Notice - Special Meeting April 3, 2017

NOTICE

The Town of Roxbury Town Board will hold a Special Meeting on April 3, 2017 at 7:00 pm at the Town Hall to discuss a personnel matter and any other business that may come before the Board.

Diane Pickett, Town Clerk
Town of Roxbury
Dated: March 29, 2017

Roxbury Town Board Meeting Agenda - March 13, 2017

ROXBURY TOWN BOARD
Regular Meeting
March 13, 2017

Town Hall

Call To Order 7:30 pm Regular Meeting

Minutes February Meeting

Requests to Speak:

Mike Harrington-Water Projects
County Undersheriff Dumond-drug interdiction program

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:

Roxbury Senior Citizen Club

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for February 2017
·       Resolution-Supervisor’s monthly report for January 2017
·       Resolution-Assessor’s monthly report for February 2017
·       Resolution-Building Inspector monthly report for February 2017
·       Resolution-monthly water receipts report for February 2017
·       Resolution-Justice Court monthly report for January 2017
·       Resolution-Tax Collector monthly report for February 2017
·       Resolution-award/reject bids for Highway Material Hauling
·       Resolution-award/reject bids for Highway Diesel Fuel
·       Resolution-transfer $4,067.16 from Roxbury Sewer to Roxbury Sewer Capital Reserve
·       Resolution-fill Planning Board Alternate term thru 12/31/19
·       Resolution-Lamont Eng Agreement for Denver Water Design Phase Tank Controls & Well Electric
·       Resolution-Young & Sommer Agreement for Denver Water Improvements
·       Resolution-transfer $50,000 from Highway Fund to Highway Equip. Reserve Fund
·       MTC price increases effective 4/1/17
·       2016 Annual Financial Report has been filed with the State Comptroller
·       Start bidding for sand outside of County Bid
·       Denver Water Bonding
·       GG/Roxbury Water Project
·       Old Highway Garage roof repair
·       NYCDEP Collection System Assessment
·       GG Tire sewer hookup
·       Town Equipment List as of 12/31/16 distributed to Town Board
·       Good Neighbor Fund balance as of 12/31/16  distributed to Town Board
·       Cty Planning Public Hearing 4/5/17 at Town Hall 6:00 pm re: Train Depot study

April 10th regular meeting @ GG Civic Center

OTHER REMINDERS

Highway Contract expires 12/31/17
Water & Sewer Operator Agreements (LVDV Operations) expire 12/31/17
(new ones need to be in place by 9/1/17 for 2018 budgeting purposes)

Roxbury Town Board Approved Meeting Minutes - February 13, 2017

APPROVED MINUTES

February 13, 2017

The regular monthly meeting of the Roxbury Town Board was held February 13, 2017 at 7:30 pm at the Town Hall.  Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Parks Clerk/Bookkeeper Carolynn Faraci, Assessor Clerk Stephanie Seminara, Attorney Kevin Young and 6 residents.  Absent: Highway Supt. Neil German and Building Inspector William Walcutt.

The Minutes of the January 2017 Organizational Meeting were approved on motion of Gene Cronk second by Allen Hinkley.

AYES-5 Cronk, Hinkley, Raeder. Murray, Hynes
NAYS-0

Jeffrey Laban of Lamont Engineers, PC was present to discuss the next steps for the Denver Water Project of which a packet of information was distributed to the Town Board.  The bid on the PRV Building needs to be awarded as recommended, to the low bidder, Evergreen Mountain Construction, and tank telemetry and well field electric work was also found to be needed as soon as possible.

RESOLUTION #23- AWARDING BID FOR PRESSURE REDUCING VALVE REHABILITATION PROJECT AT THE DENVER WATER DISTRICT SYSTEM

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury has determined the necessity of a project named Denver Water District Water System Improvements Project to repair and replace critical water system infrastructure of the Denver Water District; and

WHEREAS, said Denver Water District Water System Improvements Project is subject to the requirements of the New York State Environmental Quality Review Act (6 NYCRR Part 617) and regulations enacted pursuant thereto; and

WHEREAS, the Town Board has carefully considered the likely environmental impacts of the Denver Water District Water System Improvements Project and determined that the Denver Water District Water System Improvements is a Type II Action pursuant to SEQR; and

WHEREAS, the Denver Water District solicited bids for the installation of a pressure reducing valve as a critical repair requiring immediate action;

WHEREAS, Evergreen Mountain Contracting, Inc. was the lowest qualified bidder;

Whereas, Lamont Engineers have reviewed the bid documents and confirmed that Evergreen Mountain Contracting, Inc. bid is qualified;

NOW, THEREFORE BE IT RESOLVED by the Town Board of the Town of Roxbury that the Pressure Reducing Valve Rehabilitation Project at the Denver Water District Water System be awarded to Evergreen Mountain Contracting, Inc. and that the Town Supervisor is authorized to execute the documents necessary for implementation of that project including the construction contract.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

RESOLUTION #24-PROCEED WITH DESIGN OF DENVER WATER TANK TELEMETRY AND WELL REPAIRS

On motion of Carol Murray, second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury has determined the necessity of a project named Denver Water District Water System Improvements Project to repair and replace critical water system infrastructure of the Denver Water District; and

WHEREAS, said Denver Water District Water System Improvements Project is subject to the

requirements of the New York State Environmental Quality Review Act (6 NYCRR Part 617) and regulations enacted pursuant thereto; and

WHEREAS, the Town Board has carefully considered the likely environmental impacts of the Denver Water District Water System Improvements Project and determined that the Denver Water District Water System Improvements is a Type II Action pursuant to SEQR; and

WHEREAS, based on the engineering study conducted to date and consulting with the Denver Run HOA, the Town Board has determined that it is in the best interest of the Denver Water District to implement certain well repairs (primarily electrical work) and to install water tank telemetry (provide control over water level in water tank);

NOW,THEREFORE BE IT RESOLVED, the Town Board of the Town of Roxbury authorizes Lamont Engineers to prepare the design for the well repairs and to install water tank telemetry.”

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

Richard Davis of the Grand Gorge Community Action Group discussed the chain needed for the swings at the playground to lower them.  28 feet of 3/16 inch chain will be needed and will be purchased at Stamford Family Co-Op at $1.59/foot.

The Town Board received a written report from the Assessor.  Assessor Clerk Stephanie Seminara raised concerns with two new wedding venues in old barns that have been reported to the Building Inspector. Discussion also took place on State distributed checks for the tax freeze and new STAR owners. Eligibility for new owner STAR’s is determined by the State and not the local Assessor’s office, however,  a proposed law will require the State to notify the local assessor of who they have approved for STAR.

Parks Clerk, Carolynn Faraci reported the vandalism on the park dollhouse has been beautifully repaired by David Condliffe at a cost of $1,500.  It was also reported there are currently eleven events scheduled for the park in 2017 and four in 2018. The annual business Boot Camp is scheduled to be held in Andes on April 3-4 and Town Board members were encouraged to attend one.

Peg Ellsworth was absent due to illness, but needed to know if the Town Board would like to use the same architect for the Kirkside Park barn kitchen or put out a Request for Proposal (RFP).  The Town Board’s decision was to get a quote from the previous architect used before they make a decision.

Ellsworth will also be applying again to the O’Conner Foundation for funding for the Grand Gorge Civic Center.

Highway Supt. Neil German was absent and there were no issues or problems known of.

Major repairs were made to Denver water and sewer lines at Cluster 44.  Repairs were also needed on electric service lines that were hit during the repair of the water & sewer lines.

Discussion took place on a sink hole beside Van’s Variety Store in Grand Gorge possibly being due to the old bank building removal or a big leak.  A rep from Rural Water has been called to look into the matter with the Water Operator.

Major leaks have occurred at two homes in the Roxbury Water District after completing the monthly water readings.  Said leaks used a total of 330,000 gallons.

Further discussion took place on local barns being turned into wedding venues where there are no building permits for renovations or change of occupancy.  Water and septic issues are also a concern.

Attorney Young discussed houses being rented out are now being considered commercial and not residential but it is up to the Building Inspector to enforce.  Seminara stated there are 100-105 rentals known of in the Town of Roxbury that fall under the County bed tax.

The Town Board was given a copy of a letter to David Merwin from the Building Inspector stating all Fire Code violations have been lifted on his apartment building in Grand Gorge.

Attorney Young discussed news from the Coalition of Watershed Towns where NYCDEP will temporarily suspend land purchases in area Towns for 3-6 months while they conduct a study on the  impact to the area.  DEP is also expected to update their policy on covering costs for small businesses, with less than 20 employees, who need to undergo septic repairs.

Bookkeeper Carolynn Faraci made the Town Board aware she had to purchase a new Quick Books payroll program. Because the Town does not have a credit card she purchased it using her own credit card at a cost of $610 which the Town has  reimbursed her for.  However, when she got her statement, the charge to her account was only $562 and she has refunded the Town the difference. She also had to purchase another upgrade to the payroll program at a cost of $299 because her computer had to be updated.

Mrs. Faraci also requested the Town Board approve a resolution to have General Fund loan Denver Sewer money for Abstract #2-2017 bills as no tax money has been received from the Tax Collector.

On motion of Gene Cronk second by Carol Murray the Town Board approved the Town Clerk’s monthly report for January 2017 in the amount of $799.37 (Town Clerk $124.34 and Building Permits $675.00)

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Supervisor’s monthly report for December 2016.

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Edward Raeder the Town Board approved the Assessor’s monthly report for January 2017.

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the monthly water receipts report for January 2017 in the following amounts: Denver $3,514.70; Grand Gorge $2,996.72 and Roxbury $5,589.90.

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Tax Collector’s monthly report for January 2017.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Carol Murray the Town Board approved to pay Roxbury Library Association $15,000 as budgeted in the 2017 Town Budget.

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

RESOLUTION #25-AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONEYS

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, pursuant to the provisions of Section 284 of the Highway Law, the Town Board agrees that moneys levied and collected in the Town for repair and improvement of highways and moneys received from the State for State Aid for the repair and improvement of highways shall be expended as follows for the year 2017;

NOW, THEREFORE BE IT RESOLVED, the sum of $182,125 shall be set aside to be expended for primary work and general repairs upon 112 miles of Town highways, including sluices, culverts and bridges having a span of less than five feet and boardwalks of renewals thereof; and

BE IT FURTHER RESOLVED, the sum of $567,875 shall be set aside to be expended for the permanent improvement of Town highways that include Johnson Hollow Rd., Jump Brook Rd., Turk Hill Rd., S. Montgomery Hollow Rd. Grant Morse Rd., Howard Greene Rd., New Kingston Mtn. Rd., Thompson Hollow Rd., Roxbury Run roads and Rossman Rd.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #26-ADVERTISE BIDS FOR HIGHWAY MATERIAL HAULING

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes the Town Clerk to advertise for sealed bids for hauling materials from Schoharie, Middleburgh, Lexington, Davenport, Ashland and Oneonta, on a per ton basis to the Salt Shed storage area located on NYS Rt. 30 Roxbury, to be opened March 10, 2017 at 2:15 pm at the Town Hall.”

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

RESOLUTION #27-ADVERTISE BIDS FOR HIGHWAY DIESEL

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes the Town Clerk to advertise for sealed bids for the 30,000 gallons +/- Diesel Fuel to be delivered, unless otherwise stated, to the Town Highway Building located at 52508 State Hwy. 30, Roxbury as requested by the Highway Supt., to be opened March 10, 2017 at 2:00 pm at the Town Hall.”

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

RESOLUTION#28-RESOLUTION OF THE TOWN OF ROXBURY REGARDING RADIO STATION LEASE AGREEMENT

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town of Roxbury (“Town”) and WSKG Public Telecommunications Council (“WSKG”) entered into a Lease Agreement dated January 2014 (“Lease Agreement”), wherein the Town leased to WSKG the right to access and use of Real Property located at the Town Highway Garage, 52508 State Highway 30, Town of Roxbury, County of Delaware, State of New York, (“Premises”) to be used/operated as the transmission space for broadcasting of Station WIOX(FM), Channel 217; and

WHEREAS, pursuant to Section Three of the Lease Agreement, the original lease term was a period of three (3) years, ending on January 28, 2017; and

WHEREAS, WSKG wishes to extend the lease term for one (1) year, commencing on January 29, 2017, and ending on January 28, 2018; and

NOW THEREFORE, BE IT RESOLVED, the Town Board of the Town of Roxbury authorizes the Town to enter into an Amendment to Lease Agreement to extend the Lease Term for one (1) year; and

BE IT FURTHER RESOLVED, the Town Board authorizes the Town Supervisor to execute an Amendment to Lease Agreement to extend the Lease Term for one (1) year.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

No action was taken on filling the Planning Board Alternate/Secretary vacancy.

RESOLUTION #29-RENEW JUNKYARD LICENSE FOR MARTY BUILT, INC

On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, an application and payment has been received from Marty Built, Inc. requesting renewal of their Junkyard License; and

WHEREAS, the Town Board has no objections to renewal of the junkyard license;

NOW, THEREFORE BE IT RESOLVED, the Town Board approves renewal of the junkyard license of Marty Built, Inc. for one year to expire April 1, 2018.”

AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #30-EQUIPMENT DESTRUCTION

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the destruction of the following equipment:

Building Inspector        Canon PC920 Copier   Serial #TVB17682       Reason: Extremely light copies, parts would be more than a new copier”

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

Supv. Hynes stated Delaware County Soil & Water Conservation has reviewed engineering firms for the Hardscrabble stream bank restoration project and requests a resolution from the Town approving them to hire an engineer on the project.

RESOLUTION #31- Resolution of Support for the selection of an Engineering consultant to The Delaware County Soil and Water Conservation District’s Stream Management Program for use within the Town of Roxbury

On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the DCSWCD is a governmental entity established in NYS Municipal Law Book 52-B to provide technical support to Delaware County, including the Delaware Stream Corridor Management Program (DSCMPr) (“Program”); and

WHEREAS, pursuant to Section 4.6 of the 2007 Filtration Avoidance Determination, New York City Department of Environmental Protection committed to a locally-driven stream management plan implementation process; and

WHEREAS, pursuant to the 2009 agreement (20090018734) between the Delaware County Soil and Water Conservation District and the New York City Department of Environmental Protection (NYCDEP) which established a Stream Management Plan Implementation Program, including staff support and funding to pay for stream management plan implementation in the West of Hudson Watershed; and

WHEREAS, the Town of Roxbury has entered into a Memorandum of Understanding with the DCSWCD to provide administrative and technical assistance for the Implementation of the East Branch Delaware River Stream Management Plan

WHEREAS, the Town of Roxbury has reviewed the 3 engineering consultants that the DCSWCD has under direct contract with the Stream Management Program

NOW, THEREFORE, BE IT RESOLVED that the Town of Roxbury supports the DCSWCD by selecting the engineering services of Milone & MacBroom, Inc. for the implementation of the Stream Management Implementation grant awarded for the Hardscrabble Streambank Restoration project within the Town of Roxbury (as needed) through the direct contract between the DCSWCD and Milone & MacBroom, Inc.”

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

RESOLUTION #32-GENERAL FUND LOAN TO DENVER SEWER DISTRICT

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and

adopted:

“WHEREAS, the Denver Sewer District bills for Abstract #2-2017 total $32,321.64; and

WHEREAS, the Town has not yet received any 2017 tax money from the Tax Collector; and

WHEREAS, the Denver Sewer District does not have the funds to pay the bills on Abstract #2-2017;

NOW, THEREFORE BE IT RESOLVED, the Town Board approves the transfer of $32,321.64 from General Fund to Denver Sewer District, if needed, to pay Abstract #2-2017 bills if no tax money is received in time; and

BE IT FURTHER RESOLVED, said funds shall be reimbursed to the General Fund upon receipt of tax money.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector monthly report for January 2017.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Attorney Young reported on status of the NYCDEP sewer collection system assessment.  The appraisal, that has come in higher than their current assessment, has been sent to DEP for review to which a response is still awaited.

The Water Clerk discussed the request of Richard Scianablo for reimbursement to his water bill because the meter could not be read one month which put the reading for the next month over the 4,000 gallon usage for one month.  The excessive reading was for 6,800 gallons at a charge of $11.90.

On motion of Carol Murray second by Edward Raeder the Town Board approved the water account of Richard Scianablo to be credited $4.90 due to an unread meter for one month causing the reading the next month to be over the minimum usage of 4,000 gallons.

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

Supervisor Hynes reported materials have been received for the old highway garage roof and repairs are expected to begin soon.

Councilman Hinkley has reviewed the current Police Policy and offers no changes.

Reminders were given the Highway Contract and Water/Sewer contracts expire 12/31/17 and must be in place by September 1st for 2018 budgeting purposes.

RESOLUTION #33 – RESOLUTION TO GO INTO EXECUTIVE SESSION TO DISCUSS A PERSONNEL ISSUE

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board agreed to enter into Executive Session at 8:45 pm to discuss a personnel issue. Present were: Supervisor Thomas S. Hynes, Councilmen Allen Hinkley, Edward Raeder, Gene Cronk and Carol Murray and Attorney Kevin Young.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Allen Hinkley the Town Board exited Executive Session and returned to the regular meeting at 9:08 pm.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Supervisor Hynes stated no action was taken in Executive Session.

Discussion took place on the abstract bills relating to the Denver Water Project.

On motion of Edward Raeder second by Carol Murray the bills were audited, Denver Water bill #18 Young & Sommer in the amount of 148.50 was removed from the abstract, and all other bills were ordered paid in the following amounts:

General #24-89 – $117,566.96
Denver Water #5-19 – $11,673.50
Highway #7-39 – $99,149.81
Roxbury Sewer #5-10 – $10,064.62
Roxbury Water #4-11 – $1,760.92
Denver Sewer #4-20 – $32,321.64
Grand Gorge Water #5-12 – $2,351.36
Special Lights #1-3 – $5,504.57

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

On motion of Allen Hinkley second by Edward Raeder the Town Board approved the Justice Court monthly report for December 2016 in the amount of $4,800.

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

A note was received from the Grand Gorge Community Action Group thanking the Town Board for allowing use of the Civic Center for their annual community Christmas Party.

On motion of Gene Cronk second by Edward Raeder the meeting adjourned at 9:15 pm.

THIS IS A TRUE COPY
_____________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Roxbury Town Board Meeting Agenda - February 13, 2017

ROXBURY TOWN BOARD

Regular Meeting
February 13, 2017

Town Hall

Call To Order 7:30 pm Regular Meeting

Minutes January Organizational Meeting

Requests to Speak:

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for December 2016
·       Resolution-Supervisor’s monthly report for December 2016
·       Resolution-Assessor’s monthly report for December 2016
·       Resolution-Building Inspector monthly report for December 2016
·       Resolution-monthly water receipts report for December 2016
·       Resolution-Justice Court monthly report for December 2016
·       Resolution-Tax Collector monthly report for January 2017
·       Resolution-approve payment to Roxbury Library Association $15,000 as budgeted
·       Resolution-agreement to spend highway moneys
·       Resolution-advertise for bids for Highway Material Hauling
·       Resolution-advertise for bids for Highway Diesel fuel
·       Resolution-radio station lease agreement extension
·       Resolution- bid for Denver Water PRV Building
·       Resolution-fill Planning Board Alternate term thru 12/31/19
·       Resolution-equipment destruction
·       Rick Scianablo water bill
·       Personnel Matters
·       Old Highway Garage roof repair
·       NYCDEP Collection System Assessment
·       GG Tire sewer hookup
·       Police Policy – any changes from review?

REMINDERS:

Highway Contract expires 12/31/17

Water & Sewer Operator Agreements expire 12/31/17

(new ones need to be in place by 9/15/17 for 2018 budgeting purposes)

Roxbury Town Board Unapproved Meeting Minutes - January 3, 2017

UNAPPROVED MINUTES

January 3, 2017

A Public Hearing and Organizational Meeting of the Town Board were held January 3, 2017 beginning at 7:15 pm at the Town Hall.  Present: Supervisor Thomas S. Hynes, Councilmen Gene

Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Building Inspector William Walcutt, Attorney Kevin Young and four residents.

The Public Hearing was called to order at 7:15 pm.  The notice was read calling for the hearing regarding the proposed increase and improvements to the Denver Water District.  Michael

Harrington of Lamont Engineers, P.C. discussed proposed work entailed in the project and options to reduce the amount of work to be done.  Wendy Nief, a resident of the Denver Water District spoke in favor of the proposed work.  Attorney Young discussed the debt service limit the District could handle so as to not overwhelm the residents in taxes.  Attorney Young also discussed the bonding process.

The Public Hearing closed at 7:30 pm.

The regular meeting was called to order at 7:30 pm.

The Minutes of the December meetings were approved on motion of Allen Hinkley second by Gene Cronk.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Further discussion took place on the proposed Denver Water project in terms of awarding the bid for the PRV building where the low bidder is amenable to not start the work until spring, grant funding applications, emergency need for tank controls and getting more well pumps working, General Fund possibly having to loan Denver Water money that would have to be repaid within one year and concerns with current costs incurred being eligible for reimbursement under the bond.  Attorney Young recommends not awarding the PRV building bid until he looks into the eligibility of the costs to be covered under the bond and Mr. Harrington was directed to get costs on the tank controls and electric for getting more of the well pumps into use to bring back to the Town Board.

A letter has been received from NYS Environmental Facilities Corporation (NYSEFC) approving hardship funding for the Grand Gorge/Roxbury Water District proposed project.  This is good news for grant funding.  Discussion took place on work that is needed, how much work the Town Board would like to put in for grant funding and the process for the loan.  Harrington requested being able to start the environmental work now.  Attorney Young discussed Lead Agency status and the SEQR process where the project would be considered a Type I project because it would include the development of a new well field.

RESOLUTION #1 – ROXBURY & GRAND GORGE WATER PROJECT SEQR LEAD AGENCY

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury is undertaking a project called the Roxbury and Grand Gorge Water Districts Water System Improvements Project (hereinafter referred to as ‘the Project’) that will include development of a new production well with control building and associated appurtenances, construction of a new filtration system and appurtenances for the existing springs source, replacement of existing controls systems, rehabilitation of existing distribution storage tanks, replacement of water mains and appurtenances, construction of emergency power systems, and miscellaneous site and building improvements; and

WHEREAS, the Town is applying to the New York State Environmental Facilities Corporation Drinking Water State Revolving Fund (DWSRF) for project funding, and may apply to other funding agencies.

NOW, THEREFORE BE IT RESOLVED BY THE TOWN BOARD OF THE TOWN OF ROXBURY AS FOLLOWS:

1.              The Town Board of the Town of Roxbury intends to proceed with the Water System Improvements Project to make improvements to the Roxbury and Grand Gorge Water Districts’ supply, treatment, and distribution infrastructure; and

2.              The Town Board hereby determines that the project is a Type I action pursuant to the State Environmental Quality Review Act (SEQRA), Article 8 of the New York Environmental Conservation law and its implementing regulations, 6 NYCRR Part 617 and pursuant to potential funding program requirements; and

3.              The Town Board hereby declares itself SEQRA Lead Agency; and

4.              The Town Board hereby instructs the Supervisor, with the assistance of the consulting engineer, to prepare a full Environmental Assessment Form and notify involved agencies of the Town Board’s intent to serve as SEQRA Lead Agency and to further initiate the coordinated review of the Project under the SEQRA regulations and authorizes the Supervisor to sign all environmental review documents; and

5.              The Town Board hereby authorizes the Supervisor to sign all funding applications for the Project on its behalf.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5  Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

Attorney Young discussed the  Public Interest Order and Bond Resolution for the  Denver Water proposed project.

The following resolution was offered by Councilman Allen Hinkley who moved its adoption, seconded by Councilman Gene Cronk, to-wit:

RESOLUTION #2
In the Matter
of
the Increase and Improvement of the Facilities
of the Denver Water District in the
Town of Roxbury, Delaware County, New York

PUBLIC INTEREST ORDER

WHEREAS, the Town Board of the Town of Roxbury, Delaware County, New York, has duly caused Lamont Engineers, engineers duly licensed in the State of New York, to prepare a Preliminary Engineering Report, dated August 31, 2016, constituting a map, plan and an estimate of cost, pursuant to Section 202‑b of the Town Law (the “Report”), relating to the increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements, all as more fully described in the Report, which Report is on file in the office of the Town Clerk where it is available for public inspection during normal business hours; and

WHEREAS, the Denver Water District is entirely contained with the Town; and

WHEREAS, the maximum amount proposed to be expended for said increase and improvement is $1,000,000, which amount shall be allocated and charged as the cost of various capital improvements to the facilities of the Denver Water District, and shall be borne by the Denver Water District; and

WHEREAS, the capital project heretofore described, based on information supplied to the Town Board, has been determined by the Town Board to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which will not result in any significant environmental effects; and

WHEREAS, at a meeting of said Town Board on December 12, 2016, an order was duly adopted by it and entered in the minutes specifying that the said Board would meet to consider the increase and improvement of the facilities of the Town’s Denver Water District, in said Town at an estimated maximum cost of $1,000,000, and to hear all persons interested in the subject thereof concerning the same at the Town Hall, in Roxbury, New York, in said Town, on January 3, 2017, at 7:15 o’clock P.M., Prevailing Time; and

WHEREAS, a notice of adoption of said order duly certified by the Town Clerk was duly published and posted as required by law, to‑wit:  a duly certified copy thereof was published in the official newspaper of this Town, on December 21, 2016 and a copy of such notice was posted on December 19, 2016, on the signboard maintained by the Town Clerk of the Town of Roxbury, pursuant to Section 30, subdivision 6 of the Town Law; and

WHEREAS, a public hearing was duly held at the time and place set forth in said notice, at which all persons desiring to be heard were duly heard; NOW, THEREFORE, BE IT

ORDERED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:

Section 1.         Upon the evidence given at the aforesaid public hearing, it is hereby found and determined that it is in the public interest to increase and improve the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements, in the Town of Roxbury, Delaware County, New York, including incidental expenses in connection therewith, at an estimated maximum cost of $1,000,000.

Section 2.         This order shall take effect immediately.

The question of the adoption of the foregoing order was duly put to a vote on roll, which resulted as follows:

Thomas S. Hynes                    VOTING          AYE
Gene Cronk                              VOTING          AYE
Edward Raeder                          VOTING          AYE
Allen Hinkley                          VOTING          AYE
Carol Murray                           VOTING          AYE

The order was thereupon declared duly adopted.

The following resolution was offered by Councilman Edward Raeder who moved its adoption, seconded by Councilman Carol Murray, to-wit:

RESOLUTION #3 -BOND RESOLUTION DATED JANUARY 3, 2017. A RESOLUTION AUTHORIZING THE ISSUANCE OF $400,000 BONDS OF THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK, TO PAY PART OF THE $1,000,000 MAXIMUM ESTIMATED COST OF THE INCREASE AND IMPROVEMENT OF THE FACILITIES OF THE TOWN’S DENVER WATER DISTRICT, IN AND FOR SAID TOWN.

RESOLVED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:

Section 1.         For the specific object or purpose of paying part of the cost of the increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements, in the Town of Roxbury, Delaware County, New York, there are hereby authorized to be issued $400,000 bonds of said Town pursuant to the provisions of the Local Finance Law.

Section 2.        It is hereby determined that the maximum estimated cost of the aforesaid specific object or purpose is $1,000,000, and the plan for the financing thereof is by the issuance of the $400,000 bonds of the Town of Roxbury, Delaware County, New York, authorized to be issued pursuant to this resolution, together with a grant from the State of New York under the New York State Water Infrastructure Improvement Act in the amount of $600,000.

Section 3.         It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is forty years, pursuant to subdivision one of paragraph a of Section 11.00 of the Local Finance Law.  It is hereby further determined that the maximum maturity of the bonds authorized shall exceed five years, and that the foregoing is an assessable improvement.

Section 4.        Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the  bonds herein authorized, including renewals of such notes, is hereby delegated to the Town Supervisor, the chief fiscal officer.  Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Town Supervisor, consistent with the provisions of the Local Finance Law.

Section 5.         The faith and credit of said Town of Roxbury, Delaware County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such obligations as the same respectively become due and payable.  An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such obligations becoming due and payable in such year.  To the extent not paid by the assessment of assessable properties in the Denver Water District, there shall annually be levied on all the taxable real property in said Town a tax sufficient to pay the principal of and interest on such obligations as the same become due and payable.

Section 6.         Such bonds shall be in fully registered form and shall be signed in the name of the Town of Roxbury, Delaware County, New York, by the manual or facsimile signature of the Town Supervisor and a facsimile of its corporate seal shall be imprinted thereon and may be attested by the manual or facsimile signature of the Town Clerk.

Section 7.         The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the Town Supervisor, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as he or she shall deem best for the interests of the Town, provided, however, that in the exercise of these delegated powers, he or she shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds.  The receipt of the Town Supervisor shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money.

Section 8.         All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of its Town Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Town Supervisor.  It is hereby determined that it is to the financial advantage of the Town not to impose and collect from registered owners of such bonds any charges for mailing, shipping and insuring bonds transferred or exchanged by the fiscal agent, and, accordingly, pursuant to paragraph c of Section 70.00 of the Local Finance Law, no such charges shall be so collected by the fiscal agent.  Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Town Supervisor shall determine.

Section 9.         This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 ‑ 2.  Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long‑term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein.

Section 10.       The validity of such bonds and bond anticipation notes may be contested only if:

1)        Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money, or
2)        The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or
3)        Such obligations are authorized in violation of the provisions of the Constitution.

Section 11.      This resolution, which takes effect immediately, shall be published in summary in the Catskill Mountain News the official newspaper of the Town, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law.

The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows:

Thomas S. Hynes                    VOTING          AYE
Gene Cronk                              VOTING          AYE
Edward Raeder                          VOTING          AYE
Allen Hinkley                          VOTING          AYE
Carol Murray                           VOTING          AYE

The order was thereupon declared duly adopted.

Supervisor Hynes stated a sewer grinder pump had to be replaced at the Doroski home in Grand Gorge.

Building Inspector William Walcutt requested the Town Board approve Patrick Davis as Deputy Building Inspector and reported, with assistance from the Assessor Clerk, he is in the process of mailing out notices to open permit holders in an effort to get permits closed out.  When questioned what violation he had posted on the Merwin apartment house in Grand Gorge last fall, Mr. Walcutt stated it was an Unsafe Structure after having been contacted by the Fire Inspector who had written up the building with multi-violations  and the owner not having done anything with repairing problems found by the Building Inspector during his inspection in the spring.

RESOLUTION #4 – APPOINTMENTS AND COMMITTEES

On motion of Carol Murray second by Allen Hinkley the following resolution was offered and

adopted:

RESOLVED the Town Board approves the following appointments and committees for the year 2017:

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Town Supervisor’s appointment of Edward Raeder as Deputy Supervisor for the term 1/1/17-12/31/17.

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Town Supervisor’s appointment of Carolynn J. Faraci as Supervisor Bookkeeper for the term 1/1/17-12/31/17.

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0

On motion of Carol Murray second by Gene Cronk the Town Board approved the Highway Supt.’s appointment of William Sprague as Deputy Hwy. Supt. for the term 1/1/17-12/31/17.

AYES – 5 Murray, Cronk, Hinkley, Raeder, Hynes
NAYS – 0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Town Clerk’s appointment of Carolynn J. Faraci as Deputy Town Clerk #1 for the term 1/1/17-12/31/17.

AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #5 OFFICIAL UNDERTAKING

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“RESOLVED the Town Board approves the Official Undertaking of elected and appointed positions as to its form and manner of execution and the sufficiency of the insurance, as surety as prepared for the Town of Roxbury for the year 2017”

AYES – 5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0

RESOLUTION #6– TOWN BOARD MEETING SCHEDULE

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

“RESOLVED the Town Board for the year 2017 will meet the second Monday of each month for their Regular Monthly Meeting, except for January when they shall meet January 3, 2017 and  except for November when they shall meet on Thursday November 9, 2017.  All meetings will begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy 30, Roxbury, NY except for April and August when they will meet at the Grand Gorge Civic Center, 60933 State Hwy. 30, Grand Gorge, NY.”

AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0

RESOLUTION #7– PLANNING BOARD MEETING SCHEDULE

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED the Planning Board for the year 2017 will meet the third Wednesdays of each month for their Regular Monthly Meeting.  All meetings shall begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy. 30, Roxbury, NY.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #8– HISTORIC COMMISSION MEETING SCHEDULE

On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED the Historic Preservation Commission for the year 2017 will hold meetings quarterly on the third Saturdays of January, April, July and October at 10:00 am at the Town Hall for their regular meetings.”

AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0

RESOLUTION #9– PROCUREMENT POLICY

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Procurement Policy and finds no changes are needed:

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Procurement Policy for the year 2017.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #10 – INVESTMENT POLICY

On motion of Edward Raeder second by Carol Murray the following resolution was offered and

adopted:

“WHEREAS, the Town Board has reviewed the current Investment Policy and finds no changes

are needed;

NOW, THEREFORE BE IT RESOLVED, the Town Board approves use of the current

Investment Policy for the year 2017.”

AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0

RESOLUTION #11- SEXUAL HARASSMENT POLICY

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Sexual Harassment Policy and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Sexual Harassment Policy for the year 2017.”

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0

RESOLUTION #12- COMPUTER USE POLICY

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Computer Use Policy and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Computer Use  Policy for the year 2017.”

AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #13-LOCAL PRIVACY NOTIFICATION POLICY

On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Local Privacy Notification Policy pertaining to security breaches of personal information and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Local Privacy Notification  Policy for the year 2017.”

AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0

RESOLUTION #14-CODE OF ETHICS

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Code of Ethics and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Code of Ethics for the year 2017.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #15-TRAVEL REIMBURSEMENT POLICY

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Travel Reimbursement Policy and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Travel Reimbursement Policy for the year 2017.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #16-SECTION 504 GRIEVANCE PROCEDURE

On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Section 504 Grievance Procedure and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Section 504 Grievance Procedure for the year 2017.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #17-WORKPLACE VIOLENCE PREVENTION POLICY

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Workplace Violence Prevention Policy and finds no changes are needed;

NOW, THEREFORE, BE IT RESOLVED the Town Board approves use of the current Workplace Violence Prevention Policy for the year 2017; and

BE IT FURTHER RESOLVED, The Town Board directs the Town Clerk to distribute the Policy to all employees and approves signed confirmation from all employees that they have received and reviewed said policy to be in lieu of conducting formal annual training on said Policy.”

AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #18-EMPLOYEE HANDBOOK

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Employee Handbook and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Employee Handbook for the year 2017.”

AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

RESOLUTION #19-POLICE POLICY

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Police Policy for the year 2017 contingent upon further review by Councilman Hinkley and the Town Attorney.”

AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

RESOLUTION #20-BUILDING INSPECTOR AGREEMENT

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the current Building Inspector Agreement and finds no changes are needed;

NOW, THEREFORE BE IT RESOLVED the Town Board approves use of the current Building Inspector Agreement for the year 2017.”

AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

RESOLUTION #21- RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY REQUIRING THE TOWN’S CONSULTANT CODE ENFORCEMENT OFFICER TO EMPLOY A DEPUTY CODE ENFORCEMENT OFFICE

VIA SUBCONTRACT

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, in January of 2014 the Town Board of the Town of Roxbury resolved to enter into a

Consulting Agreement with William Walcutt for performance of the duties of Code Enforcement Officer (“CEO”) for the Town; and

WHEREAS, said Consulting Agreement requires the Code Enforcement Officer to appoint a Deputy Code Enforcement Officer subject to Town Board approval; and

WHEREAS, pursuant to Local Law No. 1 of 2007,  the Town Board may appoint  a Deputy Code Enforcement Officer (“DCEO”) in the event that the CEO is unable to serve as such for any reason; and

WHEREAS, the CEO desires to appoint Patrick Davis as DCEO; and

WHEREAS, the Town Board of the Town of Roxbury approves the CEO’s appointment of Patrick Davis for the position of DCEO; and

WHEREAS, the Town Board has determined that it is necessary for the Town’s Consultant CEO to enter into a Subcontract with its appointed DCEO; and

WHEREAS, the Town’s CEO will be responsible for any compensation due to the DCEO who will function in an as needed capacity to be determined by the Town’s Consultant CEO as a subcontractor to the Town’s Consultant CEO; and

NOW THEREFORE BE IT RESOLVED THAT The Town Board of the Town of Roxbury hereby authorizes William Walcutt, Town of Roxbury Consultant CEO to personally enter into a Subcontract with Patrick Davis who will perform the as needed duties of the DCEO as determined by the Town’s Consultant CEO and as a subcontractor to the Town’s Consultant CEO.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0

On motion of Carol Murray second by Allen Hinkley the Town Board designates the Town Supervisor and Deputy Supervisor as official check signers for the year 2017.

AYES – 5 Cronk, Murray, Cronk, Raeder, Hynes
NAYS – 0

On motion of Edward Raeder second by Gene Cronk the Town Board approved Atlantic-Inland of Cortland as Fire Inspector for commercial buildings for the year 2017.

AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved Catskill Mountain News official newspaper for Town business for the year 2017.

AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0

On motion of Carol Murray second by Edward Raeder  the Town Board approved NBT Bank N.A. and Wayne Bank for Town business for the year 2017.

AYES -5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0

On motion of Carol Murray second by Allen Hinkley the Town Board approved Mostert, Manzanero & Scott, LLP as Town CPA’s for the year 2017.

AYES – 5 Raeder, Murray, Hinkley, Cronk, Hynes
NAYS – 0

On motion of Allen Hinkley second by Edward Raeder the Town Board approved a mileage rate of $.535/ mile for employees using their own vehicle for Town business for the year 2017.

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

On motion of Edward Raeder  second by Carol Murray the Town Board approved the payment of $150 each to the Ralph S. Ives and Earl B. Dudley American Legion Posts for parades for the year 2017 as approved in the budget.

AYES – Murray, Cronk, Hinkley, Raeder, Hynes
NAYS – 0

On motion of Edward Raeder second by Carol Murray the Town Board approved payment of $300 rent to the Roxbury Fire District as a polling site for the year 2017 as approved in the budget.

AYES – 4 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

On motion of Gene Cronk second by Allen Hinkley the Town Board approved the payment of $500 each to Roxbury & Grand Gorge Senior Clubs for the year 2017 as approved in the budget.

AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

RESOLUTION #22 – DELAWARE COUNTY PLANNING DEPT. AGREEMENT

On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the agreement with the Delaware County Planning Dept. in the amount of $3,500 for services in the year 2017.”

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS –0

On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for December 2016 in the amount of $1,187.50 (Town Clerk $987.50 and Building Permits $200.00)

AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for December 2016.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

There was no monthly report from the Assessor for December 2016.

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector monthly report for December 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Gene Cronk the Town Board approved the monthly report of Water District receipts for December 2016 in the following amounts: Denver $34.10; Grand Gorge $467.68 and Roxbury $266.01.

AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0

There was no Justice Court monthly report for December 2016 due to not having received an invoice from the State yet.

No action was taken on filling the vacancy on the Planning Board for an Alternate member or secretary.

The annual report of Planning Board member training hours through December 31, 2016 was distributed to the Town Board.

The annual list of open building permits through December 31, 2016 was distributed to the Town Board.

The annual report of building permits issued and income for the year 2016 was distributed to the Town Board.

The annual Town Clerk report for the year 2016 was distributed to the Town Board.

Discussion took place on the Grand Gorge Tire sewer hookup.  Attorney Young stated NYCDEP is expected to change their policy in 2018 whereby a small business having less than 20 employees would be eligible for 100% of costs to be paid by DEP for failing septic or modifications if the owner can wait that long.

The work on the old highway garage roof is expected to begin next week.

No new information is available regarding the NYCDEP Collection System assessment.

A reminder was given that the Roxbury Highway Worker’s Association contract and the Water/Sewer agreements with LVDV Operations, Inc. expire 12/31/17.  These would have to be approved by September 2017 for 2018 Town Budget purposes.

On motion of Carol Murray second by Edward Raeder the bills were audited and ordered paid in the following amounts:

General #1-23 – $22,654.04
Denver Water #1-4 – $2,689.32
Highway #1-6 – $16,268.16
Roxbury Sewer #1-4 – $23,897.35
Roxbury Water #1-3 – $1,953.62
Denver Sewer #1-3 – $10,987.88
Grand Gorge Water #1-4 – $2,400.05
Cap. Proj-GEIS Project #1 – $331.50
AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

Councilman Edward Raeder reported a window in the Civic Center cafeteria was cracked and had a hole.  The matter will be looked into for repairs.

On motion of Gene Cronk second by Carol Murray the meeting adjourned at 8:45 pm.

THIS IS A TRUE COPY
__________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Notice - Town Board 2017 Meeting Schedule

NOTICE

Notice is hereby given that the Town Board, Town of Roxbury, Delaware County, New York, for the year 2017 will meet the second Monday of each month for their Regular Monthly Meeting, except for January when they shall meet on January 3, 2017 and except for November when they shall meet on November 9, 2017.  All meetings will begin at 7:30 pm and will be held at the Town Hall, 53690 State Hwy 30, Roxbury, NY except for April and August when they will meet at the Grand Gorge Civic Center, 60933 State Hwy. 30, Grand Gorge, NY.

By Order of the Town Board
Diane Pickett, Town Clerk
Dated:  Jan. 3, 2017

Roxbury Town Board Meeting Agenda - January 3, 2016

ROXBURY TOWN BOARD

Public Hearing
Regular Meeting

January 3, 2017

Town Hall

Call To Order  7:15 pm Public Hearing-Denver Water Bonding

7:30 pm Regular Meeting

Minutes December Meetings (12th and 28th)

Requests to Speak:

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution – Appointments & Committees
·       Resolution-Supv. appointment of Deputy Supv.
·       Resolution-Supv. appointment of Bookkeeper
·       Resolution-Hwy. Supt. appointment of Dpty. Hwy. Supt.
·       Resolution-Town Clerk appointment of Dpty. Town Clerk #1
·       Resolution-Official Undertaking manner and verbiage for Elected & Appointed officials
·       Resolution-Town Board Meeting Schedule for 2017 (2nd Mondays @ 7:30 pm @ Town Hall, April & August @ GG Civic Center and November meeting is Thursday Nov. 9th)
·       Resolution-Planning Board meeting schedule for 2017 (third Wednesday of month @ 7:30 pm @ Town Hall)
·       Resolution-Historic Preservation meeting schedule for 2017 (Jan, Apr, Jun, Oct the 3rd Saturday @ 10:00 am @ Town Hall)
·       Resolution-Procurement Policy reviewed and re-adopt or changes needed
·       Resolution-Investment Policy reviewed and re-adopt or changes needed
·       Resolution-Sexual Harassment Policy reviewed and re-adopt or changes needed
·       Resolution-Computer Use Policy reviewed and re-adopt or changes needed
·       Resolution-Local Privacy Notification Policy reviewed and re-adopt or changes needed
·       Resolution-Code of Ethics reviewed and re-adopt or changes needed
·       Resolution-Travel Reimbursement Policy reviewed and re-adopt or changes needed
·       Resolution-Section 504 Grievance Procedure reviewed and re-adopt or changes needed
·       Resolution-Workplace Violence Prevention policy reviewed and re-adopt or changes
·       Resolution-Employee Handbook reviewed and re-adopt or changes needed
·       Resolution-Police Policy reviewed and re-adopt or changes needed
·       Resolution-Building Inspector agreement reviewed and re-adopt or changes
·       Resolution-designate Supervisor & Deputy Supervisor as check signers
·       Resolution-Atlantic Inland of Cortland as Fire Inspector
·       Resolution-Catskill Mountain News official newspaper
·       Resolution-NBT Bank, N.A. and National Bank of Delaware County for banking
·       Resolution-Mostert, Manzanaro & Scott, LLP as Town CPA
·       Resolution-mileage rate $.535/mile (down from $.54)
·       Resolution-payment to Legion Posts $150 each as budgeted
·       Resolution-payment to Roxbury Fire District for polling site $300 as budgeted
·       Resolution-payment to Roxbury & GG Sr. Clubs $500 each as budgeted
·       Resolution-Delaware County Planning Dept.  contract for 2017in the amount of $3,500
·       Resolution-Town Clerk monthly report for December 2016
·       Resolution-Supervisor’s monthly report for December 2016
·       Resolution-Assessor’s monthly report for December 2016
·       Resolution-Building Inspector monthly report for December 2016
·       Resolution-monthly water receipts report for December 2016
·       Resolution-Justice Court monthly report for December 2016
·       Resolution-Denver Water Public Interest Order
·       Resolution-Denver Water Bond Resolution
·       Resolution- bid for Denver Water PRV Building
·       Resolution-fill Planning Board Alternate term thru 12/31/19
·       Planning Board training hours report thru 12/31/16 distributed to Town Board
·       Open Building Permit list thru 12/31/16 distributed to Town Board
·       Annual Building Permit report thru 12/31/16 distributed to Town Board
·       Town Clerk Annual report thru 12/31/16 distributed to Town Board
·       Old Highway Garage roof repair
·       NYCDEP Collection System Assessment
·       GG Tire sewer hookup

REMINDERS:

Highway Contract expires 12/31/17

Water & Sewer Operator Agreements expire 12/31/17

(new ones need to be in place by 9/15/17 for 2018 budgeting purposes)

Roxbury Town Board Year End Meeting Agenda - December 28, 2016

ROXBURY TOWN BOARD
Year End Meeting

December 28, 2016
Town Hall

Call To Order   4:00 PM

Requests to Speak:

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-accept Jill Ribich Planning Board resignation effective 12/8/16
·       Resolution-fill Planning Board Alternate term thru 12/31/19
·       Resolution-reappoint Phillip Zorda and Robert Cole to Planning Board (1/1/17-12/31/21)
·       Resolution-reappoint Margaret Ellsworth and Nicole Haroldson to Historic Commission (1/1/17-12/31/19)
·       Resolution-approve year end budget transfers and amendments as needed
·       Resolution-Supervisor’s monthly report for November 2016
·       Resolution-approve Justice Court monthly report for November 2016
·       Dennis Slater request for 30 MPH on Hubbell Corner’s Rd

REMINDERS:

·      1/3/17   Public Hearing on Denver Water bonding @ 7:15 pm

Organizational Meeting @ 7:30

This is the only meeting for January unless a Special Meeting is called for some purpose

·      The Highway Worker’s Contract expires 12/31/17

Roxbury Town Board Approved Meeting Minutes - December 12, 2016

APPROVED MINUTES

December 12, 2016

A Public Hearing and regular meeting of the Town Board were held December 12, 2016 at 7:15 pm at the Town Hall.  Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder and Allen Hinkley, Highway Supt. Neil German, Building Inspector William Walcutt, Assessor Clerk Stephanie Seminara,  Attorney Kevin Young and 6 residents. Absent: Councilwoman Carol Murray (arrived late).

The Public Hearing was called to order at 7:15 pm.  The notice was read calling for the meeting to receive comments on proposed Local Law #2 of 2016 entitled “A Local Law Prohibiting the Posting of Signs on the Veterans Memorial Located at the Corner of State Route 30 and County Route 41”.  No comments were heard in favor of or against the proposed law.

The Hearing closed at 7:19 pm.

Councilwoman Murray arrived at 7:25 pm.

The regular meeting was called to order at 7:30 pm.

The Minutes of the November 10th regular meeting and the November 21st Special Meeting were approved on motion of Gene Cronk second by Allen Hinkley.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Highway Supt. Neil German reported crews have been busy plowing, doing maintenance, truck repairs and cutting brush when weather permits, the old gas tank has been placed on the Auction’s International site, removed part of the old highway building to make roof repairs and the new highway employee is working out well.

Greg Henderson and Joseph Massa were present to express their concerns with a proposed sign to be erected near their Stratton Falls property in memory of a teenager who perished at the falls in the 1970’s and requested the Town Board not allow the sign to be erected.  Liability and insurance coverage are factors.  They stated having spoken with the family on several occasions to try to work out a compromise on size options and feel the sign the family would like to put up would reflect negatively on their property where they are in the process of refurbishing the house as a resort.  The family has requested to erect the sign through Delaware County DPW but the Town would have to request it through the County on the family’s behalf.  Councilman Hinkley was against allowing the sign to be erected because it is against the wishes of the property owner and feels the Town Board shouldn’t be infringing on that.  Attorney Young discussed different options the Town Board could take.

Michael Harrington of Lamont Engineers, PC was present to discuss the proposed water project, funding and requirements for bonding up to $1M for 30 years. A public hearing would have to be held before a bond resolution could be approved by the Town Board and the bond resolution must be in place before any work can begin. Attorney Young discussed the bonding and SEQR process. Discussion also took place on bonds if grant funding is denied.  It has been agreed the work on the Pressure Reducing Valve (PRV) is a priority and options were discussed to have General Fund loan money to Denver water and have it paid back in one year.  The Town Board directed Mr. Harrington to wait on doing anymore on the tank telemetry until spring. No action was taken on awarding the bid for the PRV building.

Mr. Harrington thinks the Town should expect to get a hardship letter on the Grand Gorge/Roxbury Water project in February that would mean a water grant may not be needed.

A written report was distributed to the Town Board from the Assessor.  Assessor Clerk Stephanie Seminara had nothing further to report.

Building Inspector William Walcutt reported having been to court on the Dugan Hill matter, Christopher Doyle had begun cleaning out some of the cars on his property but has halted now due to health issues, the old hardware building owned by David Merwin has been condemned due to fire code issues and he has inspected an apartment house owned by Rosa Siltanen per the request of the Roxbury Fire Chief.  He also stated NYCDEP is okay with the $60,000 building permit fee for work to be done on the Grand Gorge Sewer Plant upgrades for electrical, HVAC and plumbing.  The Town Board questioned the fee of $60,000 and inspection responsibility.  Mr. Walcutt stated the fee was per the fee schedule and figured as 1% of the total cost of the work.  Councilman Cronk disagreed that the Building Inspector could do the inspection of the boilers because he is not certified.  Supervisor Hynes also requested the Building Inspector submit a name for Deputy Building Inspector for Town Board approval as specified in his contract to fill in when he’s on vacation.

A letter was received from Dennis & Jackie Slater requesting the Town place a 30 mph speed sign on Hubbell Corners Rd. due to the high rate of speeds.  No action taken.

A letter was received from the Catskill Mountain Quilters Hall of Fame expressing sincere apologies for hanging their Quilt Show banner at the Veteran’s Memorial site in the square.

Rich Davis of the Grand Gorge Community Action Group (GGCAG) has measured the swing heights at the Civic Center playground and found they are 15 inches too high.  He has checked into pricing at $3.50/foot.  Councilman Raeder will check the prices at Stamford Farmers Co-Op to see if cheaper.  Mr. Davis volunteered to hang new chains when received.   The GGCAG community Christmas party will be held at the Civic Center on Dec. 17th 2-4:30 pm.  Mr. Davis expressed concerns with the cafeteria lock at the Civic Center.  Supervisor Hynes stated he will contact Stinson Lock to make repairs.

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for November 2016 in the amount of $2,507.97 (Town Clerk $1,572.97 and Building Permits $935.00)

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for October 2016.

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for November 2016.

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for November 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Carol Murray the Town Board approved the water receipts monthly report for November 2016 in the following amounts: Denver $604.34; Grand Gorge $290.73 and Roxbury $512.82.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Edward Raeder second by Gene Cronk the Town Board approved the Justice Court monthly report for September 2016 in the amount of $5,782.50 and October 2016 in the amount of $3,034.00.

AYES-5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #90-SCHEDULE SPECIAL YEAR END MEETING

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board will hold a Special Meeting on December 28, 2016 at 4:00 pm at the Town Hall for the purpose of concluding all  business for the year 2016”.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

RESOLUTION #91-SCHEDULE 2017 ORGANIZATIONAL MEETING

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board will hold the annual Organizational Meeting on January 3, 2017 at 7:30 pm at the Town Hall”.

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

RESOLUTION #92-REVISE EMPLOYEE HANDBOOK SECTION 807 INSURANCE BUYOUT PAYMENTS

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury adopted an Employee Handbook on October 13, 2003; and

WHEREAS, the Town Board has revised certain sections of the Employee Handbook on October 25, 2004, January 6, 2014 and December 8, 2014; and

WHEREAS, Section 807 Medical/Dental Insurance Buy-Out states “Method and Form of Payment – Payment of the buy-out will be made in monthly increments, to be included in the first paycheck of each month.” and

WHEREAS, the Roxbury Highway Worker’s Contract allows for payment of the buy-out to be made in the first two paychecks of each month; and

WHEREAS, the Town Board would like uniformity of buy-out payments to all employees on the buy-out;

NOW, THEREFORE BE IT RESOLVED, the Town Board revises Employee Handbook Section 807 Medical /Dental Insurance Buy-Out to read as follows: “Method and Form of Payment – Payment of the buy-out will be made in monthly increments, to be included in the first two paychecks of each month.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Discussion took place on the proposed Local Law #2 of 2016 that would prohibit posting of signs at the Veterans Memorial site located at the corner of State Route 30 and County Route 41.

RESOLUTION #93-RESOLUTION OF THE TOWN BOARD FOR THE TOWN OF ROXBURY

In the Matter of the Adoption of Local Law No. 2 of 2016 entitled “A Local Law Prohibiting the Posting of Signs on the Veterans Memorial Site Located at the Corner of State Route 30 and County Route 41”.

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town of Roxbury maintains a Veterans Memorial Site located at the corner of State Route 30 and County Route 41; and

WHEREAS, in order to preserve and enhance the aesthetics of property located in the

Town the Town Board determined the necessity of the adoption of a local law to prohibit the posting of signs at the Veterans Memorial Site in order to prohibit the desecration of a Public Monument due to posting of signs on said property; and

WHEREAS, the proposed Law was presented to the Town Board at least 11 days prior to the Special Town Board Meeting on November 21, 2016; and

WHEREAS, the Town Board adopted a resolution on November 21, 2016 scheduling a public hearing on the proposed Law for December 12, 2016; and

WHEREAS, the public hearing on the proposed Local Law was held on December 12, 2016 at the Town Hall; and

WHEREAS, the Town Board reviewed and considered all public comments received on the proposed Law; and

WHEREAS, the proposed Law was on file for inspection at the Clerk’s office prior the hearing and

during the public review process; and

NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF ROXBURY, DELAWARE COUNTY, NEW YORK:

The Town of Roxbury Local Law entitled “A Local Law Prohibiting the Posting of Signs at the Veterans Memorial Site Located at the Corner of State Route 30 and County Route 41”, being Local Law No. 2 of 2016 is hereby adopted; and

IT IS FURTHER RESOLVED, that the Town Clerk is hereby directed to take such actions as are necessary to implement this resolution and effect adoption of the Local Law.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Discussion took place on bonding for the Denver Water District improvements.

RESOLUTION #94- In the Matter of the Increase and Improvement of the Facilities of the Denver Water District in the Town of Roxbury, Delaware County, New York at an Estimated Maximum Cost of $1,000,000

On motion of Carol Murray second by Gene Cronk the Town Board adopted the following Order:

ORDER CALLING PUBLIC HEARING

In the Matter of
the Increase and Improvement of the
Facilities of the Denver Water District in the
Town of Roxbury, Delaware County, New York
at an Estimated Maximum Cost of $1,000,000

WHEREAS, the Town Board of the Town of Roxbury, Delaware County, New York, has duly caused Lamont Engineers, engineers duly licensed in the State of New York, to prepare a Preliminary Engineering Report, dated August 31, 2016, constituting a map, plan and an estimate of cost, pursuant to Section 202‑b of the Town Law (the “Report”), relating to the increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements all as more fully described in the Report, which Report is on file in the office of the Town Clerk where it is available for public inspection during normal business hours; and

WHEREAS, the Denver Water District is entirely contained within the Town; and

WHEREAS, the maximum amount proposed to be expended for said increase and improvement is $1,000,000, which amount shall be allocated and charged as the cost of various capital improvements to the facilities of the Denver Water District, and shall be borne by the Denver Water District; and

WHEREAS, the capital project heretofore described, based on information supplied to the Town Board, has been determined by the Town Board to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which will not result in any significant environmental effects; and

WHEREAS, it is now desired to call a public hearing on the question of such increase and improvement of the facilities of the Denver Water District in the manner described above, and to hear all persons interested in the subject thereof, in accordance with the provisions of Section 202‑b of the Town Law; NOW, THEREFORE, IT IS HEREBY

ORDERED, by the Town Board of the Town of Roxbury, Delaware County, New York, as follows:

Section 1. A public hearing will be held at the Roxbury Town Hall, in Roxbury, New York, in said Town, on January 3, 2017, at 7:15 o’clock P.M., Prevailing Time, on the question of the increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators and various building and site improvements, in the Town of Roxbury, Delaware County, New York, in the manner described in the preambles hereof, and to hear all persons interested in the subject thereof, concerning the same, and to take such action thereon as is required or authorized by law.

Section 2. The aforesaid hearing shall be noticed as follows:

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN that the Town Board of the Town of Roxbury, Delaware County, New York, will meet at the Roxbury Town Hall, in Roxbury, New York, in said Town, on January 3, 2017 at 7:15 o’clock P.M., Prevailing Time, for the purpose of conducting a public hearing in relation to the proposed increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements, in the Town of Roxbury, Delaware County, New York, all as more fully described in the August 31, 2016 Preliminary Engineering Report of Lamont Engineers, Cobleskill, New York, and including incidental expenses in connection therewith, at an estimated maximum cost of $1,000,000.

The aforesaid project has been determined by the Town Board to be a “Type II” Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which, as proposed, the Town Board has determined will not result in any significant environmental effects.

At said public hearing said Town Board will hear all persons interested in the subject matter thereof.

Section 3. The Town Clerk is hereby authorized and directed to cause a copy of this Notice of Public Hearing to be published once in the Catskill Mountain News, the official newspaper, and also to cause a copy thereof to be posted on the sign board of the Town Clerk, such publication and posting to be made not less than ten days, nor more than twenty days, before the date designated for the hearing, and shall constitute the notice required to be given under Section 202-b of the Town Law.

Section 4. This order shall take effect immediately.

The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows:

Carol Murray, Councilwoman VOTING AYE
Gene Cronk, Councilman VOTING AYE
Edward Raeder, Councilman VOTING AYE
Allen Hinkley, Councilman VOTING AYE
Thomas S. Hynes, Supervisor VOTING AYE

RESOLUTION #95-DENVER WATER PROJECT SEQR TYPE II ACTION

On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury has determined the necessity of a project named Denver Water District Water System Improvements Project to repair and replace critical water system infrastructure of the Denver Water District; and

WHEREAS, said Denver Water District Water System Improvements Project is subject to the requirements of the New York State Environmental Quality Review Act (6 NYCRR Part 617) and regulations enacted pursuant thereto; and

WHEREAS, the Town Board has carefully considered the likely environmental impacts of the Denver Water District Water System Improvements Project;

THEREFORE BE IT RESOLVED by the Town Board of the Town of Roxbury that the Denver Water District Water System Improvements is a Type II Action pursuant to SEQR and no further environmental review is required”.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

RESOLUTION #96-COMMUNITY KITCHEN GRANT #C1000672

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town of Roxbury Town Board acknowledges receipt of grant #C1000672 from the NYS Department of State; and

WHEREAS, these funds will be issued for the purposes of developing a Community Kitchen in Kirkside Park; and

WHEREAS, the Town of Roxbury Town Board also appoints the MARK Project, Inc. to administer the grant and conduct project oversight;

NOW, THEREFORE BE IT RESOLVED the Town of Roxbury Town Board authorizes the Town Supervisor, Thomas S. Hynes to serve as the signatory on any and all grant related documents.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #97-ADOPT LIMITED ENGLISH PROFICIENCY PLAN (LEP)

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, organizations receiving Federal financial assistance for projects are required to adopt a Limited English Proficiency (LEP Plan; and

WHEREAS, the LEP Plan will direct Town employees who need to assist residents with limited English skills requiring Town of Roxbury services; and

WHEREAS, the Town of Roxbury receives Federal financial assistance for projects as needed (ie: loans from USDA-Rural Development, etc.);

NOW, THEREFORE BE IT RESOLVED, the Town Board, Town of Roxbury adopts a Limited English Proficiency (LEP) Plan that will assist residents with limited English skills, on a case to case basis, in obtaining services from the municipality.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

It was reported Judge Gockel will be the only Judge for the period of January – April.

The Town Board received word that Jill Ribich has resigned as Planning Board alternate/Secretary effective 12/8/16. The Town Board will await a recommendation from the Planning Board for appointment.

The Town Board discussed the roof repairs needed on the old Highway garage.  The Highway Dept. has removed much of the damaged area.  A quote was received from Douglas Cronk to make the necessary repairs in the amount of $2,300 for labor and materials.

RESOLUTION #98-ACCEPT QUOTE FOR GARAGE REPAIRS

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board accepts the quote of Douglas Cronk, in the amount of $2,300 for repairs needed at the old highway garage.”

AYES-4 Hinkley, Raeder, Murray, Hynes
NAYS-0
ABSTAIN-1 Cronk (relative to contractor)

Attorney Kevin Young distributed and discussed the report on NYC DEP land purchases showing where more land has been purchased in Delaware County than elsewhere due to lower land prices and also discussed a moratorium on DEP land purchases. DEP is expected to do another study on the impact of the sales on each community and will not solicit purchasing land in some communities.

RESOLUTION #99-RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY REQUESTING THAT THE NYCDEP EXTEND ITS LAND ACQUISITION MORATORIUM TO INCLUDE THE TOWN OF ROXBURY

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the New York City Department of Environmental Protection (“NYCDEP”) has implemented  a Land Acquisition Program (“LAP”) in the watershed of the New York City water supply as part of a comprehensive watershed protection program intended to protect the City’s water supply by reserving open space and prohibiting residential and/or commercial development by future generations; and

WHEREAS, of the thirty-one (31) towns participating in the LAP, fifteen (15) of those towns are located in the County of Delaware; and

WHEREAS, during the time period from January 1, 2010 to date, 2,698 acres in the Town of Roxbury have been acquired by the NYCDEP; and

WHEREAS, during the period from January 1, 2010 to date, the NYCDEP has acquired 1,667 acres in the Town of Windham located in Greene County and 1,886 acres in the Town of Bovina located in Delaware County; and

WHEREAS, the NYCDEP has instituted a voluntary moratorium on active solicitation of land acquisition in the Towns of Windham and Bovina in order to take time to evaluate the impacts on these communities from the continued land acquisition; and

WHEREAS, Delaware County has requested that NYCDEP consider placing a temporary moratorium on solicitation, as well,  in the Towns of Roxbury, Walton and Kortright, all of which are located in Delaware County in order to take time to complete their impact evaluation; and

WHEREAS, it is the desire of the Town Board of the Town of Roxbury that the NYCDEP place a temporary moratorium on the solicitation of land within the Town of Roxbury; and

WHEREAS, a moratorium on solicitation, however, will not preclude the NYCDEP from responding to inquiries from property owners desiring to have their land purchased by the NYCDEP;

NOW, THEREFORE, BE IT RESOLVED THAT the Town Board officially requests that the NYCDEP institute a voluntary moratorium upon its solicitation of land under its Land Acquisition Program within the borders of the Town of Roxbury, County of Delaware, State of New York pending completion of their impact evaluation.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

RESOLUTION #100- RESOLUTION BY THE TOWN BOARD OF THE TOWN OF ROXBURY THAT IT WILL NOT SEEK AUTHORIZATION FROM THE COUNTY TO PLACE A PLAQUE ON COUNTY PROPERTY NEAR STRATTON FALLS

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury received a letter from Wayne D. Reynolds, P.E., Commissioner of the Delaware County Department of Public Works requesting authorization from the Town to allow Sue Brase to place a plaque on County property; and

WHEREAS, the County is not in favor of placing anymore signs within the County Highway right-of-way other than those required by Federal Manual of Traffic Control Devices for the safety and motoring public; and

WHEREAS, the Town generally is not in favor of placing anymore signs on Town and/or County Roads  other than those signs necessary for public safety; and

NOW THEREFORE BE IT RESOLVED THAT The Town Board of the Town of Roxbury will not seek authorization from the County to place a plaque on County property near Stratton Falls.”

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

Nothing has been received from NYCDEP regarding the Grand Gorge Tire Sewer hookup.

Councilman Cronk expressed concerns with the quarterly costs being charged for the Town C&D box at the Transfer Station and feels owners and/or contractors doing large construction projects should be getting their own box to have on site. No decisions were made on how to rectify the situation.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

General #578-622 – $113,836.37
Denver Water #78-87 – $14,910.65
Highway #252-272 – $115,978.15
Roxbury Sewer #86-93 – $6,748.34
Roxbury Water #94-100 – $3,829.64
Denver Sewer #106-120 – $15,955.20
Grand Gorge Water #96-101 – $4,175.90
Special Lights #18 – $2,087.84

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Councilman Hinkley discussed the phone plan of the Constable and requested the plan be upgraded for additional minutes/calls.  The matter will be looked into.

On motion of Allen Hinkley second by Carol Murray the meeting adjourned at 9:08 pm.

THIS IS A TRUE COPY
_____________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Notice of Public Hearing - January 3, 2017

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN that the Town Board of the Town of Roxbury, Delaware County, New York, will meet at the Roxbury Town Hall, in Roxbury, New York, in said Town, on January 3, 2017 at 7:15 o’clock P.M., Prevailing Time, for the purpose of conducting a public hearing in relation to the proposed increase and improvement of the facilities of the Town’s Denver Water District, consisting of various capital improvements to the facilities of the Denver Water District, including wellfield electrical improvements, pumping and treatment improvements, controls system improvements, pressure reducing valve vault replacement, water main and service replacements, hydrant and valve replacements, storage tank rehabilitation, emergency generators, and various building and site improvements, in the Town of Roxbury, Delaware County, New York, all as more fully described in the August 31, 2016 Preliminary Engineering Report of Lamont Engineers, Cobleskill, New York, and including incidental expenses in connection therewith, at an estimated maximum cost of $1,000,000.

The aforesaid project has been determined by the Town Board to be a “Type II” Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which, as proposed, the Town Board has determined will not result in any significant environmental effects.

At said public hearing said Town Board will hear all persons interested in the subject matter thereof.

Dated:    Roxbury, New York
December 12, 2016
BY ORDER OF THE TOWN BOARD
OF THE TOWN OF ROXBURY,
DELAWARE COUNTY, NEW YORK
By Diane Pickett,Town Clerk

Notice - Roxbury Town Board Special Meeting, December 28, 2016

NOTICE

The Town Board, Town of Roxbury, will hold a Special Meeting on December 28, 2016 at 4:00 pm at the Town Hall for the purpose of concluding all business for the year 2016.  The Organizational Meeting will be held on January 3, 2017 at 7:30 pm at the Town Hall.

By Order of the Town Board
Diane Pickett, Town Clerk
Dated:  Dec. 12, 2016

Roxbury Town Board Meeting Agenda - December 12, 2016

ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
December 12, 2016
Town Hall

Call To Order  7:15 pm Public Hearing-Proposed Local Law re: Veteran’s Memorial Site signs

7:30 pm Regular Meeting

Minutes  November Meetings

Requests to Speak:
Everett Farrell-Engineering RFQ
Greg Henderson/Joe Massa-memorial sign @ Stratton Falls
Michael Harrington-Denver Water project

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector

Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for November 2016
·       Resolution-Supervisor’s monthly report for October 2016
·       Resolution-Assessor’s monthly report for November 2016
·       Resolution-Building Inspector monthly report for November 2016
·       Resolution-monthly water receipts report for November 2016
·       Resolution-Justice Court monthly report for September & October 2016
·       Resolution-schedule Year End Meeting December 28th @ 4:00 pm?
·       Resolution-schedule Organizational Meeting January 3rd @7:30 pm?
·       Resolution-award bid for Denver Water PRV Building
·       Resolution-revise Employee Handbook Section 807 (…to be included in the first TWO paychecks of each month.)
·       Resolution-Draft Local Law re: signs at the memorial
·       Resolution-authorize Supv. to execute DOS grant for Community Kitchen
·       Resolution-Denver Water District Project set Public Hearing
·       Resolution-Denver Water District bonding
·       Moratorium on NYCDEP land purchases
·       Denver Water District work update
·       NYCDEP Collection System Assessment
·       GG Tire sewer hookup

Roxbury Town Board Approved Special Meeting Minutes - November 21, 2016

APPROVED MINUTES

November 21, 2016

A Special Meeting of the Town Board was held November 21, 2016 at 7:00 pm at the Town Hall. Present were:  Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray and 1 resident.

The meeting was called to discuss matters concerning Denver Water District and any other business that may come before the Town Board.

Sealed bids for a Denver Water Pressure Reducing Valve (PRV) building were opened on November 17, 2016 at 3:00 pm at the Town Hall.  A total of four (4) bids were received and were as follows:

Michael Harrington of Lamont Engineers, PC discussed the bids and recommended awarding the base bid and go with a larger vault.  Different options were discussed regarding the deducts and further discussed tank telemetry and bonding for all.  The Town Board will meet with Roxbury Run Village Association’s Board to discuss the matter before a decision is made on awarding the bid.  Supervisor Hynes will set up the meeting.

RESOLUTION #87-AUCTION HIGHWAY GARAGE GAS TANK

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes the Highway Supt. to place the highway garage gas tank on Auctions International site for bids.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #88-ORDER NEW HIGHWAY TRUCK

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Highway Supt. is authorized to order the new truck approved in the 2017 budget that will arrive and be paid for in 2017.”

AYES-5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS-0

RESOLUTION #89-SCHEDULE PUBLIC HEARING ON PROPOSED LOCAL LAW PROHIBITING SIGNS AT THE VETERANS MEMORIAL SITE

On motion of Carol Murray second by Gene Cronk the following resolution was adopted:

“RESOILVED, a public hearing will be held before the Town Board for the Town of Roxbury at the Roxbury Town Hall, 53690 State Hwy 30, Roxbury, New York on the 12th day of December 2016, at 7:15 p.m., regarding the adoption of a proposed Local Law prohibiting the posting of signs on the Veterans Memorial Site located at the corner of State Route 30 and County Route 41, thereby preserving and enhancing the aesthetics of this property that is located in the Town by prohibiting the desecration of a Public Monument due to the posting of signs on said property.  At such time and place all persons interested in the subject matter thereof will be heard concerning the same.”

AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0

On motion of Carol Murray second by Gene Cronk the meeting adjourned at 7:48 pm.

THIS IS A TRUE COPY
________________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Roxbury Town Board Approved Meeting Minutes - November 10, 2016

APPROVED MINUTES

November 10, 2016

A Public Hearing and regular monthly meeting of the Town Board was held November 10, 2016 at 7:00 pm at the Town Hall.  Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Dpty. Hwy. Supt. William Sprague and 1 resident.  Absent were:  Hwy. Supt. Neil German, Assessor Robert Breglio, Building Inspector William Walcutt and Attorney Kevin Young.

The Public Hearing on the 2017 Preliminary Budget was called to order at 7:00 pm.  The notice calling for the hearing was read.  Budget Officer, Carolynn Faraci explained three proposed changes to the budget that include: General Fund Appropriations #7510.4 Historian contractual increase from $500 to $1,000 and #3120.4 Constable contractual decrease from $30,000 to $17,000.  General Fund Revenues #1081 PILOT decrease from $2,451 to $2,417 and #2770 Election Reimb. decrease from $8,520 to $8,450.

Discussion took place on needed repairs on the old highway garage but is for nominal costs. Supervisor Hynes reported the 2017 County budget is expected to increase approximately 2%.

With no other comments being made, the hearing closed at 7:15 pm.

The regular meeting was called to order at 7:20 pm.

On motion of Gene Cronk second by Carol Murray the Minutes of the October 10th regular meeting and October 17th special meeting were approved.

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

Glenn Faulkner of MTC Cable updated the Town Board on the progress of expanding broadband service in the area where State grant funds will be used towards costs.  400 homes have just been hooked up and Denver valley is expected to be completed by year end.   They are also in the process of submitting applications to the State for funding four other projects and are requesting a letter of support from the Town.

Steve Finch of MTC Cable reported that the 180 foot tower being installed in Grand Gorge is a little behind schedule but is moving along with the pinned rock anchor foundation being installed currently.  The tower will be in partnership with the County for use as well.  There is also a wireless provider very interested in signing on for cell service.

Supervisor Hynes questioned the building that MTC was to install in the Town parking lot.  MTC reported it will be installed as part of the next phase of work.  They will also check into the problems the Assessor’s office is having with the speed of their computers and issues with cameras at the park.

Dpty. Hwy. Supt. William Sprague requested putting the old gas tank at the highway garage on the Auctions International site to sell which no Board member was against, requested ordering the new truck now that is in the 2017 proposed budget and which the Board has no problem with ordering, stated having received one quote for stone & oil for the highway garage parking lot but will wait for a second quote and stated NYS DOT is requiring a resolution to confirm four Town roads for the purposes of CHIPS funding.

RESOLUTION #80-RESOLUTION FOR THE ADOPTION OF FOUR PUBLIC TOWN HIGHWAYS IN THE TOWN OF ROXBURY

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS; pursuant to §189 of New York State Highway Law, in order to establish a public town highway it must be demonstrated that the roadway has been kept in repair or taken in charge by public authorities for a period of ten years or more;

WHEREAS, the Town Highway Superintendent has advised the Town Board of the existence of four town roads that have been utilized as public highways and have been continually maintained by the Town Highway Department for a period of at least 10 years; and

WHEREAS, pursuant to New York State Highway Law, §140(8) Town Highway Superintendents are required to maintain an inventory that sufficiently describes and records highways in the Town Clerk’s office.

NOW THEREFORE BE IT RESOLVED that the Town Board hereby authorizes the Town Highway Superintendent to add the following dead end roads to the Town’s highway inventory pursuant to New York State Law:

1.         Tom Hinkley Road (from Lower Meeker Hollow Road to dead end, a distance of .30 mile)

2.         Eber Cartwright Road (from County Hwy 36 to dead end, a distance of .14 mile)

3          Fairway Drive (from Burroughs Memorial Road to dead end, a distance of .51 mile)

4.         Shepard Lane (from Park Street to dead end, a distance of .14 mile)

WHEREUPON, the Resolution was put to a vote, and recorded as follows:

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

RESOLUTION #81-MTC CABLE SUPPORT LETTER

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, MTC Cable (MTC) is preparing to submit four grant funding applications to the New NY Broadband Program; and

WHEREAS, the projects will include bringing broadband to new local areas and to upgrade existing lines to other local areas; and

WHEREAS, the Town supports the benefits of broadband availability;

NOW, THEREFORE BE IT RESOLVED, the Town Board, Town of Roxbury supports the applications being submitted by MTC to the New NY Broadband Program for four broadband projects in local communities.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Discussion took place on filling the vacancy on the highway department.  Per Dpty. Hwy. Supt. William Sprague, Highway Supt. Neil German requests hiring Colin Oliver as HEO effective December 1, 2016.

RESOLUTION #82-HIRE OLIVER FOR HIGHWAY DEPT.

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, a vacancy exists in the Highway Dept.; and

WHEREAS, the Highway Supt. requests hiring Colin Oliver as a Heavy Equipment Operator (HEO);

NOW, THEREFORE BE IT RESOLVED, the Town Board hires Colin Oliver as HEO on the Highway Dept., full-time, effective 12/1/16 or after per Hwy. Supt.,  at the reduced pay rate of $18.25 per hour plus benefits.”

AYES-5Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Dpty. Supt. Sprague also stated the highway dept. is planning to do some work for the Town of Halcott and them for us so it has been requested by the Halcott Supt. Alan Reynolds to add each other to our Shared Services Agreements.

RESOLUTION #83-ADD TOWN OF HALCOTT TO SHARED SERVICES AGREEMENT

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board, Town of Roxbury, adopted a resolution on December 14, 2015 authorizing the Town of Roxbury Chief Executive Officer to sign a contract for shared highway services to permit the Town of Roxbury highway department head to share services with highway department heads in other municipalities; and

WHEREAS, said Shared Services contract included services with the Towns of Stamford, Town of Andes, Town of Harpersfield, Town of Middletown, Town of Gilboa, Village of Delhi and County of Delaware; and

WHEREAS, on December 29, 2015 the Town Board added NYS Dept. of Transportation (NYSDOT) to the Shared Services contract; and

WHEREAS, said Shared Services contract expires 12/13/20;

NOW, THEREFORE BE IT RESOLVED, the Town Board, Town of Roxbury, hereby amends the Town of Roxbury Shared Services Agreement to include shared services with the Town of Halcott; and

BE IT FURTHER RESOLVED this resolution shall take effect immediately.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Parks Clerk Carolynn Faraci reported the dollhouse window sashes are expected to be completed next week, but due to being more labor intensive than originally thought, the cost will be $43 per sash compared to $32 as quoted.  No Board member opposed the increase.  Mrs. Faraci added the park bridge repairs should begin soon.

A report has been received from Lamont Engineers PC regarding the Denver Water work for tank telemetry and adding bids for the PRV building are scheduled to be opened November 17th at 3:00 pm at the Town Hall.

RESOLUTION #84-SCHEDULE SPECIAL MEETING ON DENVER WATER

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board schedules a Special Meeting to be held November 21, 2017 at 7:00 pm at the Town Hall to discuss Denver Water District issues and any other business that may come before the Town Board.”

AYES-Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

Councilman Hinkley, having received a call from Building Inspector William Walcutt, discussed issues with the amount of fees to be charged to NYCDEP for upgrades/repairs to the Grand Gorge Sewer Plant building. Questions arise with what part of the work actually requires a permit.  The Board’s decision was to have the Building Inspector get the plans/specs of the project from DEP before a decision on a fee can be determined. The matter was also discussed in a written report from the Town Attorney.

The Board also discussed issues with the Building Inspector taking unannounced vacations and no deputy to fill in for him.  It was stated that his contract requires him to appoint a deputy, subject to Town Board approval, to make determinations in his absence.  The Town Board made no decisions in the matter.

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Town Clerk’s monthly report for October 2016 in the amount of $2,846.18 (Town Clerk $786.18 and Building  Permits $2,060.00)

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Edward Raeder second by Carol Murray the Town Board approved the Supervisor’s monthly report for September 2016.

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

A written Assessor’s Report was distributed to the Town Board.

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for October 2016.

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for October 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the monthly report of water receipts for October 2016 in the following amounts: Denver $3,602.78; Grand Gorge $4,024.61 and Roxbury $5,159.02.

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

There is no Justice Court report for September or October 2016 as invoices have not yet been received from the State.

The Board discussed the 2017 Preliminary Town Budget and the previously discussed proposed changes to General Fund Appropriations and Revenues.

RESOLUTION #85-ADOPT 2017 TOWN BUDGET

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed and discussed the 2017 Preliminary Town Budget; and

WHEREAS, the proposed changes to the 2017 Preliminary Budget include the following: General Fund Appropriations #7510.4 Historian contractual increase from $500 to $1,000 and #3120.4 Constable contractual decrease from $30,000 to $17,000.  General Fund Revenues #1081 PILOT decrease from $2,451 to $2,417 and #2770 Election Reimb. decrease from $8,520 to $8,450.

NOW, THEREFORE BE IT RESOLVED, the Town Board adopts the 2017 Town Budget, which includes the changes listed above and authorizes the filing of same with the appropriate agencies.”

AYES-5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS-0

The Town Board thanked the Budget Officer for her work on the budget and added that the 2017 Town Budget stayed below the allowable tax cap levy for 2017.

RESOLUTION #86-UNPAID WATER BALANCES TO TAXES

On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, pursuant to subdivision 3 of Section 198 of the Town Law, all unpaid water balances due and owing for the period ending September 30th of each year are to be paid by November 1st of that same year; and

WHEREAS, any unpaid water balances for the period ending September 30th shall be added to the taxes levied for the next year; and

NOW, THEREFORE BE IT RESOLVED the Town Board authorizes the unpaid water balances due and owing through the period ending September 30, 2017 be added to the taxes to be levied for the year 2017 in the following amounts: Denver Water $1,581.80; Grand Gorge Water $9,884.20 and Roxbury Water $4,064.96.”

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

Attorney Kevin Young was absent but submitted a written report for the Town Board including:

NYCDEP Collection System Assessment-Atty. Beebe has submitted the appraisal figures to DEP who is in the process of reviewing them to decide if they will withdraw their action.

Building Inspector-same issue as discussed earlier regarding a proposed NYCDEP building permit application.

Signs at Veteran’s Memorial-a draft Local Law was distributed to the Town Board to review and decide if they want to proceed with a public hearing.

GEIS Project-a proposed amended application has been submitted to CWC and is currently also being reviewed by DEP.

Grand Gorge Tire Sewer Hookup-the owner can apply for funds through CWC to cover costs with 100% of costs to be paid if DEP decides to eliminate the local match on the Business Septic Fund.

Supervisor Hynes stated he has spoken with the Tax Collector regarding the April 2016 bank interest and we should expect a check from her in a couple of days.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

General Fund #512-577 – $36,222.33
Denver Water #69-77 – $3,220.96
Highway Fund #234-251 – $39,766.56
Roxbury Sewer #77-85 – $8,997.04
Roxbury Water #84-93 – $3,716.39
Denver Sewer #95-105 – $13,819.35
Grand Gorge Water #85-95 – $3,862.88
Special Lights #16-17 – $2,087.84
AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Gene Cronk the meeting adjourned at 8:25 pm.

THIS IS A TRUE COPY
________________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Town of Roxbury Board Meeting Agenda - November 10, 2016

ROXBURY TOWN BOARD

Public Hearing
Regular Meeting
November 10, 2016
Town Hall

Call To Order 7:00 pm Public Hearing on 2017 Preliminary Budget

7:30 pm Regular Meeting

Minutes October 10th & 17th meetings

Requests to Speak:  MTC Cable re: update broadband project

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for October 2016 (Town Clerk $786.18: Bldg Permits $2,060.00)
·       Resolution-Supervisor’s monthly report for September 2016
·       Resolution-Assessor’s monthly report for October 2016
·       Resolution-Building Inspector monthly report for October 2016
·       Resolution-monthly water receipts report for October 2016 (Denver $3,602.78; GG $4,024.61; Roxb $5,159.02)
·       Resolution-Justice Court monthly report for September & October 2016
·       Resolution- 2017 Budget
·       Resolution-unpaid water balances to 2017 tax bills
·       Resolution-Highway Dept. vacancy
·       Resolution-confirm Town Roads Shepard Lane, Fairway Dr., Eber Cartwright Rd. & Tom Hinkley Rd.
·       Denver Water District valve replacement
·       NYCDEP Collection System Assessment
·       April 2016 Tax Collection bank interest
·       GG Tire sewer hookup

Roxbury Town Board Approved Meeting Minutes - October 10, 2016

APPROVED MINUTES

October 10, 2016

The regular meeting of the Town Board was held October 10, 2016 at 7:30 pm at the Town Hall.  Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Neil German, Assessor Robert Breglio, Assessor Clerk Stephanie Seminara, Parks Clerk Carolynn Faraci, Attorney Kevin Young and three residents.

On motion of Carol Murray second by Edward Raeder the Minutes of the September meeting were approved.

AYES-5 Murray, Raeder, Hinkley, Cronk, Hynes
NAYS-0

Rich Davis of the Grand Gorge Community Action Group stated their group will be holding the annual Halloween Party at the Civic Center on October 29th 2:00 pm – 4:30 pm and all are invited.

Assessor Robert Breglio provided a written monthly report for the Town Board and reported the following: there are issues with the new STAR check program where only Basic Star amounts were sent to several Enhanced eligible owners so additional checks will be sent to make up the difference, he has been visiting new building permit sites for valuation on next year’s roll and discussed the question by Supv. Hynes of whether a carport is assessable or not stating his determinations rests on permanency of the structure as installed/built.

Attorney Young discussed the Chazen report for assessment value of  NYC DEP’s Grand Gorge sewer collection system.  It has come in at $10M, higher than in the past, and negotiations will take place with DEP on how to make up the difference. The Town Board was agreeable with Attorney Beebe taking the Town Board’s offer to DEP.

Highway Supt. Neil German stated crews are replacing sluice pipes, cleaning ditches, brush cutting and getting ready for winter, stated the items placed on Auctions International for sale have come in as follows: 1972 tractor with mower $3,700 and the old highway garage lights $62.50, he requested hiring Colin Oliver to start 12/1/16, repairs need to be made to the water truck and some road signs need to be replaced.

Supv. Hynes reported a leak at Denver Water has been repaired and further discussed the need for upgrading the pressure reducing valve in the district.  Depending on whether the Town Board installs one or two valves, the two valves being recommended by the engineer, the cost would be $25,000 – $35,000 and a bond would be required to pay for it.

RESOLUTION #72-DENVER WATER DISTRICT VALVE VAULT REPLACEMENT

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board approves Lamont Engineers, P.C. to proceed with plans for rehabilitation/reconstruction of the Pressure Reducing Valve Vault with engineering costs to be charged as Additional Services to the District.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

LVDV Operations, Inc. has made a personnel change for the water/sewer operator, therefore, Dan Sperbeck is no longer the operator.  Mike Jonker will fill in until said time when a permanent operator is named.

Parks Clerk Carolynn Faraci reported there is one more event scheduled this month in the park and then the restrooms will be winterized and plans are to decorate four large round hay bales in the hamlet for Halloween with the hay bales being donated by Dickie Perry.

Supv. Hynes reported the leaking hot water tank at the Civic Center has been replaced, the gym floor will be sealed by Alan Davis of Roxbury School and concrete work at the Transfer Station is expected to be completed next year.  The swings at the Civic Center playground will also be lowered, which Grand Gorge Community Action Group members have offered to do for the Town.

Copies of the 2017 Tentative Town Budget were distributed to the Town Board on September 30, 2016.  A reminder was given a Budget Workshop on the 2017 Tentative Budget is scheduled for October 17, 2016 at 7:00 pm at the Town Hall.

A Dog Control Officer inspection was conducted by State Ag & Markets and has shown all items to be satisfactory.

Supv. Hynes reported receiving a price for replacing the fence at the Civic Center ball field in the amount of $9,500.  No decision was made.

On motion of Allen Hinkley second by Carol Murray the Town Board approved the Town Clerk’s monthly report for September 2016 in the amount of $3,403.08 (Town Clerk $2,878.08 and Building Permits $525.00)

AYES-5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS-0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for August 2016.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Edward Raeder the Town Board approved the Assessor’s monthly report for September 2016.

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s monthly report for September 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the monthly report of water district receipts for September 2016 in the following amounts: Denver $696.52; Grand Gorge $137.36 and Roxbury $250.64.

AYES-5 Murray, Hinkley, Raeder, Cronk, Hynes
NAYS-0

No Justice Report was available for September 2016 as we have not yet received an invoice from the State.

RESOLUTION #73-HIRE ROE AS SCHOOL CROSSING GUARD

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board appoints Austin Roe as School Crossing Guard, retroactive to September 19, 2016 at a rate of pay of $10.28/hr.”

AYES-5  Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Sealed bids for fuel oil were opened October 7, 2016 at 2:00 pm at the Town Hall.  A total of three (3) bids were received and were as follows on a per gallon price:

RESOLUTION #74-AWARD FUEL OIL BID TO MAIN CARE

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board awards the 2016/2017 Fuel Oil bid to Main Care Energy at a fixed price of $1.749/gallon; and

BE IT FURTHER RESOLVED said deliveries shall begin November 1, 2016.”

AYES-5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS-0

The matter of overriding the Tax Cap Levy was discussed.  It is expected that the override will not be needed this year per proposed budget figures, therefore, no action was taken to schedule a Public Hearing on the matter.

RESOLUTION #75-SCHEDULE A PUBLIC HEARING ON THE 2017 PRELIMINARY BUDGET

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board schedules a Public Hearing on November 10, 2016 at 7:00 pm at the Town Hall for the purpose of hearing public comments on the 2017 Preliminary Town Budget; and

BE IT FURTHER RESOLVED, unless changed at the Budget Workshop, Pursuant to Section 108 of the Town Law, the proposed salaries of elected officials are as follows:  Councilman (4) $4,761.36 ea., Justice (2) $8,251.41 ea., Supervisor $14,866.50, Tax Collector $9,722.64, Town Clerk $41,827.20, Highway Supt. $54,343.56; and

BE IT FURTHER RESOLVED, copies of said Preliminary Budget will be available at the Town Clerk’s Office after the October 17th Budget Workshop and at the November 10th Public Hearing”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Discussion took place on the proposed health and dental rates for 2017.  To renew the current plans, health rates will  increase 12.78%  and dental rates will decrease 10%.

RESOLUTION #76-RENEW HEALTH & DENTAL PLANS

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board approves renewal of the current health insurance plan with Excellus BlueCross BlueShield in the following amounts per month: Single $760.11; 2 person $1,520.22 and Family $2,166.31; and the dental plan with MVP Health Care in the following amounts per month: Single $41.49, 2 Person $84.43 and Family $150.44.

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

The Town has received a capital return check in the amount of $1,428.12 from New York Municipal Insurance Reciprocal (NYMIR) who insures the Town’s general coverage.

A Fiscal Stress Report has been received from the State showing the Town of Roxbury is not under fiscal stress.

No action was taken to fill the vacancy on the Highway Dept.

Grand Gorge Tire sewer hookup is still under review by NYCDEP.

A Tire Day for Town of Roxbury and Town of Middletown residents will be held Saturday October 15, 2016 between 8:00 am – 4:00 pm and will be at the Roxbury Highway garage.  Certain requirements must be met for tire drop off.

Discussion took place on the Town not yet having received the April bank interest from the Tax Collector. Supervisor Hynes will look into the matter.

The November meeting of the Town Board will be held Thursday November 10th at the Town Hall immediately following the Public Hearing or at 7:30 whichever is later.  Therefore, there will be no meeting Monday November 14th.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

General #476-511 – $25,182.97
Denver Water #60-68 – $12,983.52
Highway #210-233 – $42,778.96
Roxbury Sewer #68-76 – $14,842.35
Roxbury Water #75-83 – $5,838.27
Denver Sewer #86-94 – $13,019.70
Grand Gorge Water #77-84 – $6,009.57
Special Lights #15 – $2,087.84

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Allen Hinkley the meeting adjourned at 8:30 pm.

THIS IS A TRUE COPY
_________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

******************************************

October 17, 2016

A Special Meeting of the Town Board was held October 17, 2016 at 7:00 pm at the Town Hall to conduct a budget workshop and to hear any other business to come before the Board.  Present: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Neil German, Dpty. Hwy. Supt. William Sprague,  Budget Officer Carolynn Faraci and four residents.

Michael Harrington of Lamont Engineers, PC updated the Town Board on the status of the Denver Water District project work that has been submitted for Drinking Water State Revolving Fund monies (DWSRF) in the amount of $1M where the District would be responsible for 40% of costs. A summary of work and costs was distributed to the Town Board.  One of the items submitted is to install a new Pressure Reducing Valve (PRV) building to house two valves.   Since the current PRV is not sufficient to handle the water pressure it is warranted to install the new valves now.  The Town Board would also like the engineer to look into costs to install an alarm on the water tank to notify of a low water level as it is desperately needed as soon as possible.  Harrington discussed the bidding process for the PRV building.  He also recommends applying for water grant funding as well.

RESOLUTION #77-ADVERTISE BIDS FOR DENVER WATER PRV BUILDING & VALVES

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes Lamont Engineers, PC to proceed with work associated with advertising for bids for the new Pressure Reducing Valve (PRV) building for Denver Water District.”

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

Harrington reported Grand Gorge /Roxbury Water project is estimated at $3.5M for DWSRF grant funding and feels it should score well for funding which would be a 40% cost to the Districts.  A summary of work and costs was distributed to the Town Board.  The Town Board has decided to hold off on SEQRA work for now and the Hinkley property purchase is on hold as well until outcome of grant funding.  Part of the work under the application is filtration of the springs to which the Town Board authorizes Lamont Engineers, PC to prepare a plan for and submit to NYS Dept. of Health now.

Councilman Raeder questioned the costs for tank controls & generator cost differences between the Denver Water and Grand Gorge/Roxbury Water projects.  Harrington will look into the matter.

Budget Officer Carolynn Faraci stated the current 2017 Tentative Budget is well under the tax cap levy of .68%.

Councilwoman Murray questioned the General Fund Constable contractual line that will be looked into further by the Budget Officer for response.

A change was made to Roxbury Sewer for the amount to raise by tax being $41,471.70 per the DEP approved budget and rate formulas.

No changes were made to any salaries in the Tentative Budget.

Supervisor Hynes reported the County Budget is currently expected to increase 3% but it is being worked on to lower it.

The Town Board again discussed the Auctions International high bids for the 1972 Ford tractor with mower at $3,700 and the old lights from the highway garage at $62.50.

RESOLUTION#78-APPROVE EQUIPMENT & LIGHTS SALE AT AUCTION

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the sale of the following items to the high bidders on the Auctions International site: 1972 Ford Tractor with mower $3,700 and several old lights from the highway garage for $62.50.”

AYES-5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS-0

Discussion took place on adopting a Grievance Procedure Policy per Section 504 of the Rehabilitation Act of 1973 pertaining to persons believing to have been subjected to discrimination on the basis of disability.  Said policy is required for future Office of Community Renewal funding.

RESOLUTION #79-ADOPT SECTION 504 GRIEVANCE PROCEDURE

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) of the U.S. Department of Health and Human Services prohibits discrimination due to disability to participate in any program or activity receiving Federal financial assistance ; and

WHEREAS it is the policy of the Town of Roxbury not to discriminate on the basis of disability;

NOW, THEREFORE BE IT RESOLVED, the Town of Roxbury adopts an internal grievance procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) of the US Department of Health and Human Services.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

Supv. Hynes distributed a list of NYCDEP land purchases in Delaware County to date.

On motion of Edward Raeder second by Carol Murray the meeting adjourned at 8:45 pm.

THIS IS A TRUE COPY
__________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Roxbury Town Board Meeting Agenda - October 10, 2016

ROXBURY TOWN BOARD
Regular Meeting
October 10, 2016
Town Hall

Call To Order 7:30 pm Regular Meeting

Minutes September 12th Public Hearings & meeting

Requests to Speak:

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for September 2016
·       Resolution-Supervisor’s monthly report for August 2016
·       Resolution-Assessor’s monthly report for September 2016
·       Resolution-Building Inspector monthly report for September 2016
·       Resolution-monthly water receipts report for September 2016
·       Resolution-Justice Court monthly report for September 2016
·       Resolution-hire new school crossing guard
·       Resolution-Fuel Oil bids
·       Resolution-schedule Public Hearing Local Law to override tax cap levy for 2017 Budget November 10th @_______pm
·       Resolution-schedule Public Hearing 2017 Preliminary Budget for November 10th @_______pm
·       Resolution-health insurance rates
·       Reimbursement from NYMIR $1,428
·       2017 Tentative Budget has been distributed to Town Board
·       Fiscal Stress report from State
·       Highway Dept. vacancy
·       Quarterly Dog Control Officer Report-no issues found
·       April 2016 Tax Collection bank interest
·       GG Tire sewer hookup

REMINDER:    2017 Tentative Budget Workshop Monday October 17th @ 7:00 pm

November Regular Meeting is Thursday the 10th

Roxbury Town Board Approved Meeting Minutes - September 12, 2016

APPROVED MINUTES

September 12, 2016

Two Public Hearings and the regular meeting of the Town Board were held September 12, 2016 at 7:15 pm at the Town Hall.  Present were:  Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Dpty. Hwy. Supt. William Sprague, Assessor Robert Breglio, Parks Clerk Carolynn Faraci, Attorney Kevin Young and 2 residents.  Absent: Hwy. Supt. Neil German (due to illness) and Building Inspector William Walcutt.

The Public Hearing for closeout of the 2012 Community Development Block Grant (CDBG) was called to order at 7:15 pm.  The notice calling for the hearing was read.  Margaret Ellsworth of the M-ARK Project Inc. discussed the project that funded 18 housing rehabilitation projects in the Town of Roxbury.  The total cost including administration fees was in the amount of $400,000.

No comments were heard in favor of or against closeout of the program.

The Hearing closed at 7:22 pm.

Four additional residents arrived.

The Public Hearing for comments on submission of an application to NYS Homes and Community Renewal for a new CDBG for housing rehab was called to order at 7:25 pm.  The notice calling for the hearing was read.  Margaret Ellsworth discussed the program and recommends submitting for only a $200,000 grant for 6-8 projects as there were only a few homeowners that were not able to be served by previous program funds. Maureen Sauveur expressed concerns with the homeowner application process and getting put on a waiting list.  Ellsworth will look into the matter.  Town Board members spoke in favor of submitting another application. No comments were heard against submitting the application.

The Hearing closed at 7:34 pm.

The regular meeting was called to order at 7:34 pm.

The Minutes of the August 8, 2016 meeting were approved on motion of Gene Cronk second by Allen Hinkley.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

One additional resident arrived.

William and Patricia Davis were present to discuss issues they have with property they purchased next to their home in Grand Gorge.  They purchased the property from Federal National Mortgage Assoc. in March of 2016 for $4,500 and removed the house in May 2016.  Issues pertain to the house having been condemned and notice posted by the Building Inspector in 2013 and currently having an assessed value of $44,800 that they were unaware of upon the purchase and  that they will now be responsible for paying 2016 School Tax and 2017 Town/County taxes on.  Assessor Robert Breglio upheld his assessment referencing Real Property Tax Law as it pertains to the house still standing as of March 1, 2016 (taxable status date), conditions of the structures, value of the primary acre with municipal water and sewer and that the Building Inspector had stated at an October 2015 Town Board meeting that the property was now in acceptable condition to him per his inspection.  Breglio also added the owner’s were aware of the Grievance process having been in to speak with him regarding their primary residence assessment and further stated the assessment on the new property will decrease on March 1, 2017 due to the house being removed and will only reflect the primary acre and garage unless the owners decide to combine the two properties for taxable purposes which would further remove the second primary acre value. Attorney Young agreed with the Assessor’s interpretation of the tax law regarding the matter.  The Davis’s also had issues with the Building Inspector not returning calls and not responding with requests for copies of building permits and plans that would now make the property condition acceptable.  The Town Board will contact the Building Inspector regarding the issues raised and to attend the next meeting to discuss the matter further.

Assessor Robert Breglio spoke about items from his written report to the Town Board including issues with people not getting building permits for required work and therefore the Assessor not knowing about the work until viewing changes on real estate sale listings.  He also discussed issues with the STAR check program that is now being administered by the State.

Attorney Kevin Young stated having received a report from Chazen regarding NYCDEP sewer collection system values.  The matter will be discussed further at a later date for future assessments.

Highway Supt. Neil German was absent but Deputy Hwy. Supt. William Sprague reported stone and oiling for this year has been completed, the Hwy. Supt. would like to post an old tractor with mower and old garage light fixtures for sale on the Auctions International site, requested the Town sell the carriages being stored at the old highway garage because they have not been used in several years and it would clear storage space for highway materials/equipment,  the Highway Supt. is requesting Ralph Sprague to fill the Highway Mechanic vacancy and they are waiting on the rest of the parts to fix the truck damaged by the Town of Middletown.

RESOLUTION #64-USED MOWER & LIGHT FIXTURES TO ONLINE AUCTION

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, The Town Board authorizes the Highway Supt. to post the 1972 Ford 2000 tractor & mower and the highway garage halogen light fixtures for sale on the online Auctions International site to obtain bids for same.”

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

RESOLUTION #65-UPGRADE RALPH SPRAGUE TO HWY. MECHANIC

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, there exists a vacancy in the position of Highway Mechanic due to the retirement of Edward Docskalik; and

WHEREAS, Ralph Sprague currently holds the position of Mechanic’s Assistant;

NOW, THEREFORE BE IT RESOLVED, the Town Board appoints Ralph Sprague from Mechanic’s Assistant to the position of Mechanic effective September 13, 2016 at a rate of pay of $21.22/hour.”

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

Dpty. Supt. Sprague requested filling the current vacancy in the Highway Dept.  He was directed to have the Hwy. Supt. make his recommendation to the Town Board.

Parks Clerk Carolynn Faraci reported there are still four events booked for the pavilion this year, has six events already booked for next year, the flower boxes on Main Street will soon be getting filled with mums and stated the dollhouse windows are still out being repaired.

Brian Perazone expressed concerns with event signs being posted on the Veterans Memorial property and requested the Town Board enact a law with penalties that would prevent such posting.  The Attorney will look into doing a local law on the matter.

Supervisor Hynes stated the water running across the pony farm driveway in Grand Gorge was due to an open valve on the old Frevert Well waterline.  The valve has been shut off.

Supervisor Hynes also reported a leak still exists on the Roxbury waterline in between the school and Benecke residence and is expected to be repaired soon.

Attorney Young is still awaits a response from NYCDEP regarding costs for Grand Gorge Tire to hook up to the Grand Gorge DEP sewer line.

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Town Clerk’s monthly report for August 2016 in the amount of $2,647.16 (Town Clerk $1647.16 and Building Permits $1,000.00)

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Supervisor’s monthly reports for June and July 2016.

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for August 2016.

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Building Inspector’s report for August 2016.

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

On motion of Carol Murray second by Gene Cronk the Town Board approved the Water Receipts monthly reports for August 2016 in the following amounts: Denver $651.42; Grand Gorge $487.64 and Roxbury $1,061.07.

AYES-5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS-0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Justice Court monthly reports for July 2016 in the amount of $2,667.00 and August 2016 in the amount of $3,855.50.

AYES-5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS-0

No action was taken on hiring a School Crossing Guard as no applications have been received.

RESOLUTION #66-SCHEDULE BUDGET WORKSHOP

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board will hold a Special Meeting on October 17, 2016 at 7:00 pm at the Town Hall to conduct a Budget Workshop on the 2017 Tentative Budget and to discuss any other business that may come before the Town Board.”

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

RESOLUTION #67-ADVERTISE BIDS FOR FUEL OIL

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes advertising for sealed bids for fuel oil for the 2016/2017 heating season; and

BE IT FURTHER RESOLVED, said bids must be received before 2:00 pm on October 7, 2016 at which time they shall be opened; and

BE IT FURTHER RESOLVED, any award will be made at the regular monthly meeting of the Town Board to be held October 10, 2016.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

RESOLUTION #68-RE-APPOINT GOCKEL TO BOARD OF ASSESSMENT REVIEW

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“RESOLVED, the Town Board re-appoints Henry Gockel to the Board of Assessment Review for the five year term 10/1/16-9/30/21.”

AYES-5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS-0

No action was taken on renewing the health insurance plans as the State has not yet accepted the proposed rates.

RESOLUTION #69-CLOSEOUT OF 2012 CDBG PROGRAM

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, in 2012 the Town of Roxbury was awarded a Community Development Block Grant (CDBG) Project #1004HR64-12 for owner occupied housing rehabilitation from NYS Homes and Community Renewal in the amount of $400,000; and

WHEREAS, the program was administered by the M-ARK Project, Inc. on behalf of the Town of Roxbury; and

WHEREAS, all work was completed and final funds were dispersed in October 2015; and

WHEREAS, funds were dispersed to eighteen homeowners in the amount of $351,000 and for administration in the amount of $49,000; and

WHEREAS, a Public Hearing on closeout of the program was advertised in the Catskill Mountain News; and

WHEREAS, the Public Hearing was held September 12, 2016 at 7:15 pm at the Town Hall; and

WHEREAS, no negative comments were heard on the closeout of the 2012 CDBG Program,

NOW, THEREFORE BE IT RESOLVED, the Town Board of the Town of Roxbury officially closes out 2012 CDBG Project #1004HR64-12.”

AYES-5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS-0

RESOLUTION #70-NEW APPLICATION FOR CDBG PROGRAM FUNDS

On motion of Carol Murray second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board Town of Roxbury wishes to submit an application to NYS Housing and Community Renewal for a Community Development Block Grant (CDBG) for owner occupied home repair in the amount of $200,000; and

WHEREAS, the notice of the Public Hearing was advertised in the Catskill Mountain News; and

WHEREAS, the Public Hearing was held September 12, 2016 at 7:25 pm at the Town Hall; and

WHEREAS, there were no negative comments heard at the Public Hearing for application to NYS Housing and Community Renewal;

NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes an application to NY Homes and Community Renewal for a Community Development Block Grant (CDBG) for owner occupied home repair not to exceed $200,000; and

BE IT FURTHER RESOLVED, the Town Board authorizes the M-ARK Project, Inc. as a sub-recipient to administer the program.”

AYES-5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS-0

RESOLUTION #71-EQUIPMENT DESTRUCTION LIST

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes the following equipment for destruction as non-working from the Highway Dept Office: Brother Model 575 Fax Machine Serial #U61227A4W711923.”

AYES-5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS-0

To apply for the County Clean Sweep Program for hazardous wastes applicants must register with the program through September 15, 2016.

A Tire Day has been scheduled for October 15, 2016, 8:00 am -4:00 pm at the Roxbury Highway Garage.  It is being done jointly with the Town of Middletown.  Requirements for use: Town of Roxbury or Town of Middletown residents only, Transfer Station Permit required, will take tires fitting up to 17” wheels, rims must be removed and a limit of 10 tires per household.

Attorney Young stated Attorney Beebe acknowledges that he will receive no payment for the NYCDEP collection system assessment work until completed and the Town Board accepts the terms of the agreement.

Joseph Resch requested the Town Board have the Civic Center gym floor refinished and to have the gym repainted the original school colors of green and white.  Supervisor Hynes will check with Alan Davis of Roxbury School regarding the matter on what materials to use on the floor.

Sam Maniscalco’s car received bumper and gas tank damage from stones that came from a Town of Roxbury dump truck when the tailgate opened unknowingly to the truck driver.  Attorney Young was directed to prepare General Release papers for the car owner to sign, based upon his copies of estimates, and the Town will pay the damages outright to the owner.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

General #422-475 – $49,480.10
Denver Water #54-59 – $2,081.00
Highway #186-209 – $321,359.38
Roxbury Sewer #57-67 – $30,075.12
Roxbury Water #66-74 – $4,035.56
Denver Sewer #77-85 – $16,263.33
Grand Gorge Water #68-76 – $3,381.85
Special Lights #13-14 – $2,087.84

AYES-5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS-0

On motion of Allen Hinkley second by Gene Cronk the meeting adjourned at 8:41 pm.

THIS IS A TRUE COPY
___________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Roxbury Town Board Special Meeting - October 17, 2016

NOTICE

The Town Board, Town of Roxbury, will hold a Special Meeting on October 17, 2016 at 7:00 pm at the Town Hall for the purpose of conducting a Budget Workshop on the 2017 Tentative Budget and to discuss any other business that may come before the Town Board.

Diane Pickett
Town Clerk
Dated:  September 14, 2016

Roxbury Town Board Public Hearing and Regular Meeting Agenda - September 12, 2016

ROXBURY TOWN BOARD
Public Hearing
Regular Meeting
September 12,  2016
Town Hall

Call To Order 7:15 pm  Public Hearing – CDBG Program Closeout

7:25 pm Public Hearing – application for new CDBG Program

7:30 pm Regular Meeting

Minutes August 8th meeting

Requests to Speak:
Patricia Davis – property purchase

Department Reports:
Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources
Old Business
New Business
Letters to the Board
Discussion from residents

Audits

ISSUES FOR DISCUSSION

·       Resolution-Town Clerk monthly report for August 2016
·       Resolution-Supervisor’s monthly report for June & July 2016
·       Resolution-Assessor’s monthly report for August 2016
·       Resolution-Building Inspector monthly report for August 2016
·       Resolution-monthly water receipts report for August 2016
·       Resolution-Justice Court monthly report for July  2016
·       Resolution-hire new school crossing guard
·       Resolution-schedule budget workshop in October
·       Resolution-advertise bids for 2016/2017 fuel oil to be opened October 7th @ 2:00 pm
·       Resolution-reappoint Henry Gockel Brd of Assessement Review 10/1/16-9/30/21
·       Resolution-health insurance rates
·       Resolution – closeout of 2012 CDBG housing repair program
·       Resolution – application for new CDBG housing repair program
·       Resolution-equipment destruction list
·       Resolution-Hwy. Supt. request for filling Hwy. Mechanic vacancy
·       Highway Dept. vacancy
·       Clean Sweep-residences must register by Sept. 15th
·       Schedule Tire Day
·       Beebe invoices
·       Status Grand Gorge Tire sewer hookup