; AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $150,000.00 BONDS OF THE FIRE DISTRICT TO FINANCE THE BALANCE OF SAID APPROPRIATION; STATING THAT THE PERIOD OF PROBABLE USEFULNESS OF SAID PROJECT IS TEN (10) YEARS; AND PROVIDING FOR THE LEVY AND COLLECTION OF TAXES TO PAY THE PRINCIPAL OF SAID BONDS AND THE INTEREST THEREON AS THE SAME BECOME DUE AND PAYABLE” be approved?
BY ORDER OF THE BOARD OF FIRE COMMISSIONERS
DATED: MARCH 13, 2018
GAIL MINER FIRE DISTRICT SECRETARY
Planning Board Meeting Cancellation Notice
NOTICE
The regular monthly meeting of the Town of Roxbury Planning Board scheduled for March 21, 2018 has been canceled due to having no business to discuss. The next regular meeting of the Planning Board will be held April 18, 2018 at 7:30 pm at the Town Hall.
By Order of the Planning Board
Town of Roxbury
Phillip Zorda, Chairman
Dated: 3/16/18
NOTICE OF INVENTORY AND VALUATION DATA
NOTICE OF INVENTORY AND VALUATION DATA
(Pursuant to Section 501 of the Real Property Tax Law)
Pursuant to Section 501 of the Real Property Tax Law, the Assessor for the Town of Roxbury, Delaware County, New York has inventory and valuation data available for review of the assessments in the Township. An appointment may be made to review this information by phoning 607-326-4362.
Robert Breglio, Sole Assessor
Town of Roxbury
Dated: March 14, 2018
ROXBURY TOWN BOARD Regular Meeting March 12, 2018 Town Hall
Call To Order 7:30 Regular Meeting
Minutes February Meeting
Requests to Speak: Mike Harrington-water projects funding & work status
Department Reports: Water / Sewer
Board
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: Roxbury Sr. Citizens Club-Thank you
Fred Morse-Water/Sewer
Discussion from Residents
Audits
ISSUES FOR ADOPTION / DISCUSSION
Resolution-Supervisor’s monthly report for January 2017
Resolution-Town Clerk monthly report for February 2018
Resolution-Assessor’s monthly report for February 2018
Resolution-Building Inspector monthly report for February 2018
Resolution-monthly water report for February 2018
Resolution-Justice Court monthly report for January 2017
Resolution-Tax Collector report for February 2018
Resolution-vacancy on RHPC with term thru 12/31/19
Resolution-advertise Highway Fuels Bid award
Resolution-advertise Material Hauling bid award
Resolution-renew Junkyard License of Marty Built (Charcoal Rd)
Resolution-Tax Collector Records Destruction (2011)
Resolution-meter replacement costs
Resolution-open building permit letter to 2017 non-response mailings
Resolution-Meter Replacement charges Denver Water & GG/Roxbury Water
Resolution-Mountainside Creamery
Resolution- ZS Security quote for additional cameras Kirkside Park
2017 Annual Financial Report has been filed with the State
Cheryl Hinkley resigns as cleaner Town Hall effective 2/14/18 (keep doing Civic Center)
2017 Roxbury Sewer Reconciliation approved by NYCDEP
Open Building Permit list (to date) distributed to Town Board
Tax Records
Building Code changes
Transfer Station extra fill-in
REMINDER: April 9, 2018 meeting is at the Grand Gorge Civic Center @ 7:30 pm
Unapproved Feb. 12, 2018 Meeting Minutes
Please note the January minutes were approved at the Feb. meeting.
February 12, 2018
The regular meeting of the Town Board was held February 12, 2018 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Allen Hinkley, Carol Murray and Kenneth Davie, Highway Supt. Neil German, Assessor Robert Breglio and five residents. Absent: Parks Clerk Carolynn Faraci and Attorney Kevin Young.
The Minutes of the January 2018 Organizational meeting were approved on motion of Carol Murray second by Edward Raeder.
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
Margaret Ellsworth of the M-ARK Project, distributed final draft plans of the Kirkside Barn Kitchen project for review and discussed the M/WBE process. It is expected grant funds from different agencies will cover project costs, however, it will not be known for sure until bids come in. Discussion took place on use of the kitchen and scheduling.
No word has been received on the CDBG housing rehab grant submitted last year. If the 2017 round is denied another submission will be done in 2018.
Joseph Resch of the Grand Gorge Business Association and Community Action Group requested another grant be submitted for additional work on the Civic Center that was not able to be done last year by a grant due to not having received the required percentage of income surveys back for the Grand Gorge area. Mr. Resch said the work really is needed and the Business Association would spearhead dialogue and correspondence with the Grand Gorge residents to get more income survey responses completed. Any new surveys would be mailed from the Town and not the M-ARK Project which is thought to have caused some of the confusion with residents. Ellsworth will meet with Rich Davis and/or Joe Resch to put a letter together for the residents.
Highway Supt. Neil German reported the 2006 Chevy 4500 truck needs to be replaced, as well as two sanders and the Snap On mig welder and requests putting them on Auction’s International, he reported the transmission went out on one of the Dodge trucks and is in Albany for repairs, he requested the Town Board approve additional cameras at the highway garage per a quote in the amount of $3,169.98 and requested getting a new or used big truck and a new sander. He will look into prices for the big truck and sander.
RESOLUTION #13-HIGHWAY EQUIPMENT ON AUCTION’S INTERNATIONAL
On motion of Kenneth Davie second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Highway Supt. to submit the following highway equipment to Auction’s International to be sold on their bidding site: 2006 Chevrolet 4500 truck, two sanders and a Snap-On mig welder.”
AYES-5 Davie, Hinkley, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #14-HIGHWAY GARAGE CAMERAS
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, the Town Board accepts the quote of ZS Security to install additional cameras at the highway garage in the amount of $3,169.98.”
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
Supervisor Hynes reported that roof work has begun on the old highway garage.
Assessor Robert Breglio submitted a written report for the Town Board and hi-lited he is working on the 2018 Tentative Roll, has started preparing for the 2019 revaluation update, discussed concerns with the State using vacant lands from other Counties for trending the values of Town of Roxbury vacant lands and finds it unfair, his office continues to work on all exemptions that are due by March 1st and the Clerk has sent reminder notices to those who have not replied and stated the early Level of Assessment (LOA) from the State is at 100%. Discussion also took place on the County mainframe issue that was compromised last year due to an Assessor of two Towns giving corrupted files to the County for processing that caused lost data resulting in all other Towns having to check their data and re-enter most. The County Board of Supervisor’s passed a resolution whereby all Towns in Delaware County are now required to enter their changes on the mainframe. Supervisor Hynes stated the County will not be manually entering that Assessor’s information.
Michael Harrington of Lamont Eng. submitted a written report of water project status.
Denver Water
Meeting with Roxbury Run Village Assoc. next steps phase 2 controls, updated water/sewer mapping, leakage survey, 2” cluster feed piping replacement, valve additions/replacements & pump house improvements. He awaits a proposal from Subsurface Utility Imaging for the water/sewer line mapping and a final pay estimate has been received from Blizzard Electric on Contract #2.
GG/Roxbury Water
Installation of the monitoring well on the Hinkley property is underway where soil samples will be used to assess the aquifer soils so a test/production well can be designed, springs re-development is underway with plans for a 30 gpm pilot unit to be submitted to NYS Dept. of Health next week and he will be working on assembling and submitting the “Needed Items” as requested by EFC.
Supervisor Hynes questioned if we still need to maintain the Frevert Well in Grand Gorge as it is costing Grand Gorge Water District electric costs. Mr. Harrington stated , per NYS Dept. of Health it does still need to be maintained as an emergency water source for Grand Gorge. The pump will be looked into as it had been having problems.
Willard and Anita Palmer of Cronk Lane wanted to bring a matter to the attention of the Town Board whereby they expressed concerns of noise issues (loud music and fireworks) they are having with neighbors who rent the home next to him that is owned by Lee Prince. They stated their son has resorted to having to wear earplugs to bed, having tried to speak with the renters about the matter whereby they felt threatened, they have a log of incidents, have incident reports from the Delaware County Sheriff’s Office and State Troopers, and feels the loud music issue seems to have become worse since the Palmer’s erected a fence.
The Town Board had discussed both the Palmer’s situation as well as complaints of loud music coming from the house at the end of Cronk Lane at a previous meeting and possibly enacting a noise ordinance. At that time, the Town Board felt it was a civil matter between neighbors, but Supervisor Hynes will contact the Town Attorney to discuss the matters further.
A letter was received from William Quackenbush who is in the process of purchasing the Van’s Variety properties in Grand Gorge where he will be moving his pizza shop to. He is requesting to move the existing hydrant closer to the building, with all costs at his own expense. The Town Board discussed the matter and was agreeable contingent upon the purchase going through.
RESOLUTION #15 -RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY
APPROVING REQUEST TO RELOCATE EXISTING FIRE HYDRANT LOCATED AT 37249 STATE HIGHWAY 23, GRAND GORGE
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (“Town Board”) received a letter request dated January 31, 2018, from William Quackenbush, a Town of Roxbury resident, to relocate an existing fire hydrant located at 37249 State Highway 23, Grand Gorge, Tax Map No. 92.1-2-2 with all costs at his own expense; and
WHEREAS, William Quackenbush is currently under contract to purchase the property located at 37249 State Highway 23, Grand Gorge, Tax Map No. 92.1-2-2; and
WHEREAS, the Town Board carefully reviewed Mr. Quackenbush’s letter request dated January 31, 2018, as well as a letter from the Grand Gorge Fire Department dated February 1, 2018, noting that the relocation of the existing fire hydrant would not hinder any firefighting operations (see letters attached); and
WHEREAS, based upon that review, the Town Board has determined that the relocation of the existing fire hydrant located at 37249 State Highway 23, Grand Gorge, Tax Map No. 92.1-2-2 is hereby approved, contingent upon the sale and successful closing of 37249 State Highway 23, Grand Gorge, Tax Map No. 92.1-2-2.
NOW THEREFORE BE IT RESOLVED THAT:
1. The Town Board of the Town of Roxbury hereby approves the relocation of the existing fire hydrant located at 37249 State Highway 23, Grand Gorge, Tax Map No. 92.1-2-2, contingent upon the sale and successful closing of 37249 State Highway 23, Grand Gorge, Tax Map No. 92.1-2-2, from Clarence VanValkenburgh III and Roberta VanValkenburgh to William Quackenbush.
2. All costs to relocate the hydrant shall be at the owner’s expense and construction shall be overseen by Grand Gorge Water District operators.
3. The Town Board of the Town of Roxbury authorizes the Town Clerk to execute the necessary to paperwork, if any, to effectuate the relocation of the fire hydrant located at 37249 State Highway 23, Grand Gorge, Tax Map No. 92.1-2-2.
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
A letter was received from WIOX Radio Station stating WSKG, current owner of the station, has applied to the FCC to transfer the WIOX license to WIOX, Inc., an independent New York State educational non-profit organization established by the station’s volunteers.
A second letter was received from WIOX radio station requesting an extension of the lease for the transmitter being housed at the highway garage through August 31, 2018. The current extension expired January 31, 2018 and the new extension is being requested because of not being able to move the transmitter to the new tower in Grand Gorge due to weather issues.
RESOLUTION #16-WIOX RADIO LEASE EXTENSION
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, the radio transmitter is currently housed at the highway garage on a lease that expired January 31, 2018; and
WHEREAS, WIOX Radio plans to move the radio transmitter to the new tower in Grand Gorge; and
WHEREAS, a request has been received from WIOX radio station to extend said lease though August 31, 2018;
NOW, THEREFORE BE IT RESLOVED, the Town Board agrees to grant WIOX Radio station an extended lease for housing the radio transmitter at the Highway Garage through August 31, 2018.”
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
Joe Resch and Rich Davis reported there are lights out at the Civic Center and having heard from Justice Heather Gockel and Justice Clerk Sandra Rockwell that the Court had been approved for grant funds for items such as emergency lighting, etc. Supervisor Hynes will check with the Court for more information.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for January 2018 in the amount of $1,640.25 (Town Clerk $280.25 and Building Permits $1,360.00)
AYES-5 Hnkley, Murray, Raeder, Davie, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the Supervisor’s monthly report for December 2017.
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Assessor’s monthly report for January 2018.
AYES-Raeder, Hinkley, Murray, Davie, Hynes
NAYS-0
On motion of Allen Hinkley second by Kenneth Davie the Town Board approved the Building Inspector’s monthly report for January 2018.
AYES-Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
On motion of Kenneth Davie second by Carol Murray the Town Board approved the monthly water reports and receipts for January 2018 in the following amounts: Denver $3,181.48; Grand Gorge 3,684.20 and Roxbury $4,587.82).
AYES-5 Davie, Murray, Raeder, Hinkley, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the Justice Court monthly report for December 2017 in the amount of $3,806.50.
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
On motion of Allen Hinkley second by Kenneth Davie the Town Board approved the Tax Collector’s monthly report for January in the amount of $3,618,529.90.
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
The Tax Collector has paid the Town warrant in full as of this date.
No action was taken on filling the vacancy on the Historic Preservation Commission.
A letter was received from Phillip Zorda, Chairman of the Roxbury Planning Board requesting appointment of Diane Munro to fill the vacancy on the Planning Board.
RESOLUTION #17-APPOINT MUNRO TO PLANNING BOARD
On motion of Kenneth Davie second by Allen Hinkley the following resolution was offered and adopted:
“ RESOLVED, the Town Board appoints Diane Munro to fill the vacancy on the Planning Board for the unexpired term 2/12/18-12/31/18.”
AYES-Davie, Hinkley, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #18-AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONEYS
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, pursuant to the provisions of Section 284 of the Highway Law, the Town Board agrees that moneys levied and collected in the Town for repair and improvement of highways and moneys received from the State for State Aid for the repair and improvement of highways shall be expended as follows for the year 2018;
NOW, THEREFORE BE IT RESOLVED, the sum of $270,499.04 shall be set aside to be expended for primary work and general repairs upon 112 miles of Town highways, including sluices, culverts and bridges having a span of less than five feet and boardwalks of renewals thereof; and
BE IT FURTHER RESOLVED, the sum of $379,500.96 shall be set aside to be expended for the permanent improvement of Town highways that include Sally’s Alley, Redkill Rd, Autumn Breeze Rd., Deerfield Rd., Hanford Shultis Rd., N. Montgomery Hollow Rd.,Bruce Porn Rd., Frevert Rd., Bailey Rd., hamlet of Roxbury roads and hamlet of Grand Gorge roads.”
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
RESOLUTION #19-ADVERTISE BIDS FOR HIGHWAY FUELS
On motion of Allen Hinkley second by Edward Raeder the following resolution offered and adopted:
“RESOLVED, the Highway Supt. is authorized to advertise for bids for Highway Diesel to be opened March 9, 2018 at 2:00 pm at the Town Hall.”
AYES-5 Hinkley, Raeder, Murray, Davie, Hynes
NAYS-0
RESOLUTION #20-ADVERTISE BIDS FOR HIGHWAY MATERIAL HAULING
On motion of Carol Murray second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, the Highway Supt. is authorized to advertise for bids for Highway Material Hauling to be opened March 9, 2018 at 2:15 pm at the Town Hall.”
AYES-5 Murray, Davie, Raeder, Hinkley, Hynes
NAYS-0
RESOLUTION #21-APPROVE RENEWAL OF TOWN POLICIES
On motion of Kenneth Davie second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board has reviewed the current Drug Free Awareness Program Policy and Limited English Proficiency (LEP) Policy and renews same for the year 2018.”
AYES-Davie, Hinkley, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #22-RECORDS DESTRUCTION LIST
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, in accordance with current retention schedules, the records listed below are approved for destruction:
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
A letter of retirement was received from David Thorington who plans to retire from the highway dept. in May 2018.
RESOLUTION #23- THORINGTON RETIREMENT
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board regretfully accepts the retirement of David Thorington from the Highway Dept. with a last day to be worked May 7, 2018.”
AYES-5 Hinkley, Murray, Raeder, Davie, Hynes
NAYS-0
RESOLUTION #24-ADD SLATER TRAILER TO GRAND GORGE WATER DISTRICT ON TAX ROLL
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, on May 2, 2017, Dennis & Jacqueline Slater executed an agreement with Grand Gorge Water District to connect a trailer located in Hubbell Corners, Tax Map #157.2-1-20.12 to said system; and
WHEREAS, a water service line has been run to the property; and
WHEREAS, the agreement requires the property to be charged the Grand Gorge Water District tax;
BE IT RESOLVED, the Town Board approves the property owned by Dennis & Jacqueline Slater, Tax Map # 157.2-1-20.12 shall be added to the 2018 Tax Roll to include Grand Gorge Water District Tax.”
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
A quote was received from ZS Security for adding cameras at Kirkside Park in the amount of $3,512.48. The matter was tabled until the Town Board gathers more information.
The open building permit list to date was distributed to the Town Board.
The 4th quarter 2017 Transfer Station C&D overage invoice in the amount of $5,927 was distributed to the Town Board.
Discussion took place on correspondence from Lamont Engineers who may be doing a project to develop Tax Map #179.-1-7.211 on Hillcrest Dr. that is currently owned by Fred Morse and Carol Wilson and the possibility of connecting to municipal water & sewer. The Town Board discussed the matter. The Town Clerk was directed to contact the owners and let them know the Town Board must have a written request from them before any further discussion on the matter.
Discussion took place on several water meters having to be replaced over the past few years due to neglect by the owners causing them to freeze and bust. The water by- laws state the property owners can be charged. Councilman Davie made a motion to charge per the water by-laws. No second was made on the motion. Instead, the Town Board directed the Town Clerk to notify the water operators that only one meter per property can be replaced free of charge and charges will be invoked for those after.
On motion of Edward Raeder second by Carol Murray the bills were audited and ordered paid in the following amounts:
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
On motion of Kenneth Davie second by Allen Hinkley the meeting adjourned at 9:30 pm.
THIS IS A TRUE COPY
____________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Kenneth Davie, Councilman
NOTICE
NOTICE
The Town of Roxbury Planning Board meeting scheduled for February 21, 2018 is canceled due to having no business to discuss. The next meeting of the Planning Board will be held March 21, 2018 at 7:30 pm at the Town Hall.
By Order of the Planning Board
Phillip Zorda, Chairman
Dated: Feb. 16, 2018
BID NOTICE
Please take notice that the Town Board, Town of Roxbury, is seeking sealed bids for hauling materials from Schoharie, Middleburgh, Lexington, Davenport, Ashland and Oneonta, on a per ton basis to the NYS Rt. 30 storage area and/or the Cty. Hwy. 41 storage area located in Roxbury.
Bids must include a Certificate of Liability Insurance in the amount of $1,000,000 and a Certificate of Non-Collusion. Sealed bids shall be marked “MATERIAL HAULING”.
Sealed bids must be received at the Roxbury Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY 12474 before 2:15 pm on March 9, 2018 at which time they shall be opened. The bids will be awarded/rejected at the Regular Meeting of the Town Board to be held on March 12, 2018 at 7:30 pm at the Town Hall.
For questions regarding this bid or to receive a bid package, please contact Neil German, Highway Supt. at 607-326-4222 between the hours of 5:00 am and 1:30 pm Monday -Friday. The Town Board reserves the right to reject any and all bids.
By Order of the Town Board
Town of Roxbury
Neil German, Hwy. Supt.
Dated: Feb. 12, 2018
BID NOTICE
Pursuant to Section 103 of the General Municipal Law, the Town Board, Town of Roxbury is soliciting sealed bids for the following materials to be delivered, unless otherwise stated, to the Town Highway Building located at 52508 State Hwy. 30, Roxbury as requested by the Highway Supt.
30,000 gallons +/- Diesel Fuel
All bids must meet New York State specifications and must be accompanied by a Certificate of Non-Collusion. The Town Board reserves the right to reject any and all bids. Sealed bids shall be marked “HIGHWAY FUELS”. Sealed bids must be received at the Town Clerk’s Office, PO Box 189, 53690 State Hwy. 30, Roxbury, NY 12474 before 2:00 pm on March 9, 2018 at which time they shall be opened.
Bids will be awarded/rejected at the Town Board Meeting to be held March 12, 2018 at 7:30 pm at the Town Hall.
By Order of the Town Board
Town of Roxbury
Neil German, Hwy. Supt.
Dated: Feb. 12, 2018
ROXBURY TOWN BOARD Regular Meeting February 12, 2018 Town Hall
ROXBURY TOWN BOARD
Regular Meeting
February 12, 2018
Town Hall
Call To Order 7:30 Regular Meeting
Minutes January meeting
Requests to Speak: Mike Harrington-water project funding & work status
Willard Palmer-Noise on Cronk Lane
Department Reports: Water / Sewer
Board
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from Residents
Audits
ISSUES FOR DISCUSSION
Resolution-Town Clerk monthly report for January 2018
Resolution-Supervisor’s monthly report for December 2017
Resolution-Assessor’s monthly report for January 2018
Resolution-Building Inspector monthly report for January 2018
Resolution-monthly water report for January 2018
Resolution-Justice Court monthly report for December 2017
Resolution-Tax Collector report for January 2018
Resolution-fill vacancy on RHPC with term thru 12/31/19
Resolution-fill vacancy on Planning Board thru 12/31/19
Resolution-Agreement to spend highway monies
Resolution-advertise Highway Fuels Bid to open March 9th @ 2:00 pm
Resolution-advertise Material Hauling bid to open March 9th @ 2:15 pm
Resolution-renew/changes Drug Free Awareness Program & Limited English Proficiency Policy (LEP)
Resolution-records destruction list
Hillcrest Dr. property water/sewer connection possibility
Frozen water meters-replaced several times
Notice
NOTICE
Notice is hereby given that the Planning Board, Town of Roxbury, Delaware County, New York, for the year 2018 will meet the third Wednesdays of each month for their Regular Monthly Meeting. All meetings shall begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy. 30, Roxbury, NY.
By Order of the Town Board
Diane Pickett, Town Clerk
Dated: Jan. 2, 2018
NOTICE
Notice is hereby given that the Town Board, Town of Roxbury, Delaware County, New York, for the year 2018 will meet the second Monday of each month for their Regular Monthly Meeting, except for January when they shall meet on January 2, 2018 and except for November when they shall meet on November 8, 2018. All meetings will begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy 30, Roxbury, NY except for April and August when they will meet at the Grand Gorge Civic Center, 60933 State Hwy. 30, Grand Gorge, NY.
By Order of the Town Board
Diane Pickett, Town Clerk
Dated: Jan. 2, 2018
NOTICE
Notice is hereby given that the Historic Preservation Commission, Town of Roxbury, Delaware County, New York, for the year 2018 will hold quarterly meetings the third Saturdays of January, April, July and October at 10:00 am at the Town Hall for their Regular Meeting.
By Order of the Town Board
Diane Pickett, Town Clerk
Dated: Jan. 2, 2018