Roxbury Fire District Notice
Please take notice the Board of Fire Commissioners of the Roxbury Fire District will hold a public hearing on Thursday, October 16, 2018 at 7:00pm in the basement of the building of the Roxbury Fire House located at 53613 State Highway 30, Roxbury, NY 12474 in regards to the proposed 2019 District Budget. Copies of the proposed budget are available for inspection during regular office hours at the Office of the Town Clerk. In addition, the Commissioners will hold their regular October meeting on 10/16/2018, immediately following the hearing, to act on the budget and to discuss and act on district business.
Laura Bouton
Secretary for the Roxbury Fire District
ROXBURY TOWN BOARD Regular Meeting September 10, 2018 Town Hall
ROXBURY TOWN BOARD
Regular Meeting
September 10, 2018
Town Hall
Call To Order 7:30 Regular Meeting
Minutes July Meeting
Requests to Speak: Mike Harrington-Water Project Update
Department Reports: Water / Sewer
Planning Board
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: Glenn Schweizer-Brook Rd. wedding venue
Residents of Howard Greene Rd-concerns with issues on road
Discussion from Residents
Audits
ISSUES FOR ADOPTION / DISCUSSION
Resolution-Town Clerk monthly report for August 2018
Resolution-Supervisor’s monthly report for July 2018
Resolution-Assessor’s monthly report for August 2018
Resolution-Building Inspector monthly report for August 2018
Resolution-monthly water report for August 2018
Resolution-Justice Court monthly report for July 2018
Resolution-award bid Roxb/GG Water Project test production well construction
Resolution-advertise for bids 2018/2019 heating fuels to be opened October 5, 2018 @2:00 pm
Resolution-vacancy on RHPC with term thru 12/31/19
Resolution-hire School Crossing Guard (1 application received)
Resolution-CDBG recaptured funds held @ WCCRC (project?)
Resolution-GeoLogic agreement R/GG Water Project next phase of work
Resolution-Lamont Eng. agreement Denver Water Project
Resolution-Lamont Eng. agreement R/GG Water Project next phase of work
School tax bills going out Sept. 7th
2018 Town Salary Survey Results distributed to Town Board
Becker Ave. one way street request
ZS Security quote for additional cameras Kirkside Park
Open Building Permit list (to date) distributed to Town Board
Roxbury Historic Preservation Commission (RHPC) will hold a Special Meeting on August 30, 2018 at 10:00 AM at the Town Hall
NOTICE
The Town of Roxbury Historic Preservation Commission (RHPC) will hold a Special Meeting on August 30, 2018 at 10:00 AM at the Town Hall to review applications that have been received and any other business that may come before the Commission.
By Order of RHPC
Michael Mathis, Chairman
Dated: 8/24/18
NOTICE
NOTICE
The Town of Roxbury Planning Board meeting scheduled for August 15, 2018 is canceled due to having no business to discuss. The next meeting of the Planning Board will be held September 19, 2018 at 7:30 pm at the Town Hall.
By Order of the Roxbury Planning Board
Phillip Zorda, Chairman
Dated: 8/13/18
DRAFT AGENDA ROXBURY TOWN BOARD Regular Meeting August 13, 2018 Grand Gorge Civic Center
DRAFT AGENDA
ROXBURY TOWN BOARD
Regular Meeting
August 13, 2018
Grand Gorge Civic Center
Call To Order 7:15 Public Hearing-Building Codes
7:30 Regular Meeting
Minutes July Meeting
Requests to Speak: Mike Harrington-Water Project Update
Department Reports: Water / Sewer
Planning Board
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: James Addy-water bill issues
Marie VanValkenburg-letter re: new Delaware County DPW building
Discussion from Residents
Audits
ISSUES FOR ADOPTION / DISCUSSION
Resolution-Town Clerk monthly report for July 2018
Resolution-Supervisor’s monthly report for June 2018
Resolution-Assessor’s monthly report for July 2018
Resolution-Building Inspector monthly report for July 2018
Resolution-monthly water report for July 2018
Resolution-Justice Court monthly report for June 2018
Resolution-vacancy on RHPC with term thru 12/31/19
Resolution-Local Law Building Code change
Resolution-agreement Delaware County road plowing
Resolution-agreement with Delaware County for NYCDEP Sewer Plant Rd. plowing
Resolution-hire School Crossing Guard (advertise for position?)
Resolution-Good Neighbor Funds (per DEP now Town funds- put in reserve fund?)
Resolution-CDBG recaptured funds held @ WCCRC (project?)
Resolution-Health Insurance Renewal Rates
Resolution-Justice Court Audit for year 2017
Resolution-revise bid award for Park Kitchen
Becker Ave. one way street request
ZS Security quote for additional cameras Kirkside Park
Open Building Permit list (to date) distributed to Town Board
UNAPPROVED MINUTES July 9, 2018
Please note the June Minutes were approved at the July meeting.
UNAPPROVED MINUTES
July 9, 2018
The regular meeting of the Town Board was held July 9, 2018 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Carol Murray and Kenneth Davie, Parks Clerk Carolynn Faraci, Building Inspector Tomi Tompkins, Attorney Allyson Phillips and five residents. Absent: Councilman Allen Hinkley (on vacation) and Highway Supt. Neil German.
On motion of Carol Murray second by Edward Raeder the Town Board approved the Minutes of the June 11, 2018 meeting.
AYES-4 Murray, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
Attorney Allyson Phillips discussed the technical bulletin for changes to the building codes proposed to be more specific with a 30 day time period when an Order to Remedy is served on a homeowner. Building Inspector Tomi Tompkins stated all the other Towns he has also gives the 30 day period, and, as long as he sees progress being made on the situation, he works with the courts to grant extensions of time. Councilman Davie still feels 30 days is too short of a period for homeowners.
Councilman Davie also expressed concerns with the long process of getting applications approved through the Historic Preservation Commission (RHPC) having heard from a resident. Carolynn Faraci, who works with the RHPC, says that she is not in receipt of any open applications.
Margaret Ellsworth gave the following report:
Growers Kitchen- the awarded bid is expected to be amended at the next meeting after having spoken with the architect regarding some of the alternatives
River Cottage Grant-she requested being able to submit one planning grant for the River Cottage and Kirkside Adult Home since they are both on the same property.
RESOLUTION #55-RESOLUTION BY THE TOWN BOARD OF ROXBURY APPROVING AND ENDORSING MARK PROJECT, INC. IN ITS APPLICATION FOR THE TOWN OF ROXBURY TO NYS DEPARTMENT OF STATE FOR FUNDING UNDER THE LOCAL WATERFRONT REVITALIZATION PROGRAM
On motion of Kenneth Davie second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury desires to apply for up to $70,000 in financial assistance through the 2018 Consolidated Funding Application (CFA) under the NYS Department of State Local Waterfront Revitalization Program; and
WHEREAS, the application proposes funding to assist the Town in the planning for acquisition and revitalization of Riverside Cottage located adjacent to Kirkside Park situated on the East Branch of the Delaware River and a feasibility study for the former Kirkside Retirement Home to be transformed into a hospitality and entrepreneurial training site. Kirkside is also located adjacent to Kirkside Park on the East branch of the Delaware River; and
WHEREAS, the proposed funding will contribute to ongoing community and waterfront revitalization efforts;
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Roxbury approves and endorses the 2018 NYS Department of State application for assistance prepared and to be submitted on behalf of the Town of Roxbury by the MARK Project Inc.”
Passed by the following vote of all Town Board Members voting in favor thereof:
Affirmative Town Board Members:
AYES-4 Davie, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
Parks Clerk Carolynn Faraci reported the pavilion floors have been repainted, the two summer youth programs have begun with a total of 5 kids and another fishing derby has been scheduled for May 18, 2019.
The Town Board congratulated Rita Karpoich and Lucci Kelly for all their work on the 2018 Roxbury Summer Celebration that was a huge success.
Attorney Phillips stated having researched making Car Show 4 A Cause a holiday. Unfortunately, holidays can only be recognized under certain conditions, which do not apply for this, but discussed doing a proclamation instead.
RESOLUTION #56- RESOLUTION PROCLAIMING JULY 21, 2018 “CAR SHOW 4 A CAUSE DAY” IN THE TOWN OF ROXBURY
On motion of Carol Murray second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, Car Show 4 A Cause is a non-profit group of volunteers that hosts an annual car show in the Town of Roxbury (“Town”); and
WHEREAS, the annual car show provides an opportunity for the Town’s residents and visitors to display the hard work and dedication they have devoted to their collectable automobiles and other motorized vehicles while raising money for residents who have been struggling with a medical condition; and
WHERAS, the 2018 Car Show 4 A Cause even is scheduled to take place in Historic Kirkside Park on July 21, 2018; and
WHEREAS, the Town Board wishes to demonstrate its support for the 2018 Car Show 4 A Cause event, recognize the hard work and dedication of the event organizers, sponsors, and participants, and encourage the public’s attendance by designating July 21st as “Car Show 4 A Cause Day” in the Town of Roxbury.
NOW THEREFORE, BE IT RESOLVED, by order of the Town Board of the Town of Roxbury, that Saturday, July 21, 2018 is hereby proclaimed “Car Show 4 A Cause Day” in the Town of Roxbury.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Murray, Davie, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
No Highway Report was received.
A large water leak was found behind the Army/Navy Store in Grand Gorge and has been repaired.
A written report from Michael Harrington of Lamont Engineers regarding status of the Denver and Grand Gorge/Roxbury Water Projects was distributed to the Town Board.
Attorney Phillips discussed the Hinkley property acquisition agreement pertaining to the Grand Gorge/Roxbury Water Project. A down payment will have to be made and surveys of the property will be required for the necessary subdivision. The owner has already signed.
RESOLUTION #57- RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY
AUTHORIZING EXECUTION OF PROPETY PURCHASE AGREEMENT FOR THE ROXBURY/GRAND GORGE WATER DISTRICT PROJECT
On motion of Edward Raeder second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) has determined the necessity of a project named Roxbury/Grand Gorge Water District Water System Improvements Project relating to the increase and improvement of the distribution facilities of the Town’s Roxbury Water District and Grand Gorge Water District (the “Project”); and
WHEREAS, the Town Board, through its engineer, has conducted extensive investigation, planning and some design for the Project including the development of a water supply well and related appurtenances; and
WHEREAS, in order to proceed with the planning and permitting for this Project, the Town must select and acquire a location for the proposed water supply well; and
WHEREAS, the selected location for a water supply well and related appurtenances must meet certain specified criteria regarding size, location, yield, environmental, and availability; and
WHEREAS, the engineer retained by the Town Board has identified two areas of 13.7 acres and 0.96 acres, being a portion of the parcel identified as Tax Parcel No. 157.-1-25.4, (hereinafter, the “Property”) that meets the above specified criteria and could serve as the location for the proposed water supply well; and
WHEREAS, an agreement for the purchase of the Property for its fair market value has been negotiated and approved by the Town Attorney; and
WHEREAS, it is in the interest of the Town to proceed with this Project.
NOW, THEREFORE BE IT RESOLVED THAT: The Town Supervisor is authorized to execute, on behalf of the Town, the Purchase Agreement appended hereto, which has been reviewed and approved by the Town Attorney.
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Raeder, Davie, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
Attorney Phillips stated she has received verbal clarification that all violations found by NYS Dept. of Labor (NYSDOL) regarding the Workplace Violence Prevention Plan have been successfully abated and nothing more is required from the Town. A letter from NYSDOL should be forthcoming.
A letter of resignation has been received from Austin Roe, School Crossing Guard effective 6/15/18.
RESOLUTION #58-ROE RESIGNS AS SCHOOL CROSSING GUARD
On motion of Kenneth Davie second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board regretfully accepts the resignation of Austin Roe as School Crossing Guard effective 6/15/18”
AYES-4 Davie, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
A letter was received from Donald Ferguson of Becker Ave. in Grand Gorge expressing concerns with speeding cars and requested the road be made a one way street. The matter was discussed by the Town Board whereby Supervisor Hynes has already contacted Delaware County DPW and State DOT regarding the issue. The matter was tabled until hearing back from those agencies.
On motion of Carol Murray second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for June, 2018 in the amount of $2,304.25 (Town Clerk $594.25 and Building Permits $1,710.00)
AYES-4 Murray, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Carol Murray the Town Board approved the Supervisor’s monthly report for May 2018.
AYES-4 Raeder, Murray, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Kenneth Davie second by Carol Murray the Town Board approved the Assessor’s monthly report for June 2018.
AYES-4 Davie, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Carol Murray the Town Board approved the Building Inspector’s Report for June 2018.
AYES-4 Raeder, Murray, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Carol Murray second by Kenneth Davie the Town Board approved the Water District Monthly Reports for June 2018 with the following amounts being receipted: Denver $68.20; Grand Gorge $33.25 and Roxbury $315.52.
AYES-4 Murray, Davie, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
On motion of Edward Raeder second by Carol Murray the Town Board approved the Justice Court monthly report for May 2018 in the amount of $2,747.00.
AYES-4 Raeder, Murray, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
No action was taken on filling the vacancy on the Historic Preservation Commission.
RESOLUTION #59- RESOLUTION FOR PUBLIC HEARING ON THE ADOPTION OF A LOCAL LAW AMENDING LOCAL LAW NO. 1 OF 2007 PROVIDING FOR THE ADMINISTRATION AND ENFORCEMENT OF THE NYS UNIFORM FIRE PREVENTION AND BUILDING CODE
On motion of Kenneth Davie second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury, New York (the “Town”), has adopted Local Law No. 1 of 2017 providing for the Administration and Enforcement of the New York State Uniform Fire Prevention and Building Code (the Uniform Code) and the State Energy Conservation Construction Code (the Energy Code) in this Town; and
WHEREAS, the Town Attorney has reviewed Local Law No. 1 of 2017 and has determined that certain amendments should be made to make the law consistent with current NYS regulations; and
WHEREAS, specifically, the local law would amend provisions related to Compliance Orders to require a fixed thirty (30) day time-period to remedy violations described in the Compliance Order. Additional miscellaneous revisions are also proposed.
NOW, THEREFORE, BE IT RESOLVED, that said Town Board shall meet at the Grand Gorge Civic Center, 60933 State Highway 30, Grand Gorge, New York, on August 13, 2018, at 7:15 P.M., to hear all persons interested in the matter of the adoption of the local law, and
BE IT FURTHER RESOLVED, that the Town Clerk is hereby authorized and directed to publish notice of said hearing in the Catskill Mountain News, the official newspaper of the Town, and to post copies of such notice in the manner provided by law.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-4 Davie, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #60-ADVERTISE FOR SCHOOL CROSSING GUARD
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Clerk is authorized to advertise for the position of School Crossing Guard whereby applicants must be at least 16 years of age.”
AYES-4 Murray, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #61-REPORT OF GOOD NEIGHBOR FUNDS
On motion of Kenneth Davie second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the Annual Report of Good Neighbor Funds to NYC DEP for the period 7/1/17-6/30/18 that reflects a balance of $208,197.00.”
AYES-4 Davie, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
A letter was also received from NYCDEP regarding Good Neighbor Funds. They feel the Town has already spent the original amount of $443,000 and only still shows a balance due to reimbursing the fund with grant monies when received for the projects. Therefore, the balance of funds are Town funds that we no longer have to request use of by NYCDEP and they will not require any further annual report be sent in the future. Discussion took place on how to use the funds, to place it in a specific reserve fund or other. The matter was tabled until the bookkeeper can check with the CPA’s on proper uses.
RESOLUTION #62-2017 FINAL BUDGET TRANSFERS
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the following final budget transfers for the year 2017:
AYES-4 Murray, Raeder, Davie, Hynes
NAYS-0
ABSENT-1 Hinkley
Discussion took place on a balance of CDBG funds still being held by then project administrator Western Catskills Community Revitalization Corp. (WCCRC) in the amount of $3,823 recaptured due to the owner selling the house while under the lien period. The funds can be used for another eligible CDBG project for another eligible homeowner. The matter was tabled until hearing back from the MARK Project, Inc. on an eligible homeowner and project.
On motion of Edward Raeder second by Kenneth Davie the Town Board authorizes a letter of support for BOCES applications to NYSEG and NYS Dept. of Transportation (NYSDOT) for hanging a banner over State Hwy. 23 in Grand Gorge celebrating their 50th Anniversary.
AYES-4 Raeder, Davie, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #63-RE-HIRE THORINGTON TO HIGHWAY
On motion of Kenneth Davie second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board re-hires David Thorington as HEO on the Highway Dept. on a part-time basis as needed throughout the year retroactive to June 18, 2018 at a rate of $20.97/hr.”
AYES-4 Davie, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
RESOLUTION #64-AMEND S. HASKIN HIRE DATE
On motion of Kenneth Davie second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, per the Town Highway Supt., the Town Board amends the hire date of Scott Haskin to be July 3, 2018.”
AYES-4 Davie, Raeder, Murray, Hynes
NAYS-0
ABSENT-1 Hinkley
Discussion took place on proposed rental rates for the park pavilion and soon to be kitchen for the year 2019 that were distributed to the Town Board. Concerns were expressed the kitchen rates were too low but a final rate will be determined after the kitchen has been completed and operation costs figured.
RESOLUTION #65-PARK & KITCHEN RENTAL RATES 2019
On motion of Carol Murray second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the following rental rates for the Park Pavilion and kitchen to be effective 1/1/19; and
BE IT FURTHER RESOLVED, the Town Board reserves the right to change the kitchen rates as needed once the kitchen is built and l events already booked for 2019 with a signed contract will remain at current year pricing.”
AYES-4 Murray, Davie, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
The Annual Audit has been completed by the CPA’s for the year 2017, has been distributed to the Town Board, has been filed with the State and a copy is available for inspection at the Town Clerk’s Office.
The 2018 Final Roll has been completed and a copy is on file at the Town Clerk’s office.
No action was taken on the ZS Security quote for additional cameras at Kirkside Park
The open building permit list was distributed to the Town Board.
The August 13th Town Board meeting will be held at the Grand Gorge Civic Center.
On motion of Kenneth Davie second by Carol Murray the bills were audited and ordered paid in the following amounts:
AYES-4 Davie, Murray, Raeder, Hynes
NAYS-0
ABSENT-1 Hinkley
The Parks Clerk stated having received no response or payment from only one family for the broken windows at the Kirkside Park dollhouse. Attorney Phillips will re-send the letter.
On motion of Carol Murray second by Kenneth Davie the meeting adjourned at 8:45 pm.
THIS IS A TRUE COPY
_________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Edward Raeder, Councilman
Carol Murray, Councilwoman
Kenneth Davie, Councilman
SCHOOL CROSSING GUARD
SCHOOL CROSSING GUARD
The Town of Roxbury is seeking to fill the part-time position
of School Crossing Guard for the 2018/2019 school year.
Applicants must be at least 16 years of age. For more
information please contact the Town Clerk’s Office,
53690 State Hwy 30, Roxbury, NY 12474, 607-326-7641
where applications are available. The Town of Roxbury
is an Equal Opportunity Provider and Employer.
PROCLAMATION CAR SHOW 4 A CAUSE DAY
PROCLAMATION
CAR SHOW 4 A CAUSE DAY
WHERAS, Car Show 4 A Cause is a non-profit group of volunteers that hosts an annual car show in the Town of Roxbury (“Town”); and
WHEREAS, the annual car show provides an opportunity for the Town’s residents and visitors to display the hard work and dedication they have devoted to their collectable automobiles and other motorized vehicles while raising money for residents who have been struggling with a medical condition; and
WHERAS, the 2018 Car Show 4 A Cause even is scheduled to take place in Historic Kirkside Park on July 21, 2018; and
WHEREAS, the Town Board wishes to demonstrate its support for the 2018 Car Show 4 A Cause event, recognize the hard work and dedication of the event organizers, sponsors, and participants, and encourage the public’s attendance by designating July 21st as “Car Show 4 A Cause Day” in the Town of Roxbury.
NOW THEREFORE, BE IT RESOLVED, by order of the Town Board of the Town of Roxbury, that Saturday, July 21, 2018 is hereby proclaimed “Car Show 4 A Cause Day” in the Town of Roxbury.
ROXBURY TOWN BOARD Regular Meeting July 9, 2018
ROXBURY TOWN BOARD
Regular Meeting
July 9, 2018
Town Hall
Call To Order 7:30 Regular Meeting
Minutes June Meeting
Requests to Speak: Mike Harrington-water projects funding & work status
Department Reports: Water / Sewer
Planning Board
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: Austin Roe-resignation as School Crossing Guard
Donald Furgerson-request Becker Ave. as One Way street
Discussion from Residents
Audits
ISSUES FOR ADOPTION / DISCUSSION
Resolution-Town Clerk monthly report for June 2018
Resolution-Supervisor’s monthly report for May 2018
Resolution-Assessor’s monthly report for June 2018
Resolution-Building Inspector monthly report for June 2018
Resolution-monthly water report for June 2018
Resolution-Justice Court monthly report for May 2018
Resolution-vacancy on RHPC with term thru 12/31/19
Resolution-schedule Public Hearing for Local Law amending the Building Law (Aug 13 @ _____pm)
Resolution-accept resignation of Austin Roe
Resolution-hire School Crossing Guard
Resolution-annual report of Good Neighbor Fund (7/1/17-6/30/18)
Resolution-budget transfers
Resolution-Good Neighbor Funds (per DEP now Town funds- put in reserve fund?)
Resolution-CDBG recaptured funds held @ WCCRC (project?)
Resolution-support letter for BOCES banner applications
Resolution-rehire David Thorington on Hwy as needed retroactive to June 18, 2018
Resolution-change Haskin hire date to 7/3/18 per Highway Supt.
Resolution-proposed Kirkside Park rates Pavillion & Kitchen 2019
Resolution-Hinkley property acquisition contract
Clarification of bid award for Park Kitchen (add’l options)
Annual Audit and Management Letter for year 2017 distributed to Town Board and on file in Town Clerk’s Office
Techinal Bulletin re: Building Code Order to Remedy
2018 Final Assessment Roll on file at Town Clerk’s Office
ZS Security quote for additional cameras Kirkside Park
Open Building Permit list (to date) distributed to Town Board
DOL violation status-attorney letter & docs sent to DOL
REMINDER: AUGUST 13th MEETING AT GRAND GORGE CIVIC CENTER @ 7:30 pm
NOTICE OF FILING OF COMPLETED ASSESSMENT ROLL
NOTICE OF FILING OF
COMPLETED ASSESSMENT ROLL
Pursuant to Section 516 of the Real Property Tax Law, Notice is hereby given that the Final Assessment Roll for the Town of Roxbury, County of Delaware, for the year 2018 has been completed by the undersigned Assessor. A certified copy thereof will be filed in the office of the Town Clerk on the 1 st day of July, 2018, where the same will remain open to public inspection.
Dated June 27, 2018
Bob Breglio
Assessor, Town of Roxbury
Unapproved Minutes for June, 2018
Please note the May minutes were approved at the June meeting.
UNAPPROVED MINUTES
June 11, 2018
The regular meeting of the Town Board was held June 11, 2018 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Allen Hinkley, Carol Murray and Kenneth Davie, Dpty. Hwy. Supt. William Sprague, Assessor Robert Breglio, Assessor Clerk Stephanie Seminara, Parks Clerk Carolynn Faraci, Attorney Allyson Phillips and seven residents. Absent: Neil German (medical leave).
The Minutes of the May 14, 2018 meeting were approved on motion of Allen Hinkley second by Carol Murray.
AYES-5 Hinkley, Murray, Raeder, Davie, Hynes
NAYS-0
Rita Karpoich, one of the organizers of the Roxbury Summer Fest, updated the Town Board on status of the event to be held July 7th. Several vendors have registered, there will be a myriad of events for everyone and she requested the American flags used for holidays be displayed along State Hwy 30 that day. Supervisor Hynes will speak with Martin Finch of the local American Legion regarding the flags. Mrs. Karpoich was thanked for all her work on the event.
Margaret Ellsworth reported the following:
* Bids for Grower’s Kitchen at Kirkside Park – lengthy discussion took place on use of the kitchen specifically questioning if for a grower to process their products or for caterer’s/resident’s using the pavilion for events. All are options the Town Board must consider for the guidelines for use that will have to be developed.
*Grand Gorge Civic Center windows/doors grant application originally planned for a CDBG Funding application will now be through a different funding source because CDBG funds cannot be used for municipal occupied/used buildings and the justice court is housed there.
*Requested a resolution for support of Woodchuck Lodge’s grant application to NYS Office of Parks, Recreation & Historic Preservation
*Requested a resolution for grant application to NYS Dept. of State in planning for acquisition and revitalization of Kirkside Cottage.
*Attended the Roxbury Historic Preservation Commission meeting where Martin Lerner was approved to install solar panels on the roof of the Café. Ellsworth will look into solar panel installation funds for others.
Sealed bids for the Kirkside Park Grower’s Kitchen were opened on May 24, 2018 at 2:00 pm at the Town Hall. Only one bid was received and was as follows:
RESOLUTION #43-AWARD GROWER’S KITCHEN BID
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board accepts the bid of Beaverdam Builders for the Grower’s Kitchen at Kirkside Park in the amount of $148,574; and
BE IT FURTHER RESOLVED, the bid award is contingent upon further discussion between the architect and M-ARK Project, Inc. regarding some of the other options priced.”
AYES-5 Hinkley, Raeder, Murray, Davie, Hynes
NAYS-0
RESOLUTION#44-RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY APPROVING AND ENDORSING WOODCHUCK LODGE INC. IN ITS APPLICATION TO THE NYS OFFICE OF PARKS, RECREATION & HISTORIC PRESERVATION FOR A STRUCTURAL ANALYSIS TO BE PERFORMED ON THE BUILDING TO GUIDE US INTO THE FUTURE
On motion of Kenneth Davie second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury recognizes that Woodchuck Lodge is listed on the State and National Registers
of Historic Places and it the writing cabin of America’s best loved essayist and naturalist John Burroughs.
WHEREAS, The Town also recognizes that proposed funding will contribute to the long term sustainability of this historic treasure and further enhance community revitalization efforts; and
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Roxbury fully endorses the application to the 2018 NYS Office of Parks Recreation and Historic Preservation Program for assistance prepared and to be submitted by The Woodchuck Lodge Inc.”
Passed by the following vote of all Town Board Members voting in favor thereof:
AYES-5 Davie, Murray, Raeder, Hinkley, Hynes
NAYS-0
RESOLUTION #45-RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY APPROVING AND ENDORSING M-ARK PROJECT, INC. IN ITS APPLICATION FOR THE TOWN OF ROXBURY TO NYS DEPARTMENT OF STATE FOR FUNDING UNDER THE LOCAL WATERFRONT REVITALIZATION PROGRAM
On motion of Carol Murray second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury desires to apply for up to $50,000 in financial assistance through the 2018 Consolidated Funding Application (CFA) under the NYS Department of State Local Waterfront Revitalization Program
WHEREAS, the application proposes funding to assist the Town in the planning for acquisition and revitalization of Riverside Cottage located adjacent to Kirkside Park situated on the East Branch of the Delaware River
WHEREAS, the proposed funding will contribute to ongoing community and waterfront revitalization efforts; and
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Roxbury approves and endorses the 2018 NYS Department of State application for assistance prepared and to be submitted by The MARK Project Inc.”
Passed by the following vote of all Town Board Members voting in favor thereof:
AYES-5 Murray, Davie, Raeder, Hinkley, Hynes
NAYS-0
Parks Clerk, Carolynn Faraci reported the following:
*Fishing Derby went well with 6 children participating and 10 fish caught, thanks to all who helped, and participants requested doing it again next year
*Youth Program this year allows for three kids who will work in the park and two will be shared with Roxbury Arts Group. Workers are to be paid by the County.
*Flower barrel watering is now much easier due to having rigged up a pumping system.
*Workplace Violence Prevention Training can be given in-house by the Town of Roxbury
Mrs. Faraci has also been approached by a few people who were upset because they were told David Dumond, Transfer Station Manager was forced to work for no pay on Memorial Day. She clarified, per the Employee Handbook and Mr. Dumond’s contract, both Memorial Day and Christmas Day are paid time-off holidays that he is paid for, however, he chose to work Memorial Day.
Attorney Allyson Phillips reported she has completed the workplace risk assessments for Town buildings required by the Workplace Violence Prevention law. A draft has been given to the Supervisor and Employee Representative to review before sending to NYS Dept. of Labor.
Dpty. Highway Supt. William Sprague reported the new grader is here, crews will be doing stone/oil next week and the Hwy. Supt. may be back part-time next week. Councilman Hinkley requested the Town parking lot by Cassie’s Café be stoned/oiled.
A written monthly Assessor Report was given to the Town Board. Assessor Clerk Stephanie Seminara reported on some changes to exemptions for next year: 1) Enhanced STAR applicants will now be required to enroll in the Income Verification Program (IVP) and the State will notify eligible owners instead of the local Assessor’s office; 2) Senior Exemption owners will now have to enroll in the IVP Program and 3) currently, if someone was not approved for the STAR Exemption they could appeal to local Board of Assessment Review on Grievance Day but now they will have to appeal through the State.
Assessor Robert Breglio reported he is reviewing home sales over the last four years and is working with Office of Real Property Services (ORPS) to update the model values in anticipation of the next re-val. Mark Los will help with the commercial properties again.
Mike Harrington of Lamont Engineers distributed status sheet on the Water Projects:
DENVER WATER
*Site mapping should be done by June 22nd and a trial day will be scheduled once completed.
*Waiting for Blizzard Electric to make final connections to Well #1 & #6. Once completed Titan can do their work on the wells
*He has received 4 quotes for Electrical Engineering and will be reviewing them.
GG/ROXBURY
*PW3- the data logger has been installed in MW5 and will be removed June 14. It will measure how much the new well is affected by use of PW1. Test drilling bid docs have been sent to GeoLogic for input on technical requirements. The docs will be sent to the Town attorney and on to Dept. of Health (DOH) for approval. Still awaiting feedback from Mike Hinkley regarding the draft purchase agreement.
*Springs – The Micro Particulate Analysis (MPA) shows moderate risk therefore staying classified as under direct influence of groundwater. He will check with DOH to see is dry weather testing is still warranted. Attempts to repair the leaking pipe at the spring’s basin has failed and it is thought the cracked pipe extends to the outside of the basin. Discussion took place regarding the pilot filter system clogging frequently and what options there are to remedy the matter. Supervisor Hynes expressed concerns with the timeline needed for the filtering.
*Distribution System-per pumping logs, there appears to be leaks in both water districts. He has been directed by the Town Board to get prices on leak detection work. He will speak with Bob Townsend regarding the service lines to Midrox and Conte.
*Other-proposals have been received for the Property Survey, Wetlands Survey and Electrical Engineering. The short-term loan closing is scheduled for 6/21/18.
Joseph Resch stated the Grand Gorge Business Alliance will again be holding a Business Expo this year at the Civic Center and requested the Town Board sponsor them in an application for a permit to NYSEG and NYS Dept. of Transportation to allow them to hang a banner over the State roads in Grand Gorge advertising the event.
RESOLUTION #46-SPONSOR BANNER FOR GRAND GORGE BUSINESS EXPO
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board agrees to sponsor an application to NYSEG and NYS Dept. of Transportation (NYSDOT) to hang a banner over the State roads in Grand Gorge advertising the Business Expo whereby said permit will be under the Town’s insurances.”
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
A draft local law revising the building law was distributed to the Town Board. Attorney Allyson Phillips discussed the change from “a reasonable amount of time’ to a “30 day time period” to come into compliance once a violation is issued. If more time is required to come into compliance, the Building Inspector will work with the owner through the courts. Lengthy discussion took place on the change, and therefore the Board has requested the Building Inspector to attend the July meeting to discuss and scheduling the Public Hearing for the Local Law was postponed until the July meeting.
On motion of Kenneth Davie second by Carol Murray the Town Board approved the Town Clerk’s monthly report for May 2018 in the amount of $2,418.25 (Town Clerk $593.25 and Building Permits $1,825.00)
AYES-5 Davie, Murray, Hinkley, Raeder, Hynes
NAYS-0
No Supervisor’s report for May 2018 due to just having received the bank statements.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Assessor’s monthly report for May 2018.
AYES-5 Hinkley, Murray, Raeder, Davie, Hynes
NAYS-0
On motion of Kenneth Davie second by Carol Murray the Town Board approved the Building Inspector’s monthly report for May 2018.
AYES-5 Davie, Murray, Raeder, Hinkley, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the monthly Water Reports for May 2018 with receipts of the following: Denver $550.22; Grand Gorge $897.00 and Roxbury $547.10.
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the Justice Court monthly report for April 2018 in the amount of $2,580.00.
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
No action taken on filling the vacancy on the Historic Preservation Commission.
RESOLUTION #47-FINAL BUDGET TRANSFERS 2017
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the final Budget Transfers for the year 2017 per completion of the 2017 Annual Financial Report and the 2017 Annual Audit.”
AYES-5 Hinkley, Raeder, Murray, Davie, Hynes
NAYS-0
RESOLUTION #48-APPROVE LVDV OPERATIONS AGREEMENT FOR ROXBURY SEWER SERVICES
On motion of Kenneth Davie second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board Town of Roxbury approves the Operation & Maintenance Contract with LVDV Operations, Inc. for Roxbury Sewer Services for the following years and amounts:
BE IT FURTHER RESOLVED, the Town Supervisor is authorized to execute said contract.”
AYES-5 Davie, Hinkley, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #49-RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY AUTHORIZING THE TOWN SUPERVISOR TO EXECUTE A CONTRACT WITH THE CATSKILL WATERSHED CORPORATION (“CWC”) TO RECEIVE STORMWATER RETROFIT FUNDS FOR THE OPERATION AND MAINTENANCE OF STORMWATER RETROFIT MEASURES
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury previously entered in a contract with the CWC to implement a Stormwater Retrofit Project to address the flooding of basements and backyards of residents on the east side of Lake Street and to install piping from Lake Street outlets to the East Branch of the Delaware River to prevent overland stormwater from picking up pollutants and debris and reaching the river (the, “Lake Street Stormwater Retrofit Project”); and
WHEREAS, the Town purchased property located on Lake Street as part of the Lake Street Stormwater Retrofit Project with funding provided through a contract with CWC; and
WHEREAS, the CWC Board of Directors has recently approved Operation and Maintenance (“O&M”) funding for the Lake Street Stormwater Retrofit Project in an amount not to exceed $238,122.00; and
WHEREAS, CWC has prepared an agreement between the Town and CWC to provide the aforesaid O&M Funding for the Lake Street Stormwater Retrofit Project which has been reviewed and approved by the Town Attorney; and
WHEREAS, the Town Board desires to authorize the Supervisor to enter into the agreement with the CWC.
THEREFORE, NOW BE IT RESOLVED THAT:
The Town Board of the Town of Roxbury authorizes the Town Supervisor to execute the agreement with CWC for O&M funding for the Lake Street Stormwater Retrofit Project.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
RESOLUTION #50-REVISED HIRE DATE FOR HASKIN
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, at the May 14, 2018 Town Board meeting, the Town Board hired Scott Haskin to the Highway Dept. effective May 29, 2018; and
WHEREAS, the Highway Supt. would like to revise the start date to be effective July 2, 2018;
THEREFORE BE IT RESOLVED, the Town Board amends the effective hire date of Scott Haskin as July 2, 2018 per the Highway Supt.”
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
Discussion took place on payment of the new grader where it appears if we wait until next year to pay it off we will have to pay $9,200 in interest.
RESOLUTION #51-TRANSFER FUNDS FROM HIGHWAY EQUIPMENT RESRERVE TO HIGHWAY FUND FOR GRADER
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, the Town Board approves that funds be transferred from Highway Equipment Reserve to Highway Fund in the amount of $217,175 to pay off the new Caterpillar Grader in 2018.”
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
Discussion took place on the proposed Assembly/Senate bill regarding Electronic Death Registration System (EDRS). The NYS Town Clerk’s Association also opposes the bills.
RESOLUTION #52-OPPOSE PROPOSED ASSEMBLY/SENATE BILLS REGARDING ELECTRONIC DEATH REGISTRATION SYSTEM (EDRS)
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“WHEREAS, a proposed bill has been introduced to the Assembly #A.9837-A and Senate #S.7630-A requiring NYS Dept. of Health (NYSDOH) to fully implement the Electronic Death Registration System (EDRS) for all Town Clerk/Registrars prior to January 1, 2019; and
WHEREAS, the bills would also impose a penalty on those municipalities who do not register for the EDRS through NYSDOH unless a waiver is applied for and approved by NYSDOH; and
WHEREAS, the Town of Roxbury agrees the EDRS should be implemented; and
WHEREAS, the Town of Roxbury has no control over the implementation of NYSDOH programs such as the EDRS; and
WHEREAS, NYSDOH has already authorized EDRS registration for only municipalities having a hospital or other eligible medical facility; and
WHEREAS, the Town of Roxbury has no hospital or eligible medical facility; and
WHEREAS, the Town of Roxbury has not been authorized by NYSDOH to register for EDRS;
BE IT RESOLVED, the Town Board, Town of Roxbury opposes proposed Assembly bill #A.9837-A and proposed Senate bill #S.7630-A regarding the implementation of NYSDOH EDRS due to the proposed bills allowing for penalties to be imposed on the Town for not registering with NYSDOH for the EDRS and the Town not having any control over NYSDOH implementation of the program and subsequent authorization from NYSDOH to register.”
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
No action taken on additional cameras at Kirkside Park.
The Annual Water Quality Reports for Denver, Grand Gorge and Roxbury Water Districts have been mailed to all customers and required agencies. Copies of the reports are at the Town Clerk’s Office.
The list of open building permits was distributed to the Town Board.
The Building Inspector has issued Order to Remedy Violations to three residents in Grand Gorge.
A list of employees/elected officials attending the Workplace Violence Prevention Training was distributed to the Town Board. Eight employees/elected officials did not attend.
On motion of Carol Murray second by Edward Raeder the bills were audited and ordered paid in the following amounts:
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
RESOLUTION #53-RESOLUTION TO ENTER INTO EXECUTIVE SESSION
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, motion made and seconded for the Town Board and Attorney to enter into Executive Session at 9:35 pm to discuss a personnel matter. Present were: Supervisor Hynes, Councilmen Raeder, Hinkley, Murray and Davie and Attorney Phillips.”
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
RESOLUTION #54-RESOLUTION TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR MEETING
On motion of Carol Murray second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, motion made and seconded for the Town Board and Attorney to exit Executive Session and return to the regular meeting at 9:47 pm.”
AYES-5 Murray, Davie, Raeder, Hinkley, Hynes
NAYS-0
Supervisor Hynes stated no action was taken in Executive Session.
On motion of Edward Raeder second by Carol Murray the meeting adjourned at 9:48 pm.
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________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Kenneth Davie, Councilman
ROXBURY TOWN BOARD Regular Meeting June 11, 2018
ROXBURY TOWN BOARD
Regular Meeting
June 11, 2018
Town Hall
Call To Order 7:30 Regular Meeting
Minutes May Meeting
Requests to Speak: Mike Harrington-water projects funding & work status
Department Reports: Water / Sewer
Board
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from Residents
Audits
ISSUES FOR ADOPTION / DISCUSSION
Resolution-Town Clerk monthly report for May 2018
Resolution-Supervisor’s monthly report for May 2018
Resolution-Assessor’s monthly report for May 2018
Resolution-Building Inspector monthly report for Mayl 2018
Resolution-monthly water report for May 2018
Resolution-Justice Court monthly report for April 2018
Resolution-Tax Collector report for May 2018
Resolution-vacancy on RHPC with term thru 12/31/19
Resolution- ZS Security quote for additional cameras Kirkside Park
Resolution-approve final budget transfers and amendments 2017
Resolution-schedule Public Hearing for amended Building Law (July 9 @ _____pm)
Roxbury Sewer LVDV Operations Agreement for 2018-2022 services
Resolution-CWC Lake St. Project O&M Contract
Resolution-Kirkside Park Kitchen Bid
Resolution-new hire date for Scott Haskin 7/2/18
Resolution-transfer from Equipment Reserve Fund to Highway Fund (grader)
Resolution-oppose proposed Assembly/Senate bill re: NYS DOH Electronic Death Registration
Annual Water Quality Reports (Denver-GG-Roxbury) sent to customers and available @ Town Clerk’s Office
Open Building Permit list (to date) distributed to Town Board
DOL violation status
Copy of Violence Prevention Training attendees (8 employees did not attend)
UNAPPROVED MINUTES May 14, 2018
Please note-the April 9th minutes were approved at the May meeting.
UNAPPROVED MINUTES
May 14, 2018
The regular monthly meeting of the Town Board was held May 14, 2018 at 7:30 pm at the Town Hall. Present: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Allen Hinkley, Carol Murray and Kenneth Davie, Dpty. Highway Supt. William Sprague, Assessor Clerk Stephenie Seminara, Parks Clerk Carolynn Faraci, Attorney Allyson Phillips and 27 residents. Absent: Highway Supt. Neil German (medical leave)
On motion of Carol Murray second by Edward Raeder the Town Board approved the April 9, 2018 Minutes.
AYES-5 Murray, Raeder, Hinkley, Davie, Hynes
NAYS-0
Jillian Lyke did a presentation on the Car Show for a Cause event held each July, whose proceeds benefit area residents that are going through medical issues and requested the Town Board consider making the third Saturday of July a Town holiday in honor of the event. The Town Attorney will look into the matter.
Deputy Highway Supt. William Sprague reported they will be getting the new grader Wednesday, crews are getting roads ready for stone & oil that is expected to begin mid June, he has not heard any news from NYSDEC regarding the recent oil spill from the cold patch pile and all violations from the Dept. of Labor inspection on the highway garage have been remedied and they await a follow up visit.
Highway Supt. Neil German, who is out on medical leave, has requested the hiring of Scott Haskin due to the retirement of David Thorington. He does not have his CDL yet but should shortly.
RESOLUTION #39-HIRE SCOTT HASKIN TO HIGHWAY DEPT.
On motion of Kenneth Davie second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board hires Scott Haskin to the Highway Dept. effective May 29, 2018 at a reduced HEO pay of $18.97 per hour plus benefits per the Highway Worker’s Association Contract.”
AYES-5 Davie, Hinkley, Raeder, Murray, Hynes
NAYS-0
Councilman Davie recognized Deputy Hwy. Supt. William Sprague for the good job he has done filling in for the Hwy. Supt. in his absence and for the quick action taken on the oil spill in dealing with DEC.
The Town Board concurred.
Assessor Clerk Stephanie Seminara had nothing to report other than what was already distributed to the Town Board in the written Assessor’s report.
Margaret Ellsworth of the M-ARK Project Inc. reported the following:
-The bid opening for the Park Kitchen project has been changed from May 17 to May 24 at 2:00 pm due to discrepancies found in the specs identified at the bidder walk through
-Consolidated Funding round for grants is open for the Grand Gorge Civic Center work of which an income survey is required with the application and she will need a revised Engineer’s scope of work by July 27th
-She would like to try to get the school kids involved to try to prevent further vandalism at the park dollhouse and will work on a plan to do so
– She requested the Town Board approve her to submit a grant application for Town acquisition and a plan for Kirkside Summer Cottage to house the Roxbury Museum
-Tourism funding will be used towards the costs associated with the Summer Festival, Labor Day events, fishing derby and Soup & Sip
-Requested info of clean up schedule for the collapsed old pharmacy building. Supv. Hynes stated it is being handled by the Building Inspector and is expected to be cleared by Memorial Day. Under the NYS Building Code the Town must take certain steps for situations like this.
-The new sign for the parking lot has been completed and will be erected.
-Listed several projects awarded grant funds
Parks Clerk Carolynn Faraci reported the following:
-Park Restroom are now open. The toilets are winterized and closed every year and the building locked up but the toilets had been used sometime during the winter. The broken toilet has also been repaired.
-The large market cart had also had the pin removed sometime during the winter after she had locked up the buildings which could have caused a problem if any food had been set on it.
-A fishing derby will be held May 19th in the park for kids up to 15 years of age. A free trout dinner will be served afterwards. The stream will be stocked the night before with brown and tiger trout at least 9” in length that will be purchased from SUNY Cobleskill.
-She has set up the cameras in the park and highway garage with alarms
-The CPA’s will be conducting the annual Town audit on May 16 & 17
-She has requested two kids for summer work. There are two programs through the County for the Park and the Roxbury Arts Group.
-The registered mail she sent to a parent for payment of damage to the park dollhouse had been denied pickup. Attorney Phillips says it should be delivered by either personal service or sent registered mail.
Supv. Hynes stated Roxbury kid’s soccer will be using the Civic Center field as the Kirkside Park field is too wet and soft.
The sewer break in the Denver Sewer District has been repaired.
All the lights at the Civic Center are scheduled to be changed to LED the end of the week. It will be under an energy efficiency program.
The gate at the Transfer Station is still being worked on.
The Civic Center door has been repaired due to damage to the panic bar.
Mike Harrington of Lamont Engineers gave the Town Board a written report on status of the water projects and discussed same.
Denver Water
He requested trying a test day with the locator. Councilman Hinkley questioned if the piping location work could be done in sections. It could but it is something that Roxbury Run Village Association really wants done under the project. Discussion took place on the valve replacement that was done and it was agreed to be charged to the Project and not the District.
Roxbury/GG
It was noted the spring pipe is broken at the wall. The Town Board requested that it be repaired as soon as possible.
Sarah Irwin as well as several other residents expressed concerns with the collapsed old pharmacy building including mold, insulation, rodents, possible asbestos, liability issues if someone gets hurt and being next to a eatery and demanded clean up of same. Supv. Hynes again stated it is being addressed by the Building Inspector in accordance with NY Building Code guidelines and expects it to be cleaned up by Memorial Day. It was also discussed if the Town removes the debris it would be put on the owner’s tax bill for that property and reimbursed to the Town by the next year’s tax collection. Councilman Hinkley explained the issues with the Town’s responsibilities and taxes being paid up to date by the owners. Councilman Davie explained insurance issues and costs of self cleanup by the owners. Attorney Allyson Phillips discussed the process and procedures the Town must follow with the local law regarding the building code and the liability issues involved if not followed. The Attorney will also speak to the Building Inspector about status. The residents also expressed concerns with the former Reed’s Hotel property being in disrepair.
Information had been received from NYS Dept. of State regarding changes to the Uniform Building Code and State Energy Code that may affect the Town’s building code enforcement. Attorney Phillips has reviewed the Town’s local law regarding the Building Code and has determined it does not require revisions per the notice as the Town does not have more restrictive laws in place than the Uniform Building Code.
Phillips, did, however, discuss Section 15 regarding time periods on an Order to Remedy which requires a 30 day period. A public hearing would be needed to adopt the policy.
Copies of the Dept. of Labor inspection reports were distributed to the Town Board. The Highway Dept. will rectify the violations at the Highway Garage. Per the violations found regarding the Workplace Violence Prevention Policy, all Town employees and Elected Officials will be attending a training session tomorrow at the Town Hall to be given by the Dept. of Labor.
A letter was received from Linda & Gary Michelson expressing concerns with property conditions in Grand Gorge which are unsightly, containing junk vehicles and debris and requested the Board address the matter. The letter will be given to the Building Inspector to look into.
Supv. Hynes had sent a letter to NYSDOT regarding the poor condition of State Hwy 30 between Roxbury and Margaretville. NYSDOT has responded they are aware of the matter, however, due to budget restraints, they can only do patch paving until a full resurfacing project can be funded.
A note has been received from South Kortright School thanking the Town Board for use of the Civic Center gym.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for April 2018 in the amount of $2,818.77 (Town Clerk $888.77 and Building Permits $1,930.00)
AYES-5 Hinkley, Murray, Raeder, Davie, Hynes
NAYS-0
On motion of Edward Raeder second by Carol Murray the Town Board approved the Supervisor’s monthly reports for March and April 2018.
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
On motion of Kenneth Davie second by Allen Hinkley the Town Board approved the Assessor’s monthly report for April 2018.
AYES-5 Davie, Hinkley, Raeder, Murray, Hynes
NAYS-0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Building Inspector’s monthly report for April 2018.
AYES-5 Raeder, Hinkley, Murray, Davie, Hynes
NAYS-0
On motion of Carol Murray second by Kenneth Davie the Town Board approved the monthly Water Reports for April 2018 which show the following receipts: Denver $3,660.60; Grand Gorge $2,841.40 and Roxbury $5,145.00)
AYES-5 Murray, Davie, Raeder, Hinkley, Hynes
NAYS-0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the monthly Justice Court reports for February and March 2018 in the amounts of $3,289.00 and 5,522.00 respectively.
AYES-5 Hinkley, Raeder, Murray, Davie, Hynes
NAYS-0
On motion of Kenneth Davie second by Carol Murray the Town Board approved the Tax Collector monthly report for April 2018.
AYES-5 Davie, Murray, Raeder, Hinkley, Hynes
NAYS-0
The Tax Collector has also reconciled with the County Treasurer for the 2018 Warrant. The Town has been paid all tax money due under the Warrant and a total of $421,873.25 in unpaid taxes were returned to the County for collection by them.
No action taken on filling the vacancy on the Historic Preservation Commission.
No action taken on the quote for additional cameras at Kirkside Park as the Supervisor and Park Clerk are still waiting to hear back from the camera company as they have questions.
RESOLUTION #40-TOWN SPONSOR ANNUAL ROXBURY SUMMER FESTIVAL
On motion of Kenneth Davie second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board agrees to sponsor the annual Roxbury Summer Festival and authorizes applications to the submitted to NYSEG and NYSDOT for permits of use under the Town of Roxbury liability insurances.”
AYES-5 Davie, Murray, Raeder, Hinkley, Hynes
NAYS-0
No action taken on renewing the Roxbury Sewer operator agreement.
Discussion took place on adopting a policy for the closure of a Town Highway for purposes other than highway maintenance. It was decided a policy was not needed for the few times and duration of closure that would be requested for an event.
RESOLUTION #41- RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY
AMENDING THE TOWN OF ROXBURY EMPLOYEE HANDBOOK TO ADD NEW SECTION ENTITLED “LEAVE FOR CANCER SCREENING”
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board of the Town of Roxbury (the “Town Board”) has adopted an Employee Handbook to communicate the Towns personnel policies and practices to its employees and elected officials; and
WHEREAS, On December 18, 2017, the New York Civil Service Law was amended to provide that public officers and public employees shall receive paid, excused leave to undertake cancer screenings; and
WHERAS, the law became effective in March 2018; and
WHERAS, the Town Board now desires to amend its Employee Handbook to incorporate this new legal requirement into its adopted personnel policies and practices.
WHEREAS, the Town Board now desires to approve and execute the attached Contract; and
NOW, THEREFORE BE IT RESOLVED THAT:
The Employee Handbook is hereby amended to include a new Section 608 which provides as follows:
Leave for Cancer Screening
Employees are entitled to up to four (4) hours of paid leave for the purpose of obtaining cancer screening with no charge to leave accruals. Cancer screening includes physical exams, blood work or other laboratory tests for the detection of cancer. Satisfactory medical documentation that the employee’s absence was for the purpose of obtaining cancer screening may be required by the Department Head or Town Supervisor.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES-5 Hinkley, Raeder, Murray, Davie, Hynes
NAYS-0
RESOLUTION #42-AMEND FEBRUARY 2018 ABSTRACT
On motion of Allen Hinkley second by Kenneth Davie the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the February 2018 abstract to be amended as follows due to bills having been incorrectly charged in the Capital Projects Fund:
Original Abstract:
AYES-5 Hinkley, Davie, Raeder, Murray, Hynes
NAYS-0
Building Inspector Tomi Tompkins has completed the Energy Code Enforcement Training under NYSERDA’s Clean Energy Communities Program which now makes the Town of Roxbury eligible for grant funds for projects.
The Town Board was made aware, due to Roxbury Water spring filtering, NYSEG electric bills have increased.
The open building permit list was distributed to the Town Board.
The Town has received the 2017 Tax Collector records.
A report of Dog Enumeration funds was distributed to the Town Board in case they ever want to do a dog enumeration project. These funds have been collected with paid dog licenses since the new law was adopted in 2011.
A two year report was received from the County regarding the bed tax that was implemented in 2016.
A drawing of the future home of the new Catskill Watershed Corp. building was shown to the Town Board.
On motion of Edward Raeder second by Carol Murray the bills were audited ordered and paid in the following amounts:
AYES-5 Raeder, Murray, Hinkley, Davie, Hynes
NAYS-0
Councilman Hinkley requested the Town Clerk send the Town Board copies of all information that is normally in their packets at the meeting so they have it before the meeting to review it and to also have the packet of information available at the meeting.
On motion of Carol Murray second by Kenneth Davie the meeting adjourned at 9:30 pm.
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____________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Kenneth Davie, Councilman
The Town of Roxbury Historic Preservation Commission (RHPC) will hold a Special Meeting
NOTICE
The Town of Roxbury Historic Preservation Commission (RHPC) will hold a Special Meeting on June 9, 2018 at 10:00 am at the Town Hall to discuss an application requiring RHPC review and any other business that may come before the Commission.
Michael Mathis, Chairman RHPC
Dated: May 31, 2018
Town of Roxbury Planning Board will hold a Public Hearing
Town of Roxbury
PO Box 189 – 53690 State Hwy 30
Roxbury, NY 12474
Phone 607-326-7641 / FAX 607-326-7641
PUBLIC HEARING
PLEASE TAKE NOTICE that the Town of Roxbury Planning Board will hold a Public Hearing, pursuant to Section 276 of the Town Law on the application of Elizabeth Henry – Tax Map #91.-1-64.2 – Murray Rd. – 3 lot subdivision -Sketch Plan for the approval of a subdivision plat.
SAID HEARING will be held on June 20, 2018 at the Roxbury Town Hall, 53690 St. Hwy. 30, Roxbury, NY at 7:30 pm, at which time all interested persons will have the opportunity to be heard.
It is the policy of the Town of Roxbury not to discriminate on the basis of disability. Please contact Diane Pickett, Town Clerk at (607) 326-7641 if you need any special accommodations and the Town will make the appropriate arrangements to ensure that you can participate in this public meeting.
By Order of the Roxbury Planning Board
Phillip Zorda, Chairman
Dated: May 21, 2018
The 2017 Annual Water Quality Reports
NOTICE
Notice is hereby given that the Town of Roxbury, Delaware County, New York, has completed the 2017 Annual Water Quality Reports required by NYS Dept. of Health, for the Roxbury, Grand Gorge and Denver Water Districts. Copies of the reports will be mailed to all water customers. Copies of the reports are also available for inspection at the Town Clerk’s Office, 53690 State Hwy. 30, Roxbury, NY, during regular business hours.
Diane Pickett, Town Clerk
Dated: May 18, 2018
Annual Drinking Water Quality Report for 2017 Grand Gorge Water District
Click here for the Annual Drinking Water Quality Report for 2017 Grand Gorge Water District
Annual Drinking Water Quality Report for 2017 Denver Water District
Click here for the Annual Drinking Water Quality Report for 2017 Denver Water District
Annual Drinking Water Quality Report for 2017 Roxbury Water District
Click here for the Annual Drinking Water Quality Report for 2017 Roxbury Water District
ROXBURY TOWN BOARD Regular Meeting May 14, 2018 Town Hall
ROXBURY TOWN BOARD
Regular Meeting
May 14, 2018
Town Hall
Call To Order 7:30 Regular Meeting
Minutes April Meeting
Requests to Speak: Mike Harrington-water projects funding & work status
Jillian Lyke-creating a Town holiday
Sarah Irwin-Old Pharmacy Building
Department Reports: Water / Sewer
Board
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board: Gary & Linda Michelsen-junk vehicles
Discussion from Residents
Audits
ISSUES FOR ADOPTION / DISCUSSION
Resolution-Town Clerk monthly report for April 2018
Resolution-Supervisor’s monthly report for March 2018
Resolution-Assessor’s monthly report for April 2018
Resolution-Building Inspector monthly report for April 2018
Resolution-monthly water report for April 2018
Resolution-Justice Court monthly report for February & March 2018
Resolution-Tax Collector report for April 2018
Resolution-vacancy on RHPC with term thru 12/31/19
Resolution- ZS Security quote for additional cameras Kirkside Park
Resolution-Town sponsor Sidewalk Festival for permits
Roxbury Sewer LVDV Operations Agreement for 2018-2022 services (not signed yet)
Resolution-policy for closing a Town road for an event other than highway maintenance
Resolution-revise Employee Handbook for cancer screening paid time off
Resolution-adjust February abstract (Capital Projects)
Resolution-fill highway department position
NYSERDA grant eligibility
NYSEG costs for springs, filtering, etc re: R/GG Water Project
Open Building Permit list (to date) distributed to Town Board
Building Code changes
2017 Tax Collector records have been received
DOL violation status
Dog Enumeration Funds to date
RFD Notice
Please take notice the Board of Fire Commissioners of the Roxbury Fire District will hold a public hearing on Thursday, May 24th at 7:00pm at the Roxbury Fire House located at 53613 State Highway 30, Roxbury, NY 12474, to vote on a resolution to expend moneys from the Capital Equipment Reserve Fund for the purchase of a new Mack Tanker. The purchase of the 2019 Mack Tanker will replace the 1987 Mack Tanker currently in service. This tanker is a necessity to ensure water supply to residents with and without adequate water sources nearby.
Legal Notice RHPC
NOTICE
The regular quarterly meeting of the Roxbury Historic Preservation Commission (RHPC) scheduled for April 21, 2018 has been canceled due to not having a quorum of members to attend. The next quarterly meeting of the RHPC will be held July 21, 2018 at 10:00 am at the Town Hall.
By Order of the RHPC
Lewis Wendell, Chairman
Dated: April 6, 2018
GG Fire District Special Election Affidavits
*Affidavit of Posting Fire District Secretary
*Affidavit of Town Clerk
Click to view - GG Fire District Special Election Affidavits