Roxbury Town 10/30/13 Roxbury Town 10/30/13

Town Board Minutes - October 14, 2013

APPROVED MINUTES

A regular meeting of the Town Board was held October 14, 2013 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Attorney Kevin Young and 7 residents.

On motion of Gene Cronk second by Allen Hinkley the Minutes of the September 9, 2013 regular meeting and September 26, 2013 special meeting were approved.
AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0

Leland Liddle of Second Nature Construction was present re: the Unsafe Structure posted on the property owned by Caroline Lilly located in the Historic District of Roxbury. Mr. Liddle presented the Board with paperwork of proposed repairs that the owner would like to complete in two phases. The Town Board will review the information and also required stamped architect plans for the expanse of work to be completed.

Donald Bramley of MTC Cable and Lee Austin, consultant for MTC were present to discuss and request 20’X20’ easement from the Town to erect a 12’X12’ building on Town property to house their broadband equipment. Attorney Kevin Young will look over the paperwork before a decision can be made by the Board.

Highway Supt. Stephen Schuman stated heavy rains from Sept. 11, 2013 damaged several ditches in the Denver area and crews have repaired them, crews have also begun preparing roads for next year’s work and requested the Town of Andes be added to the current Shared Services Agreement.

RESOLUTION #63 – ADD TOWN OF ANDES TO SHARED SERVICES AGREEMENT
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, the Town Board, Town of Roxbury, adopted a resolution on December 13, 2010 authorizing the Town of Roxbury Chief Executive Officer to sign a contract t for shared highway services to permit the Roxbury highway department head to share services with highway department heads in other municipalities; and
WHEREAS, said Shared Services contract included services with the Town of Stamford, Town of Harpersfield, Town of Gilboa, Town of Middletown, County of Delaware and Village of Delhi; and
WHEREAS, said Shared Services contract expires December 13, 2015;
NOW, THEREFORE BE IT RESOLVED, the Town Board, Town of Roxbury, hereby amends the contract to also include shared services with the Town of Andes; and
BE IT FURTHER RESOLVED this resolution shall take effect immediately.”
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0

Discussion took place on the request of the Highway Supt. to formally abandon three roads due to several years of non-use and non-maintenance: Hosier Rd., Starley Rd. and Saccaro Rd. Discussion also took place on the abandonment of Slauson Trailer Park Rd. as the owner has approached the Highway Supt. as he would like to have it private again. They require a permissive referendum and attorney Young will prepare the paperwork.

Hardscrabble Rd. bridge is expected to be paved soon. Hwy. Supt. Schuman will check with County DPW as to when.

The Water Supt. is to check two Grand Gorge hydrants that are not working.

Work has begun on replacing the Ridge Rd. Spur water line as part of the Lake St. Project.

A meeting will be held tomorrow, October 15th at 11:00 am at the Town Hall to discuss the Lake St. Project highway permit required from NYS Department of Transportation. Hopefully the meeting will iron out any issues.

A water leak has been repaired on County 41 at the Boyle residence.

The 2014 Tentative Budget was presented to the Town Board. Carolynn Faraci, Budget Officer stated she expects changes to the 2014 Tentative Budget at the workshop to include two new computers: one for the Town Clerk and one for the Bookkeeper as the current computers are too old for upgraded software.

Discussion took place on the C&D box at the Transfer Station that needs work and a low spot that needs blacktop.

On motion of Carol Murray second by Allen Hinkley the Town Board approved the Monthly Report of the Town Clerk for September 2013 in the amount of $4,554.79 (Town Clerk $3,109.79 and Building Permits $1,445.00)
AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the Monthly Report of the Supervisor for August 2013.
AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the monthly written report of the Assessor for September 2013.
AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0

There was no monthly report received from the Building Inspector.

Attorney Young will review the Building Inspector agreement for renewal as the current one expired 12/31/12.

On motion of Gene Cronk second by Edward Raeder the Town Board approved the monthly water receipts for September 2013 in the following amounts: Denver Water $186.40, Grand Gorge Water $1,137.18 and Roxbury Water $384.33.
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the monthly report of the Justice Court for August 2013 in the amount of $3,798.00.
AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes
NAYS – 0

Sealed bids advertised for Fuel Oil were opened October 11, 2013 at 2:00 pm at the Town Hall. A total of three bids were received and were as follows per gallon:
Vendor Fluctuating
Base Price + Firm Differential = Total Fluct-
uating Price Fixed
Price Non-Collusive Cert
Main Care 3.0623 .1900 3.2523 3.4360 Yes
Mirabito 3.0550 .1743 3.2293 3.3886 Yes
Bottini 3.2162 .18 3.3962 3.399 No

RESOLUTION #64 – FUEL OIL BID AWARD
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board awards the 2013/2014 heating season fuel oil bid to Mirabito Energy Products at a fixed price of $3.3886/gallon; and
BE IT FURTHER RESOLVED said deliveries shall begin November 1, 2013.”
AYES – 5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS – 0

RESOLUTION #65 – AMEND COMPUTER USE POLICY
On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted”
“WHEREAS, the Town Board adopted a Computer Use Policy on June 10, 2013; and
WHEREAS, the Town Board adopted an amended Computer Use Policy on July 8, 2013; and
WHEREAS, the State Justice Court had issues with some wording regarding the Section (Municipality) Rights (a);
NOW, THEREFORE BE IT RESOLVED, THE Town of Roxbury Town Board adopts an amended version of the Computer Use Policy, specifically, Section: (Municipality) Rights (a) where language was added that pertains to Justice Court records.”
AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the Assessor Clerk for reimbursement of costs for mileage, hotel and meals to attend a training conference in Newburgh, NY.
AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0

RESOLUTION #66 – CONTROL OF SNOW ON COUNTY HIGHWAYS
On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:
“RESOLVED: That in pursuance of Section 135-a of the Highway Law, the Town Board of the Town of Roxbury hereby approves a certain agreement executed by the Town Superintendent of Highways of the Town of Roxbury with the County Superintendent of Highways of Delaware County for the performance by the Town of Roxbury for the work of control of snow on the County Roads within the boundaries of the County, upon the terms, rules and regulations as are contained in copy of such agreement that is annexed hereto and made a part hereof.”
AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0

RESOLUTION #67 – CONTROL OF SNOW ON NEW YORK CITY ROADS
On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:
“RESOLVED: as authorized by agreement between New York City and the County of Delaware, and by Resolution No. 46 of 1991 of the Delaware County Board of Supervisors, the Town Board of the Town of Roxbury hereby approves a certain agreement executed by the Town Superintendent of Highways of the Town of Roxbury for the performance by the Town of Roxbury of the work of control of snow on the New York City Roads within the boundaries of the County, upon the terms, rules and regulations as are contained in copy of such agreement that is annexed hereto and made a part hereof.
AYES – 5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS – 0

RESOLUTION #68 – MEMORANDUM OF UNDERSTANDING WITH DELAWRE COUNTY PUBLIC HEALTH SERVICES RE: DOG 10 DAY CONFINEMENT
On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:
“WHEREAS, it is the responsibility of the Health Dept. to observe and check dogs in confinement or quarantine as part of the rabies prevention program; and
WHEREAS, in 2012 the Delaware County Board of Supervisors decided that the Dog Control Officers (DCO) of each Town would be responsible to observe dogs in confinement and report the status of the dog to the Public Health Office; and
WHEREAS, it has been suggested to DCO’s that they have a contract with the Health Department to provide this service,
NOW, THEREFORE BE IT RESOLVED, the Town Board, Town of Roxbury, on behalf of the Town DCO, approves the Memorandum of Understanding between the Town of Roxbury and the Delaware County Public Health Services (DCPHS) for services to be rendered by the Town DCO in regards to checking the status of dogs in confinement and reporting to DCPHS.”
AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #69 – NYSDEC AGREEMENT FOR ENCON LICENSE SALES
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board authorizes the Town Clerk to execute a license issuing agent agreement with NYS Dept. of Conservation (NYSDEC) for the continued sale of NYSDEC sporting licenses.”
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the 3rd Quarter – 2013 Report of the WIOX Radio Station.
AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0

RESOLUTION # 70 – BUDGET WORKSHOP
On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board will hold a Special Meeting on October 29, 2013 at 7:00 pm at the Town Hall for the purpose of conducting a budget workshop on the 2014 Tentative Budget and will discuss any other business that may come before the Board.”
AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0

RESOLUTION #71 – ACCEPTING PROPOSED LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN GENERAL MUNICIPAL LAW §3-c AND SCHEDULING PUBLIC HEARING FOR SAME
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“WHEREAS, on June 24, 2011 the New York State Legislature enacted Chapter 97 of the NYS Laws of 2011, hereinafter referred to as the “General Municipal Law §3-c”;
WHEREAS, General Municipal Law §3-c expressly authorizes local governments to override the tax levy limit by the adoption of a local law approved by a vote of at least sixty percent (60%) of the total voting power of the governing body (in this case, the “Roxbury Town Board”) ;
WHEREAS, the Town’s Attorney has prepared a proposed Local Law to Override the Tax Levy Limit Established in General Municipal Law §3-c; and
WHEREAS, the Town Board has reviewed and modified the proposed Local Law to Override the Tax Levy Limit Established in General Municipal law §3-c; and
NOW, THEREFORE, BE IT RESOLVED that the proposed law is ready for consideration by the Town Board; and
BE IT FURTHER RESOLVED, that the Town Board shall will hold a public hearing for consideration of the Local Law to Override the Tax Levy Limit Established in General Municipal Law §3-c on November 7, 2013 at 6:45 pm at the Town Hall; and
BE IT FURTHER RESOLVED, that the Town Clerk is hereby authorized and directed to publish notice of said hearing in the Catskill Mountain News, and to post copies of such notice in the manner provided by law.”
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0

RESOLUTION #72 – PUBLIC HEARING ON 2014 PRELIMINARY BUDGET
On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:
“RESOLVED, the Town Board, Town of Roxbury will hold a Public Hearing on the 2014 Preliminary Budget on November 7, 2013 at 7:00 pm at the Town Hall at which time any person may be heard in favor of or against the proposed budget or any item therein; and
BE IT FURTHER RESOLVED copies of the 2014 Preliminary Budget will be available after the Budget Workshop at the Town Clerk’s Office and at the Public Hearing; and
BE IT FURTHER RESOLVED the regular monthly meeting of the Town Board will be held immediately following the Public Hearing on the Preliminary Budget.”
AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0

On motion of Allen Hinkley second by Carol Murray the Town Board approved the liquor license renewal of Ski Plattekill Ski Center.
AYES – 5 Hinkley, Murray, Raeder, Cronk, Hynes
NAYS – 0

Attorney Young stated the truck lawsuit offer is at $3,000. The case is to be determined by arbitrator.

On motion of Gene Cronk second by Carol Murray the bills were audited and ordered paid in the following amounts:
General #409-449 $28,846.31 Denver Sewer #94-106 $13,997.65
Highway #193-224 $93,985.18 Special Lights #13-14 $3,262.43
Roxbury Water #73-83 $4,715.00 Capital Projects:
Grand Gorge Water #81-91 $2,896.41 Lake St Construct #215 $100.00
Denver Water #63-71 $2,033.49 Other:
Roxbury Sewer #79-86 $6,738.03 Lake St Construct $258,300.75

On motion of Edward Raeder second by Gene Cronk the meeting adjourned at 8:52 pm.

THIS IS A TRUE COPY

_________________________________________
Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Roxbury Town 10/2/13 Roxbury Town 10/2/13

Town Board - Sept. 26 2013 Minutes

September 26, 2013

A Special Meeting of the Town Board was held September 26, 2013 at 8:00 am at the Town Hall to discuss the Radio Station license and any other business that may come before the Board. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Attorney Kevin Young, and five Radio Station representatives including Joseph Piasek.

Attorney Kevin Young discussed the background on the radio station license and the process for transferring the license. He expressed concerns with some of the warranties associated with the transfer. Joseph Piasek stated the generator and transmitter tower at the highway garage would remain the property of the Town but the radio station would need access for repairs, etc. The Board was presented a list of other equipment at the station building that would transfer with the license. The radio station would like the transfer to occur as soon as possible as license renewal work must begin December 1st for a June 1st renewal date. Attorney Young stated that he feels comfortable that any issues can be worked out with the station attorney to accommodate the transfer.

RESOLUTION #62 – ASSIGNMENT OF RADIO STATION ASSETS AND LICENSE

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, the Town of Roxbury (“Town”) is the licensee of a noncommercial educational FM radio station, WIOX(FM), Roxbury NY (the “Station”); and
WHEREAS, the Town wishes to assign the FCC license and operating assets of the Station to WSKG Public Telecommunications Counsel (“WSKG”); and
WHEREAS, the assignment of the license for the Station to WSKG requires an application to, and the consent of, the Federal Communications Commission.

NOW THEREFORE, BE IT RESOLVED, subject to the (i) approval of the Federal Communications Commission; (ii) the Town obtaining all other approvals required for said transfer and the (iii) the Town and WSKG executing a Memorandum of Understanding confirming the terms and conditions of the transfer, the FCC license for the Station held by the Town shall be assigned to WSKG, and WSKG, shall assume ownership of the assets and the responsibility for operating the Station now licensed to the Town.

BE IT FURTHER RESOLVED, as a condition of any assignment, the Station shall be included in the Town’s emergency response plans and the Station shall communication timely emergency and other important information to Town residents.
BE IT FURTHER RESOLVED, the Town Board authorizes the Town Supervisor to execute a Memorandum of Understanding confirming the terms and conditions of the assignment of the license and equipment to WSKG subject to the Town Supervisor’s approval of the terms and conditions and subject to written confirmation from the Town Attorney regarding the Town legal authority to make such assignment.”

AYES – 5 Hinkley, Murray, Cronk, Raeder, Hynes
NAYS – 0

With no other business to discuss the meeting adjourned at 8:35 am.

THIS IS A TRUE COPY
_____________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Roxbury Town 9/20/13 Roxbury Town 9/20/13

Town Board — Sept. 9, 2013 Minutes

UNAPPROVED MINUTES

September 9, 2013

A Public Hearing and regular meeting of the Town Board were held September 9, 2013 at 7:15 pm at the Town Hall. Present: Supervisor Thomas S. Hynes, Councilmen Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Stephen Schuman, Assessor Robert Breglio and 18 residents. Absent: Councilman Gene Cronk and Attorney Kevin Young.

The Public Hearing was called to order at 7:15 pm and the notice was read for the purpose of hearing all comments on the proposed dissolution of the Village of Margaretville Fire Protection District into the Middletown/Hardenburgh Fire District. Diane Cope, Mayor of the Village of Margaretville and Richard Funk, Commissioner of the Middletown/Hardenburgh Fire District were present to discuss the proposed action and the background on the fire districts. Mayor Cope spoke in favor of the merger. A letter was received from Fred Miller, Deputy Mayor of the Village of Margaretville, stating his opposition to the merger.

With no other comments being heard the hearing closed at 7:25 pm.

The regular meeting was called to order at 7:30 pm. Councilman Cronk was present.

On motion of Carol Murray second by Gene Cronk the minutes of the August 12, 2013 meeting were approved.

AYES – 5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS – 0

Discussion took place on the comments heard at the Public Hearing on the Fire District dissolution/consolidation.

RESOLUTION #51 – NO ADVERSE IMPACTS ON THE ENVIRONMENT FROM AGREEMENT TO THE DISSOLUTION OF THE VILLAGE OF MARGARETVILLE FIRE PROTECTION DISTRICT INTO THE MIDDLETOWN HARDENBURGH FIRE DISTRICT

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Village of Margaretville is seeking to consolidate its Fire District into the Middletown-Hardenburgh Fire District; and
WHEREAS, a portion of the Town of Roxbury is located within the Middletown/Hardenburgh Fire District; and
WHEREAS, the possible environmental impacts of agreement to consolidation of the subject fire districts has been considered by the Town Board;

NOWTHEREFORE BE IT RESOLVED, that the Town Board has determined that agreement to the consolidation of the subject fire districts will not have significant adverse impacts on the environment; and

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES 5 – Hinkley, Raeder, Cronk, Murray, Hynes
NAYS -0

RESOLUTION #52 – CONSOLIDATION OF THE VILLAGE OF MARGARETVILLE FIRE DISTRICT INTO THE MIDDLETOWN HARDENBURGH FIRE DISTRICT AFTER A PUBLIC HEARING ON THE MATTER

On motion of Carol Murray second by Gene Cronk the following resolution was offered and adopted:

WHEREAS, said Town Board scheduled a hearing at the Town Hall, 53690 State highway 30, Roxbury, New York, on the 9th day of September, 2013 at 7:15 P.M., to consider the proposed consolidation and to hear all persons interested in the matter of the consolidation of such Fire Districts, and notice of such hearing was duly published and posted as prescribed by law, and said Town Board has, at the time and place specified in said notice, duly met and considered the matter of such consolidation, including the evidence submitted at such hearing, and heard all persons interested in the subject thereof who appeared at such time and place, concerning the same; and

WHEREAS, the said Town Board has considered said motion and the evidence submitted at such hearing.

NOW THEREFORE, BE IT RESOLVED that the Town Board determines that the consolidation is in the public interest and the Town Board consents to such consolidation.

BE IF FURTHER RESOLVED that the Town Board authorizes the Town Clerk to file whatever documents are required as a matter of law.

WHEREUPON, the Resolution was put to a vote and recorded as follows:

AYES – 5 Murray, Cronk, Raeder, Hinkley, Hynes
NAYS – 0

Joseph Piasek of WIOX Radio Station was present to discuss the transfer of the radio station license from the Town to another broadcast company per a letter distributed to the Town Board and Attorney. Mr. Piasek would like to have the transfer completed as soon as possible as the license is up for renewal in June 2014. The matter was tabled until the Town Board speaks with Attorney Young.

Nicole Franzese, Director Delaware County Planning Dept. was present to discuss the updated Delaware County’s Multi-Jurisdictional All-Hazards Mitigation Plan that will allow the Town to tap into State and Federal funds available for hazard mitigation projects in the future and requested its adoption. The plan is available on line through the Delaware County website. Projects were identified specifically for each Town.

RESOLUTION #53 – ADOPTION OF THE DELAWARE COUNTY MULTI-JURISDICTIONAL ALL-HAZARDS MITIGATION PLAN.

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, Delaware County, with the assistance of Tetra Tech, Inc. has gathered information and prepared the Delaware County Multi-Jurisdictional All-Hazards Mitigation Plan; and
WHEREAS, the Delaware County Board of Supervisors determined in Resolution 107 of 2003 that a multi-jurisdictional All-Hazards Mitigation Plan representing all the towns and villages in Delaware County would be more efficient to produce than each community drafting and adopting its own; and
WHEREAS, the Delaware County Multi-Jurisdictional All Hazards Mitigation Plan has been prepared in accordance with the Disaster Mitigation Act of 2000, and
WHEREAS, Delaware County is a local unit of government that has afforded the citizens an opportunity to comment and provide input on the Plan and the actions in the Plan; and
WHEREAS, Delaware County and the Town of Roxbury have reviewed the Plan and affirm that the Plan will be updated no less than every five years;

NOW THEREFORE, BE IT RESOLVED by the Town of Roxbury Town Board that the Town of Roxbury adopts the Delaware County Multi-Jurisdictional All-Hazards Mitigation Plan, and resolves to execute the actions in the Plan.”

AYES – Hinkley, Cronk, Raeder, Murray, Hynes
NAYS – 0

It was stated that the updated flood maps are out and will require Town approval. Assessor Robert Breglio stated that his office has mailed out surveys to owners in the current maps asking if their homes have been flooded to try to help with getting them out of a flood zone for insurance purposes. They have received approximately two-thirds of the surveys back but would like all of them returned to have more accurate information. The Town Board approved the Assessor to send a follow up letter to those who have not responded.

No report was received from the Parks/Community Resource Dept.

Assessor Breglio discussed the items in his written report distributed to the Town Board which includes: approximately 42% of re-valuation date has been completed, he is finding that several home style changes are required (contemporary, cape, etc), he is still waiting to get on-line access to the RPS system to enter his own data from here. Mr. Breglio also commended the work of Stephanie Seminara as Assessor Clerk and the two interns that helped with the re-val data collection this summer.

Highway Supt. Stephen Schuman stated that the oil & stone roadwork has been completed for this year and crews are now getting other roads ready to be worked next year, stated the internet bidding for the 1999 International Dump truck ended at $19,000 and requested acceptance, stated he needs to call on the Blake Group bill on the abstract that should be less. Mr. Schuman also discussed the County requesting the Town to sand the County roads we currently plow for them. He feels he could do County 41 but not County 8 or County 36 because it would be too costly.

The County will be closing the Hardscrabble Rd. bridge for repairs for approximately two weeks. They will erect signs showing the dates.

Supv. Hynes is scheduled to meet with MTC Cable to discuss their request to erect a small building on Town property for their cable equipment.

Discussion took place on issues of misuse with the Town parking lot by the old health center building. The Board will look into the matter.

Lawrence Moran of State Hwy 23 in Grand Gorge expressed concerns with trucks using their jake brakes when entering into Grand Gorge and requested if signs could be posted banning it. Supv. Hynes will contact NYS DOT to see if signs could be posted.

On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Monthly Report of the Town Clerk for August 2013 in the amount of $2,613.80 (Town Clerk $1,363.80 and Building Permits $1,250.00)

AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0

On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Supervisor’s Monthly Report for July 2013.

AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0

On motion of Edward Raeder second by Carol Murray the Town Board accepted the Assessor’s Monthly Report for August 2013.

AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0

No monthly report was received from the Building Inspector.

On motion of Carol Murray second by Allen Hinkley the Town Board approved the Monthly report of Water District Receipts for August 2013 in the following amounts: Denver $985.82; Grand Gorge $441.13 and Roxbury $799.30.

AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes
NAYS – 0

On motion of Edward Raeder second by Gene Cronk the Town Board approved the Justice Court Monthly Report for July 2013 in the amount of $5,217.00.

AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes
NAYS – 0

RESOLUTION #54 – RE-APPOINT SOLE ASSESSOR

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board Town of Roxbury re-appoints Robert Breglio as Sole Assessor for a six year term for the period October 1, 2013 – September 30, 2019; and

BE IT FURTHER RESOLVED the Town Board approves the Official Undertaking of the Sole Assessor as to its form and manner of execution and the sufficiency of the insurance, as surety as prepared for the Town of Roxbury for 2013”

AYES – 5 Cronk, Murray, Raeder, Hinkley, Hynes
NAYS – 0

Supv. Hynes is still seeking a person to complete the committee for HUD application review, preferably from the Denver/Vega area.

No action was taken on the renewal of the Building Inspector agreement.

RESOLUTION #55 – APPOINT SCHOOL CROSSING GUARD

On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board Town of Roxbury appoints Sarah Cronk as School Crossing Guard for the year 2013 at a rate of $9.71/hr.”

AYES – 4 Raeder, Hinkley, Murray, Hynes
NAYS – 0
RECUSED: 1 Cronk (Husband)

RESOLUTION #56 – ADVERTISE FOR FUEL OIL BIDS

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board Town of Roxbury authorizes the Town Clerk to advertise for sealed bids for Fuel Oil for the 2013/2014 heating season; and
BE IT FURTHER RESOLVED, all bids must be received at the Town Clerk’s Office by 2:00 pm on October 11, 2013 at which time they will be opened with any award/rejection to be made at the regular meeting of the Town Board to be held October 14, 2013 at 7:30 pm.”

AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes
NAYS – 0

RESOLUTION #57 – APPROVE BID FOR SALE OF 1999 INTERNATIONAL DUMPTRUCK

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:
“RESOLVED, the Town Board Town of Roxbury approves the sale of the 1999 International Dump truck to James Decker as high bidder on the internet auction in the amount of $19,000.00.”

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes
NAYS – 0

The Justice Court has requested support of a grant application for equipment, blinds and furniture at the court.

RESOLUTION #58 – JUSTICE COURT GRANT APPLICATION

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“BE IT RESOLVED, that the Town Board of the Town of Roxbury supports the application of Sandra Rockwell, Court Clerk for Justice Wayne Pebler and Justice Heather Gockel to the Justice Court Assistance Program.

The foregoing Resolution was duly put to a vote which resulted as follows:

AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0

An audit of the Justice Court records for the year 2012 has been completed by the firm of Mostert, Manzenaro & Scott, LLP and no serious problems were found. The audit is on file at the Town Clerk’s Office.

RESOLUTION #59: JUSTICE COURT AUDIT

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED the Town Board, Town of Roxbury acknowledges that pursuant to Section 2019-a of the Uniform Justice Court Act the records of the Town Justice Court for the year 2012 have been audited by the firm of Mostert, Manzanero & Scott, LLP; and
BE IT FURTHER RESOLVED that said audit shall be filed with the State of New York Unified Court System.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes
NAYS – 0

RESOLUTION #60 – NYSEG EASEMENT

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, New York State Electric & Gas Corporation (NYSEG) must replace electric line 160 pole number 4A-1; and
WHEREAS, said pole is located on Town of Roxbury property at the Grand Gorge Civic Center; and
WHEREAS, NYSEG has requested a signed easement from the Town of Roxbury for access to replace said pole,

NOW, THEREFORE BE IT RESOLVED, the Town Board, Town of Roxbury, authorizes the Town Supervisor to execute the easement with NYSEG to allow replacement of the electric line 160 pole number 4A-1.”

AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes
NAYS – 0

Discussion took place on the Town’s health insurance plan renewal.

RESOLUTION #61 – HEALTH INSURANCE PLAN RENEWAL

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board Town of Roxbury approves renewal of the Empire BlueCross BlueShield Simply Blue health plan effective December 1, 2013.”

AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes
NAYS – 0

The Clean Sweep Hazardous Waste Collection Day will be held Sept. 20th& 21st. Registration is required.

The Town of Roxbury and Town of Middletown will hold a Tire Day on October 5, 2013 between 8:00 am – 4:00 pm at the Roxbury Highway Garage. Conditions for acceptance: Town of Roxbury and Town of Middletown residents only, Transfer Station permit required, will take tires fitting up to 17 inch wheels, rims must be removed and limit of 10 tires per household.

Fire inspections recently completed by Atlantic-Inland, Inc. have been distributed to the Town Board, Building Inspector and Fire Depts.

The annual audit of Town records for the year 2012 has been completed by the firm of Mostert, Manzanero & Scott, LLP and is on file at the Town Clerk’s Office. No problems were found.

On motion of Gene Cronk second by Edward Raeder the Town Board went into Executive Session at 8:30 pm to discuss personnel issues regarding salaries. On motion of Allen Hinkley second by Carol Murray the Town Board returned to the regular meeting at 8:55 pm where it was stated the Personnel Committee has not finalized 2014 salaries yet.

On motion of Allen Hinkley second by Carol Murray the bills were audited and ordered paid in the following amounts:

General #369-408 $34,798.56
Roxbury Sewer #69-78 $25,494.78
Highway #174-192 $155,373.76
Denver Sewer #85-93 $30,645.92
Roxbury Water #69-72 $2,749.46
Special Lights #12 $835.59
Grand Gorge Water #74-80 $3,274.18

Capital Projects:
Denver Water #63-69 $2,352.07
Kirkside Prog. $8,253.00

On motion of Gene Cronk second by Carol Murray the meeting adjourned at 9:00 pm

__________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Roxbury Town 9/5/13 Roxbury Town 9/5/13

Town Board - August 12, 2013 Minutes

ROXBURY TOWN BOARD

Public Hearing

Regular Meeting

September 9, 2013

Town Hall

Call To Order

7:15 pm Public Hearing-Fire District Dissolution/Consolidation

7:30 pm Regular Meeting

Minutes

August 12th Regular meeting

Requests to Speak:

Joseph Piasek – Radio Station

Department Reports:

Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business

New Business

Letters to the Board:

Discussion from residents

Audits

ISSUES FOR DISCUSSION

Resolution – Town Board has reviewed current Employee Handbook (and approves or changes
needed)
Resolution – Town Clerk monthly Report for August 2013
Resolution – Supervisor’s monthly Report for July 2013
Resolution – Assessor’s monthly report for August 2013
Resolution – Building Inspector monthly report
Resolution – monthly water receipts report for August 2013 (Denver-GG-Roxb)
Resolution – Justice Court monthly report for July 2013
Resolution – Fire District dissolution/consolidation Neg Dec
Resolution – Fire District dissolution/consolidation approval (subject to permissive referendum)
Resolution – re-appoint Robert Breglio Sole Assessor for a 6 year term 10/1/13-9/30/19
Resolution – appoint 1 more person for CDBG housing program review committee
Resolution – renew Building Inspector agreement thru 12/31/13
Resolution – appoint Sara Cronk school crossing guard effective 9/5/13
Resolution – advertise bids for Fuel Oil to be opened October 11th @ 2:00 pm
Resolution – County Multi-Jurisdictional All-Hazards Mitigation Plan
Resolution – Justice Court audit completed
Resolution – approval to sign NYSEG easement for pole replacement at Civic Center
Resolution – Health Insurance Plan Renewal

Clean Sweep Hazardous Waste Program Sept. 20 & 21. Registration required.

Tire Day – October 5th 8 am – 4 pm

Copies to Town Board of 7/27/13 Fire Inspections by Atlantic-Inland Inc.

Copies to T/Board of 2012 Town Audit completed by CPA and filed in the Town Clerk’s Office

ONGOING ISSUES

Truck lawsuit status

FEMA update – 2 large roads waiting for FEMA final payment (Shepard Lane & S. Montgomery Hlw)

Roxbury Town 7/17/13 Roxbury Town 7/17/13

Town Board — July 8, 2013 Minutes

UNAPPROVED MINUTES

The regular meeting of the Town Board was held July 8, 2013 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Stephen Schuman, Attorney Kevin Young and 5 residents.

On motion of Gene Cronk second by Carol Murray the Minutes of the June 10, 2013 regular meeting were approved.

AYES – 5 Cronk, Murray, Raeder, Hinkley, Hynes

NAYS – 0

Carol O’Beirne and Aaron Bennett of the East Branch Recreation Project were present to update the Town Board on the status of the project. A handout was given to the Board including a map and description of access points. Specific issues of concern in the Town of Roxbury include lack of parking, lack of handicap parking lack of signage and putting together a map of NYC DEP lands open for recreation. The Board was asked to look into addressing the remediation of these issues through possible grant funds.

Peg Ellsworth discussed the status of various grant work, stated that Karina Walker is no longer the Community Resource/Parks Clerk and offered assistance with office coverage a few days a week through the M-ARK Project contract, stated the Labor Day event is on schedule, a ribbon cutting and picnic is scheduled for July 23 @ 4:00 pm for the opening of the newly renovated Park barn, the HUD grant is looking for more applications and discussed other grant application openings available at the M-ARK Project.

Councilman Cronk expressed concerns with the M-ARK Project installing a commercial kitchen in the basement of the Gold Seal building as discussed at the June meeting mainly because of water issues in that location. Mr. Cronk and Peg Ellsworth will meet at the site to discuss the matter more.

Highway Supt. Steve Schuman gave the Board a report on work crews that are doing stone & oil on several roads, ditch repairs, stated the new truck is expected to arrive this month and would like to sell the 1999 tri-axle truck at auction.

Supv. Hynes stated that William Lawrence has again graciously offered to get the Grand Gorge Civic Center ball field in shape this year.

Councilman Hinkley has received a request to dedicate the bridge on Cold Spring Rd. in honor of Jean Marie Collins who always walked the road and perished in the World Trade Center attack in New York City in 2001. Supv. Hynes will speak to the County as it is a County owned bridge.

A letter was received from Karina Walker resigning as Community Resource/Parks Clerk effective July 7, 2013. The matter was discussed for a replacement

On motion of Gene Cronk second by Carol Murray the Town Board approved the monthly report of the Town Clerk for June 2013 in the amount of $1,740.86 (Town Clerk $815.86 and Building Permits $925.00).

AYES – 5 Cronk, Murray, Raeder, Hinkley, Hynes

NAYS – 0

On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly report of the Supervisor for April 2013.

AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes

NAYS – 0

On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly Report of the Supervisor for May 2013.

AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes

NAYS – 0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the monthly report of the Assessor for June 2013.

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes

NAYS – 0

There was no monthly report received from the Building Inspector.

On motion of Gene Cronk second by Edward Raeder the Town Board approved the monthly water receipts report for Denver, Grand Gorge and Roxbury Water Districts for June 2013.

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes

NAYS – 0

On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly report of the Justice Court for April 2013 in the amount of $4,537.50.

AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes

NAYS – 0

On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly report of the Justice Court for May 2013 in the amount of $3,043.75.

AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes

NAYS – 0

Discussion took place on the report of days worked for retirement reporting.

RESOLUTION #39 – RETIREMENT REPORTING

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“BE IT RESOLVED, that the Town of Roxbury hereby establishes the following as standard work days for elected and appointed officials and will report the following days worked to the New York State and Local Employee’s Retirement System based on the record of activities maintained and submitted by these officials to the clerk of this body,

ELECTED OFFICIALS:

    Title
    Name
    Standard

Work Day
(Hours/Day)
    Term

Begins/Ends
    Employer

Record of
Time Worked
(Y/N)
    Days Per Month (based on record of Activities)
  


    Tax Collector
    Joan Moore
    8
    1/1/12-12/31/13
    N
    7
  

    Justice
    Wayne R. Pebler
    8
    1/1/10-12/31/13
    N
    5.25
  

    Justice
    Heather Gockel
    8
    1/1/13-12/31/16
    N
    .5
  

    Supt. of Highways
    Stephen A. Schuman
    8
    1/1/12-12/31/15
    N
    24.9
  

    Town Clerk
    Diane L. Pickett
    8
    1/1/12-12/31/15
    N
    22.17
  

    Councilman
    Allen Hinkley
    8
    1/1/10-12/31/13
    N
    .5
  

APPOINTED OFFICIALS:

    Bookkeeper/Dpty. Town Clerk #1/Budget Officer/Dpty. Registrar
    Carolynn Faraci
    8
    1/1/12-12/31/12
    Y
    
  


    Assessor Clerk
    Stephanie Seminara
    8
    1/1/12-12/31/12
    Y
    
  

    Building Inspector
    William Walcutt
    8
    1/1/13/12/31/13
    To be

by NYS
    determined

Retirement
  

AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes

NAYS – 0

ABSTAIN – 0

On motion of Gene Cronk second by Allen Hinkley the Town Board approved the Tax Collector report for 2013 Town & County taxes.

AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes

NAYS – 0

Discussion took place on service of Notice of Claim on the Town. A new law now also allows the Notice of Claim to be filed directly with the Secretary of State as another option for people. The Secretary of State would then notify the Town of the claim.

RESOLUTION #40 – NOTICE OF CLAIM

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS General Municipal Law, §53 requires towns to file a certificate with the Secretary of State designating the Secretary of State as an agent for service of a notice of claim; and

WHEREAS, General Municipal Law, §53 requires the certificate to include the applicable time limit for filing the notice of claim and the name, post office address and electronic mail address, if available, of an officer, person, for the transmittal of notices of claim served upon the Secretary as the town’s agent; and

WHEREAS, pursuant to General Municipal Law, §50-e(1)(a), the applicable time limit for the filing of a notice of claim upon a town is 90 days after the claim arises, or in the case of a wrongful death action, 90 days from the appointment of a representative of the decedent’s estate;

NOW THEREFORE BE IT RESOLVED, that the Town Board of the Town of Roxbury, County of Delaware designates Thomas S. Hynes, in his capacity as Town Supervisor to receive notices of claims served upon the Secretary of State by mail at PO Box 189, 53690 State Hwy. 30, Roxbury, NY 12474 and email at townclerk@roxburyny.com.

BE IT FURTHER RESOLVED, that the Town Board hereby directs the Town Clerk to file the required certificate with the Secretary of State informing him or her of the town’s designation and applicable time limitation for filing a notice of claim with the town on or before July 14, 2013.”

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes

NAYS – 0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the destruction of certain Town records as follows:

    SARA #
    Description of Record
    Dates
    SARA Yrs.
  


    2.594a
    Tentative Tax Roll
    2007
    5 years after filing
  

    23.634
    Handicapped Parking Permit App. (Permanent)
    1998-2009
    3 years after expiration
  

    23.634
    Handicapped Parking Permit App. (Temporary)
    1998-2009
    3 years after expiration
  

    5.349
    Highway Time Book
    1952
    6 years
  

    5.349
    Highway Time Book
    1969-1975
    6 years
  

AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes

NAYS – 0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the destruction of certain Town equipment as follows:

    Description
    Model #
    Serial #
    Reason
  
    Canon PC430 Copier
    
    STP32039
    Doesn’t copy-too old
  
    to get parts to fix

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes

NAYS – 0

Discussion took place on the Computer Use Policy adopted by the Town Board on June 10, 2013. The Town Clerk expressed concerns that the Town Clerk should not be the System Administrator.

RESOLUTION #41 – REVISED COMPUTER USE POLICY

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury adopted a policy on June 10, 2013 governing the Town’s employees, authorized volunteers and contractors with regard to the use of the Town’s computers, electronic mail (e-mail) system and Internet access; and

WHEREAS, said policy named the Town Clerk as System Administrator; and

WHEREAS, it is the opinion of the Town Board that the System Administrator should be the Town Supervisor;

THEREFORE, NOW BE IT RESOLVED THAT: The Town Board of the Town of Roxbury hereby amends the Computer Use Policy to state that the Town Supervisor shall serve as the System Administrator.”

AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes

NAYS – 0

The Annual Report of Good Neighbor Fund has been filed with NYC DEP. The report is for the period 7/1/12-6/30/13.

A letter was received from Cheryl McGinnis resigning as School Crossing Guard effective June 12, 2013.

RESOLUTION #42 – PARKS CLERK

On motion of Gene Cronk second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, Karina Walker has resigned her position as Community Resource/Parks clerk effective July 7, 2013;

NOW, THEREFORE BE IT RESOLVED the Town Board, Town of Roxbury approves the hiring of Katie Camillone as Community Resource/ Parks effective immediately; and

BE IT FURTHER RESOLVED payment for time worked shall be made by reimbursement to the M-ARK Project Inc. where she is also employed.”

AYES – 5 Cronk, Murray, Raeder, Hinkley, Hynes

NAYS – 0

The August 12, 2013 regular meeting of the Town Board will be held at the Grand Gorge Civic Center at 7:30 pm.

The Personnel Committee will meet with Ken Ritzenburg of Young & Sommer to discuss updating the Employee handbook.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

    General #263-301
    $29,425.64
    Special Lights #9
    $26.10
  


    Highway #132-154
    $212,379.93
    Capital Projects:
    
  

    Roxbury Water #46-56
    $4,084.46
    Kirkside Park Prog. #201
    $70.00
  

    Grand Gorge Water #50-62
    $34,811.19
    Kirkside Park Construct. #202
    $18,500.00
  

    Denver Water #46-54
    $2,013.99
    Lake St Construct #203-204
    $7,409.50
  

    Roxbury Sewer #54-61
    $26,777.13
    HUD Program #205
    $2000.00
  

    Denver Sewer #59-70
    $28,554.26
    Comp Plan #206
    $275.80
  

AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes

NAYS – 0

On motion of Carol Murray second by Edward Raeder the meeting adjourned at 8:32 pm.

THIS IS A TRUE COPY

_________________________________________

Diane Pickett, Town Clerk

Thomas S. Hynes, Supervisor

Gene Cronk, Councilman

Edward Raeder, Councilman

Allen Hinkley, Councilman

Carol Murray, Councilwoman

Roxbury Town 6/17/13 Roxbury Town 6/17/13

Town Board — June 10, 2013 Minutes

UNAPPROVED MINUTES

June 10, 2013

The regular meeting of the Town Board was held June 10, 2013 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Stephen Schuman, Assessor Robert Breglio, Building Inspector William Walcutt, Attorney Kevin Young and 3 residents.

After amending the May 13, 2013 Minutes to state the Beaverdam Builders proposal for $4,900 also included a bathroom door replacement, the May 13th and May 21, 2013 Minutes were approved on motion of Gene Cronk second by Edward Raeder.

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes

NAYS – 0

Peg Ellsworth stated there were still openings at the M-ARK Project for owner occupied rehab funds and rental rehab funds, she discussed grant fund applications and status , plans to have a ribbon cutting on July 23rd for the newly renovated park barns, discussed the Gold Seal building receiving a grant to have kitchen rental space for local growers that will be USDA approved site for resale, discussed the request for proposals for the barns painting and stated the Town’s housing rehab grant work (HUD) is underway where M-ARK has contacted all applicants that were on the waiting list as well as receiving new applications.

The Request for Proposals for Kirkside Park barns painting were opened on May 24, 2013 at 2:00 pm at the Town Hall and were as follows:

    Contractor
    Interior Walls
    Deck & Railing
    Exterior Painting
    Total
  


    Beaverdam Builders
    $6,000
    $2,000
    $6,000
    $14,000
  

Per a resolution of the Town Board on May 13, 2013, Town Board accepted the proposal of Beaverdam Builders in the amount of $14,000 as the lowest qualified bidder.

Hwy. Supt. Stephen Schuman reported crews are getting several roads ready for stone & oil, heavy rain washouts have been repaired, discussed the Cornell Highway Supt. conference possibly being terminated and requested a letter from the Town Board supporting the program to be continued, and stated the new truck is having all the extras fitted and should be arriving shortly.

Assessor, Robert Breglio discussed his written monthly report given to the Town Board. Grievance Day was quiet with 5 grievances, 3-4 stipulations, grievances from NYC DEP and Verizon and the Assessor had 5 people in with questions. He awaits the template of values for DEP property, discussed the re-val work and stated the data verifier/collector hired has become too busy with her appraisal work the position has been advertised.

Building Inspector, William Walcutt stated temporary structures, specifically party tents, fall under the NYS Building Code and requested them to require a building permit with a $60 fee. A copy of the code was given to the Town Board. Mr. Walcutt requested the permit and fee for tents 700 SF without side walls and a smaller size without side walls. The matter was tabled until further reviewed by the Town Board.

Discussion took place on the Unsafe Structure notice placed on the property owned by Caroline Lilly. A response has been received from the owner requesting it be lifted as they are awaiting plans from an architect. Atty. Young will draft a letter to the owners in response.

The leak in front of Baytree Apts. is expected to be repaired on Wednesday.

Notification has been received the Tentative EQ Rate is at 32%, an increase of 1% from 2012.

On motion of Carol Murray second by Gene Cronk the Town Board approved the Town Clerk’s monthly report for May 2013 in the amount of $1,237.87 (Town Clerk $732.87 and Building Permits $505.00)

AYES – 5 Murray, Cronk Raeder, Hinkley, Hynes

NAYS – 0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Assessor’s report for May 2013.

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes

NAYS – 0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the monthly report of the Building Inspector for May 2013.

AYES – Murray, Hinkley, Raeder, Cronk, Hynes

NAYS – 0

On motion of Edward Raeder second by Gene Cronk the Town Board approved the monthly report of water receipts for the water districts for the month of May 2013 in the following amounts: Denver $674.30, Grand Gorge $427.19 and Roxbury 942.59.

AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes

NAYS – 0

RESOLUTION #37 – ADOPT COMPUTER USE POLICY

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, the Town Board of the Town of Roxbury desires to adopt a policy governing the Town’s employees, authorized volunteers and contractors with regard to the use of the Town’s computers, electronic mail (e-mail) system and Internet access.

THEREFORE, NOW BE IT RESOLVED THAT: The Town Board of the Town of Roxbury hereby adopts the Policy for Use of Computers, Internet and E-Mail attached hereto as Exhibit “A” governing the use by full and part-time employees, volunteers and contractors of the Town’s computers, electronic mail (e-mail) system and internet.”

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes

NAYS – 0

On motion of Carol Murray second by Gene Cronk the Town Board approved the reimbursement requests for the Board of Assessment Review and Tax Collector per Town policy.

AYES – Murray, Cronk, Raeder, Hinkley, Hynes

NAYS – 0

The Annual Drinking Water Reports for the Denver, Grand Gorge and Roxbury Water districts have been mailed to all water customers and filed with NYS Dept. of Health, NYS DEC and USDA (Grand Gorge Water only). Copies of the reports are available at the Town Clerk’s Office and on the Town website.

Atty. Young stated he is still waiting for the decision on the truck lawsuit.

MTC Cable has requested to be able to erect a small shed on the Town’s property at the former health office location on Main St. It would be used for their broadband upgrades. The matter was tabled until Atty. Young reviews the matter for lease/use of Town property.

On motion of Edward Raeder second by Gene Cronk the bills were audited and ordered paid in the following amounts:

    General #217-262
    $117,234.84
    Denver Sewer #47-58
    $12,709.77
  
    Highway #106-131
    $240,713.74
    Special Lights #8
    $1,640.33
  
    Roxbury Water #38-45
    $1,922.93
    Capital Projects:
    
    Grand Gorge Water #42-49
    $1,798.03
    Comp Plan #199
    $240.00
  
    Denver Water #40-45
    $1,688.79
    Kirk Park Const #200
    $20,020.76
  
    Roxbury Sewer #44-53
    $22,389.17

AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes

NAYS – 0

On motion of Carol Murray second by Allen Hinkley the Board went into Executive Session at 8:30 pm to discuss a personnel contract issue. Present were: Supv. Thomas Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray and Atty. Kevin Young. Assessor Robert Breglio was asked to join Executive Session at 8:40 pm.

On motion of Gene Cronk second by Carol Murray all returned to the regular meeting at 8:45 pm.

RESOLUTION #38 – ASSESSOR CONTRACT RENEWAL

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, on November 14, 2011 the Town of Roxbury Town Board approved a contract with Robert Breglio as Sole Assessor to fill out the term of the previous Assessor; and

WHEREAS, the term of said contract was for the period January 1, 2012 – September 30, 2013;

NOW, THEREFORE, BE IT RESOLVED, the Town Board approves the renewal of a six year contract with Robert Breglio as Sole Assessor for the period October 1, 2013 – September 30, 2019.”

AYES – Hinkley, Murray, Raeder, Cronk, Hynes

NAYS – 0

On motion of Allen Hinkley second by Gene Cronk the meeting adjourned at 8:50 pm.

THIS IS A TRUE COPY

___________________________________________

Diane Pickett, Town Clerk

Thomas S. Hynes, Supervisor

Gene Cronk, Councilman

Edward Raeder, Councilman

Allen Hinkley, Councilman

Carol Murray, Councilman

Roxbury Town 5/23/13 Roxbury Town 5/23/13

Town Board — May 21, 2013 Minutes

UNAPPROVED MINUTES

May 21, 2013

A Special Meeting of the Town Board was held May 21, 2013 at 7:00 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Atty. Kevin Young and Dpty. Town Clerk Carolynn Faraci.

The meeting was called to discuss Lake Street Drainage Stormwater bids and any other business that may come before the Board.

The meeting was called to order at 7:00 pm.

On motion of Allen Hinkley second by Gene Cronk the Town Board went into Executive Session at 7:03 pm to discuss a contract negotiation. Present were: Thomas S. Hynes, Gene Cronk, Edward Raeder, Allen Hinkley, Carol Murray, Kevin Young, Carolynn Faraci, Donald & Lynn Tweedie and Town Clerk Diane Pickett.

On motion of Gene Cronk second by Edward Raeder the Town Board returned to the Special Meeting at 7:40 pm.

RESOLUTION # 35 – AWARD LAKE ST. DRAINAGE STORMWATER BID

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board awards the Lake Street Drainage Stormwater bid to Tweedie Construction Services, Inc. in the amount of $1,170,430.”

AYES – Cronk, Raeder, Hinkley, Murray, Hynes

NAYS – 0

Kirkside Park barns painting proposals are due Friday May 24, 2013 at 2:00 pm at the Town Hall.

RESOLUTION #36 – AWARD KIRKSIDE PARK BARNS PAINTING PROPOSAL

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

“WHEREAS, the Town of Roxbury has requested proposals for interior and exterior painting at the Kirkside Park Barns;

BE IT RESOLVED, the Town Board authorizes the Town Supervisor to accept the proposal of the lowest qualified bidder provided all required criteria have been met.”

AYES – 5 Hinkley, Murray, Cronk, Raeder, Hynes

NAYS – 0

On motion of Gene Cronk second by Edward Raeder the meeting adjourned at 8:00 pm.

THIS IS A TRUE COPY

__________________________________________

Diane Pickett, Town Clerk

Thomas S. Hynes, Supervisor

Gene Cronk, Councilman

Edward Raeder, Councilman

Allen Hinkley, Councilman

Carol Murray, Councilwoman

Roxbury Town 5/23/13 Roxbury Town 5/23/13

Town Board — May 13, 2013 Minutes

UNAPPROVED MINUTES

May 13, 2013

The regular meeting of the Town Board was held May 13, 2013 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Stephen Schuman, Attorney Kevin Young and 11 residents. Absent: Bldg Inspector William Walcutt.

The Minutes of the April 8, 2013 regular meeting were approved on motion of Gene Cronk second by Carol Murray.

AYES – 5 Cronk, Murray, Raeder, Hinkley, Hynes

NAYS – 0

Peg Ellsworth discussed status of current grant projects stated the M-ARK Project still has some grant rehab funds available for owner occupied homes and rental units, requested Town Board support for the Enderlin Building grant application, the barn work has been completed and requested painting and grading work also be allowed on the barns.

RESOLUTION #27 – SUPPORT FOR ENDERLIN BUILDING APPLICATION

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Enderlin Building is an integral historic building located in the Historic District of the hamlet of Roxbury;

NOW, THEREFORE BE IT RESOLVED, the Town Board Town of Roxbury supports the application and project of Lewis Wendell, owner of the Enderlin Building, to the Southern Tier Regional Economic Development Council’s Downtown Revitalization program.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes

NAYS – 0

Discussion took place on additional work needed at the Kirkside Park barns. Now that the construction/renovation work has been completed, it needs painting and grading work. It was agreed to obtain three estimates for the painting.

RESOLUTION #28 – ACCEPT BEAVERDAM PROPOSAL FOR BARNS GRADING

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the proposal of Beaverdam Builders for grading work at the Kirkside Park barns in the amount of $4,900.”

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes

NAYS – 0

Hwy. Supt. Stephen Schuman gave a report stating the CAT Roller online high bid came in at $19,700, discussed replacing the 21 outside garage lights with more efficient ones, the new truck is at the dealer getting extras installed, and they have cleaned and sealed the floor at the garage.

RESOLUTION #29 – SELL 1991 CAT ROLLOER

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board approves the sale of the 1991 CAT Roller to Alban Tractor Co., Inc. in the amount of $19,700.”

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes

NAYS – 0

Adam Yagelski of Nan Stolzenberg’s office was present to discuss the process for adopting the updated Comprehensive Plan including the notice of determination of non-significance.

RESOLUTION #30 – COMP PLAN LEAD AGENCY

On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board has developed an updated profile and inventory and toolbox of recommendations of resources to be included as an Plan of the Town of Roxbury Comprehensive Plan; and

WHEREAS, the Town Board requested the Planning Board to complete a draft of this plan which has been submitted to the Town Board; and

WHEREAS, the Planning Board and the Town Board have both held a public hearing as required by Town Law 272-a; and

WHEREAS, the proposed action has been determined to be a Type I action, pursuant to the New York State Environmental Quality Review Act (SEQR) 6 NYCRR Part 617.4, and

WHEREAS, the proposed action will not require permits and approvals from any other local, regional and State agencies prior to adoption of the plan; and

WHEREAS, the Delaware County Planning Board is required to review and approve the updated plan pursuant to the applicable standards of New York State General Municipal Law 239-m but this approval is considered an advisory opinion under SEQR and the agency is not considered to be eligible for lead agency status in this action; and

WHEREAS, the Delaware County Planning Board has commented on the Comprehensive Plan Update and indicted that approval of it would not have county-wide impacts.

WHEREAS, there are no other agencies upon which to solicit for a coordinated review as per SEQRA 6 NYCRR Part 617.

NOW THEREFORE BE IT RESOLVED, pursuant to the applicable standards of SEQR 6 NYCRR Part 617, the Town of Roxbury Town Board concludes that it is the appropriate agency to serve as, and declares itself lead agency for the environmental review of the proposed Type I action; and

BE IT FURTHER RESOLVED that the Town of Roxbury Town Board hereby authorizes development and circulation of a copy of the EAF pursuant to the requirements set forth in SEQR 6 NYCRR Part 617.”

WHEREUPON, this Resolution was declared adopted by the Town Board of the Town of Roxbury:

AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes

NAYS – 0

RESOLUTION #31 – COMP PLAN SEQRA NEG DEC

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town Board conducted a study of the Town of Roxbury that included a full inventory of physical, natural and cultural resources; and

WHEREAS, the Town Board desires to include this profile and inventory, together with a set of maps and a set of recommendations on how the Town can protect these resources as an integral part of the updated Town of Roxbury Comprehensive Plan; and

WHEREAS, the profile and inventory is comprehensive in nature, and defines, identifies, and describes the many environmental, physical and cultural resources in the Town of Roxbury; and

WHEREAS, the profile and inventory augments and supports information in the previously adopted Town of Roxbury Comprehensive Plan; and

WHEREAS, the Town Board has submitted the updated Comprehensive Plan to the Delaware County Planning Board as required by NYS General Municipal Law 239-m and the proposed action does not require any other permits or approvals from other State and Federal agencies prior to adoption; and

WHEREAS, the Town Board declared itself Lead Agency and conducted an environmental assessment according to SEQRA, 6 NYCRR Part 617; and

WHEREAS, the Town Board, after consideration of the Full Environmental Assessment Form Part I and Part II finds that

Inclusion of the Profile and Inventory, including new recommendations on how to protect those resources will benefit and assist Roxbury in reaching its goals of maintaining open space, protecting rural landscapes, promoting agriculture, and preserving natural resources and the environment as outlined in the previously adopted Comprehensive Plan.

The Plan recognizes natural features and sensitive environmental areas that need protection in the future such as but not limited to streams, stream corridors, wetlands, floodplains, historic resources, wildlife habitats, and important cultural resources.

The Plan makes recommendations on ways the Town can maintain its environment, which is a primary goal for the community.

The Plan was developed using detailed analysis via a GIS to locate, identify, and understand environmental conditions such as but not limited to streams, stream corridors, wetlands, floodplains, historic resources, wildlife habitats, and important cultural resources.

The Plan provides the information needed to aid the Town in making policy decisions in the future that will benefit the environment.

The Town finds that adoption of the Comprehensive Plan update will enhance environmental protection, rather than detract from it.

NOW THEREFORE BE IT RESOLVED, that the Town of Roxbury Town Board hereby declares that adoption of the Town of Roxbury Comprehensive Plan update described herein, will not have any significant negative environmental impacts; and

BE IT FURTHER RESOLVED, that the Town Board hereby authorizes filing of a negative declaration (attached hereto), according to SEQRA, 6 NYCRR Part 617; and

BE IT FURTHER RESOLVED, that the Town Supervisor is authorized to execute the Environmental Assessment Form.

WHEREUPON, this Resolution was declared adopted by the Town Board of the Town of Roxbury:”

AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes

NAYS – 0

RESOLUTION #32 – COMP PLAN ADOPTION

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, a Comprehensive Plan is a statutorily recognized instrument under Town Law §272-a for the immediate and long-range protection, enhancement, growth and development in a Town; and

WHEREAS, a properly crafted comprehensive plan assists with the protection of the health, safety and general welfare of the citizens of the Town; and

WHEREAS, the Town of Roxbury Town Board identified that additional information was needed to inventory and profile environmental, physical, cultural, and historical resources in Town in order to properly plan growth and development, protect the environment and enhance the health, safety and welfare of the community and residents; and

WHEREAS, the Town of Roxbury retained the services of a professional planning consultant to assist with and prepare such information to be included as an Plan of the previously adopted Comprehensive Plan; and

WHEREAS, the Town of Roxbury conducted a thorough analysis and inventory of these resources, including development of a comprehensive database of mapped resources via a Geographic Information System; and

WHEREAS, two public hearings were held as per Town Law §272-a; and

WHEREAS, the Town Board has reviewed the draft update to the Comprehensive Plan; and

WHEREAS, the Town Board of the Town of Roxbury has caused to be prepared a Long Environmental Assessment Form (EAF) pursuant to the mandates of the State Environmental Quality Review Act (ECL Article 8 and 6 NYCRR Part 617); and

WHEREAS, the Town Board has duly considered the contents of the EAF and completed Parts 1 and 2 thereof; and

WHEREAS, the Town Board has identified the relevant areas of environmental inquiry and taken a hard look at them; and

WHEREAS, the Town Board has issued a negative declaration under SEQRA thereby complying with the mandates of the State Environmental Quality Review Act; and

WHEREAS, the Town Board has completed requirements of NYS General Municipal Law 239-m by forwarding a copy of the draft update to the Delaware County Planning Department and waiting 30 days for their response;

NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE TOWN BOARD OF THE TOWN OF ROXBURY, DELAWARE COUNTY, NEW YORK:

THAT THE Town Board of the Town of Roxbury hereby determines that the Town of Roxbury updated Comprehensive Plan along with its attachments and appendices, attached hereto and made a part hereof, is hereby adopted as the Comprehensive Plan of the Town of Roxbury, and

THAT THE Town Board shall file a final copy of the Town of Roxbury Updated Comprehensive Plan with the Town of Roxbury Town Clerk and with the Delaware County Planning Department as required in Town Law 272-a.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes

NAYS – 0

Supv. Hynes reported that he and Councilman Gene Cronk met with Lamont Engineers recently to discuss trying to get NYS Health Dept. approval to re-open the Roxbury springs.

Bids on the Lake St. Drainage Stormwater Project were advertised and opened on April 26, 2013 at 3:00 pm at the Town Hall. A total of three (3) bids were received and are as follows:

    Contractor
    Base Bid
    Alternate A
    Alternate B
    Alternate C
  


    Hubbell Inc.
    1,324,000
    (50,000)
    (60,000)
    (280,000)
  

    Tweedie Construction
    1,170.430
    (254,898)
    (55,395)
    0
  

    Evergreen Mtn Contract
    1,285,000
    0
    0
    0
  

No award was made at this time as the engineer and attorney are reviewing the bids. The low bidder will be requested to confirm their statement of qualifications. To do so, a special meeting will be held at which time an award will be made on the project.

Atty. Young stated that he met with the judge regarding the truck lawsuit. The judge has turned the case over to a local attorney to act as a mediator and decide the outcome.

No changes have been received yet on the Employee Handbook.

On motion of Gene Cronk second by Carol Murray the Town Board approved the Town Clerk’s Monthly Report for April 2013 in the amount of $2,069.56 (Town Clerk $1,179.56 and Building Permits $890.00)

AYES – 5 Cronk, Murray, Raeder, Hinkley, Hynes

NAYS – 0

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Supervisor’s Monthly Report for March 2013.

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes

NAYS – 0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s Monthly Report for April 2013.

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes

NAYS – 0

On motion of Edward Raeder second by Carol Murray the Town Board approved the monthly report of water receipts of Denver, Grand Gorge & Roxbury Water Districts for the month of April 2013.

AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes

NAYS – 0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the quarterly report of WIOX Radio Station for the 1stquarter 2013.

AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes

NAYS – 0

A draft Computer Use policy was distributed to the Town Board. The matter was tabled until the Board has reviewed the policy.

The five person HUD review committee appointment has been tabled until one more person is sought.

RESOLUTION #33 – AMEND WATER DISTRICT TURN ON & OFF FEES

On motion of Edward Raeder second by Gene Cronk the following resolution was offered and approved:

“WHEREAS, the Town Board adopted a new Water Supply Law for Grand Gorge and Roxbury Water Districts on November 8, 2012; and

WHEREAS, said Water Supply Law was Local Law #3-2012; and

WHEREAS, the fee for disconnection of water and re-connection of water was $50.00 each;

NOW, THEREFORE BE IT RESOLVED, the Town Board amends the Water Supply Law to reflect a charge of $25.00 for disconnection of water and a $25.00 fee for re-connection of water.”

AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes

NAYS – 0

On motion of Allen Hinkley second by Carol Murray the Town Board had no objection to the application of Creekside Café to the State Liquor Authority for renewal of the liquor license at that location in Grand Gorge.

AYES – 5 Hinkley, Murray, Cronk, Raeder, Hynes

NAYS – 0

On motion of Gene Cronk second by Allen Hinkley, per the Town of Roxbury Reimbursement Policy, the Town Board approved reimbursement for training seminars for the Highway Supt., Town Clerk, Justice Clerk and Bookkeeper.

AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes

NAYS – 0

The Hubbell Corners sewer project has been completed.

The Town is still expecting final FEMA funds for two large roads that are still under review.

RESOLUTION #34 – ENDORSING BELLEAYRE RESORT

On motion of Allen Hinkley second by Carol Murray the following resolution was offered and adopted:

WHEREAS, Delaware County is affected by what happens in our region, including the developments on Highmount and Belleayre Mountain; and

WHEREAS, our rural economy is struggling, our residents and local businesses are struggling, and we believe this project has the potential to bring jobs during both the building and operational stages of the entity; and

WHEREAS, The Town of Roxbury has hotels, inns, bed & breakfast inns, restaurants, golf courses, a ski mountain and other facilities that would benefit from additional tourism; and

WHEREAS, we hope that a destination resort will bring new life and visitors to our community;

THEREFORE, BE IT RESOLVED that we, the Town Board of the Town of Roxbury support the project by Crossroads Ventures otherwise known as Belleayre Resort, with the understanding that the developer will design and operate the project in a manner that supports not only Middletown and Shandaken, but also the surrounding communities; and

BE IT FURTHER RESOLVED that the Clerk of the Board shall forward copies of this resolution to the Honorable Governor Andrew M. Cuomo, DEC Commissioner Joe Martens, New York State Senators John Bonacic, Tom Libous and James Seward, New York State Assemblypersons Pete Lopez, Claudia Tenney and Cliff Crouch and Ulster County Executive Mike Hein.

WHEREUPON, this Resolution was declared adopted by the Town Board of the Town of Roxbury:

YEAS – 5 Hinkley, Murray, Cronk, Raeder, Hynes

NAYS – 0

On motion of Edward Raeder second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

    General #167-216
    $30,164.01
    Special Lights #5-7
    $3,801.18
  


    Highway #82-105
    $46,244.32
    Capital Projects:
    
  

    Roxbury Water #29-37
    $3,018.06
    Hubb Corn Sewer #28-195
    $171,366.44
  

    Grand Gorge Water #29-41
    $11,520.27
    HUD Program #196
    $4,000.00
  

    Denver Water #30-39
    $7,336.99
    Comp Plan
    $181.63
  

    Roxbury Sewer #35-43
    $7,534.22
    Kirk Park Programs #198
    $4,013.40
  

    Denver Sewer #33-46
    $14,552.37
    
    
  

AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes

NAYS – 0

On motion of Gene Cronk second by Carol Murray the meeting adjourned at 9:05 pm.

THIS IS A TRUE COPY

___________________________________________

Diane Pickett, Town Clerk

Thomas S. Hynes, Supervisor

Gene Cronk, Councilman

Allen Hinkley, Councilman

Carol Murray, Councilwoman

Roxbury Town 5/9/13 Roxbury Town 5/9/13

Town Board Meeting Agenda — May 13, 2013

ROXBURY TOWN BOARD
Regular Meeting
May 13, 2013
Town Hall
7:30 pm

Call To Order
Regular Meeting

Minutes
April 8th meeting

Requests to Speak:
Adam (Nan Stolzenburg’s Office) – Comp Plan

Department Reports:

Water / Sewer
Planning
Building & Grounds
Highway
Assessor
Building Inspector
Community Resources

Old Business
New Business
Letters to the Board:
Discussion from residents
Audits

ISSUES FOR DISCUSSION

Resolution – Town Board has reviewed (and approves or changes needed) current Employee Handbook
Resolution – Town Clerk monthly Report for April 2013
Resolution – Supervisor’s monthly Report for March 2013
Resolution – Assessor’s monthly report for April 2013
Resolution – Building Inspector monthly report
Resolution – quarterly report WIOX Radio Station 1st qtr 2013
Resolution – Justice Court monthly report for April 2013
Resolution – Lake St. Drainage Stormwater Bid
Resolution – Computer Use Policy
Resolution – appoint 5 person review committee for the CDBG housing program
Resolution – turn on / off fee Roxbury & GG Water
Resolution – liquor license renewal Creekside Café
Resolution –Comp Plan Lead Agency (Town of Roxbury)
Resolution – Comp Plan EAF Form (Supv. authorized to sign)
Resolution – Comp Plan SEQRA Neg Dec
Resolution – Comp Plan adoption
FEMA update – 2 large road paperwork is still being reviewed by FEMA for final payment

ONGOING ISSUES

Truck lawsuit status

Roxbury Town 4/18/13 Roxbury Town 4/18/13

Town Board — April 8, 2013 Minutes

UNAPPROVED MINUTES

April 8, 2013

The regular meeting of the Town Board was held April 8, 2013 at 7:30 pm at the Grand Gorge Civic Center. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Assessor Robert Breglio, Attorney Kevin Young and 10 residents. Absent: Building Inspector William Walcutt.

The Minutes of the March 11th meeting were approved on motion of Carol Murray second by Gene Cronk.

AYES – 5 Murray, Cronk, Raeder, Hinkley, Hynes

NAYS – 0

Hwy. Supt. Stephen Schuman reported that all of the new interior shop lights have been replaced and he will get a cost estimate to replace the outside building lights, he has received word that the Town’s CHIPS program is slated to receive $49,555 more in revenue this year for the Highway Fund, no bids were received on the sale of the CAT Roller so the Board discussed doing an on-line bid for the sale and stated crews are cutting trees where needed.

Supv. Hynes stated there was a water main break in Grand Gorge that has been repaired and discussed installing two new shut off valves on the Rt. 23 east line below the water tank so if a break occurs again in that area the whole district will not be off from water to make repairs.

Supv. also stated that a new shut off has been installed at the Enderlin building in the Roxbury Water District due to having problems.

Assessor Robert Breglio gave a written report to the Town Board and also discussed the following: re-val work continues with data verification, changes for the 2013 tentative tax roll have gone to the County to be entered in the system, discussed the two new State programs for STAR that includes BASIC Star holders must re-apply in 2014 and STARS will be dropped if the owner owes more than $4,500 in back State income tax, discussed the data in his report from the State and discussed rates. Breglio requested contracting for another data verifier for 3-4 months to assist with the re-val and also requested to purchase Word Perfect software at a cost of $299.00.

RESOLUTION #25 – CONTRACT DATA VERIFIER

On motion of Edward Raeder second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board approves contracting the services of Kristine Carros as data verifier to work with the Assessor on the re-valuation; and

BE IT FURTHER RESOLVED the Town Board directs the Town Attorney to draw up a contract.”

AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes

NAYS – 0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the purchase of Word Perfect Software for the Assessor’s office at a cost of $299.00.

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes

NAYS – 0

Attorney Young discussed NYC DEP underwater assessments. The Supervisor and attorney will attend a meeting this week regarding assessment values that will affect several Towns.

Nancy Haney questioned why special district rates in Grand Gorge are higher than in Roxbury. It was stated that Grand Gorge does not have the tax base in the districts to sustain a lower rate and more specifically with water; the Grand Gorge Water District has much more debt (bonds) due to water district improvements over the years.

On motion of Edward Raeder second by Carol Murray the Town Board approved the Town Clerk’s monthly Report for March 2013 in the amount of $1,272.00 (Town Clerk $282.00 and Building Permits $990.00)

AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes

NAYS – 0

On motion of Allen Hinkley second by Carol Murray the Town Board approved the Supervisor’s Report for February 2013.

AYES – 5 Hinkley, Murray, Cronk, Raeder, Hynes

NAYS – 0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for March 2013.

AYES – Cronk, Raeder, Hinkley, Murray, Hynes

NAYS

On motion of Allen Hinkley second by Carol Murray the Town Board approved the monthly report of the Building Inspector for March 2013.

AYES – Hinkley, Murray, Cronk, Raeder, Hynes

NAYS – 0

On motion of Edward Raeder second by Gene Cronk the Town Board approved the Justice Court report for February 2013 in the amount of $3,904.00.

AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes

NAYS – 0

On motion of Edward Raeder second by Gene Cronk the Town Board approved the Justice Court report for March 2013 in the amount of $6,332.00.

AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes

NAYS – 0

Four people have accepted to serve on the HUD review committee. A fifth one will be sought.

Attorney Young discussed the Town travel reimbursement policy for employees who attend training, etc. in order for them to be reimbursed for expenses to attend said event.

RESOLUTION #26 – TRAVEL REIMBURSEMENT POLICY

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, towns are conferred a broad grant of authority to reimburse their officers and employees for actual and necessary expenses that they incur when traveling or attending conferences in furtherance of their official duties; and

WHEREAS, Town Law authorizes a town to pay all expenses necessarily incurred for the use and benefit of the town when incurred by authority of the Town Board; and

WHEREAS, Municipal Law authorizes a town where it has approved attendance at a conference, to pay for all actual and necessary registration fees, expenses of travel, meals and lodging incurred in connection with the conference; and

WHEREAS, Town Law and Municipal Law require the Town Board to approve and authorize the expense before it is incurred either by a resolution adopted in the beginning of the year authorizing certain officers or employees to attend certain events or on an ad-hoc basis.

THEREFORE, NOW BE IT RESOLVED THAT: The Town Board of the Town of Roxbury hereby adopts the Travel Expense Policy attached hereto as Exhibit A governing the travel reimbursement of its officers and employees.”

EXHIBIT A

TOWN OF ROXBURY

TRAVEL REIMBURSEMENT POLICY

Purpose of Policy:

To provide standard provisions allowing for the reimbursement of transportation, meals, lodging and registration fees incurred by Town officers and employees for actual and necessary expenses incurred when traveling or attending conferences in furtherance of their official duties. Expenses incurred by spouses, family and other non-employee guests traveling with a Town officer and/or employee are not eligible for reimbursement of any travel expenses under this policy. Additionally, any extension of a Town official’s or employee’s travel for non-town business must be paid for by the Town official or employee.

Definition of Transportation Expenses:

Expenses that include the actual expenses of transportation to and from the site of the conference, such as the cost of a train ticket, plane ticket, gas and tolls, etc.

Mileage Reimbursement:

Where transportation is by car, the Town Board will allow a reasonable mileage allowance in lieu of actual expenses. When establishing the mileage rate, the town will not exceed the maximum rate allowable for tax purposes by the IRS. The current rate is 56.5 cents per mile. This rate will change periodically based upon official IRS mileage reimbursement rate announcements.

Meal Reimbursement:

As part of this Policy, the Board is setting a maximum daily rate for meals at $25.00/day. Any actual meal expenses that exceed this maximum rate set by the Town are not reimbursable.

AYES – 5 Hinkley, Raeder,Cronk, Murray, Hynes

NAYS – 0

It was stated that the Building Inspector retirement reporting time is to be determined by NYS Retirement System who will notify the Town how many days we are to report based on their decision.

The Grand Gorge Community Action Group is in the process of getting new sign prices for Grand Gorge. Depending on the price, all or most of the cost is expected to be incurred by grant funds assisted by the Town of Roxbury’s contract with the M-ARK Project.

The Water Clerk questioned closures and billing dates for the new water billing system. Per the new water law, Sections 14 and 15, to be eligible for no monthly charge the outside curb box must be shut off by the Water Supt. and a separate charge shall be applied to the account for shut off and for turn on. Water accounts that are currently closed and shut off at the curb box will be credited on the July 1st billing statement. Payments will be due within 30 days of the bill run date and a penalty will be applied after that date.

On motion of Edward Raeder second by Carol Murray the bills were audited and ordered paid in the following amounts:

    General #125-166
    $30,814.12
    Capital Projects:
    
  


    Highway #59-81
    $42,482.88
    Hubbell Corners Sewer14-22
    $23,707.79
  

    Roxbury Water #21-28
    $3,069.95
    Highway Garage #23
    $7,410.00
  

    Grand Gorge Water #21-28
    $8,806.31
    Comp Plan #24
    $1,547.69
  

    Denver Water #25-29
    $1,512.22
    DEP Land Acquisition #25
    $.38
  

    Roxbury Sewer #28-34
    $9,375.50
    Kirkside Park Construct. #26
    $30,536.00
  

    Denver Sewer #26-32
    $12,859.58
    Lake St Design #27
    $43.39
  

    Special Lights #4
    $19.41
    
    
  

AYES – Raeder, Murray, Cronk, Hinkley, Hynes

NAYS – 0

Supervisor Hynes stated the Hubbell Corners Sewer Project has been closed out.

On motion of Gene Cronk second by Allen Hinkley the meeting adjourned at 8:45 pm.

THIS IS A TRUE COPY

_____________________________________________

Diane Pickett, Town Clerk

Thomas S. Hynes, Superviosr

Gene Cronk, Councilman

Edward Raeder, Councilman

Allen Hinkley, Councilman

Carol Murray, Councilman

Roxbury Town 4/8/13 Roxbury Town 4/8/13

Town Board April 8, 2013 Meeting Agenda

ROXBURY TOWN BOARD
Regular Meeting
April 8, 2013
Grand Gorge Civic Center
7:30 pm

Call To Order 7:30 pm – Regular Meeting

Minutes: March 11th meeting

Requests to Speak:

Department Reports:
— Water / Sewer
— Planning
— Building & Grounds
— Highway
— Assessor
— Building Inspector
— Community Resources

Old Business
New Business
Letters to the Board:
Discussion from residents
Audits

ISSUES FOR DISCUSSION

Resolution – Town Board has reviewed (and approves or changes needed) current Employee Handbook
Resolution – Town Clerk monthly Report for March 2013
Resolution – Supervisor’s monthly Report for February 2012
Resolution – Assessor’s monthly report for March 2013
Resolution – Building Inspector monthly report (12/26/12-3/18/13)
Resolution – Justice Court monthly report for February 2013
Resolution – appoint 5 person review committee for the CDBG housing program
Resolution – award/reject bid on sale of Cat Roller (No bids received)
Resolution – retirement reporting days for Building Inspector
Resolution – travel reimbursement policy
Resolution –Comp Plan Lead Agency (Town of Roxbury) HOLD
Resolution – Comp Plan EAF Form (Supv. authorized to sign) HOLD
Resolution – Comp Plan SEQRA Neg Dec HOLD
Resolution – Comp Plan adoption
NYC DEP land acquisition subdivision approval
NYC DEP underwater assessment
FEMA update – 2 large road paperwork is still being reviewed by FEMA for final payment

ONGOING ISSUES

Truck lawsuit status
Stormwater Management Plan – Hamlet of Grand Gorge

Roxbury Town 3/25/13 Roxbury Town 3/25/13

Town Board — March 11, 2013 Minutes

UNAPPROVED MINUTES

March 11, 2013

A Public Hearing and regular meeting of the Town Board were held March 11, 2013 beginning at 7:00 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Hwy. Supt. Stephen Schuman, Building Inspector William Walcutt, Atty. Kevin Young and 8 residents.

The Public Hearing on the draft Comprehensive Plan Update was called to order at 7:00 pm. The notice calling for the hearing was read. Nan Stolzenburg was present to discuss the Plan, how the information was compiled and how the Plan can be used in the future with grants, etc. Kevin Young questioned conservation subdivisions and what could make Roxbury more sustainable. Stolzenburg explained the conservation subdivision and discussed economic development for sustainability. No comments were heard in favor of or against the proposed Plan.

The Hearing closed at 7:28pm.

The regular meeting of the Town Board was called to order at 7:30 pm.

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the February 11, 2013 minutes.

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes

NAYS – 0

Michael Jastremski and Duncan Martin of the Delaware County Planning Dept. conducted an in depth presentation on the new flood maps and the flood insurance program that also ties in with the County’s Hazard Mitigation Plan. Newer maps will be coming out soon that has more detailed delineated areas based on more specific studies.

Evelyn Irwin expressed concerns with the Town still having ownership of the Radio Station. It was explained the Town still holds the license which is in the process of being turned over, the radio station pays its own bills so there is no costs to the Town and WIOX is working with WSKG to share programs.

Peg Ellsworth requested resolutions designating the Supervisor as the certifying officer and appointing a review committee for the CDBG housing grant, stated there is still money available through the M-ARK Project for rental rehab and discussed the NYSDOT sidewalks grant where Atty. Young will put together a letter to DOT requesting an extension of time to gather materials. The Supervisor will contact the review committee on the previous HUD program to see if they would like to serve again.

Highway Supt. Stephen Schuman discussed work by crews, requested a bid opening on the roller sale for April 8 at 2:00 pm, discussed the proposal from Hinkley Electric to replace the remaining lights at the highway garage under an energy program and requested the Board approve the two lowest bidders on the material hauling bid.

RESOLUTION #19 – HIGHWAY GARAGE LIGHTS

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“WHEREAS, the Town Board desires to replace the remaining 26 metal halide fixtures with 4’ T-5 HO 4 bulb fluorescent fixtures and bulbs: and

WHEREAS, Hinkley Electric has submitted a proposal to do the aforementioned work for a cost of $7410.00; and

WHEREAS, the Town has been approved for light replacement through a NYSEG energy rebate program in the amount of $1,910.00;

NOW, THEREFORE BE IT RESOLVED the Town Board approves the proposal of Hinkley Electric in the amount of $7,410.00.”

AYES – Cronk, Hinkley, Raeder, Murray, Hynes

NAYS – 0

Sealed bids for highway material hauling were opened on March 11, 2013 at 2:15 pm at the Town Hall. A total of five (5) bids were received and were as follow on a per ton basis:

    Contractor
    Sand

Davenport
    Sand

Oneonta
    Stone/Item 4

Schoharie
    Stone/Item 4

Middleburgh
    Stone/Item 4

Ashland
    Item 4

Lexington
  
    Schulz’s Trucking
    7.50
    7.90
    7.80
    7.70
    7.50
    7.50
  
    Carver Sand & Gravel
    
    7.10
    4.55
    
    Cobleskill Stone

Products
    
    7.25
    
    5.25
  
    Seward Sand & Gravel
    8.40
    8.95
    11.65
    
    8.40
  
    RTE Transport
    8.25
    8.75
    7.50
    7.50
    4.75
    5.25

RESOLUTION #20 – AWARD HIGHWAY MATERIAL HAULING BID

On motion of Edward Raeder second by Carol Murray the following resolution was offered and adopted:

“RESOLVED, the Town Board awards the bid for material hauling to the two lowest bidders as follows:

    Contractor
    Sand
    Sand
    Stone/Item 4
    Stone/Item 4
    Stone/Item 4
    Item 4
  
    Davenport
    Oneonta
    Schoharie
    Middleburgh
    Ashland
    Lexington
  
    Schulz’s Trucking
    7.5
    7.9
    
    Carver Sand & Gravel
    
    7.1
    4.55
    
    Cobleskill Stone Products
    
    7.25
    
    5.25
  
    RTE Transport
    8.25
    8.75
    7.5
    7.5
    4.75
    5.25

AYES – 5 Raeder, Murray, Cronk, Hinkley, Hynes

NAYS – 0

Sealed bids for highway fuels were opened on March 11, 2013 at 2:00 pm at the Town Hall. A total of two (2) bids were received and were as follows:

    Vendor
    Diesel Fluctuating
    Diesel

Fixed
    Winter Blend

Diesel Fluctuating
    Winter Blend Fixed
    Gas Fluctuating
    Gas

Fixed
  


    Main Care Energy
    3.1933+.1950=3.3883
    3.3870
    3.3434+.1950+3.5384
    3.5970
    2.9800+.2750=3.2550
    3.2350
  

    Mirabito Energy
    3.1350+.1974=3.3324
    3.4621
    3.4800+.2744=3.7544
    3.7121
    2.9150+.2974=3.2124
    No bid
  

RESOLUTION #21 – AWARD HIGHWAY FUEL BID

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“RESOLVED, the Town Board awards the Highway Fuels bid on a per gallon price as follows: Diesel Fuel – Main Care Energy at $3.3870 Fixed; Winter Blend Diesel – Main Care Energy at $3.5970 Fixed and Gas – Main Care Energy at $3.2350 Fixed.”

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes

NAYS – 0

Building Inspector William Walcutt reported he issued a building permit for renovation work on the Enderlin building, not all owners have responded to the unsafe structure notices he sent out and cleanup on the Ernst property is expected to be concluded in April.

Supv. Hynes stated that Main Street tree cutting on Main St. Roxbury is expected to begin in the spring.

Atty. Kevin Young discussed the assessment of lands under the NYC DEP waters. Atty. Robert Beebe has settled with the City for assessment values but the Town Board must approve. The Town Board will make a decision when the numbers are received from Atty. Beebe.

On motion of Carol Murray second by Edward Raeder the Town Board approved the Town Clerk’s monthly report for February 2013 in the amount of $1,131.57 (Town Clerk $371.57 and Building Permits $760.00)

AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes

NAYS – 0

On motion of Edward Raeder second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for January 2013.

AYES – 5 Raeder, Hinkley, Cronk, Murray, Hynes

NAYS – 0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the Assessor’s monthly report for February 2013.

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes

NAYS – 0

No written monthly report was received from the Building Inspector.

On motion of Allen Hinkley second by Gene Cronk the Town Board approved the Justice’s monthly report for January 2013 in the amount of $2,881.00.

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes

NAYS – 0

Discussion took place on the draft Comp Plan. The Board would like to see additional information included on the hazard mitigation plan.

RESOLUTION #22 – DRAFT COMP PLAN TO COUNTY PLANNING DEPT.

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, the Town Board has reviewed the draft Comprehensive Plan Update (“Plan”); and

WHEREAS, the Town Board requested additional information per the public hearing comments;

NOW, THERFORE BE IT RESOLVED the Town Board authorizes the additional information be inserted into the Plan and directs the Town Clerk to forward a copy of the amended Plan to the Delaware County Planning Dept. for review and comments.”

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes

NAYS – 0

RESOLUTION #23 – CERTIFYING OFFICER FOR CDBG PROGRAM

On motion of Edward Raeder second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, on December 26, 2012 the Town of Roxbury was awarded a New York State Community Development Block Grant (CBDG) for housing rehabilitation in the amount of $400,000 for home rehabilitation;

NOW, THEREFORE BE IT RESOLVED the Town Board designates Thomas S. Hynes, Supervisor of the Town of Roxbury as certifying officer for the CDBG on behalf of the Town.”

AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes

NAYS – 0

RESOLUTION #24 – ADVERTISE FOR BIDS FOR LAKE ST. DRAINAGE PROJECT

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes advertising for sealed bids for the Lake Street Drainage Construction Project with the date and time of the opening to be determined at a later date.”

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes

NAYS – 0

On motion of Carol Murray second by Gene Cronk the Town Board approves the destruction of the following records per MU-1 Retention Schedule:

    SARA #
    Description of Record
    Dates
    SARA Yrs.
  
    1.275
    Voucher & invoice
    2006
    6 years
  
    1.263
    Bank Statements (all accts checking & savings)
    2006
    6 years
  
    7.269
    Bank deposit slips (all accts checking & savings)
    2006
    6 years
  
    5.267
    Deposit books (all accts)
    2006
    6 yrs after date of most recent entry
  
    4.248
    Bank account transfers (faxes)
    2006
    6 yrs after last entry
  
    10.254
    Trial balances (all funds)
    2006
    6 years
  
    3.247
    Journal Entries
    2006
    6 yrs after last entry
  
    1.1
    Supervisor’s Journal – Delaware County Board of
    
    Supv. Minutes of meetings
    1927-2003
    Duplicate-original at County
  
    NYS Election Law Book
    1951*1968*1973
    
    McKinneys Law Book-General Municipal 23 Sec1-199
    1976-1977
    
    McKinneys Law Book-General Municipal 23 Sec 200-End
    1976-1977
    
    McKinneys Law Book-Town Law 61 Sec 1-189
    1980-1981
    
    McKinneys Law Book-Town Law 61 Sec 190-End
    1980-1981
    
    McKinneys Law Book-Highway Law 24 Sec 200-End
    1961-1962
    
    McKinneys Law Book-Highway Law 24 Sec 200-End
    1976-1977
    
    McKinneys Law Book-Highway Law 24 Sec 230-End
    1961-1962
    
    McKinneys Law Book-Highway Law 24 Sec 230-End
    1976-1977
    
    2.163
    Dog License
    2006-2008
    3 years after expiration
  
    12.667
    Dog rabies vaccination certificate
    2006-2009
    3 years
  
    6.167a
    Dog license monthly report
    2003-2006
    6 years
  
    1.283
    Town Clerk monthly report
    2005-2006
    6 years
  
    1.2830
    Marriage license monthly report
    2005-2006
    6 years
  
    1.245
    Town Clerk cash receipt book
    2005-2006
    6 yrs after last entry
  
    5.166
    Dog license change report
    2006-2009
    3 years
  
    1.162b
    Dog license monthly renewal list
    2006-2008
    0 after superceded or obsolete
  
    3.164
    Dog Spay/Neuter certificate
    2006-2009
    0 after obsolete
  
    4.165
    Dog tag replacement application
    2006-2009
    1 year
  
    1.602a
    Tax Collector Real Property Transfer Form EA5217
    2004-2005
    6 yrs -duplicate, original in Assessor files
  
    4.409a
    Bank/mortgage co. request for tax information
    2004-2005
    6 months
  
    1.595a
    Tax Collector Receiver’s stub
    2004-2005
    6 years
  
    4.849
    Tax Collector Change of addresses
    2004-2005
    Keep as needed-original in Assessor office
  
    7.269
    Tax Collector bank deposit slips
    2004-2005
    6 years
  
    2.596
    Tax Collector delinquent tax report
    2004-2005
    6 years
  
    10.10b
    Tax Collector communications to/from County
    2004-2005
    6 years
  
    23.634a
    Handicapped Parking Permits & paperwork
    2004-2009
    3 years after expiration

AYES – 5 Murray, Cronk, Raeder, Hinkley, Hynes

NAYS – 0

Attorney Kevin Young discussed amending the sub-division regulations to accommodate a waiver for having no road frontage but accessible by a right-of-way. The Town Planning Board will review the issue.
Assessor Robert Breglio has requested in his monthly report that the Board accept a proposal of Mark Los to help with commercial assessments on the re-val at a cost of $2,200.

On motion of Allen Hinkley second by Carol Murray the Town Board approved the proposal of Mark Los in the amount of $2,200 to assist the Town Assessor with commercial values for the current revaluation that is underway.

AYES – 5 Hinkey, Murray, Cronk, Raeder, Hynes

NAYS – 0

The Annual Financial Report of the Town for the year 2012 has been filed with the NYS Comptroller’s Office. A copy of the report is on file at the Town Clerk’s Office for inspection.

The Town Board agreed that the bid for the sale of the CAT Roller will be advertised and opened at 2:00 pm on April 8, 2013 at the Town Hall.

Supv. Hynes has spoken with the State Emergency Management Office (SEMO) regarding final payment on the remaining two large roads from the 2011 flood. The remaining funds are expected to arrive within the next 1-2 months.

The next regular meeting of the Town Board will be held April 8, 2013 at 7:30 pm at the Grand Gorge Civic Center.

On motion of Gene Cronk second by Allen Hinkley the bills were audited and ordered paid in the following amounts:

    General #82-124
    $86,408.79
    Denver Sewer #14-25
    $20,227.96
  


    Highway #32-58
    $57,042.54
    Special Lights #3
    $2,334.87
  

    Roxbury Water #13-20
    $2,812.80
    Capital Projects:
    
  

    Grand Gorge Water #14-20
    $3,244.78
    Lake St Design #11
    $614.10
  

    Denver Water #15-24
    $5,819.70
    Comp Plan #12
    $25.80
  

    Roxbury Sewer #15-27
    $29,658.58
    Highway Garage #13
    $3,240.00
  

AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes

NAYS – 0

On motion of Allen Hinkley second by Edward Raeder the meeting adjourned at 9:20 pm.

THIS IS A TRUE COPY

_________________________________________

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Roxbury Town 2/15/13 Roxbury Town 2/15/13

Town Board — Feb 11, 2013 Minutes

UNAPPROVED MINUTES

February 11, 2013

The regular monthly meeting of the Town Board was held February 11, 2013 at 7:30 pm at the Town Hall. Present were: Supervisor Thomas S. Hynes, Councilmen Gene Cronk, Edward Raeder, Allen Hinkley and Carol Murray, Highway Supt. Stephen Schuman, Parks Clerk Karina Walker and 7 residents. Absent: Building Inspector William Walcutt and Attorney Kevin Young.

The Minutes of the January 2, 2013 meeting were approved on motion of Gene Cronk second by Edward Raeder.

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes

NAYS – 0

Daniel Underwood, representing the Old School Baptist Church cemetery Association requested the Town Board consider giving a yearly subsidy to the Association for maintenance in the amount of $700-$800. It is an historical cemetery with all plots sold and very few of the families still alive to support the maintenance. Supv. Hynes stated the State allows for Town financial assistance for this type of situation. The Town Board will consider the request.

Mike Harrington of Lamont Engineers was present to discuss proposed costs of generators for the water system buildings. Information was distributed to the Town Board for six buildings that would total $135,600. It was recommended to start with PW-1 Well Treatment Station as the most critical site. The Board will review the proposal and discuss it at a later date.

A letter was received from the Watershed Agricultural Council (WAC) awarding the Town $998.04 for the development of a forestry plan for approximately 98.4 acres of forested land near the Roxbury springs. Forester, Randall Kelly will put together the plan for WAC review. The Town Board discussed the possibility of any proceeds going towards the purchase of a generator for PW-1.

Peg Ellsworth discussed the housing re-hab grant, reported on meeting with State DOT regarding the sidewalk grant monies, the new Town Hall chairs will be covered under a furniture grant, and she will compile copies of all paperwork on the stream bank restoration work that has had issues with NYSDEC stream permit approval.

Peg also requested the Town Board consider supporting the closure of County Hwy. 41 for another Busk & Bard street fair as the one is 2012 was such a success. The Board will consider the matter.

Karina Walker, Parks Clerk, reported the Greater Roxbury Business Association has been formed and requested their website be viewed, discussed issues with the restrooms in the Park, projects being worked on in cooperation with Greater Roxbury Learning Initiative (GRLIC), she will be working on the Town website, discussed Roxbury Historic Preservation Commission (RHPC) projects, and requested on behalf of the RHPC the Town Board appoint Martin Lerner to fill the vacancy on the Commission.

RESOLUTION #13 – APPOINT LERNER TO HISTORIC COMMISSION

On motion of Allen Hinkley second by Gene Cronk the following resolution was offered and adopted:

“WHEREAS, a vacancy exists on the Roxbury Historic Preservation Commission (RHPC),

BE IT RESOLVED, the Town Board approves the appointment of Martin Lerner to fill the vacancy for a three year tem for the period 2/11/13-12/31/15.”

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes

NAYS – 0

Highway Supt. Stephen Schuman reported that he has met with SEMO personnel to look at the flood work done on S. Montgomery Hollow Rd. for payment, has not gotten anything from the County yet regarding the intersection of Grant Morse Rd. and Vega Mtn. Rd., stated that some of the lights at the highway garage have been replaced and many others may be eligible under an energy program through NYSEG and requested to either bid out or auction off the Cat roller since the new roller has been received.

RESOLUTION #14 – ADVERTISE SALE OF CAT ROLLER

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes the Highway Supt. to advertise for bids for the sale of the 1991 Caterpillar Roller, and

BE IT FURTHER RESOLVED, the opening of said bids is to be determined at a later date.”

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes

NAYS – 0

A reminder was given that the Planning Board will hold a Public Hearing on the draft Comp Plan on February 20, 2013 at 6:30 pm at the Town Hall. A copy of the draft is on file at the Town Clerk’s office and Roxbury Library for public inspection during regular business hours. The draft is also on the Town website.

Discussion took place on cell tower issues and construction.

On motion of Edward Raeder second by Gene Cronk the Town Board approved the payment of $500 each to the Roxbury Sr. Club and the Grand Gorge Sr. Social Club as approved in the 2013 Town Budget.

AYES – 5 Raeder, Cronk, Hinkley, Murray, Hynes

NAYS – 0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the Town Clerk’s monthly report for January 2013 in the amount of $1,345.90 (Town Clerk $650.90 and Building Permits $695.00).

AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes

NAYS – 0

On motion of Carol Murray second by Allen Hinkley the Town Board approved the Supervisor’s monthly report for December 2012.

AYES – 5 Murray, Hinkley, Cronk, Raeder, Hynes

NAYS – 0

On motion of Gene Cronk second by Allen Hinkley the Town Board approved the written monthly report of the Assessor for January 2013.

AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes

NAYS – 0

A monthly report was not received from the Building Inspector.

On motion of Allen Hinkley second by Edward Raeder the Town Board approved the monthly report of the Justice Court for November 2012 in the amount of $4,794.00.

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes

NAYS – 0

On motion of Allen Hinkley second by Edward Raeder the Town Board approved the monthly report of the Justice Court for December 2012 in the amount of $3,978.50.

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes

NAYS – 0

No decision was made by the Town Board on the retirement reporting days of the Building Inspector for the year 2012.

RESOLUTION #15 – PUBLIC HEARING DRAFT COMPREHENSIVE PLAN

On motion of Allen Hinkley second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board will hold a Public Hearing on March 11, 2013 at 7:00 pm at the Town Hall, 53690 State Hwy. 30, Roxbury, New York to hear all persons regarding the draft Comprehensive Plan.”

AYES – 5 Hinkley, Raeder, Cronk, Murray, Hynes

NAYS – 0

RESOLUTION #16 – ADVERTISE BIDS FOR HIGHWAY FUELS

On motion of Carol Murray second by Edward Raeder the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes the Hwy. Supt. to advertise for sealed bids for highway fuels, and

BE IT FURTHER RESOLVED said bids must be received before 2:00 pm on March 11, 2013 at which time they will be opened and awarded/rejected at the Town Board meeting to be held that evening at 7:30 pm.”

AYES – 5 Murray, Raeder, Cronk, Hinkley, Hynes

NAYS – 0

RESOLUTION #17 – ADVERTISE BIDS FOR HIGHWAY MATERIAL HAULING

On motion of Gene Cronk second by Allen Hinkley the following resolution was offered and adopted:

“RESOLVED, the Town Board authorizes the Hwy. Supt. to advertise for sealed bids for highway material hauling, and

BE IT FURTHER RESOLVED said bids must be received before 2:15 pm on March 11, 2013 at which time they will be opened and awarded/rejected at the Town Board meeting to be held that evening at 7:30 pm.”

AYES – 5 Cronk, Hinkley, Raeder, Murray, Hynes

NAYS – 0

On motion of Gene Cronk second by Edward Raeder the Town Board approved the junkyard renewal application of Martin Hagerott, dba Marty Built, Inc. located at 565 Charcoal Rd. Said renewal is for one year to expire March 31, 2014.

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes

NAYS – 0

The draft Delaware County Hazard Mitigation Plan for the Town of Roxbury is on file at the Town Hall for public inspection during regular business hours.

The Town has requested an extension from Catskill Watershed Corp. (CWC) for the Tax Litigation Avoidance Program (TLAP) Agreement for the valuation of NYC DEP properties. Said request is through February 28, 2013.

Councilman Cronk questioned a roof replacement requiring a building permit. It was stated that some things changed with the new building codes. The Building Inspector will be contacted for response.

RESOLUTION #18 – AGREEMENT FOR EXPENDITURE OF HIGHWAY MONEYS

On motion of Gene Cronk second by Edward Raeder the following resolution was offered and adopted:

“WHEREAS, pursuant to the provisions of Section 284 of the Highway Law,

BE IT RESOLVED the Town Board approves the agreement for the expenditure of highway moneys in the year 2013 in the amount of $749,000 be used as follows:

1. The sum of $360,000 shall be set aside to be expended for primary work and general repairs upon 112 miles of Town highways, including sluices, culverts and bridges having a span of less than five feet, and

2. The sum of $389,000 shall be set aside for the permanent improvement of town highways including N. Montgomery Hollow Rd., Autumn Breeze Rd., Sally’s Alley, Redkill Rd., Bruce Porn Rd., Frevert Rd. and various small roads in the hamlets of Roxbury and Grand Gorge.”

AYES – 5 Cronk, Raeder, Hinkley, Murray, Hynes

NAYS – 0

A letter was received from Delaware County Historical Association thanking the Town for its support of $500 in the 2013 Town Budget.

A letter was received from the Grand Gorge Sr. Social Club thanking the Town for its support of $500 in the 2013 Town Budget.

On motion of Allen Hinkley second by Gene Cronk the bills were audited and ordered paid in the following amounts:

    General #18-81
    $60,668.21
    Denver Sewer #2-13
    $15,591.90
  


    Highway #5-31
    $136,510.23
    Special Lights #1-2
    $6,010.10
  

    Roxbury Water #2-12
    $2,848.16
    Capital Projects:
    
  

    Grand Gorge Water #2-13
    $4,372.79
    Hubb Corners Sewer #2-8
    $8,127.60
  

    Denver Water #3-14
    $2,909.87
    Lake St. Design #9
    $96.80
  

    Roxbury Sewer #4-14
    $9,683.87
    Comp Plan #10
    $628.34
  

AYES – 5 Hinkley, Cronk, Raeder, Murray, Hynes

NAYS – 0

On motion of Gene Cronk second by Allen Hinkley the meeting adjourned at 8:40 pm.

THIS IS A TRUE COPY

_____________________________________________

Diane Pickett, Town Clerk

Thomas S. Hynes, Supervisor

Gene Cronk, Councilman

Edward Raeder, Councilman

Allen Hinkley, Councilman

Carol Murray, Councilwoman

Town Board Minutes - October 14, 2013

Town Board - Sept. 26 2013 Minutes

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Town Board — Sept. 9, 2013 Minutes

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Town Board - August 12, 2013 Minutes

Public Hearing

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Town Board — July 8, 2013 Minutes

Town Board — June 10, 2013 Minutes

Town Board — May 21, 2013 Minutes

Town Board — May 13, 2013 Minutes

Town Board Meeting Agenda — May 13, 2013

Town Board — April 8, 2013 Minutes

Town Board April 8, 2013 Meeting Agenda

Town Board — March 11, 2013 Minutes

Town Board — Feb 11, 2013 Minutes

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Diane Pickett, Town ClerkThomas S. Hynes, SupervisorGene Cronk, CouncilmanEdward Raeder, CouncilmanAllen Hinkley, CouncilmanCarol Murray, Councilwoman

Diane Pickett, Town ClerkThomas S. Hynes, SupervisorGene Cronk, CouncilmanEdward Raeder, CouncilmanAllen Hinkley, CouncilmanCarol Murray, Councilwoman

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Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman

Diane Pickett, Town Clerk
Thomas S. Hynes, Supervisor
Gene Cronk, Councilman
Edward Raeder, Councilman
Allen Hinkley, Councilman
Carol Murray, Councilwoman