Town Board Approved Organizational Meeting Minutes - January 2, 2015
APPROVED MINUTES
The Organizational Meeting of the Town of Roxbury was held January 2, 2015 at 7:30 pm at the Town Hall. Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman and one resident. Absent: Town Attorney Kevin Young.
On motion of Allen Hinkley second by Carol Murray the Town Board approved the minutes of the December 8, 2014 regular meeting and the Decermber 29, 2014 year end meeting.
AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0
Highway Supt. Stephen Schuman stated he is having problems with his laptop computer and will have a tech look at it.
RESOLUTION #1 – AGREEMENT TO SPEND HIGHWAY MONEYS
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, pursuant to the provisions of Section 284 of the Highway Law,
BE IT RESOLVED the Town Board approves the agreement for the expenditure of highway moneys in the year 2015 in the amount of $750,000 to be used as follows:
1. The sum of $238,100 shall be set aside to be expended for primary work and general repairs upon 112 miles of Town highways, including sluices, culverts and bridges having a span of less than five feet, and
2. The sum of $511,900 shall be set aside for the permanent improvement of town highways.”
AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0
Supervisor Hynes stated there is a clogged line at the Civic Center. Roto-Rooter will be there to work on it next week.
RESOLUTION #2 – APPOINTMENTS AND COMMITTEES
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and
adopted:
RESOLVED the Town Board approves the following appointments and committees for the year 2015:
AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Town Supervisor’s appointment of Edward Raeder as Deputy Supervisor for the term 1/1/15-12/31/15.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Town Supervisor’s appointment of Carolynn J. Faraci as Supervisor Bookkeeper for the term 1/1/15-12/31/15.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Highway Supt.’s appointment of William Sprague as Deputy Hwy. Supt. for the term 1/1/15-12/31/15.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Town Clerk’s appointment of Carolynn J. Faraci as Deputy Town Clerk #1 for the term 1/1/15-12/31/15.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
RESOLUTION #3 OFFICIAL UNDERTAKING
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“RESOLVED the Town Board approves the Official Undertaking of elected and appointed positions as to its form and manner of execution and the sufficiency of the insurance, as surety as prepared for the Town of Roxbury for the year 2015”
AYES – 5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0
RESOLUTION #4– TOWN BOARD MEETING SCHEDULE
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED the Town Board for the year 2015 will meet the second Monday of each month for their Regular Monthly Meeting, except for January when they shall meet January 2, 2015 and except for March when they shall meet March 2, 2015 and except for November when they shall meet on Thursday November 5, 2015. All meetings will begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy 30, Roxbury, NY except for April and August when they will meet at the Grand Gorge Civic Center, 60933 State Hwy. 30, Grand Gorge, NY.”
AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
RESOLUTION #5– PLANNING BOARD MEETING SCHEDULE
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED the Planning Board for the year 2015 will meet the third Wednesdays of each month for their Regular Monthly Meeting. All meetings shall begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy. 30, Roxbury, NY.”
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
RESOLUTION #6– HISTORIC COMMISSION MEETING SCHEDULE
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED the Historic Preservation Commission for the year 2015 will hold meetings the third Saturdays of the month at 10:00 am at the Town Hall for their Regular Monthly Meeting.”
AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
On motion of Edward Raeder second by Carol Murray the Town Board approved the pre-payment of all bills received by the Town Clerk between the period March 3, 2015 and March 6, 2015 due to changing the date of the regular March monthly meeting from March 9th to March 2nd.
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS -0
RESOLUTION #7 – RE-APPOINTMENT OF WENDELL & MATHIS TO HISTORIC PRESERVATION COMMISSION
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board re-appoints Lewis Wendell and Michael Mathis to the Historic Preservation Commission for three year terms 1/1/15-12/31/17.”
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0
RESOLUTION #8– PROCUREMENT POLICY
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board has reviewed the current Procurement Policy and finds no changes are needed:
NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Procurement Policy for the year 2015.”
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
RESOLUTION #9 – INVESTMENT POLICY
On motion of Carol Murray second by Edward Raeder the following resolution was offered and
adopted:
“WHEREAS, the Town Board has reviewed the current Investment Policy and finds no changes
are needed;
NOW, THEREFORE BE IT RESOLVED, the Town Board approves use of the current
Investment Policy for the year 2015.”
AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
RESOLUTION #10- SEXUAL HARASSMENT POLICY
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town Board has reviewed the current Sexual Harassment Policy and finds no changes are needed;
NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Sexual Harassment Policy for the year 2015.”
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
RESOLUTION #11- COMPUTER USE POLICY
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, the Town Board has reviewed the current Computer Use Policy and finds no changes are needed;
NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Computer Use Policy for the year 2015.”
AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0
RESOLUTION #12-LOCAL PRIVACY NOTIFICATION POLICY
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town Board has reviewed the current Local Privacy Notification Policy pertaining to security breaches of personal information and finds no changes are needed;
NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Local Privacy Notification Policy for the year 2015.”
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
RESOLUTION #13-CODE OF ETHICS
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board has reviewed the current Code of Ethics and finds no changes are needed;
NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Code of Ethics for the year 2015.”
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
RESOLUTION #14-WORKPLACE VIOLENCE PREVENTION POLICY
On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, the Town Board has reviewed the current Workplace Violence Prevention Policy and finds no changes are needed;
NOW, THEREFORE, BE IT RESOLVED the Town Board approves use of the current Workplace Violence Prevention Policy for the year 2015; and
BE IT FURTHER RESOLVED, The Town Board directs the Town Clerk to distribute the Policy to all employees and approves signed confirmation from all employees that they have received and reviewed said policy to be in lieu of conducting formal annual training on said Policy.”
AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0
RESOLUTION #15-EMPLOYEE HANDBOOK
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town Board has reviewed the current Employee Handbook and finds no changes are needed;
NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Employee Handbook for the year 2015.”
AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0
No action was taken on approving use of the current Police Policy until it has been reviewed by Town Attorney.
On motion of Gene Cronk second by Carol Murray the Town Board designates the Town Supervisor and Deputy Supervisor as official check signers for the year 2015.
AYES – 5 Cronk, Murray, Cronk, Raeder, Hynes
NAYS – 0
On motion of Carol Murray second by Allen Hinkley the Town Board approved Atlantic-Inland of Cortland as Fire Inspector for commercial buildings for the year 2015.
AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0
On motion of Edward Raeder second by Gene Cronk the Town Board approved Catskill Mountian News official newspaper for Town business for the year 2015.
AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0
On motion of Allen Hinkley second by Carol Murray the Town Board approved NBT Bank N.A. and National Bank of Delaware County for Town business for the year 2015.
AYES -5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0
On motion of Edward Raeder second by Carol Murray the Town Board approved Mostert, Manzanero & Scott, LLP as Town CPA’s for the year 2015.
AYES – 5 Raeder, Murray, Hinkley, Cronk, Hynes
NAYS – 0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved a mileage rate of $.575/ mile for employees using their own vehicle for Town business for the year 2015.
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
On motion of Carol Murray second by Gene Cronk the Town Board approved the payment of $150 each to the Ralph S. Ives and Earl B. Dudley American Legion Posts for parades for the year 2015 as approved in the budget.
AYES – Murray, Cronk, Hinkley, Raeder, Hynes
NAYS – 0
On motion of Allen Hinkley second by Carol Murray the Town Board approved payment of $300 rent to the Roxbury Fire District as a polling site for the year 2015 as approved in the budget.
AYES – 4 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the payment of $11,000 to the Roxbury Library for the year 2015 as approved in the budget.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
On motion of Allen Hinkley second by Carol Murray the Town Board approved the payment of $500 each to Roxbury & Grand Gorge Senior Clubs for the year 2015 as approved in the budget.
AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0
RESOLUTION #16 – DELAWARE COUNTY PLANNING DEPT. AGREEMENT
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the agreement with the Delaware County Planning Dept. in the amount of $3,500 for services in the year 2015.”
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS –0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for December 2014 in the amount of $1,128.17 (Town Clerk $248.17 and Building Permits $880.00)
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
On motion of Edward Raeder second by Carol Murray the Town Board approved the Supervisor’s monthly report for November 2014.
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
On motion of Carol Murray second by Allen Hinkley the Town Board approved the Assessor’s monthly report for December 2014.
AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the HUD Program Funds report for December 2014 showing a balance of $130,796.
AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector monthly report for December 2014.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS –0
On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly water receipts for December 2014 in the following amounts: Denver $34.10, Grand Gorge $451.80, Roxbury $0.
AYES -5 Raeder, Murray, Hinkley, Cronk, Hynes
NAYS – 0
No action was taken on appointing a member to fill the vacancy on the Historic Preservation Commission.
RESOLUTION #17-ROXBURY SEWER CAPITAL RESERVE FUND
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Roxbury Sewer O&M Budget for the year 2015 was approved by NYCDEP in the amount of $195,350.00; and
WHEREAS, the household and commercial charges (“Town Charges”) have been determined to be $37,918.59; and
WHEREAS, based on the formula to be used, NYCDEP’s portion has been determined to be $158,648.33;and
WHEREAS, a balance of $1,216.92 remains;
NOW, THEREFORE BE IT RESOLVED, per approval by NYCDEP, the Town Board approves to transfer $1,216.92 from Roxbury Sewer savings and place it in a Capital Reserve account for Roxbury Sewer.”
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
RESOLUTION #18-RESOLUTION BY THE TOWN OF ROXBURY TOWN BOARD IN RELATION TO AGREEMENT FOR MANDATORY CDL DRUG & ALCOHOL TESTING
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“Whereas the Federal Highway Administration (FHWA) has adopted and published regulations at 49 C.F.R. Part 382, entitled “Controlled Substances & Alcohol Use and Testing”; and
Whereas these regulations apply to all Public Employees holding CDL licenses and who perform safety sensitive functions; and
Whereas the regulations require the testing of all personnel who are covered; and
Whereas the regulations allow for Consortiums to be formed by groups of employers to administer the regulations as a single entity; and
Whereas the County of Delaware has agreed to administer a consortium for all the Towns and Villages in the County.
NOW THEREFORE BE IT RESOLVED that the Town of Roxbury Board approves the Highway Superintendent signing an agreement with the County of Delaware for the mandatory 49 C.F.R. Part 382, “Controlled Substances & Alcohol Use and Testing.”
AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0
No action was taken on the Building Inspector contract for 2015 as the Building Inspector was not present at the meeting.
The following annual year end reports for the year 2014 were distributed to the Town Board: 1) Planning Board training hours; 2) Town Clerk report of receipts/disbursements; 3) Highway Dept. equipment list; 4) Open Building Permit list and 5) Good Neighbor Fund balance.
On motion of Carol Murray second by Edward Raeder the bills were audited and ordered paid in the following amounts:
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
RESOLUTION #19 – RESOLUTION TO GO INTO EXECUTIVE SESSION TO NEGOTIATE THE TERMS OF THE ROXBURY HIGHWAY ASSOCIATION COLLECTIVE BARGAINING CONTRACT
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board agrees to enter into Executive Session at 7:56 pm to discuss the terms of the Roxbury Highway Workers Association (RHWA) 2015/2016 collective bargaining contract. Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray.
AYES – 5 Hinkley, Murray, Cronk, Hinkley, Hynes
NAYS – 0
The Town Board came out of Executive Session at 8:30 pm and on motion of Allen Hinkley second by Gene Cronk returned to the regular meeting. It was stated as a result of Executive Session, the Personnel Committee is to return to the highway workers to further negotiate the terms of their contract and no action would be taken by the Town Board until receiving a report back from the Personnel Committee.
Supervisor Thomas Hynes and Councilman Gene Cronk met with a representative of Lamont Engineers at the Reeds Hotel property on Main St. Roxbury who will compile a report on a plan and costs for demolition of the buildings for Town Board review.
On motion of Carol Murray second by Edward Raeder the meeting adjourned at 8:35 pm.
THIS IS A TRUE COPY
_________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Notice - Town Board 2015 Meeting Schedule
NOTICE
Notice is hereby given that the Town Board, Town of Roxbury, Delaware County, New York, for the year 2015 will meet the second Monday of each month for their Regular Monthly Meeting, except for January when they shall meet on January 2, 2015 and except for March when they shall meet on March 2, 2015 and except for November when they shall meet on November 5, 2015. All meetings will begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy 30, Roxbury, NY except for April and August when they will meet at the Grand Gorge Civic Center, 60933 State Hwy. 30, Grand Gorge, NY.
By Order of the Town Board
Diane Pickett, Town Clerk
Dated: Jan. 2, 2015
Agenda - Roxbury Town Board Meeting - January 2, 2015
ROXBURY TOWN BOARDOrganizational MeetingJanuary 2, 2015Town HallCall To Order 7:30 pm
ROXBURY TOWN BOARD
Organizational Meeting
January 2, 2015
Town Hall
Call To Order 7:30 pm
Minutes December 8th Regular and 29th Special Meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution – Appointments & Committees
· Resolution – Supv. Appointment of Deputy Supervisor
· Resooution – Supv. Appointment of Bookkeeper
· Resolution – Hwy. Supt. appointment of Dpty. Hwy. Supt.
· Resolution – Town Clerk appointment of Deputy Town Clerk #1
· Resolution – Official Undertaking manner and verbiage for appointed officials
· Resolution – Town Board meeting schedule for 2015 (2nd Mondays @ 7:30 pm @ Town Hall, March meeting changed to March 2nd, April & August @GG Civic Center and November meeting is Thursday Nov. 5th)
· Resolution – Planning Board meeting schedule for 2015 (third Wednesdays @ 7:30 pm Town Hall)
· Resolution – Historic Preservation Commission meeting schedule for 2015 (third Saturdays @10:00 am Town Hall)
· Resolution – authorize prepayment of bills received by March 6th due to meeting change date
· Resolution – reappoint Lewis Wendell and Michael Mathis to Historic Preservation Commission terms to expire 12/31/17
· Resolution – Agreement to Spend Highway Moneys
· Resolution – Procurement Policy reviewed and re-adopt or changes needed
· Resolution – Investment Policy reviewed and re-adopt or changes needed
· Resolution – Sexual Harassment Policy reviewed and re-adopt or changes needed
· Resolution – Computer Use Policy reviewed and re-adopt or changes needed
· Resolution – Local Privacy Notification Policy reviewed and re-adopt or changes needed
· Resolution – Code of Ethics reviewed and re-adopt or changes needed
· Resolution – Workplace Violence Prevention Policy reviewed and re-adopt or changes needed
· Resolution – Employee Handbook reviewed and re-adopt or changes needed
· Resolution – Police Policy reviewed and re-adopt or changes needed
· Resolution – designate Supervisor & Deputy Supervisor as check signers
· Resolution – Atlantic-Inland of Cortland as Fire Inspectors
· Resolution – Catskill Mountain News official newspaper
· Resolution – NBT Bank N.A. and National Bank of Delaware County for banking
· Resolution – Mostert, Manzanaro & Scott, LLP as Town CPA’s
· Resolution – mileage rate $_______/mile
· Resolution – payment to Legion Posts $150 each as budgeted
· Resolution – payment to Roxbury Fire District for polling site $300 as budgeted
· Resolution – payment to Roxbury Library $11,000 as budgeted
· Resolution – payment to Roxbury & GG Sr. Clubs $150 each as budgeted
· Resolution – Delaware County Planning Dept. contract for 2015 in the amount of $3,500
· Resolution – Town Clerk monthly Report for Dec. 2014
· Resolution – Supervisor’s monthly Report for Nov. 2014
· Resolution – Assessor’s monthly report for Dec. 2014
· Resolution – HUD Program funds monthly report for Dec. 2014
· Resolution – Building Inspector monthly report for Dec. 2014
· Resolution – monthly water receipts report for Dec. 2014 (Denver-GG-Roxbury)
· Resolution – Historic Preservation Commission Member (term thru 12/31/15)
· Resolution – place $1,216.92 in a Capital Reserve for Roxbury Sewer
· Resolution – CDL Consortium Agreement 2015 (Highway Dept.)
· Planning Board training hours as of 12/31/14 distributed to Town Board
· Town Clerk annual report of receipts/disbursements for 2014 distributed to Town Board
· Highway Dept. equipment list distributed to Town Board
· Open Building Permit list thru 12/31/14 distributed to Town Board
· Good Neighbor Fund balance as of 12/31/14 distributed to Town Board
REMINDERS: Additional Board of Assessment Review members for re-val 2015
Town Board Approved Meeting Minutes - December 29, 2014
The Year End meeting of the Town Board was held December 29, 2014 at 4:00 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Dept. Employees William Sprague, Corbin Bouton, Earl Krom, David Thorington, Edward Docskalik, Jeffrey Haskin, Neil German, Larry Shultis, Christopher Kratochvil, Ralph Sprague and Steven Greene, and Attorney Kevin Young and one resident.
The Year End meeting of the Town Board was held December 29, 2014 at 4:00 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Dept. Employees William Sprague, Corbin Bouton, Earl Krom, David Thorington, Edward Docskalik, Jeffrey Haskin, Neil German, Larry Shultis, Christopher Kratochvil, Ralph Sprague and Steven Greene, and Attorney Kevin Young and one resident.
The current two year highway contract expires 12/31/14 and no agreement has been reached during negotiations. The Town Board is alternating raises between the highway dept. and non-highway employees where the highway is not slated to be given a raise in 2015. The highway workers addressed the Town Board to request that the $.60/hour being offered in 2016 be broken down to $.30/hr in 2015 and $.30/hr in 2016 and suggested returning to past practices where all Town employees would either be given or not be given an increase each year instead of alternating any increases. Lengthy discussion took place regarding the matter. The highway workers also requested, and were granted, direct deposit of paychecks which has also been offered to all employees. Payroll Clerk Carolynn Faraci discussed the direct deposit process. Per the request of the highway workers, Town Attorney Kevin Young discussed the mediation/arbitration process should an agreement still not be reached. The Town Board will discuss the matter in more depth at the January Organizational Meeting.
Highway Supt. Stephen Schuman reported that Jerry Hamil has taken water samples at the highway garage and he awaits the results and plan of action.
The Town has received an offer in the amount of $9,000 to settle the truck lawsuit.
RESOLUTION #72 – ACCEPT TRUCK LAWSUIT OFFER
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board accepts the offer of $9,000 from Cummins in exchange for a release of all claims and discontinuance of the truck lawsuit; and
BE IT FURTHER RESOLVED, the Town Board authorizes the Town Attorney to procure the process of obtaining said funds on behalf of the Town.”
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
Assessor Clerk, Stephanie Seminara, updated the Town Board on the status of the revaluation stating most property inventory verifications have been received back from owners and the Assessor has received the reports on comparables requested from Delaware County Real Property Services so he can put figures together for use.
Discussion took place on another change for the recently adopted Aged Exemption Local Law.
RESOLUTION #73 – IN THE MATTER OF THE ADOPTION OF LOCAL LAW NO. 2 OF 2014 ENTITLED “LOCAL LAW TO INCREASE INCOME LIMITS FOR PARTIAL TAX EXEMPTION FOR PERSONS 65 YEARS OF AGE OR OLDER”
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, in accordance with the authority granted by Section 467 of the Real Property Tax Law of the State of New York allowing municipalities to adopt a Local Law that sets out income limits for partial tax exemption for persons 65 years of age or older; and
WHEREAS, the proposed Law was adopted on November 7, 2014 as Local Law No. 2014 and submitted to the Department of State on November 10, 2014; and
WHEREAS, subsequent to the submission of the Law to the Department of State it was determined that there was a typographical error located in Section 2 on the first line of the income schedule in which the Income was identified as $15,000 Or Below and the second line of that schedule begins with the amount of $15,100; and
WHEREAS, the income schedule has been corrected to identify the first line income as $15,100, thereby including, rather than inadvertently deleting those with incomes between $15,001 and $15,099.
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK: Hereby authorizes the Town Clerk to resubmit the corrected version of Local Law No. 2 entitled A Local Law to Increase Income Limits for Partial Tax Exemption for Persons 65 years of Age or Older.
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
Parks Clerk, Carolynn Faraci stated she has bookings for the pavilion in 2015 so far that total $7,400 and further stated pavilion rental fund balances currently being held in Capital Projects will be transferred to General Fund where they rightfully go.
No action was taken on renewing the Highway Workers Association contract.
The draft Building Inspector contract will be discussed by the Town Board at the Organizational Meeting.
On motion of Edward Raeder second by Allen Hinkley the Town Board approved 2014 Budget Transfers and Amendments as will be needed.
AYES – Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Carol Murray the Town Board approved the Justice Court monthly report for November 2014 in the amount of $3,479.00.
AYES – Cronk, Murray, Raeder, Hinkley, Hynes
NAYS – 0
Copies of the 2013 Justice Court audit, Town audit and management letter were distributed to the Town Board.
RESOLUTION #74 – JUSTICE COURT AUDIT
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board, Town of Roxbury acknowledges that, pursuant Section 2019-a of the Uniform Justice Court Act the records of the Town Justice Court for the year 2013 have been audited by the firm of Mostert, Manzanero & Scott, LLP; and
BE IT FURTHER RESOLVED, that said audit report shall be filed with the State of New York Unified Court System.”
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
Supervisor Hynes reported only Judge Gockel will be is session January – March 2015.
Town Attorney Kevin Young states he has contacted Attorney Beebe regarding the terms of the NYCDEP sewer system valuation approved by the Town Board but has not received a response yet.
Attorney Kevin Young met with Historic Preservation Commission Members to clarify their regulations and procedures.
A reminder was given that the 2015 Organizational Meeting will be held January 2, 2015 at 7:30 pm at the Town Hall.
On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
General #604-633
$17,177.08
Denver Water #83-87
$589.66
Highway #328-341
$25,979.28
Roxbury Sewer #88-94
$643.27
Roxbury Water #88-92
$6,036.73
Denver Sewer #131-139
$5,411.95
Grand Gorge Water #92-100
$7,359.23
Special Lights #20
$42.22
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
On motion of Carol Murray second by Edward Raeder the meeting adjourned at 5:00 pm.
THIS IS A TRUE COPY
_______________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Town Board Approved Meeting Minutes - December 8, 2014
APPROVED MINUTES
December 8, 2014
The regular meeting of the Town Board was held December 8, 2014 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Assessor Robert Breglio, Building Inspector William Walcutt, Attorney Kevin Young and 7 residents.
The Minutes of the November 6, 2014 meeting were approved on motion of Gene Cronk second by Carol Murray.
AYES – 5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS – 0
Assessor Robert Breglio gave a written report to the Town Board and reported the description reports are being replied to well, the model for values is almost complete, the County will run the sheets for the Town, he is still having access problems with the County site, discussed the process leading up to mailing of impact letters and grievance day, hopes to get reimbursement from the State for re-val costs and has 3-4 people interested in serving as additional Board of Assessment Review members in 2015 for grievance day due to the re-val.
Highway Supt. Stephen Schuman reported he has equipment repairs, has been having problems with the water in the building, employees are requesting the payroll ending day be changed from Monday to Friday and stated he has not received any parts for the damaged roller yet. The Town Board directed the Hwy. Supt. to have a water company come look at the water problem and gather prices for the Town Board and it was stated a payroll end day change would have to be changed in the Highway Contract.
Parks Clerk Carolynn Faraci reported high school students help decorate Kirkside Park for the holidays as part of their community for school and stated she already has 19 reservations for park use in 2015. Mrs. Faraci also discussed two matters found by the Town auditors, specifically regarding equipment purchases where, depending on how the equipment is being paid for, outright or bond, determines what fund the cost is reported in and requested the 2013 budget transfers and amendments be amended to reflect the correct fund reporting on a piece of highway equipment purchased. The second matter regarding stormwater projects funded through Catskill Watershed Corp. (CWC) when the check is written out in the name of the Town and the contractor. Even though the check is not deposited into Town accounts, but rather signed over to the contractor, it must still be reported in Town books. Appropriate changes will be made.
RESOLUTION #64 – AMEND 2013 BUDGET TRANSFERS & AMENDMENTS
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and approved:
“RESOLVED, the Town Board approves amending the 2013 Budget Transfers and Amendments to reflect the following:
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
Discussion took place on a change to the Employee Handbook that was adopted by the Town Board earlier this year pertaining to Section 704 Pay Period and Check Distribution. Before the adopted changes, the handbook reflected three payroll types and reflected two distribution times.
RESOLUTION #65 – AMEND EMPLOYEE HANDBOOK SECTION 704 PAY PERIOD AND CHECK DISTRIBUTION
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town Board, Town of Roxbury adopted an Employee Handbook (“Handbook”) on October 13, 2003; and
WHEREAS, the Handbook Section 704 Pay Period and Check Distribution stated “ Payroll Period – Normally, Highway Department employees are paid on a bi-weekly basis. Other employees or Elected Officials are paid on either a bi-monthly or monthly basis, as established by the Town Board”; and
WHEREAS, Handbook Section 704 stated “Payday – Under normal circumstances, paychecks for Highway Department employees will be issued on a Thursday. Paychecks for employees paid on a bi-monthly basis will be issued on the 15th and last day of each month. In the event the payday is a designated holiday, paychecks will be distributed on the previous workday”; and
WHEREAS, the Town Board adopted an amended Handbook on January 6, 2014; and
WHEREAS, the amended Handbook Section 704 Pay Period and Check Distribution stated “Payroll Period – Employees will be paid on a bi-weekly basis”; and
WHEREAS, the amended Handbook Section 704 stated “ Payday – Paychecks for employees will be issued on a Thursday. In the event the payday is a designated holiday, paychecks will be distributed on the previous workday.”
NOW, THEREFORE BE IT RESOLVED, the Town Board approves amendment of the current Employee Handbook Section 704 Pay Period and Check Distribution Payroll to state the Payroll Period and Payday wording aforementioned in the original Employee Handbook adopted October 13, 2003.”
AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0
Building Inspector William Walcutt prepared a written report for the Town Board.
George Boyle addressed the Town Board to appeal the decision of the Roxbury Historic Preservation Commission (RHPC) regarding his application for his buildings located at 53655 State Hwy. 30, Roxbury to include upgrading windows, doors and entrance steps to make into living quarters. Due to the RHPC denying his application, the Building Inspector could not issue his building permit for the same work. The Town Board and attorney had a lengthy discussion regarding the matter referencing the Local Law, specifically noting the building is not historical and is located behind other buildings so it’s not very visible from the street thus causing it not to come under review by the Historic Commission. Building Inspector William Walcutt stated the only issue he has is with energy code compliance but stated a Certificate of Occupancy would not be issued unless those requirements were satisfied.
RESOLUTION #66 – BOYLE APPEAL
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, pertaining to the appeal from George Boyle on the decision of the Historic Preservation Commission, the Town Board renders a final decision as set forth below:
Appeal Determination
Application: George Boyle Application for a certificate of compatibility
Application Date: October 30, 2014
Physical address the property: 53655 State Hwy. 30, Roxbury, NY 12474
Date of Meeting: November 28, 2014
Exhibit A: Application and Record
Decision appealed from: Denial of Certificate of Compatibility for the following stated reasons:
1. The general design, character and appropriateness of what was a temporary classroom trailer for the school is not compatible with the surrounding properties and the historic district.
2. The proposed building is not compatible with surrounding properties including the proportion of the front façade and the rhythm of the spacing of properties on the streets, including setbacks.
Nature of Modifications: Alteration of steps, windows and doors for energy and safety improvements to the façade of an existing structure that is not visible from the street.
Scope of Jurisdiction: No person shall carry out any . . . structural modification of a building . . . within an historic district without first obtaining a Certificate of Compatibility from the Historic Preservation Commission.
Excluded from Jurisdiction: Nothing in this ordinance shall be construed to prevent the ordinary maintenance and repair or alteration of any exterior architectural feature of a landmark or property within a historic district.
Approval Criteria:
(B) The Commission’s decision shall be based on the following principles:
(i) properties which contribute to the character of the historic district shall be retained;
(ii) new construction shall be compatible with the district in which it is located.
(C) In applying the principle of compatibility, the Commission shall consider the following factors:
(iii) visual compatibility with surrounding properties, including proportion of the property’s front façade, proportion and arrangement of windows and other openings within the façade, roof shape, and the rhythm of spacing of properties on streets, including setback; and
Decision of the Town Board: Overruled the Commission’s decision as inconsistent with the Historic Preservation Law for the following reasons:
1. The proposed alterations to the existing structure would not be visible from the road.
2. The existing structure has no historic value.
3. The proposed alterations to the existing structure would improve its overall appearance and thus improve its overall compatibility with the surrounding buildings.
4. The issue before the Board is not whether the existing structure is compatible, but whether the proposed structural modifications to the building façade are compatible.
5. The purpose of the law was to protect the historic streetscape while not discouraging or in any way deterring property owners from improving and maintaining their property. The Town Board considers this proposed project to be an improvement to the property that has no impact on the historic streetscape.”
AYES – Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
Due to the foregoing decision of the Town Board regarding the appeal of George Boyle, the Town Board also directed the Building Inspector to issue the Building Permit submitted by Mr. Boyle.
Further discussion took place on the Historic Commission guidelines where RHPC Secretary Carolynn Faraci requested clarification on review of applications, quorum requirements and requested the Town Attorney attend one of the RHPC meetings.
Supv. Hynes stated Cowan Excavating is finishing work on the Roxbury springs in hopes of receiving approval from NYS Dept. of Health to begin using them again.
Martin Menne expressed ongoing concerns with his water usage due to having to run the water in the cold months to prevent freezing of the water service line that runs under State Hwy 30 and requested remediation of his water charges for same. The Town Board discussed changing out the meter to see if it was registering usage incorrectly and possibly crediting customer’s water accounts that have a similar situation. The Town Board will have the Water Operator check the meter but no other decisions were made.
Per Town Board approval, Attorney Kevin Young researched and discussed the procedures for demolition of unsafe structures giving information that encompasses both State and Town laws. Specific to the Caroline Lilly property on State Hwy 30, Roxbury, Supervisor Hynes will contact Delaware County DPW to come inspect the buildings and submit a plan and estimate of cost for the demolition.
Attorney Young discussed the retainer agreement from Robert Beebe to cover the work necessary to conclude the sewer collection lines litigation with NYCDEP. The Board agreed to stay with Robert Beebe under the condition that he completes the matter at a not to exceed cost of $5,000. Payment is conditioned on the completion of the matter in a timely manner. The overall settlement should include a valuation methodology using replacement cost new less depreciation.
RESOLUTION #67 – ATTORNEY BEEBE RETAINER FOR NYCDEP SEWER LINE
LITIGATION
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board, Town of Roxbury accepts the Retainer Agreement of Robert L. Beebe, Esq. for legal services to cover work necessary to conclude the NYCDEP collection lines litigation and values at a not to exceed cost of $5,000; and
BE IT FURTHER RESOLVED, acceptance is contingent upon the following: All work must be completed by January 31, 2015 and no payment shall be made until work is completed.”
AYES – Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
Attorney Young stated the truck lawsuit will be heard in court on April 3, 2015.
A letter was received from Amy and Robert Cronk requesting approval to hook up their tire shop on State Hwy. 23, Grand Gorge, to the NYCDEP sewer line.
RESOLUTION #68 – REQUEST CRONK HOOKUP TO NYCDEP SEWER
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, the Town Board has received a request from Robert and Amy Cronk to connect their property, located at 35487 State Hwy. 23, Grand Gorge, to the NYCDEP sewer system;
NOW, THEREFORE BE IT RESOLVED, the Town of Roxbury will submit a request to NYCDEP on behalf of the Cronk’s to obtain approval to connect to the sewer system.”
AYES – 4 Raeder, Murray, Hinkley, Hynes
NAYS – 0
ABSTAIN – 1 Cronk (owner is son)
On motion of Carol Murray second by Allen Hinkley the Town Board approved the Town Clerk monthly report for November 2014 in the amount of $2,330.41 (Town Clerk $1,960.41 and Building Permits $370.00)
AYES – 5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS – 0
On motion of Edward Raeder second by Carol Murray the Town Board approved the Supervisor’s monthly report for the October 2014.
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Assessor monthly report for November 2014.
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
On motion of Carol Murray second by Edward Raeder the Town Board approved the Justice Court monthly report for October 2014 in the amount of $3,999.00.
AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
On motion of Carol Murray second by Allen Hinkley the Town Board approved the HUD Program monthly report for November 2014 reflecting a balance of $130,796.00.
AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector monthly report for November 2014.
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
On motion of Edward Raeder second by Carol Murray the Town Board approved the Water Receipts monthly reports for November 2014 in the following amounts: Denver $204.50; Grand Gorge $716.74 and Roxbury $792.01.
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
No action was taken on filling the vacancy on the Historic Preservation Commission for a term expiring 12/31/15.
RESOLUTION #69 – APPOINT ELLSWORTH TO HISTORIC PRESERVATION COMMISSION
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board appointed Margaret Ellsworth to the Historic Preservation Commission to fill the unexpired term of Phillip Lenihan; and
BE IT FURTHER RESOLVED, such appointment is effective immediately and will expire December 31, 2016.”
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
RESOLUTION #70 – In the Matter of the Adoption of Local Law No. 2 of 2014 entitled “Local Law to Increase Income Limits for Partial Tax Exemption for Persons 65 Years of Age or Older”
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, in accordance with the authority granted by Section 467 of the Real Property Tax Law of the State of New York allowing municipalities to adopt a Local Law that sets out income limits for partial tax exemption for persons 65 years of age or older; and
WHEREAS, the proposed Law was adopted on November 6, 2014 as Local Law No. 2 of 2014 and submitted to the Department of State on November 10, 2014; and
WHEREAS, the first line of Section 2 of the income schedule identifies the Income $15,000 Or below; and
WHEREAS, subsequent to the submission of the Law to the Department of State it was determined that there was a typographical error located in Section 2 on the second line of the income schedule in which the Income was identified as Income more than $15,100 But less than $16,100; and
WHEREAS, the income schedule has been corrected to identify the second line income as Income more than $15,000 But less than $16,100, thereby including, rather than inadvertently deleting those with incomes between $15,001 and $15,099.
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK: The Town Board hereby authorizes the Town Clerk to resubmit the corrected version of Local Law No. 2 entitled A Local Law to Increase Income Limits for Partial Tax Exemption for Persons 65 years of Age or Older.
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES – 5 Hinkley, Cronk, Raeder, Murray,Hynes
NAYS – 0
On motion of Edward Raeder second by Carol Murray the Town Board scheduled a Year End meeting to be held December 29, 2014 at 4:00 pm at the Town Hall to conclude all business for the year 2014.
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
The Organizational meeting of the Town Board will be held January 2, 2015 at 7:30 pm at the Town Hall.
RESOLUTION #71 – RESOLUTION TO GO INTO EXECUTIVE SESSION TO NEGOTIATE THE TERMS OF THE ROXBURY HIGHWAY ASSOCIATION COLLECTIVE BARGAINING CONTRACT
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board agrees to enter into Executive Session at 9:03 pm to discuss the terms of the Roxbury Highway Workers Association (RHWA) 2015/2016 collective bargaining contract and the 2015 Building Inspector contract.”
AYES – 5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0
Present in Executive Session were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Carol Murray, Edward Raeder and Gene Cronk, and Attorney Kevin Young.
The Town Board and Attorney came out of Executive Session at 9:22 pm and on motion of Gene Cronk second by Carol Murray returned to the regular meeting. It was stated that no decision was made on the Roxbury Highway Workers Association (RHWA) contract and Attorney Kevin Young will prepare a draft Building Inspector contract.
On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
On motion of Edward Raeder second by Gene Cronk the meeting adjourned at 9:30 pm.
THIS IS A TRUE COPY
____________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Notice - Town Board Special Meeting - December 29, 2014
The Town Board, Town of Roxbury, will hold a Special Meeting on December 29, 2014 at 4:00 pm at the Town Hall for the purpose of concluding all business for the year 2014. The Organizational Meeting will be held on January 2, 2015 at 7:30 pm at the Town Hall.
NOTICE
The Town Board, Town of Roxbury, will hold a Special Meeting on December 29, 2014 at 4:00 pm at the Town Hall for the purpose of concluding all business for the year 2014. The Organizational Meeting will be held on January 2, 2015 at 7:30 pm at the Town Hall.
By Order of the Town Board
Diane Pickett, Town Clerk
Dated: Dec. 8, 2014
Town Board Meeting Agenda - December 8, 2014
Regular MeetingDecember 8, 2014Town HallCall To Order 7:30 pm
ROXBURY TOWN BOARD
Regular Meeting
December 8, 2014
Town Hall
Call To Order 7:30 pm
Minutes November 6th meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution – Town Clerk monthly Report for Nov. 2014
· Resolution – Supervisor’s monthly Report for Oct. 2014
· Resolution – Assessor’s monthly report for Nov. 2014
· Resolution – Justice Court monthly report for Oct. 2014
· Resolution – HUD Program funds monthly report for Nov 2014
· Resolution – Building Inspector monthly report for Nov. 2014
· Resolution – monthly water receipts report for Nov. 2014 (Denver-GG-Roxbury)
· Resolution – Historic Preservation Commission Member (term thru 12/31/15)
· Resolution – Historic Preservation Commission Member (term thru 12/31/16)
· Resolution – Highway contract
· Resolution – amend Local Law #2-2014 Aged Exemptions
· Resolution –amended 2013 Budget Transfers and Amendments
· Resolution – Employee Handbook pay periods
· Robert Beebe Retainer Agreement
· Schedule Year End meeting (Monday December 29th @ 4:00 pm)
· Additional Board of Assessment Review members for re-val 2015
REMINDER: Highway Contract expires 12/31/14
Building Inspector Contract expires 12/31/14
Mathis & Wendell RHPC terms expire 12/31/14
ONGOING ISSUES
· Truck lawsuit status
Town Board Approved Meeting Minutes - November 6, 2014
APPROVED MINUTES
November 6, 2014
Five Public Hearings and the regular meeting of the Town Board were held November 6, 2014 beginning at 6:15 pm. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Assessor Robert Breglio, Attorney Kevin Young and 4 residents.
The first Public Hearing was called to order at 6:15 pm for a proposed Local Law to adopt the NYS Basic Maximum Veteran’s Alternative Exemption on Qualifying Residential Real Property. The notice calling for the hearing was read. Assessor Robert Breglio explained the proposed law and the need for same. No comments were heard in favor of or against the proposed law.
The hearing closed at 6:22 pm.
The second Public Hearing was called to order at 6:30 pm for a proposed Local Law to Increase Income Limits for Partial Tax Exemption for Persons 65 Years of Age or Older. Five residents were present. The notice calling for the hearing was read. Assessor Robert Breglio explained the proposed law and the need for same. No comments were heard in favor of or against the proposed law.
The hearing closed at 6:33 pm.
The third Public Hearing was called to order at 6:45 pm for a proposed Local Law to Override the Tax Levy Limit Established in Subdivision 5 of the General Municipal Law Section 3-c. Five residents were present. The notice calling for the hearing was read. Attorney Kevin Young explained the law and its need and recommended adopting it even though the 2015 preliminary budget shows figures $53,000 under the tax cap amount allowed. No comments were heard in favor of or against the proposed law.
The hearing closed at 6:48 pm.
The fourth Public Hearing was called to order at 6:50 pm for a proposed Local Law for the Appointment of Alternate Members to the Town of Roxbury Planning Board. Five residents were present. The notice calling for the hearing was read. Phillip Zorda of the Town Planning Board discussed the need for the law is to have a quorum during the winter months. Attorney Kevin Young explained the proposed law. No comments were heard in favor of or against the proposed law.
The hearing closed at 6:55 pm.
The fifth Public Hearing was called to order at 7:00 pm for comments on the 2015 Preliminary Budget. Five residents were present. The notice calling for the hearing was read. Budget Officer Carolynn Faraci stated the only change is to the Roxbury Sewer budget that has now been approved by NYC DEP and she has incorporated those new values in the budget.
Evelyn Irwin questioned what highway equipment would be purchased to which Hwy. Supt. Schuman responded that a new brush-cutter has been budgeted.
George Tischmacher questioned the total budget increase which the Budget Officer stated as under the 1.56% increase allowed for 2015.
Building Inspector William Walcutt arrived at 7:05 pm
Supervisor Hynes stated the County Budget is currently looking at an increase of 5%.
With no other comments being heard the hearing closed at 7:15 pm.
The regular monthly meeting of the Town Board was called to order at 7:16 pm. Five residents were in attendance.
The Minutes of the October 13th regular meeting and the October 22nd special meeting were approved on motion of Gene Cronk second by Carol Murray.
AYES – 5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS – 0
Highway Supt. Stephen Schuman stated crews are getting ready for winter, finishing mowing, reported a permit has been received from NYSDEC to close the Rodrigues gravel mine that will start in the spring and stated the roller will be repaired having sustained damage from sliding off the trailer.
Assessor Robert Breglio gave the Town Board a written report for October 2014 and highlighted some items as follows: the inventory portion of the re-val has been completed, letters are expected to be mailed to all property owners this week to confirm or make changes to their current property record card info, a copy of the handouts presented at the two re-val info meetings was given to the Board, the info meetings were attended only by a few people, he will meet to discuss the use of Town of Middletown sales figures as comps for some Roxbury property assessments, impact notices showing the new assessed value will be mailed in April, stated he is slowly getting more access to the assessment computer system from the County and stated the County will be entering our pictures on the system.
RESOLUTION #57- In the Matter of the Adoption of Local Law No. 1 of 2014 entitled “Local Law to Adopt the New York State Basic Maximum Veteran’s Alternative Exemption on Qualifying Residential Real Property”
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, in accordance with the authority granted by Title 2, Section 458-a of the Real Property Tax Law of the State of New York allowing municipalities to adopt a law incorporating New York State’s Basic Maximum Veteran’s Alternative Exemption; and
WHEREAS, the proposed Law was presented to the Town Board at least 11 days prior to the Town Board meeting on October 22, 2014 and
WHEREAS, the Town Board adopted a resolution on October 22, 2014 scheduling a public hearing on the proposed Law for November 6, 2014; and
WHEREAS, the public hearing on the proposed Local Law was held on November 6, 2014 at the Town Hall; and
WHEREAS, the Town Board reviewed and considered all public comments received on the proposed Law; and
WHEREAS, the proposed Law was on file for inspection at the Clerk’s office prior the hearing and during the public review process; and
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:
Local Law No. 3 of 2003 is hereby repealed and replaced with Local Law No. 1 of 2014 being hereby adopted and the Town Clerk is hereby directed to file said Local Law with the Office of the Secretary of State in accordance with State Law; and
BE IT FURTHER RESOLVED that all provisions of Title 2, Section 458-a of the Real Property Tax Law shall apply in the administration and interpretation of this resolution and such exemption shall not be granted unless the applicant qualified thereunder.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
RESOLUTION #58- In the Matter of the Adoption of Local Law No. 2 of 2014 entitled “Local Law to Increase Income Limits for Partial Tax Exemption for Persons 65 Years of Age or Older”
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“WHEREAS, in accordance with the authority granted by Section 467 of the Real Property Tax Law of the State of New York allowing municipalities to adopt a Local Law that sets out income limits for partial tax exemption for persons 65 years of age or older; and
WHEREAS, the proposed Law was presented to the Town Board at least 11 days prior to the Town Board meeting on October 22, 2014 and
WHEREAS, the Town Board adopted a resolution on October 22, 2014 scheduling a public hearing on the proposed Law for November 6, 2014; and
WHEREAS, the public hearing on the proposed Local Law was held on November 6, 2014 at the Town Hall; and
WHEREAS, the Town Board reviewed and considered all public comments received on the proposed Law; and
WHEREAS, the proposed Law was on file for inspection at the Clerk’s office prior the hearing and during the public review process; and
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:
All previous resolutions in regard to “TAX EXEMPTION FOR PERSONS 65 YEARS OF AGE AND OLDER” are hereby rescinded and the Town of Roxbury Local Law to Increase Income Limits for Partial Tax Exemption for Persons 65 Years of Age or Older being Local Law No. 2 of 2014 is hereby adopted and the Town Clerk is hereby directed to file said Local Law with the Office of the Secretary of State in accordance with State Law; and
BE IT FURTHER RESOLVED that the tax exemption for real property owned by husband and wife, one of whom is sixty-five years of age or over, once granted, shall not be rescinded solely because of the death of the older spouse so long as the surviving spouse is at least sixty-two years of age; and
BE IT FURTHER RESOLVED that all provisions of Section 467 of the Real Property Tax Law shall apply in the administration and interpretation of this resolution and such exemption shall not be granted unless the applicant qualified thereunder.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
Phillip Zorda of the Town Planning Board stated having no business to discuss.
Discussion took place on alternate members for the Planning Board and appointing a Secretary for the Planning Board.
RESOLUTION #59 – APPOINT PLANNING BOARD SECRETARY
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board appoints Jill Ribich as Planning Board secretary effective immediately with said term expiring 12/31/14.”
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
Supv. Hynes stated the Roxbury water service line to the Stonebridge property has been replaced and David Cowan will look into the condition of the Roxbury springs as the Town Board would like to look into putting them back online.
Building Inspector William Walcutt gave the Town Board a monthly report for October 2014, stated he has forwarded the Mountainside Creamery building permit for additional tanks to the County building permit office for review and to run by NYS Dept. of Transportation (NYSDOT) regarding sight distance concerns on State Hwy 30, Mountainside Creamery has completed their sewer plant, he requested taking the next steps on the violation order imposed on the Lilly property in Roxbury and suggested the Town highway dept. could take down the buildings. Attorney Kevin Young will look into the Lilly violation matter and will discuss at the next meeting.
Supv. Hynes stated the property located at 36780 State Hwy 23 in Grand Gorge and the property located at 85 Lake St. in Roxbury are slated for auction under foreclosure.
A letter was received from the Town Health Inspector Daniel Sullivan regarding his findings from his inspection of the property located at 2105 Dugan Hill Rd. No action was taken by the Town Board.
Parks Clerk Carolynn Faraci reported the park restrooms have been winterized and all buildings have been locked, bookings continue into 2015 and building rental fees will change effective 2015.
A letter was received from Elisabeth Weidmann regarding a low water pressure problem at her residence in Grand Gorge. The matter was discussed by the Town Board and the recommendation was that, since the house has a long service line from the main, she may need to install a pump to increase the pressure.
On motion of Edward Raeder second by Carol Murray the Town Board approved the Town Clerk’s monthly report for October 2014 in the amount of $4,202.92 (Town Clerk $1,307.92 and Building Permits $2,895.00).
AYES – 5 Raeder, Murray, Cronk Hinkley, Hynes
NAYS – 0
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Supervisor’s monthly report for September 2014.
AYES -5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for October 2014.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Justice Court monthly report for September 2014 in the amount of $2,574.00.
AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the HUD Program funds monthly report for October 2014 showing a balance of &183,646.00.
AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Carol Murray the Town Board approved the Building Inspector monthly report for October 2014.
AYES – 5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS -0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Water District monthly receipts report for October 2014 in the following amounts: Denver Water $4,318.31; Grand Gorge Water $3,888.76 and Roxbury Water $4,120.83.
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
Condolences will be sent to the family of Phillip Lenihan who recently passed away and who was a member of the Historic Preservation Commission. No action was taken on filling the two vacancies on the Commission.
RESOLUTION #60- In the Matter of the Adoption of Local Law No. 3 of 2014 entitled “Local Law to Override the Tax Levy Limit Established in General Municipal Law §3-c”
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, in accordance with subdivision 5 of General Municipal Law §3-c of the State of New York which provides municipalities with the express authorization to override the tax levy limit established in General Municipal Law §3-c by passing a Local Law approved by a vote of at least sixty percent (60%) of the Town Board; and
WHEREAS, the proposed Law was presented to the Town Board at least 11 days prior to the Town Board meeting on October 13, 2014 and
WHEREAS, the Town Board adopted a resolution on October 13, 2014 scheduling a public hearing on the proposed Law for November 6, 2014; and
WHEREAS, the public hearing on the proposed Local Law was held on November 6, 2014 at the Town Hall; and
WHEREAS, the Town Board reviewed and considered all public comments received on the proposed Law; and
WHEREAS, the proposed Law was on file for inspection at the Clerk’s office prior the hearing and during the public review process; and
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:
The Town of Roxbury Local Law to Override the Tax Levy Limit Established in Municipal Law §3-c, being Local Law No. 3 of 2014, is hereby adopted and the Town Clerk is hereby directed to file said Local Law with the Office of the Secretary of State in accordance with State Law.
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
RESOLUTION #61- In the Matter of the Adoption of Local Law No. 4 of 2014 entitled “Appointment of Alternate Members to the Town of Roxbury Planning Board”
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board has reviewed and considered the proposed Local Law No. 4 of 2014;
WHEREAS, the Local Law was presented to the Town Board at least 10 days prior to the Town Board meeting on October 13, 2014;
WHEREAS, the Town Board adopted a resolution on October 13, 2014 scheduling a public hearing on the proposed Local Law No. 4 of 2014;
WHEREAS, the public hearing was properly noticed in the Town’s official newspaper on October 22, 2014;
WHEREAS, the public hearing on the proposed Local Law was held on November 6, 2014 at the Town Hall;
WHEREAS, the Town Board reviewed and considered all public comments received on the proposed Local Law;
WHEREAS, the proposed Local Law was on file for inspection at the Town Clerk’s office prior to the hearing and during the public review process;
WHEREAS, the proposed Local Law serves to strengthen and protect the Town’s public safety, health and welfare;
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:
THAT THE Town Board of the Town of Roxbury hereby determines that proposed Local Law No. 4 of 2014, attached hereto and made a part hereof, is hereby adopted as a Local Law entitled “Appointment of Alternate Members to the Town of Roxbury Planning Board”; and
IT IS FURTHER RESOLVED, that the Town Clerk and the Attorney for the Town are hereby directed to take such actions as are necessary to implement this resolution and effect adoption of the Local Law.
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
Discussion took place on the 2015 Preliminary budget. Per the public hearing, the only change to the budget was to amend Roxbury Sewer budget lines to reflect the NYC DEP approved budget in the amount of $195,350.00.
RESOLUTION #62-ADOPT 2015 TOWN BUDGET
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves amending the 2015 preliminary budget to reflect the line item changes in the Roxbury Sewer District per the NYCDEP approved Roxbury Sewer Budget of $195,350.00; and
BE IT FURTHER RESOLVED THE Town Board adopts the 2015 Town Budget as amended.”
AYES -5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
No action was taken on renewing the Roxbury Highway Workers Association contract. Said contract expires December 31, 2014.
RESOLUTION #63-UNPAID WATER AMOUNTS TO TAXES
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, pursuant to Subdivision 3 of Section 198 of the Town Law of the State of New York, all unpaid water rental balances due and owing for the period ending September 30, 2014 must be paid on or before November 1, 2014; and
WHEREAS, if the balance is not paid by November 1, 2014 the amount of same will be added to the taxes levied for the year 2015 and collected with such tax; and
WHEREAS, all water customers having a balance due as of September 30, 2014 were notified of said section of law in the October 1, 2014 water billing;
NOW, THEREFORE BE IT RESOLVED, the Town Board approves the following unpaid water amounts be added to the January 2015 Town/County tax bills and collected with such tax in the following amounts: Denver Water District $1,737.04; Grand Gorge Water District $7,814.17 and Roxbury Water District $5,148.22.”
AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the following equipment destruction:
AYES – 5 Cronk, Hinkley, Raeder, Cronk, Hynes
NAYS – 0
On motion of Carol Murray second by Edward Raeder the Town Board approved the following records destruction:
AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0
No action was taken on appointing additional members to the Board of Assessment Review.
A reminder was given that the Building Inspector contract expires December 31, 2014.
On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:
General #504-560 $33,808.20
Roxbury Sewer #72-80 $10,425.60
Highway #273-301 $55,437.01
Denver Sewer #115-123 $16,942.75
Roxbury Water #74-77 $2,598.86
Special Lights #17 $16.01
Grand Gorge Water #80-85 $3,588.41
Other:
Denver Water #70-75 $2,576.56
Lake St Construction $6,241.54
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
Supv. Hynes stated General Election Day had a 50.4% turnout of voters.
On motion of Edward Raeder second by Carol Murray the meeting closed at 7:58 pm.
THIS IS A TRUE COPY
________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Town Board Meetings, Regular and Public Hearings, Agenda - November 6, 2014
ROXBURY TOWN BOARD
Public Hearings & Regular Meeting
November 6, 2014
Town Hall
Call To Order
6:15 pm Public Hearing – Local Law Veterans Exemption
6:30 pm Public Hearing – Aged Exemption
6:45 pm Public Hearing – Local Law Tax Cap Levy Override
6:50 pm Public Hearing – Local Law Alternate Planning Board Members
7:00 pm Public Hearing – 2015 Preliminary Budget
Minutes
October 13th Regular Meeting & October 22nd Special Meeting
Requests to Speak:
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board:
Health Officer re: inspection Dugan Hill Rd.
Elisabeth Weidmann re: low water pressure GG
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution – Town Clerk monthly Report for Oct. 2014
· Resolution – Supervisor’s monthly Report for Sept. 2014
· Resolution – Assessor’s monthly report for Oct. 2014
· Resolution – Justice Court monthly report for Sept. 2014
· Resolution – HUD Program funds monthly report for Oct. 2014
· Resolution – Building Inspector monthly report for Oct. 2014
· Resolution – monthly water receipts report for Oct. 2014 (Denver-GG-Roxbury)
· Resolution – Historic Preservation Commission Member (term thru 12/31/15)
· Resolution –Local Law Tax Cap Levy Override
· Resolution – Local Law Alternate Planning Board Members
· Resolution – Local Law Veterans Exemptions
· Resolution – Local Law Aged Exemptions
· Resolution –2015 Preliminary Budget
· Resolution – Highway contract
· Resolution – Unpaid water amounts to taxes (Denver, Grand Gorge and Roxbury)
· Resolution – equipment destruction
· Resolution – records destruction
· Additional Board of Assessment Review members for re-val 2015
REMINDER: Highway Contract expires 12/31/14
Building Inspector Contract expires 12/31/14
Mathis & Wendell RHPC terms expire 12/31/14
ONGOING ISSUES
· Truck lawsuit status
Town Board Special Meeting Approved Minutes - October 22, 2014
APPROVED MINUTES
October 22, 2014
A Special Meeting of the Town Board was held October 22, 2014 at 7:00 pm at the Town Hall. The meeting was called to hold a Budget Workshop and to discuss any other business that may come before the Board. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Assessor Robert Breglio and 2 residents.
Assessor, Robert Breglio distributed to the Town Board and discussed his findings on other Delaware County Towns Aged Exemption values. He still recommends going down to 5% on the sliding scale of incomes as it will help protect seniors with re-val assessments. The Assessor did not look into other Towns specific Veterans Exemption values but stated there are some that do or don’t offer it and the County does not offer it.
RESOLUTION #53 – RESOLUTION OF THE ROXBURY TOWN BOARD ACCEPTING PROPOSED LOCAL LAW TO INCREASE INCOME LIMITS FOR PARTIAL TAX EXEMPTIONS FOR PERSONS 65 YEARS OF AGE OR OLDER AND SCHEDULING A PUBLIC HEARING FOR SAME
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, pursuant to the authority granted by Section 467 of the Real Property Tax Law of New York State, real property within the Town of Roxbury owned by one or more persons, each of whom is 65 years of age or over, or real property owned by a husband and wife or by siblings, one of whom is sixty-five years of age or over, shall be exempt from town tax levy according to the following schedule based on income of the owner or combined income of the owners of the property for the tax year immediately preceding the date of application:
“WHEREAS, the Town’s Attorney has prepared a proposed Local Law that modifies the June 9, 2008 resolution originally adopted by the Town Board of the Town of Roxbury to address partial tax exemptions for persons 65 years of age or older by the addition of three additional income brackets; and
WHEREAS, the Town Board has reviewed and modified the proposed Local Law; and
NOW, THEREFORE, BE IT RESOLVED that all previous resolutions in regard to “TAX EXEMPTIONS FOR PERSONS 65 YEARS OF AGE AND OLDER” are hereby rescinded and the following be adopted for granting tax exemptions for persons 65 and older in the Town of Roxbury; and
BE IT FURTHER RESOLVED, that the proposed law is ready for consideration by the Town Board; and
BE IT FURTHER RESOLVED, that the Town Board shall will hold a public hearing for consideration of the Local Law to modify the income limits for partial tax exemption for persons 65 years of age or older on November 6, 2014 at 6:30 pm at the Town Hall; and
BE IT FURTHER RESOLVED, that the Town Clerk is hereby authorized and directed to publish notice of said hearing in the Catskill Mountain News, and to post copies of such notice in the manner provided by law.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES– 5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS – 0
RESOLUTION #54 – RESOLUTION OF THE ROXBURY TOWN BOARD ACCEPTING PROPOSED LOCAL LAW TO ADOPT THE NEW YORK STATE BASIC MAXIMUM VETERAN’S ALTERNATIVE EXEMPTION ON QUALIFYING RESIDENTIAL REAL PROPERTY AND SCHEDULING A PUBLIC HEARING FOR SAME
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, pursuant to Title 2, Section 458-a of the Real Property Tax Law of New York State the Town Board of the Town of Roxbury has the authority to adopt the New York State Basic Maximum Veteran’s Alternative Exemption from taxation on the assessed value of qualifying residential real property; and
WHEREAS, pursuant to Title 2, Section 458-a the Town Board previously adopted Local Law No. 3 of the year 2003 which provided for a reduction of the New York State Basic Maximum Veteran’s Alternative Exemption to be employed by the Town of Roxbury; and
WHEREAS, at this time the Town Board has determined that it is necessary to provide additional relief to low income veterans in the community; and
WHEREAS, the Town’s Attorney has prepared a proposed Local Law that repeals Local Law No. 3 of 2003 and adopts New York State’s Basic Maximum Veteran’s Alternative Exemptions on qualifying residential real property; and
WHEREAS, the Town Board has reviewed and modified the proposed Local Law; and
NOW, THEREFORE, BE IT RESOLVED that Local Law No. 3 of 2003 be repealed and replaced with the proposed Local Law; and
BE IT FURTHER RESOLVED, that the proposed law is ready for consideration by the Town Board; and
BE IT FURTHER RESOLVED, that the Town Board shall hold a public hearing for consideration of the Proposed Local Law to adopt the New York State Maximum Veteran’s Alternative Exemption on qualifying residential real property on November 6, 2014 at 6:15 pm at the Town Hall; and
BE IT FURTHER RESOLVED, that the Town Clerk is hereby authorized and directed to publish notice of said hearing in the Catskill Mountain News, and to post copies of such notice in the manner provided by law.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
The Assessor will hold two public informational meetings on the status of the 2015 town-wide revaluation effort. Said meetings shall be held Saturday November 1, 2014 at 1:00 pm at the Grand Gorge Civic Center and 3:00 pm at the Roxbury Town Hall. Mr. Breglio recommends the Town Board allow revaluations be completed every 4 years to keep up on current values. Discussion took place on concerns raised with revaluation tax amounts and its effect on senior residents.
Carolynn Faraci, Budget Officer went over 2015 Tentative Budget with the Town Board and discussed the tax rates of each fund. Regarding Tax Cap reporting, Mrs. Faraci stated there was a $5,500 carry over from last year, the Tentative Budget figures reflect being $48,000 under the tax cap amount allowed for 2015 and she has submitted the preliminary tax cap information to the State. The Town Board discussed items in the budget specifically: the Roxbury Sewer budget has been amended and decreased from original figures, a new larger generator for the highway garage, the Highway Supt. distributed the list of roads scheduled for repair in 2015 and discussed line items in the highway budget, Councilman Cronk felt the Constable vehicle can go another year and requested the new vehicle be taken out of the 2015 budget, Councilman Hinkley stated he has learned there are grants available for a computer for the Constable car and requested keeping it in the budget and he again requested looking into electronic speed signs. The Board directed the Budget Officer to make the following changes to the budget: General Fund – add for a new generator for the highway garage and remove the Constable’s new vehicle.
RESOLUTION #55 – RESOLUTION TO GO INTO EXECUTIVE SESSION TO NEGOTIATE THE TERMS OF THE ROXBURY HIGHWAY ASSOCIATION COLLECTIVE BARGAINING CONTRACT
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board agrees to enter into Executive Session at 8:05 pm to discuss the terms of the Roxbury Highway Workers Association (RHWA) 2015/2016 collective bargaining contract. Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray.
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
The Town Board came out of Executive Session at 8:23 pm and on motion of Allen Hinkley second by Gene Cronk returned to the Special Meeting. It was stated as a result of Executive Session, the Supervisor is to look into the arbitration process with the Delaware County Personnel Office and report back to the Town Board.
RESOLUTION #56 – PAYCHECK DIRECT DEPOSIT
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board will offer employees the option of direct deposit of paychecks effective January 1, 2015.”
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Allen Hinkley the meeting adjourned at 8:30 pm.
THIS IS A TRUE COPY
________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Town Board Approved Minutes - October 13, 2014
The regular meeting of the Town Board was held October 13, 2014 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Assessor Robert Breglio, Attorney Kevin Young and 5 residents.
APPROVED MINUTES
The regular meeting of the Town Board was held October 13, 2014 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Assessor Robert Breglio, Attorney Kevin Young and 5 residents.
On motion of Carol Murray second by Allen Hinkley the Town Board approved the Minutes of the September 8th Special and Regular meetings and the September 25th Special Meeting.
AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0
Assessor Robert Breglio provided the Town Board with a written report and updated them on the status of the re-val, discussed schedules of re-val assessment notices to residents, stated he will be holding informational meetings for the public regarding the re-val and requested increasing the income limits on both Aged and Veterans Exemptions. Attorney Young will research and prepare the paperwork for the exemptions for the October 22nd Special Meeting.
Highway Supt. Stephen Schuman stated he has begun getting sand & salt delivered, the last of the stone & oil roads have been completed, mowing and ditching continues weather permitting, stated the backhoe has been sent in for repairs and expressed concerns with the railroad crossing on County Hwy. 41.
Attorney Young discussed the NYC DEP Grand Gorge Sewer collection system assessment methodology. The Town is expected to apply for a Catskill Watershed Corp. program to pay for attorney fees. Mr. Young also discussed the County having passed a resolution where they will help Towns fight cases involving assessments of $500,000 or greater.
Attorney Young stated the truck case is expected to go to court.
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for September 2014 in the amount of $4,205.21 (Town Clerk $2,950.21 and Building Permits $1,255.00)
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
On motion of Carol Murray second by Gene Cronk the Town Board approved the Supervisor’s monthly report for August 2014.
AYES – 5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS – 0
On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for September 2014.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Justice Court monthly report for August 2014 in the amount of $5,614.00.
AYES – Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0
On motion of Edward Raeder second by Gene Cronk the Town Board approved the HUD project monthly report for September showing a balance of $199,706.00.
AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0
On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Building Inspector monthly report for September 2014.
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
On motion of Edward Raeder second by Carol Murray the Town Board approved the water district monthly receipts report for September 2014 in the following amounts: Denver $68.20; Grand Gorge $269.26 and Roxbury $650.25.
AYES – Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
Sealed bids for Fuel Oil were advertised and opened on October 10, 2014 at 2:00 pm at the Town Hall. A total of three (3) bids were received and were as follows:
RESOLUTION #47 – FUEL OIL BID AWARD
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board awards the Fuel Oil bid to Mirabito Energy at a fixed price of $2.8863/gal.”
AYES – Cronk, Murray, Raeder, Hinkley, Hynes
NAYS – 0
No decision was made to fill the vacancy on the Historic Preservation Commission.
Discussion took place on renewing the health and dental insurance policies. Current policies are with Excellus BlueCross BlueShield (BCBS) for health and MVP Health Care for dental. Different coverage’s were discussed with the Town’s Insurance Coordinator. If renewing the current BCBS policy the benefits would remain the same for co pays, coverage’s, meds, etc. but the premium costs would decrease substantially from the current rates. If the current dental plan is renewed costs would only increase slightly.
RESOLUTION #48 – RENEW HEALTH & DENTAL PLANS
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the renewal of the health insurance policy with Excellus BlueCross BlueShield’s SimplyBlue Plus Platinum 2 Plan; and
BE IT FURTHER RESOLVED, the Town Board approves the renewal of the dental insurance policy with MVP Health Care; and
BE IT FURTHER RESOLVED, said plans shall begin December 1, 2014.”
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
RESOLUTION #49 – RESOLUTION OF THE ROXBURY TOWN BOARD ACCEPTING PROPOSED LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN GENERAL MUNICIPAL LAW §3-c AND SCHEDULING PUBLIC HEARING FOR SAME
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, on June 24, 2011 the New York State Legislature enacted Chapter 97 of the NYS Laws of 2011, hereinafter referred to as the “General Municipal Law §3-c”;
WHEREAS, General Municipal Law §3-c expressly authorizes local governments to override the tax levy limit by the adoption of a local law approved by a vote of at least sixty percent (60%) of the total voting power of the governing body (in this case, the “Roxbury Town Board”) ;
WHEREAS, the Town’s Attorney has prepared a proposed Local Law to Override the Tax Levy Limit Established in General Municipal Law §3-c; and
WHEREAS, the Town Board has reviewed and modified the proposed Local Law to Override the Tax Levy Limit Established in General Municipal law §3-c; and
NOW, THEREFORE, BE IT RESOLVED that the proposed law is ready for consideration by the Town Board; and
BE IT FURTHER RESOLVED, that the Town Board shall will hold a public hearing for consideration of the Local Law to Override the Tax Levy Limit Established in General Municipal Law §3-c on November 6, 2014 at 6:45 pm at the Town Hall; and
BE IT FURTHER RESOLVED, that the Town Clerk is hereby authorized and directed to publish notice of said hearing in the Catskill Mountain News, and to post copies of such notice in the manner provided by law.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
RESOLUTION #50 – RESOLUTION OF THE ROXBURY TOWN BOARD TO CONSIDER A LOCAL LAW FOR THE APPOINTMENT OF ALTERNATE MEMBERS TO THE TOWN OF ROXBURY PLANNING BOARD AND SCHEDULING A PUBLIC HEARING FOR SAME
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury Town Board would like to consider the appointment of alternate members to the Town of Roxbury Planning Board, as it is sometimes difficult to maintain a quorum on the Planning Board, due to illness, extended vacation or conflict of interest situations on a specific matter;
WHEREAS, in such instances, official business cannot be conducted delaying or impeding adherence to required timeliness;
WHEREAS, the use of alternate members in such instances would be beneficial to the Town residents;
WHEREAS, the Town Board Members and the Town’s Attorney have reviewed a proposed draft Local Law for the appointment of alternate members to the Town of Roxbury Planning Board;
NOW, THEREFORE, BE IT RESOLVED that the Town Board accepts the proposed draft Local Law; and
BE IT FURTHER RESOLVED, that a copy of the proposed draft Local Law shall be placed in the Town Clerk’s office and made available for public inspection; and
BE IT FURTHER RESOLVED, that the Town Board will hold a public hearing for consideration of the Local Law on November 6, 2014 at 6:50 pm at the Town Hall; and
BE IT FURTHER RESOLVED, that the Town Clerk is hereby authorized and directed to publish notice of said hearing in the Catskill Mountain News, and to post copies of such notice in the manner provided by law.”
WHEREUPON, the Resolution was put to a vote and recorded as follows:
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
RESOLUTION #51 – SCHEDULE PUBLIC HEARING ON 2015 PRELIMINARY TOWN BUDGET
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board will hold a Public Hearing on the 2015 Preliminary Budget on November 6, 2014 at 7:00 pm at the Town Hall; and
BE IT FURTHER RESOLVED, copies of the preliminary budget will be available after the October 22, 2014 Budget Workshop.”
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
On motion of Edward Raeder second by Carol Murray the Town Board approved mileage reimbursement to the Town Clerk for attending a retirement seminar in Binghamton on October 15, 2014.
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
The Town Clerk’s Office received a notice that J&W Deli has applied to New York State for a liquor license for their location at 36422 State Hwy 23, Grand Gorge.
On motion of Edward Raeder second by Carol Murray the Town Board stated having no objections with the application of J&W Deli to the NYS Liquor Authority to obtain a liquor license for their establishment located at 36422 State Hwy 23 in Grand Gorge.
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
RESOLUTION #52 – SEWER ADMINISTRATIVE SERVICE AGREEMENTS
On motion of Carol Murray second by Allen Hinkley the following resolution was adopted:
“RESOLVED, the Town Board approves Administrative Service Agreements with Diane Pickett for administration of Denver and Roxbury Sewer funds for reporting to NYCDEP; and
BE IT FURTHER RESOLVED, payment for services shall be paid by payroll and shall commence with the year 2014 in the amount of $1,500/year Roxbury Sewer and $500/year Denver Sewer.”
AYES – 5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS – 0
Copies of the 2015 Tentative Budget were mailed to the Town Board members on October 2, 2014.
A reminder was given that a Budget Workshop will be held October 22, 2014 at 7:00 pm at the Town Hall.
Attorney Kevin Young discussed the formula used to calculate the 2015 Roxbury Sewer rates for residential, commercial and mixed use properties.
No action was taken on appointing additional members to the Board of Assessment Review for the 2015 revaluation.
On motion of Allen Hinkley second by Gene Cronk the bills were audited and ordered paid in the following amounts:
General #451-503 – $31,968.71
Denver Sewer #100 114 – $24,597.62
Highway #240-272 – $130,637.82
Special Lights #15-16 – $1,929.84
Roxbury Water #64-73 – $6,603.47
Capital Projects:
Grand Gorge Water #68-79 – $4,502.13
Kirkside Park Prog #29-30 – $150.00
Denver Water #59-69 – $7,403.49
HUD Program #31 – $16,060.00
Roxbury Sewer #63-71 – $13,466.37
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
On motion of Carol Murray second by Gene Cronk the meeting adjourned at 8:42 pm.
THIS IS A TRUE COPY
__________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Town Board Approved Minutes - September 8, 2014
September 8, 2014
A Special Meeting of the Town Board was held September 8, 2014 at 4:30 pm at the Town Hall. The meeting was called to discuss 2015 salaries and highway contract. Present were: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Gene Cronk and Allen Hinkley, Highway Supt. Stephen Schuman, Attorney Kevin Young, Justice Wayne Pebler, Tax Collector Joan Moore and employees: David Thorington, Larry Shultis, Corbin Bouton, William Sprague, Ralph Sprague, Carolynn Faraci, Stephanie Seminara and Stephen Williamson. Absent: Councilwoman Carol Murray. No one from the public was in attendance.
Councilman Allen Hinkley stated the meeting was only supposed to be to meet with and discuss highway contract issues and not to discuss salaries of non-highway personnel. Hinkley added the Personnel Committee’s (Councilman Hinkley and Murray) intentions are to stagger annual raises between highway and non-highway personnel to cut down on costs.
RESOLUTION #38 – RESOLUTION TO GO INTO EXECUTIVE SESSION TO NEGOTIATE WITH THE UNION FOR THE HIGHWAY WORKERS THE TERMS OF THEIR COLLECTIVE BARGAINING CONTRACT
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board agrees to enter into Executive Session at 4:45 pm to negotiate with the Roxbury Highway Workers Association (RHWA) on their 2015/2016 collective bargaining contract. Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder and Gene Cronk, RHWA members William Sprague, Ralph Sprague, David Thorington, Larry Shultis and Corbin Bouton and Attorney Kevin Young.”
AYES – 4 Hinkley, Raeder, Cronk, Hynes
NAYS – 0
ABSENT – 1 Murray
Bookkeeper Carolynn Faraci was asked to join Executive Session at 5:00 pm.
Councilwoman Carol Murray arrived at 5:05 pm and joined Executive Session.
Carolynn Faraci came out of Executive Session at 5:17 pm.
RHWA representatives came out of Executive Session at 5:19 pm.
The Town Board and Attorney came out of Executive Session and on motion of Gene Cronk second by Edward Raeder returned to the Special Meeting at 5:50 pm.
It was stated that no formal decision was made during Executive Session on the highway contract.
Non-highway salaries were discussed. The Personnel Committee offered meeting individually if desired.
The Special Meeting closed at 6:15 pm on motion of Allen Hinkley second by Gene Cronk.
The regular monthly meeting of the Town Board was called to order at 7:30 pm. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Assessor Robert Breglio, Building Inspector William Walcutt, Attorney Kevin Young and 6 residents.
The Minutes of the August 11, 2014 meeting were approved on motion of Carol Murray second by Allen Hinkley.
AYES – 5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS – 0
Robert Alison of Catskill Region Surveying Service and Kristin Janke Schneider of the Delaware County Planning Dept. discussed the draft flood maps that are currently being reviewed and commented on. Unlike the current maps, the draft maps show flood areas per a detailed study of properties for the base flood. Elevation certificates and LOMA’s were discussed and how they pertain to getting properties out of the mapped flood area and the effect on flood insurance costs. Assessor Robert Breglio questioned using the property owner survey his department compiled to help owners with getting them out of the mapped flood area, but it was stated the homeowner would still have to incur the costs for an elevation certificate to prove out of the flood zone. It was also stated the Town cannot coordinate with one surveyor on behalf of the property owners for the purpose of them getting a lower rate to do an elevation certificate. The Town must adopt the final maps and adoption is expected in 2015.
Assessor Robert Breglio stated 90% of the re-val data collection has been completed. Letters are expected to be sent to owners in October or November to confirm what was found. Any new assessment figures based on the re-val will be sent out in 2015. State Real Property personnel will be here tomorrow to discuss the next steps and there are still problems being able to have complete access to the data files to complete all changes.
Highway Supt. Stephen Schuman stated salt prices are expected to increase 27% so he has begun to stockpile now before the increase goes into effect and crews are working dirt roads, ditching and replacing culverts before winter.
RESOLUTION #39 – RESOLUTION BY THE TOWN BOARD IN RELATION TO CONTROL OF SNOW ON COUNTY HIGHWAYS SECTION 135-A OF THE HIGHWAY LAW
On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED: That in pursuance of Section 135-a of the Highway Law, the Town Board of the Town of Roxbury hereby approves a certain agreement executed by the Town Superintendent of Highways of the Town of Roxbury with the County Superintendent of Highways of Delaware County for the performance by the Town of Roxbury for the work of control of snow on the County Roads within the boundaries of the County, upon the terms, rules and regulations as are contained in copy of such agreement that is annexed hereto and made a part hereof.”
AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0
William Walcutt, Building Inspector, questioned issuance of the Darrell Slater permit, has sent a letter to Caroline Lilly condemning her structures where the Historic Commission has told him that all buildings should be torn down and stated the Assessor’s office has requested him to add “cabin” to the building permit fee schedule (has been used as shed). The Town Board directed the building inspector to issue the permit to Slater without Historic Preservation Commission (HPC) approval of work and Atty. Young will write a letter to HPC, said “no” to adding “cabin” to the permit fee schedule and the condemned notice to Lilly must be sent certified.
Discussion took place on the request of Roxbury Central School to hook up to water and sewer at the bus garage.
RESOLUTION #40 -RESOLUTION OF THE TOWN BOARD OF THE TOWN OF ROXBURY CONSENTING TO ALLOW THE ROXBURY CENTRAL SCHOOL DISTRICT BUS GARAGE TO CONNECT TO THE GRAND GORGE WATER DISTRICT
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town of Roxbury adopted its existing “Water use Law” (“SUL”) in November of 2012; and
WHEREAS, Section 21of the Town of Roxbury’s Water Supply Law addresses the Town’s requirements with regard to furnishing water to users outside of the Water District; and
WHEREAS, the Town Board has received and reviewed an acceptable Letter Request dated June 2, 2014 for permission for the Roxbury Central School District (the “School District”) Bus Garage to Connect to the Town’s Water System; and
WHEREAS, according to the Town of Roxbury’s Water Supply Law the Bus Garage could connect to the water main pursuant to an out-of-district contract with the Grand Gorge Water District; and
WHEREAS, the School District will be responsible for all costs associated with the water connection including the cost of installing a lateral, a pressure reducing valve, and any other equipment required for the connection; and
WHEREAS, the water lateral would have to be designed by a licensed professional engineer and submitted to the Town Board for approval; and
WHEREAS, the School District would be responsible for obtaining any and all permits required for the installation of the lateral including approval from the New York State Department of Transportation to construct the water main under New York State Route 30; and
WHEREAS, the School District agrees to continue its use of its well water for non-potable purposes; and
WHEREAS, the School District will have to comply with the Town’s Water Supply Local Law and will have to reimburse the Town for all out-of-pocket expenses associated with the requested water connection; and
WHEREAS, the School District will be charged by the Grand Gorge Water District with the current water rate structure for system users and the Town of Roxbury has determined that it will not impose any connection fee upon the School District; and
THEREFORE, NOW BE IT RESOLVED THAT:
1. The Town Board of the Town of Roxbury has evaluated the Letter requesting connection of the Roxbury Central School District’s Bus Garage to the Town of Roxbury’s Water District and hereby gives its consent to the School District to make the requested connection; and
2. The Town Board requires that the School District contract with a Professional Engineer for the design of the water lateral that includes a pressure reducing valve and any other equipment required for the connection at its own expense; and
3. The Town Board hereby gives its consent for the School District to connect to the Grand Gorge Water District pursuant to the Town’s Water Supply Law and waives the imposition of any connection fee.
WHEREUPON, the Resolution was put to a vote and recorded as follows:
YEAS – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
ABSTENTIONS – 0
A letter was received August 22, 2014 from Sarah Cronk stating she was resigning as School Crossing Guard effective August 7, 2014.
On motion of Carol Murray second by Edward Raeder the Town Board accepted the resignation of Sarah Cronk as School Crossing Guard effective August 7, 2014.
AYES – 5 Murray, Raeder, Hinkley, Cronk, Hynes
NAYS – 0
An e-mail was received August 26, 2014 from Martin Lerner resigning from the Historic Preservation Commission.
On motion of Allen Hinkley second by Edward Raeder the Town Board accepted the resignation of Martin Lerner as a member of the Historic Preservation Commission effective August 26, 2014.
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
A letter was received from Lewis Wendell requesting a “PARKING” sign be erected at the Town parking lot beside the old health building on Main St. Roxbury. The matter will be looked into.
Councilman Raeder expressed concerns with people driving on the Civic Center ballfield to get to the playground at the back of the field. The Town Board approved erecting a sign on the ballfield.
A letter was received from Michael Finberg, Reliable Tent Rental Co., complimenting Carolynn Faraci, Parks Clerk, for her professionalism and dedication in her duties in the park.
Councilman Allen Hinkley requested lighting be installed at Kirkside Park bridges for safety purposes.
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for August 2014 in the amount of $2,989.61 (Town Clerk $1,794.61 and Building Permits $1,195.00)
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
On motion of Allen Hinkley second by Carol Murray the Town Board approved the Supervisor’s monthly report for July 2014.
AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Assessor’s monthly report for August 2014.
AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0
On motion of Carol Murray second by Allen Hinkley the Town Board approved the Justice monthly report for July 2014 in the amount of $5,205.00.
AYES – 5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS – 0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the HUD Program Funds monthly report for August 2014 showing a balance of $199,706.00.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector monthly report for August 2014.
AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
On motion of Carol Murray second by Edward Raeder the Town Board approved the Water District monthly receipts reports for August 2014 in the amount of $1,879.71. (Denver Water $576.46, Grand Gorge Water $737.79 and Roxbury Water $565.46)
AYES-5Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0
RESOLUTION #41 – ADVERTISE FUEL BID
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board will advertise for sealed bids for fuel oil for the 2014/2015 heating season; and
BE IT FURTHER RESOLVED, said bids must be received by 2:00 pm on October 10, 2014 at which time they shall be opened.”
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0
On motion of Allen Hinkley second by Gene Cronk the Town Board re-appointed Robert Sanford to the Board of Assessment Review for a 5 year term 10/1/2014-9/30/2019.
AYES- 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0
For repairs of water and sewer lines in the State road right-of-way, the Town must apply for a Highway Work Permit each year. The Town’s current umbrella portion is $4M. NYS DOT is now requiring it to have a $5M minimum. The insurance company will be contacted to increase the amount.
The Town Board discussed the Assessor’s request to adopt the Uniform Assessment Standards. Attorney Young advises against the adoption of said standards.
The Town Planning Board has requested Jill Ribich to be appointed secretary since no one else on the Board would like to do it and also requested appointing Ribich and another person as alternate members to serve when other members go away through the winter.
RESOLUTION #42 – ALTERNATE PLANNING BOARD MEMBERS
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED, the Town Board approves appointing alternate Planning Board Members to serve during the absence of regular members; and
BE IT FURTHER RESOLVED, said approval is contingent upon the review of Attorney Kevin Young as to the legality of the matter.”
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
No action was taken on appointing Jill Ribich as Planning Board Secretary or alternate member until Attorney Young researches the law.
Discussion took place on the Assessor finding structures built without a permit, reporting it to the Building Inspector and no action taken. Councilman Hinkley will speak the Building Inspector regarding the matter.
Supervisor Hynes reports that he has spoken with Martin Menne regarding his water charges and no further action will be taken by the Board at this time.
The Clean Sweep Program for hazardous materials will be held Sept. 19th & 20th and requires registration by Sept. 12th.
On motion of Allen Hinkley second by Gene Cronk the bills were audited and ordered paid in the following amounts:
General #390-450
$45,495.31
Denver Sewer #93-99
$2,776.29
Highway #217-239
$52,025.10
Special Lights #14
1,930.15
Roxbury Water #57-63
$2,320.28
Capital Projects:
Grand Gorge Water #60-67
$2,612.38
HUD Program #25
$16,529.00
Denver Water #53-58
$1,041.37
Kirkside Park Prog #26-28
$250.00
Roxbury Sewer #56-62
$18,218.78
Other-Lake St Project
$720.90
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
On motion of Edward Raeder second by Gene Cronk the meeting adjourned at 9:15 pm.
THIS IS A TRUE COPY
____________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
******************************************
September 25, 2014
A Special Meeting of the Town Board was held September 25, 2014 at 4:30 pm at the Town Hall to discuss the 2015/2016 highway contract and any other business that comes before the Board. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Roxbury Highway Workers Assoc. (RHWA) members Ralph Sprague, William Sprague, and David Thorington.
RESOLUTION #43 – RESOLUTION TO GO INTO EXECUTIVE SESSION TO NEGOTIATE WITH THE UNION FOR THE HIGHWAY WORKERS THE TERMS OF THEIR COLLECTIVE BARGAINING CONTRACT
On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:
“RESOLVED, the Town Board agrees to enter into Executive Session at 4:35 pm to negotiate with the Roxbury Highway Workers Association (RHWA) on their 2015/2016 collective bargaining contract. Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray, RHWA members William Sprague, Ralph Sprague and David Thorington.”
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0
Highway employee Corbin Bouton arrived and entered Executive Session at 4:40 pm.
RHWA members left Executive Session at 4:57 pm.
Employee, Carolynn Faraci was asked to enter Executive Session at 4:58 pm.
Mrs. Faraci left Executive Session at 5:10 pm.
On motion of Gene Cronk second by Allen Hinkley the Town Board came out of Executive Session and returned to the Special meeting at 5:25 pm. It was stated no decision was made on the Roxbury Highway Workers Assoc. (RHWA) contract during executive session and the Personnel Committee will continue negotiations with the RHWA.
RESOLUTION #44 – APPOINT SCHOOL CROSSING GUARD
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board appoints Vicky Thomas as School Crossing Guard retroactive to September 18, 2014 at a rate of $9.79/hour.”
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
RESOLUTION # 45 – COMMUNITY RESOURCE/PARKS CLERK RATE OF PAY
On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board approves the Community Resource Clerk (Parks Clerk) position rate of pay be changed with the 2015 Town Budget from an hourly paid 24 hour week to a salaried 24 hour week at the same salary afforded the total hourly rate of pay.”
AYES – 5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0
RESOLUTION #46 – SCHEDULE BUDGET WORKSHOP
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board will hold a Budget Workshop on October 22, 2014 at 7:00 pm at the Town Hall on the 2015 Tentative Budget and to discuss any other business that may come before the Board.”
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0
Paperwork was distributed to the Town Board for review regarding a Local Law for over- riding the Tax Cap Levy.
Paperwork was distributed to the Town Board for review regarding a Local Law for appointing alternate members to the Planning Board.
On motion of Gene Cronk second by Edward Raeder the meeting adjourned at 5:32 pm.
THIS IS A TRUE COPY
_______________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilman
Notice - Special Town Board Meeting November 6, 2014
NOTICE IS HEREBY GIVEN that a public hearing will be held before the Town Board for the Town of Roxbury at the Roxbury Town Hall on the 6th day of November 2014, at 6:50 p.m., regarding a proposed local law that would allow alternate members of the Planning Board to vote on matters before the Planning Board when a full member of the Planning Board is not able to vote due to a conflict, scheduling conflict and/or absence from the Planning Board meeting.
NOTICE OF PUBLIC HEARING
Town of Roxbury, New York
NOTICE IS HEREBY GIVEN that a public hearing will be held before the Town Board for the Town of Roxbury at the Roxbury Town Hall on the 6th day of November 2014, at 6:50 p.m., regarding a proposed local law that would allow alternate members of the Planning Board to vote on matters before the Planning Board when a full member of the Planning Board is not able to vote due to a conflict, scheduling conflict and/or absence from the Planning Board meeting. At such time and place all persons interested in the subject matter thereof will be heard concerning the same.
Copies of the proposed local law shall be available at the time of the hearing and shall be available at times prior to and after the hearing at the Town Clerk’s Office during normal business hours for the purpose of inspection or procurement by interested persons.
Dated: October 13, 2014
Roxbury, N.Y.
By Order of Town Board
Town of Roxbury
Diane Pickett, Town Clerk
Notice - Special Town Board Meeting November 6, 2014
NOTICE IS HEREBY GIVEN that a public hearing will be held before the Town Board for the Town of Roxbury at the Roxbury Town Hall on the 6th day of November 2014, at 6:45 p.m., regarding the adoption of a Local Law to Override the Tax Levy Limit established in General Municipal Law §3-c.
NOTICE OF PUBLIC HEARING
Town of Roxbury, New York
NOTICE IS HEREBY GIVEN that a public hearing will be held before the Town Board for the Town of Roxbury at the Roxbury Town Hall on the 6th day of November 2014, at 6:45 p.m., regarding the adoption of a Local Law to Override the Tax Levy Limit established in General Municipal Law §3-c. This law is being proposed to comply with subdivision 5 of the General Municipal Law §3-c which expressly authorizes the Town Board to override the tax levy limit by the adoption of a local law approved by vote of at least sixty percent (60%) of the Town Board. At such time and place all persons interested in the subject matter thereof will be heard concerning the same.
Copies of the proposed law shall be available at the time of the hearing and shall be available at times prior to and after the hearing at the Town Clerk’s Office during normal business hours for the purpose of inspection or procurement by interested persons.
The proposed Local Law to Override the Tax Levy Limit Established in General Municipal Law §3-c establishes the Roxbury Town Board’s intent to override the limit on the amount of real property taxes that may be levied by the Town of Roxbury.
Dated: October 13, 2014
Roxbury, N.Y.
By Order of Town Board
Town of Roxbury
Diane Pickett, Town Clerk
Town Board Meeting Agenda - October 13, 2014
ROXBURY TOWN BOARD
Regular Meeting
October 13, 2014
Town Hall
Call To Order 7:30 pm
Minutes
September 8th Regular Meeting
September 25 Special Meeting
Requests to Speak
Department Reports
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board
Discussion from residents
Audits
ISSUES FOR DISCUSSION
· Resolution – Town Clerk monthly Report for Sept. 2014
· Resolution – Supervisor’s monthly Report for August 2014
· Resolution – Assessor’s monthly report for Sept. 2014
· Resolution – Justice Court monthly report for August 2014
· Resolution – HUD Program funds monthly report for Sept. 2014
· Resolution – Building Inspector monthly report for Sept. 2014
· Resolution – monthly water receipts report for Sept. 2014 (Denver-GG-Roxbury)
· Resolution –Fuel Oil bids
· Resolution – Historic Preservation Commission Member (term thru 12/31/15)
· Resolution – Renew Health Insurance Policy
· Resolution – Public Hearing Local Law #1-2014 Tax Cap Levy Nov 6th
· Resolution – Public Hearing Local Law #2-2014 Alternate Planning Board Members Nov 6th
· Resolution – Public Hearing 2015 Preliminary Budget Nov 6th
· Resolution – approve Town Clerk mileage reimbursement for seminar in Binghamton
· Resolution – New liquor license application for J&W Deli in Grand Gorge
· Additional Board of Assessment Review members for re-val
BUDGET WORKSHOP OCTOBER 22 @ 7:00 PM
NOVEMBER MEETING THURSDAY NOVEMBER 6TH
REMINDER: Highway Contract expires 12/31/14
Building Inspector Contract expires 12/31/14
Mathis & Wendell RHPC terms expire 12/31/14
ONGOING ISSUES
· Truck lawsuit status
Notice - Roxbury Town Board Special Meeting, October 22, 2014
NOTICE
The Town Board, Town of Roxbury, will hold a Special Meeting on October 22, 2014 at 7:00 pm at the Town Hall for the purpose of conducting a Budget Workshop on the 2015 Tentative Budget and to discuss any other business that may come before the Board.
Diane Pickett
Town Clerk
Dated: October 1, 2014
Notice - Special Meeting, Roxbury Town Board - September 25, 2014
NOTICE
The Town of Roxbury Town Board will hold a Special Meeting on September 25, 2014 at 4:30 pm at the Town Hall to discuss highway contract matters and any other business that may come before the Board. Said highway contract matters are expected to be discussed in Executive Session.
By Order of the Town Board
Diane Pickett, Town Clerk
Dated: Sept. 23, 2014
Notice - Roxbury Town Board Special Meeting, Sept. 8, 2014
NOTICE
The Town of Roxbury Town Board will hold a Special Meeting on September 8, 2014 at 4:30 pm at the Town Hall to discuss 2015 salaries and Highway Contract. Said discussion is a Personnel matter and is expected to take place in Executive Session. The regular monthly meeting of the Town Board will be held at 7:30 pm that evening at the Town Hall.
Diane Pickett, Town Clerk
Town of Roxbury
Dated: Sept. 3, 2014
Town Board Unapproved Minutes – August 11, 2014
UNAPPROVED MINUTES
August 11, 2014
The regular meeting of the Town Board was held August 11, 2014 at 7:30 pm at the Grand Gorge Civic Center. PRESENT: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Assessor Robert Breglio and 15 residents. ABSENT: Councilman Gene Cronk and Attorney Kevin Young.
The Minutes of the July 14, 2014 meeting were approved on motion of Edward Raeder second by Allen Hinkley.
AYES – 4 Raeder, Hinkley, Murray, Hynes
NAYS – 0
ABSENT – 1 Cronk
Robert Breglio, Assessor, gave the Town Board a written report and hi-lited certain items including: the verification portion of the revaluation is 90% complete, requested the Town Board adopt the Uniform Assessment Standards published by the Office of Real Property Tax Services in September 2011 and discussed finding 5 new structures built without a building permit that have been reported to the Building Inspector.
Councilman Gene Cronk arrived to the meeting at 7:45 pm.
Peg Ellsworth stated the CDBG Program involves 16 properties where 4 have been completed and 10 are in progress, discussed issues with contractor insurances, stated plans for Labor Dar are shaping up for picnics, music and fireworks. Carolynn Faraci, Parks Clerk, stated WI-FI is now available at the park, the summer youth program will end August 14th, park bookings continue into 2015 and the final movie in the park scheduled for August 21st has been moved to the Roxbury Arts building due to cold nights.
Stephen Schuman, Highway Supt. stated stone and oil roads have been completed except for Mac More Rd. and Lake St., reclamation in the gravel bank has begun, CHIPS monies are expected in September, work is underway to prepare roads now for next year resurfacing, discussed repairs on equipment where Councilman Cronk would like to see more repairs being done in house and not sent out, culverts have been replaced on Old Ferris Farm Rd., and discussed the possibility of rising salt prices.
Supv. Hynes stated a water leak has been detected on Vega Mountain Rd and may possibly be under the road. The line currently feeds three buildings. The matter will be looked into further for repairs and possibly installing three separate service lines.
Darrell Slater expressed concerns with not yet receiving a building permit on his Main St. property. The property is in the Historic District and requires an application to the Historic Preservation Commission for review before the building permit can be issued. The Town Clerk’s Office notifies the Historic Commission of any building permits submitted for work in the Historic District. The building permit was received after the Historic Commission convened in July and Mr. Slater stated he refuses to submit an application to the Historic Commission and added he will continue to work on the building but requested that his building permit be issued. Supv. Hynes requested Mr. Slater attend the Historic Commission’s next meeting scheduled for August 18, 2014 where they will review the matter and a determination will be made, however, Mr. Slater stated he would be on vacation then.
Edward Dalski questioned the status of cell service for the area. Councilman Allen Hinkley says Delaware County Emergency Services is close to submitting an application to replace the tower on Jump Brook Rd. that will hopefully attract carriers to sign on for the needed service. Mr. Hinkley also requested residents to contact their state legislators regarding the matter. Mr. Dalski also requested flower barrels for Main St. Roxbury as the ones in Stamford look so nice lining the street. It was stated, for several years, Roxbury Rotary Club did barrels on Main St. but the barrels got broken so only the flower beds at the ends of the hamlet are now being done and added the group has received a donation to be used for flowers next year. Grand Gorge also has flower barrels lining the street.
David Martin questioned the status of electric installation on two light poles in Grand Gorge for wreaths and playground materials. When NYSEG replaced the poles a couple of years ago, they also took the wreath hookups. Supv. Hynes stated both items are already being looked into.
A letter was received from Randy VonBernewitz and John Kowatch requesting hookup to Roxbury water and sewer for a garage they just purchased in the hamlet of Roxbury.
RESOLUTION #35 – WATER/SEWER HOOKUP VON BERNEWITZ & KOWATCH
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“WHEREAS, John Kowatch and Randy Von Bernewitz have requested water and sewer hookup to their garage on Lake St., Tax Map #157.3-2-44; and
WHEREAS, pursuant to the Water District Law, the water district will supply the curb box but the costs for installation of the curb box and the water service line shall be at the expense of the owner; and
WHEREAS, the water district will supply and install the water meter at no cost to the owner; and
WHEREAS, pursuant to the Sewer Use Law, the application for sewer lateral registration is a fee of $100 and the installation of the sewer street lateral (stub) and the installation of the sewer service line shall be at the expense of the owner; and
WHEREAS, the installation of the above mentioned items shall be under the supervision of the Water Operator and Sewer Inspector as applicable;
NOW,THEREFORE BE IT RESOLVED, the Town Board approves of water and sewer hookup to Tax Map #157.3-2-44 provided the above mentioned conditions and costs are adhered to.
AYES – Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
On motion o Carol Murray second by Allen Hinkley the Town Board approved the Town Clerk’s monthly report for July 2014 in the amount of $2,564.92 (Town Clerk $1,174.92 and Building Permits $1,390.00)
AYES – 5 Murray, Hinkley Cronk, Raeder, Hynes
NAYS – 0
On motion of Edward Raeder second by Gene Cronk the Town Board approved the Supervisor’s monthly report for June 2014.
AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0
On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Assessor’s monthly report for July 2014.
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
On motion of Carol Murray second by Allen Hinkley the Town Board approved the Justice Court monthly report for June 2014 in the amount of $3,018.25.
AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0
On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly report of HUD Program fund balance in the amount of $216,235.00.
AYES – Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0
On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector monthly report for July 2014.
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
On motion of Edward Raeder second by Allen Hinkley the Town Board approved the monthly water receipts report for July 2014 in the following amounts: Denver Water $3,353.45; Grand Gorge Water $2,872.69 and Roxbury Water $5,223.77.
AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0
RESOLUTION #36 – STANDARD WORK DAY AND REPORTING RESOLUTION FOR ELECTED AND APPOINTED OFFICIALS
On motion of Carol Murray second by Gene Cronk the following resolution was offered and adopted:
BE IT RESOLVED, that the Town of Roxbury /XXXXX hereby establishes the following standard work days for these titles and will report the officials to the New York State and Local Retirement System based on timekeeping systems records or their record of activities:
AYES – 5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS – 0
RESOLUTION # 37 – In the Matter of Authorizing the Town Attorney To Execute Settlement Agreement for the following case: Verizon New York, Inc. v. Town of Roxbury, et al.,
“WHEREAS, Verizon New York, Inc. filed a Real Property Tax Law (“RPTL”) Article 7 Petition against the Town alleging that the assessed value of its property designated as Tax Map Nos. 1.-48-12 and 1.-48-13 were excessive and should be reduced; and
WHEREAS, in order to eliminate the need for litigation, based on the advice of counsel and the Town’s Assessor, Robert Breglio, the Town Board has determined that it is in the best interest of the Town to settle the above referenced RPTL Article 7 Petition for the 2011, 2012, and 2013 tax years; and
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE
TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:
The Town Board authorizes the Town Attorney to execute the Stipulation of Settlement between Verizon New York, Inc. and Town of Roxbury.
Town Board Member Allen Hinkley so moved; Town Board Member Edward Raeder Seconded, and the Town Board voted as follows:
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0
Sarah Cronk has given a verbal resignation as School Crossing Guard. The position will be advertised.
When questioned on status of the Highway contract renewal, Councilman Allen Hinkley stated the Personnel Committee is still in negotiations with the Highway Association.
On motion of Allen Hinkley second by Gene Cronk the bills were audited and ordered paid in the following amounts:
General #270-331 $46,744.03
Special Lights #10-11 $1,929.43
Highway #166-191 $51,920.37
Capital Projects:
Roxbury Water #41-49 $7,328.01
HUD Program #12 $20,965.00
Grand Gorge Water #43-52 $3,208.00
Kirk. Park Construction #13 $3,279.00
Denver Water #38-45 $3,645.73
Kirk. Park Programs $572.00
Roxbury Sewer #44-48 $7,114.83
Other: Lake St Project $2,242.80
Denver Sewer #69-81 $16,668.95
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0
The Town Clerk reported she has not been able to sell DEC Sporting licenses due to problems with the licenses printing incorrectly. Calls have been made to DEC so they are aware of the problem but no corrective action has been obtained yet.
No decision was made on the Martin Menne water issue.
On motion of Gene Cronk second by Carol Murray the meeting adjourned at 8:30 pm.
THIS IS A TRUE COPY
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Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman
Town Board Meeting Agenda - August 11, 2014
ROXBURY TOWN BOARD
Regular Meeting
August 11, 2014
Grand Gorge Civic Center
Call To Order 7:30 pm
Minutes July 14th Regular Meeting
Requests to Speak
Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board
Discussion from residents
Audits
ISSUES FOR DISCUSSION
• Resolution – Town Clerk monthly Report for July 2014
• Resolution – Supervisor’s monthly Report for June 2014
• Resolution – Assessor’s monthly report for July 2014
• Resolution – Justice Court monthly report for June 2014
• Resolution – HUD Program funds monthly report for July 2014
• Resolution – Building Inspector monthly report for June 2014
• Resolution – monthly water receipts report for July 2014 (Denver-GG-Roxbury)
• Resolution – retirement reporting days
• Resolution – Verizon settlement
• Martin Menne water issue
• Rodrigues Gravel contract/mining permit
REMINDERS:
* Highway Contract expires 12/31/14
ONGOING ISSUES
• Truck lawsuit status